Monthly Reports 2015-01 (Jan)
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MONTHLY PROGRESS REPORT
Through
January 2015
Strong Schools Bond
Capital Improvement Projects
Prepared by
fs3|Hodges
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TABLE OF CONTENTS
Executive Summary page 3
Attachment 1 – Consolidated Expenditure Report
Capital Projects
Gunn High School – Traffic Signal Replacement (Phase I‐ Improvements) page 6
Gunn High School – Central Building Project page 7
Palo Alto High School – Performing Arts Center page 8
Palo Alto High School – Science Building Addition page 9
Palo Alto High School – Indoor PE and Athletic Facilities page 10
Palo Alto High School – Building 500 Renovation page 11
Completed Capital Projects
Gunn High School – New Classroom Building and World Languages Building page 12
Gunn High School – New Gymnasium page 13
Gunn High School – Existing Gymnasium Modernization page 14
Gunn High School – E and K (L31 and MS) Buildings Renovation page 15
Palo Alto High School – Athletic Stadium Improvements page 16
Palo Alto High School – Haymarket and Tower Building Improvements page 17
Palo Alto High School – New Classroom Building and Media Arts page 18
Jordan Middle School page 19
J.L. Stanford Middle School page 20
J.L. Stanford Middle School – Landscape and Site Improvements page 21
Terman Middle School page 22
Duveneck Elementary School – New Classroom Buildings and Modernization page 23
Fairmeadow Elementary School – New Classroom Buildings and Modernization page 24
Ohlone Elementary School page 25
Property Acquisition – 525 San Antonio Rd page 26
Jordan Middle School – Interim Classrooms page 27
Gunn High School – Air Conditioning of Existing Buildings page 28
J.L. Stanford Middle School – Interim Classrooms page 29
Fairmeadow Elementary School – Portable Relocation page 30
Elementary Classroom Improvements – Interactive Whiteboard & Sound Assist System page 31
Palo Alto High School – Multi‐use Field page 32
Gunn High School – Industrial Arts Renovation page 33
Gunn High School – Aquatic Center page 34
Middle School Pre‐Design page 35
Technology page 36
Inactive Capital Projects
Garland Elementary School page 37
High School Master Plan page 38
Hoover Elementary School page 39
Elementary Classroom Improvements page 40
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EXECUTIVE SUMMARY
Gunn High School –Traffic Signal Replacement (Phase I ‐ Parking and Drop‐Off Improvements)
The Board awarded a contract to Columbia Electric for the traffic signal replacement project at Arastradero and
Miranda Ave. The Notice of Award was issued to the contractor in December. Staff is coordinating the delivery of
the traffic signal pole from Grade‐tech to the site, which is pending resolution of their final change order.
Gunn High School – Central Building Project
A program change to the schematic design approval was approved by the Board of Education during the January 13,
2015 meeting. DLM has resumed design development drawings. The project will also fund some smaller summer
projects at Gunn to prepare for the commencement of this project, such as relocation of the trash/recycling center
and the custodial shed.
Palo Alto High School – Performing Arts Center (PAC)
Alten Construction completed waterproofing and backfill of the basement walls, and have begun structural steel
erection for the stage area and the southeaster portion of the building. Alten also excavated poured footings in the
southwestern portion of the building. Steel erection will continue in the stage and house areas of the Theater in
February.
Palo Alto High School – Science Building Addition
The project schedule has been suspended to coincide with completion of construction of the new gymnasium, due
to space constraints and access to the site. Design work will resume in the spring of 2015.
Palo Alto High School – Indoor PE and Athletic Facilities
Jeremiah Tolbert Architects has completed the bid set for pricing and has issued the drawings and specifications to
Vance Brown. Work on lease‐leaseback agreements and design services agreements has continued through January,
and staff hopes to have final negotiations complete in February. Vance Brown will begin soliciting trade contract bids
in March, in anticipation of seeking Board approval of the lease‐leaseback agreement and funding on April 21, 2015.
Palo Alto High School – Building 500 Renovation (Library)
DLM finalized schematic design plans and provided them to staff for budget review and will present their plans to
the FSC on February 17, 2015. DLM and staff have met to review cost of the project, and have made adjustments to
the project materials and systems proposed to bring the project closer to the budget. DLM anticipates returning to
the BOE on March 24, 2015 for schematic design approval.
COMPLETED CAPITAL PROJECTS
Gunn High School – New Classroom Building and World Languages Building
The new Math and English Building was occupied by staff and students on August 15, 2013. World Language Building
classrooms were occupied in February, 2013.
Gunn High School – New Gymnasium
The new gymnasium was occupied on June 7, 2013 and PE classes were held in the new gym on August 15, 2013.
The tennis courts were completed August 27, 2013.
Gunn High School – Existing Gymnasium Modernization
The modernized Bow gym was occupied by the campus on November 4, 2013.
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Gunn High School – E and K (L‐31 and MS) Buildings Renovation
Students occupied E and K buildings on August 13, 2014, and the flex room in building E was occupied on September
15, 2014.
Palo Alto High School – Athletics Stadium Improvements
The concessions building, track re‐surfacing, new ornamental fence, signage and entry lighting were completed for
the 2013 football season.
Palo Alto High School – Haymarket and Tower Building Improvements
All Trusty Builders completed the installation of the new windows on August 9, 2013.
Palo Alto High School – New Math/Social Sciences Building and Media Arts Building
Move in and occupancy of both buildings occurred in July 2014. Taisei has completed their work, and contract
closeout is complete, with DSA closeout in progress.
Jordan Middle School
Students occupied all new and modernized buildings in fall 2013.
J.L. Stanford Middle School
Students occupied all new and modernized buildings in fall 2013.
J.L. Stanford Middle School – Landscape and Sitework Improvements
Scapes completed the project on schedule in the fall 2013.
Terman Middle School
Students occupied the new instructional spaces and modernized buildings in fall 2013. The cafetorium
modernization was completed in October 2013.
Duveneck Elementary School – New Classroom Buildings and Modernization
All buildings were substantially complete and occupied on August 11, 2014.
Fairmeadow Elementary School – New Classroom Building and Modernization
Students occupied all new and modernized buildings in fall 2013.
525 San Antonio Road – Site Acquisition
This site has been leased to Athena Academy.
Ohlone Elementary School – New Classroom Building and Modernization
Move‐in to the new building and other existing classrooms occurred in December 2011. Students occupied the new
building on January 3, 2012.
Jordan Middle School ‐ Interim Classrooms
The portables were installed and moved into for fall 2011. DSA closeout received November 19, 2012.
Gunn High School – Air Conditioning of Existing Buildings
Best Contracting Services Inc. completed the installation of air conditioning units and cool roof coating in the summer
2011.
J.L. Stanford Middle School ‐ Interim Classrooms
Coulter Construction completed the work on the relocated portables in August 2011.
Page | 5
Fairmeadow Elementary School – Portable Relocation
Relocation of the portable was complete and occupied on August 8, 2011.
Elementary Classroom Improvements – Installation of Interactive Whiteboards and Sound Assist Systems
Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school
classrooms and libraries in April 2011.
Palo Alto High School – Multi‐use Field
The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9,
2011.
Gunn High School – Industrial Arts Addition & Renovation
This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011.
Gunn High School – Aquatic Center
This facility was available for use in July 2009, and has been closed out with DSA.
Middle Schools Pre‐Design – Jordan, J.L. Stanford and Terman
These projects for pre‐design work have been closed.
Technology
Equipment orders have arrived and were deployed to the various campuses for use during the 2014/15 school year.
INACTIVE CAPITAL PROJECTS
Garland Elementary School Renovation
The Board of Education has put new development for Garland on hold until a growth plan is established for the
elementary schools.
High School Master Plan
The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed.
Hoover Elementary School – Pre‐Design
This project has been put on hold until a growth plan is established for the elementary schools.
Elementary Classroom Improvements – Phase 1 Schools Barron Park and El Carmelo
The project has been placed on hold pending further discussions with the BOE about elementary growth planning.
Board Items in January
January 13, 2015
Action 13 ‐ Approval of Program Change and Revised Schematic Design for the Central Building Project at Gunn High
School
A B C C / A B - C C / B A - B
Measure A Fund
Gunn High School - High School Master Plan 172,390 166,328 138,714 80% 27,614 83.40% 6,062
Gunn High School 1 - Aquatic Center 4,865,425 4,862,530 4,862,530 100% 0 100.00% 2,895
Gunn High School 2 - I.A Building 5,082,402 5,065,128 5,065,128 100% 0 100.00% 17,274
Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100% 0 100.00% 0
Gunn High School 4 - New classroom Buildings 25,035,201 24,770,703 24,758,488 99% 12,215 99.95% 264,498
Gunn High School 5 - Parking & Drop Off improvements 3,940,000 1,992,712 1,545,562 39% 447,150 77.56% 1,947,288
Gunn High School 6- New/Auxiliary Gymnasium 12,914,800 12,460,603 12,322,776 95% 137,827 98.89% 454,197
Gunn High School 7- A/C 2,600,000 2,092,366 2,092,366 80% 0 100.00% 507,634
Gunn High School 8 - MS & L-31 Buildings 2,120,839 1,717,412 1,579,174 74% 138,238 91.95% 403,427
Gunn High School 9 - Central building 19,374,242 1,256,965 319,942 2% 937,023 25.45% 18,117,277
Gunn High School - Reserved 0 0 0 0% 0 0.00% 0
Palo Alto High Schools - High School Master Plan 172,999 167,759 161,616 93% 6,143 96.34% 5,240
Palo Alto High School 1 - Stadium Field 5,090,000 4,758,037 4,758,037 93% 0 100.00% 331,963
Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 2,609,680 2,609,680 2,609,680 100% 0 100.00% 0
Palo Alto high School 3 - New classroom & Media Art Building 38,415,003 36,859,761 36,597,161 95% 262,600 99.29% 1,555,242
Palo Alto High School 4 - New Theater 29,370,049 27,796,385 6,189,870 21% 21,606,515 22.27% 1,573,664
Palo Alto High School 5 - Haymarket and Tower Admin. Building 1,499,999 1,260,933 1,260,933 84% 0 100.00% 239,066
Palo Alto High School 6- Science Addition 5,532,204 957,613 613,769 11% 343,844 64.09% 4,574,591
Paly 7- indoor phusical ed and athletic facilities 350,000 181,210 176,809 51% 4,401 97.57% 168,790
Paly 8 Library 9,350,000 147,525 39,025 0% 108,500 26.45% 9,202,475
Palo Alto High School - Reserved 9,124,443 0 0 0% 0 0.00% 9,124,443
Jordan Middle School -Program Management- MS Pre-Design 18,890 17,826 17,826 94% 0 100.00% 1,064
Jordan Middle Schools 1- Interim Classrooms 600,342 488,033 488,033 81% 0 100.00% 112,309
Jordan Middle School 2- Improvements 19,891,564 19,147,213 18,767,474 94% 379,739 98.02% 744,351
J.L.S Middle School - Program Management- MS Pre-Design 18,799 18,408 18,408 98% 0 100.00% 391
J.L.S Middle School 1 - Interim Classrooms 446,844 422,500 422,500 95% 0 100.00% 24,344
J.L.S Middle School 2- Improvements 17,184,699 15,503,857 15,420,127 90% 83,730 99.46% 1,680,842
Terman Middle School - Program Management- MS Pre-Design 18,799 18,423 18,423 98% 0 100.00% 376
Terman Middle School 1- Improvements 13,312,971 13,003,487 12,934,890 97% 68,597 99.47% 309,484
PAUSD Elementary Schools - Program Management- Elem. Growth Plan 145,000 98,480 92,290 64% 6,190 93.71% 46,520
Addison Elementary School 1-Phase I 21,267 21,267 21,267 100% 0 100.00% 0
Duveneck Elementary School 1-Phase I 9,778,358 9,562,590 8,892,534 91% 670,056 92.99% 215,768
Garland Elementary School 1- Phase I 22,178,544 280,113 280,113 1%0 100.00% 21,898,431
Fairmeadow Elementary School 1- Phase I 7,796,550 7,570,572 7,494,999 96% 75,573 99.00% 225,978
Hoover Elementary School 1-Phase I 70,550 57,165 57,165 81% 0 100.00%13,385
Ohlone Elementary School 1- Phase I 10,597,870 10,481,389 10,481,389 99% 0 100.00% 116,481
Elementary Schools 1 - Elementary Classroom Improvements 2,004,889 1,879,695 1,879,695 94% 0 100.00% 125,194
Elementary Schools - Reserved 37,585,253 0 0 0% 0 0.00% 37,585,253
PAUSD - Program Management 12,657,031 10,958,164 9,733,124 77% 1,225,040 88.82% 1,698,867
PAUSD - Technology 10,485,054 9,672,952 9,669,912 92% 3,040 99.97% 812,102
PAUSD - Technology -Reserved 3,422,312 0 0 0% 0 0.00% 3,422,312
PAUSD - Reserved 6,043,535 0 0 0% 0 0.00% 6,043,535
525 San Antonio -Property Acquisition 8,500,000 8,500,000 8,500,000 100% 0 100.00% 0
Transfer out to Planned Maintenance Fund* 17,758,557 17,758,557 17,758,557 100% 0 100.00% 0
Bond Issuance Cost 2,530,220 2,530,220 2,530,220 100% 0 100.00% 0
Measure A Fund Total 380,693,351 257,120,337 230,576,302 26,544,035 123,573,014
* Planned Maintenance Fund Total 4,083,911 1,234,491 1,071,693 26% 162,798 2,849,420
*$17,758,557 transfer from Measure A fund to Planned Maintenance fund was done during FY 2013-14 .The budget for Planned maintenance fund will be increased about $2 M every year in 9 years.
Prepared by: Business Services Department based on QSS accounting System
Palo Alto Unified School District
Strong Schools Bond
1/31/2015
Percent of
Expended
Contract
BalanceExpenditures Budget BalanceCommittedBudgetSchool Name - Project Name
Percent of
Budget
Expended
Page | 6
Gunn High School
Traffic Signal Replacement
Phase I – Parking and Drop‐off Improvements
A. PROJECT STATUS
The Board awarded a contract to Columbia Electric for the
traffic signal replacement project at Arastradero and
Miranda Ave. The Notice of Award was issued to the
contractor in December. Staff is coordinating the delivery
of the traffic signal pole from Grade‐tech to the site, which
is pending resolution of their final change order.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 5.5
D. PROJECT OVERVIEW:
The Miranda Ave. parking and drop‐off was phase one of a multi‐phase project for various parking and
drop off improvements. Future phases will be coordinated with the Central Building project, which will
develop a new drop off area and entry plaza in the main parking lot.
Funding
State Funds $0
Strong Schools Bond Funds $3,940,000
Other Funding $0
Total $3,940,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $919,858
Construction & Equipment $2,919,840
Soft Costs Contingency $100,302
Total $3,940,000
Percent of Budget Expended 39.23%
Change Order Contingency
Starting Contingency Balance $121,380
Remaining Contingency Balance $121,380
Percent of Changes 0.0%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase:Signal Work ‐ Construction
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) June 19, 2012
BOE Approval June 26, 2012
Schematic Design (2) December 18, 2012
BOE Approval January 15, 2013
Authorize to Bid (2) June 11, 2013
BOE Approval June18, 2013
Submit to DSA July 17, 2013
Approval by DSA October 2, 2013
Bid Opening November 12, 2013
Award of Contract (1) November 19, 2013
Notice to Proceed December 4, 2013
Substantial Completion August 15, 2014
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 7
Gunn High School
Central Building Project
A. PROJECT STATUS
A program change to the schematic design approval was
approved by the Board of Education during the January
13, 2015 meeting. DLM has resumed design
development drawings. The project will also fund some
smaller summer projects at Gunn to prepare for the
commencement of this project, such as relocation of the
trash/recycling center and the custodial shed.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 5.5
D. PROJECT OVERVIEW:
DLM is proceeding with design development drawings.
Funding
State Funds $0
Strong Schools Bond Funds $19,374,242
Other Funding $0
Total $19,374,242
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $3,237,823
Construction & Equipment $15,936,419
Soft Costs Contingency $200,000
Total $19,374,242
Percent of Budget Expended 1.65%
Current Phase:Design Development
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) February 25, 2014
BOE Approval March 11, 2014
Schematic Design (2) June 3, 2014
BOE Approval June 17, 2014
BOE Approval of Program Change December 9, 2014
Submit to DSA December 15, 2015*
Authorize to Bid (2) August 23, 2016*
BOE Approval September 13, 2016*
Approval by DSA August 1, 2016*
Bid Opening October 1, 2016*
Award of Contract (1) October 11, 2016*
Notice to Proceed November 1, 2016*
Substantial Completion March 15, 2018*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 8
Palo Alto High School
Performing Arts Center (PAC)
A. PROJECT STATUS
Alten Construction completed waterproofing and
backfill of the basement walls, and have begun
structural steel erection for the stage area and the
southeaster portion of the building. Alten also
excavated poured footings in the southwestern
portion of the building. Steel erection will continue in
the stage and house areas of the Theater in February.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.11
D. PROJECT OVERVIEW:
Construction is proceeding within budget, with anticipated completion scheduled for March 1, 2016.
Funding
State Funds $0
Strong Schools Bond Funds $29,370,049
Other Funding $0
Total $29,370,049
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $4,377,871
Construction & Equipment $24,845,000
Soft Costs Contingency $147,178
Total $29,370,049
Percent of Budget Expended 21.08%
Change Order Contingency
Starting Contingency Balance $2,184,400
Remaining Contingency Balance $2,144,870
Percent of Changes 0.6%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) June 1, 2010
BOE Approval June 22, 2010
Schematic Design (3) June 14, 2011
BOE Approval December 13, 2011
BOE Approval January 17, 2012
Submit to DSA March 28, 2013
Approval by DSA January 16, 2014
Authorize to Bid (2) January 14, 2014
BOE Approval January 28, 2014
Bid Opening May 13, 2014
Award of Contract (1) June 3, 2014
Notice to Proceed June 23, 2014
Substantial Completion March 1, 2016*
Planned Occupancy June 1, 2016*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 9
Palo Alto High School
Science Building Addition
A. PROJECT STATUS
The project schedule has been suspended to coincide with
completion of construction of the new gymnasium, due to
space constraints and access to the site. Design work will
resume in the spring of 2015.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3
D. PROJECT OVERVIEW:
Design development will resume in spring of 2015. Construction will not begin until after completion of
the Gymnasium project.
Funding
State Funds $0
Strong Schools Bond Funds $5,532,204
Other Funding $0
Total $5,532,204
Budget
Salaries and Benefits $0
Supplies $60,309
Contracts & Services $842,825
Construction & Equipment $4,628,294
Soft Costs Contingency $776
Total $5,532,204
Percent of Budget Expended 11.09%
Current Phase: Design Development
Schedule:
Architect Contract (2) March 12, 2013
BOE Approval March 19, 2013
Conceptual Design (2) March 12, 2013
BOE Approval March 19, 2013
Schematic Design (2) September 10, 2013
BOE Approval October 8, 2013
Submit to DSA June 15, 2015*
Authorize to Bid (2) February 2, 2016*
BOE Approval February 19, 2016*
Approval by DSA March 15, 2016*
Bid Opening May 30, 2016*
Award of Contract (1) June 15, 2016*
Notice to Proceed July 1, 2016*
Substantial Completion August 1, 2017*
Planned Occupancy August 15, 2017*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 10
Palo Alto High School
Indoor PE and Athletic Facilities
A. PROJECT STATUS
Jeremiah Tolbert Architects has completed the bid set
for pricing and has issued the drawings and
specifications to Vance Brown. Work on lease‐leaseback
agreements and design services agreements has
continued through January, and staff hopes to have final
negotiations complete in February. Vance Brown will
begin soliciting trade contract bids in March, in
anticipation of seeking Board approval of the lease‐
leaseback agreement and funding on April 21, 2015.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3
D. PROJECT OVERVIEW:
Vance Brown will solicit bids in March 2015, with presentation to the Board of Education scheduled for
April 21, 2015.
Funding
State Funds $0
Strong Schools Bond Funds $350,000
Other Funding $0
Total $350,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $225,000
Construction & Equipment $125,000
Soft Costs Contingency $0
Total $350,000
Percent of Budget Expended 50.52%
Current Phase:Bidding
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) March 12, 2013
BOE Approval March 19, 2013
Schematic Design (2) September 10, 2013
BOE Approval October 8, 2013
Submit to DSA December 4, 2013
Re‐Submit to DSA January 27, 2014
Approval by DSA September 22, 2014
Lease Leaseback Agreement (1) April 21, 2015*
Award of LLB Contract (1) May 12, 2015*
Notice to Proceed June 1, 2015*
Substantial Completion December 1, 2016*
Planned Occupancy January 1, 2017*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 11
Palo Alto High School
Building 500 Renovation (Library)
A. PROJECT STATUS
DLM finalized schematic design plans and provided them
to staff for budget review and will present their plans to
the FSC on February 17, 2015. DLM and staff have met to
review cost of the project, and have made adjustments to
the project materials and systems proposed to bring the
project closer to the budget. DLM anticipates returning to
the BOE on March 24, 2015 for schematic design approval.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.8
D. PROJECT OVERVIEW:
Schematic design presentation to the Board of Education scheduled for March 24, 2015.
Funding
State Funds $0
Strong Schools Bond Funds $9,350,000
Other Funding $0
Total $9,350,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $1,886,000
Construction & Equipment $7,344,000
Soft Costs Contingency $120,000
Total $9,350,000
Percent of Budget Expended 0.42%
Current Phase:Schematic Design
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) September 23, 2014
BOE Approval October 14, 2014
Schematic Design (2) March 10, 2015*
BOE Approval March 24, 2015*
Submit to DSA July 20, 2015*
Authorize to Bid (2) March 8, 2016*
BOE Approval March 22, 2016*
Approval by DSA February 27, 2016*
Award of Contract (1) May 1, 2016*
Notice to Proceed May26, 2016*
Substantial Completion July 1, 2017*
Planned Occupancy August 15, 2017*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 12
Gunn High School
New Classroom Buildings A & B
A. PROJECT STATUS
The new Math and English Building was occupied by staff and
students on August 15, 2013. World Language Building classrooms
have been in use since February, 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4
D. PROJECT OVERVIEW:
The World Languages building move‐in occurred on February 8, 2013, and was occupied with staff and
students on February 11, 2013. The Math & English building move‐in occurred on July 15, 2013, and was
occupied with staff and students on August 15, 2013. The project was completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $25,035,201
Other Funding $0
Total $25,035,201
Budget
Salaries and Benefits $24,948
Supplies $308,194
Contracts & Services $3,789,909
Construction & Equipment $20,911,873
Soft Costs Contingency $277
Total $25,035,201
Percent of Budget Expended 98.9%
Change Order Contingency
Starting Contingency Balance $ 1,763,200
Remaining Contingency Balance $ 126,231
Percent of Changes 9.3%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy – August 15, 2013
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA May 27, 2011
Bid Opening July 13, 2011
Award of Contract (1) July 22, 2011
Notice to Proceed August 24, 2011
Substantial Completion July 15, 2013
Planned Occupancy August 15, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 13
Gunn High School
New Gymnasium
A. PROJECT STATUS
The new gymnasium was occupied on June 7, 2013 and PE
classes were held in the new gym on August 15, 2013. The
tennis courts surfacing and striping was installed and completed
August 27, 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13
D. PROJECT OVERVIEW:
The new gym was occupied on June 7, 2013.
Funding
State Funds $0
Strong Schools Bond Funds $12,914,800
Other Funding $0
Total $12,914,800
Budget
Salaries and Benefits $0
Supplies $19,706
Contracts & Services $2,461,402
Construction & Equipment $10,400,737
Soft Costs Contingency $32,955
Total $12,914,800
Percent of Budget Expended 95.42%
Change Order Contingency
Starting Contingency Balance $834,700
Remaining Contingency Balance $7,909
Percent of Changes 9.9%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy – June 7, 2013
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA May 27, 2011
Bid Opening July 13, 2011
Award of Contract (1) July 20, 2011
Notice to Proceed August 1, 2011
Substantial Completion May 1, 2013
Planned Occupancy June 7, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 14
Gunn High School
Existing Gymnasium Modernization
A. PROJECT STATUS
The modernized Bow gym was occupied by the campus on
November 4, 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13
D. PROJECT OVERVIEW:
The project was completed on‐schedule and within budget. Occupancy by the school occurred on
November 12, 2013.
Funding and Budget
This project is funded by the New Gymnasium project
budget. See that project budget for status.
Change Order Contingency
Starting Contingency Balance $99,800
Remaining Contingency Balance $51,455
Percent of Changes 4.8%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase:Close‐out / Occupancy – November 12, 2013
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) February 12, 2013
BOE Approval February 26, 2013
Approval by DSA January 23, 2013
Bid Opening April 2, 2013
Award of Contract (1) April 9, 2013
Notice to Proceed May 31, 2013
Substantial Completion October 28, 2013
Planned Occupancy November 12, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 15
Gunn High School
E and K (MS and L‐31) Buildings Renovation
A. PROJECT STATUS
Students occupied E and K buildings on August 13,
2014, and the flex room in building E was occupied
on September 15, 2014.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13
D. PROJECT OVERVIEW:
Construction was completed on schedule and within budget. Occupancy took place on August 13, 2014.
Funding
State Funds $0
Strong Schools Bond Funds $2,120,839
Other Funding $0
Total $2,120,839
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $428,000
Construction & Equipment $1,690,552
Soft Costs Contingency $2,287
Total $2,120,839
Percent of Budget Expended 74.46%
Change Order Contingency
Starting Contingency Balance $122,800
Remaining Contingency Balance $114,946
Percent of Changes 1.0%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Close‐out/Occupancy – August 15, 2014
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) June 11, 2013
BOE Approval June 18, 2013
Submit to DSA November 25, 2013
Authorize to Bid (2) March 25, 2014
BOE Approval April 22, 2014
Approval by DSA March 27, 2014
Bid Opening April 29, 2014
Award of Contract (1) May 20, 2014
Notice to Proceed May 27, 2014
Substantial Completion August 11, 2014
Planned Occupancy August 15, 2014
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 16
Palo Alto High School
Athletic Stadium Improvements
A. PROJECT STATUS
The concessions building, track re‐surfacing, new ornamental
fence, signage and entry lighting were completed for the Fall
2013 football season.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.13
D. PROJECT OVERVIEW:
The ornamental fence was completed on schedule in August 2013. The concessions building was
occupied September 10, 2012. The bleacher replacement work was completed on schedule in June 2013.
Funding
State Funds $0
Strong Schools Bond Funds $5,090,000
Other Funding $0
Total $5,090,000
Budget
Salaries and Benefits $882
Supplies $2,746
Contracts & Services $818,716
Construction & Equipment $4,267,656
Soft Costs Contingency $0
Total $5,090,000
Percent of Budget Expended 93.5%
Change Order Contingency
Starting Contingency Balance $310,200
Remaining Contingency Balance $225,587
Percent of Changes 2.3%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Close‐out / Occupancy – August 1, 2013
Schedule:
Architect Contract (2) January 26, 2010
BOE Approval February 9, 2010
Conceptual Design (2) June 1, 2010
BOE Approval June 22, 2010
Schematic Design (2) February 22, 2011
BOE Approval March 8, 2011
Submit to DSA April 4, 2011
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA July 26, 2011
Bid Opening December 1, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed January 4, 2012
Substantial Completion ‐ Concession August 31, 2012
Planned Occupancy ‐ Concessions September 10, 2012
Bleachers March 31, 2013
Fence Completion August 1, 2013
* Anticipated Dates – Subject to Change
()Denotesnumberof Boardof EducationReadings
Page | 17
Palo Alto High School
Haymarket and Tower Building Improvements
A. PROJECT STATUS
All Trusty Builders completed the installation of the new
windows on August 9, 2013, on schedule and within
budget.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3
D. PROJECT OVERVIEW:
The project completed on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $1,500,000
Other Funding $0
Total $1,500,000
Budget
Salaries and Benefits $0
Supplies $62,844
Contracts & Services $179,000
Construction & Equipment $1,258,159
Soft Costs Contingency $0
Total $1,500,000
Percent of Budget Expended 84.1%
Change Order Contingency
Starting Contingency Balance $39,200
Remaining Contingency Balance $33,930
Percent of Changes 1.3%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Close‐out / Occupancy – August 9, 2013
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA May 25, 2012
Authorize to Bid (2) April 24, 2012
BOE Approval May 6, 2012
Approval by DSA August 24, 2012
Bid Opening January 17, 2013
Award of Contract (1) January 29, 2013
Notice to Proceed February 21, 2013
Substantial Completion August 9, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 18
Palo Alto High School
Classroom Building and Media Arts
A. PROJECT STATUS
Move in and occupancy of both buildings occurred in July
2014. Taisei has completed their work, and contract
closeout is complete.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3
D. PROJECT OVERVIEW:
Furniture installation and occupancy of the Media Arts and Math/Social Sciences buildings completed.
Funding
State Funds $0
Strong Schools Bond Funds $38,415,001
Other Funding $0
Total $38,415,001
Budget
Salaries and Benefits $18,448
Supplies $1,325,333
Contracts & Services $7,261,915
Construction & Equipment $29,713,481
Soft Costs Contingency $95,826
Total $38,415,001
Percent of Budget Expended 95.27%
Change Order Contingency
Starting Contingency Balance $2,515,000
Remaining Contingency Balance $85,252
Percent of Changes 9.7%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase:Close‐out/ Occupancy –August 1, 2014
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA April 28, 2011
Bid Opening June 30, 2011
Award of Contract (1) July 12, 2011
Notice to Proceed August 4, 2011
Substantial Completion April 15, 2014
Planned Occupancy August 1, 2014
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 19
Jordan Middle School
Classroom Wing, Cafetorium and
Campus Improvements
A. PROJECT STATUS
Students occupied all new and modernized buildings for
the start of school in fall 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5
D. PROJECT OVERVIEW:
The project was completed on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $19,891,564
Other Funding $0
Total $19,891,564
Budget
Salaries and Benefits $6,111
Supplies $86,265
Contracts & Services $3,723,370
Construction & Equipment $16,007,031
Soft Costs Contingency $68,787
Total $19,891,564
Percent of Budget Expended 94.35%
Change Order Contingency
Starting Contingency Balance $1,398,700
Remaining Contingency Balance $847,769
Percent of Changes 4.0%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Close‐out / Occupancy – August 15, 2013
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) March 23, 2010
BOE Approval April 27, 2010
Submit to DSA December 21, 2010
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA October 5, 2011
Bid Opening December 8, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed December 27, 2011
Substantial Completion August 1, 2013
Planned Occupancy August 15, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 20
J.L. Stanford Middle School
Classroom Wing and Campus Improvements
A. PROJECT STATUS
Students occupied all new and modernized buildings for
the start of school in fall 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5
D. PROJECT OVERVIEW:
The project completed on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $17,184,699
Other Funding $0
Total $17,184,699
Budget
Salaries and Benefits $8,879
Supplies $144,790
Contracts & Services $3,545,843
Construction & Equipment $13,485,187
Soft Costs Contingency $0
Total $17,184,699
Percent of Budget Expended 89.73%
Change Order Contingency
Starting Contingency Balance $1,057,800
Remaining Contingency Balance $902,445
Percent of Changes 2.8%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Close‐out / Occupancy – August 15, 2013
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (3) June 1, 2010
BOE Approval June 22, 2010
BOE Approval (Sitework) September 28, 2010
Submit to DSA May 6, 2011
Authorize to Bid (2) November 29, 2011
BOE Approval December 13, 2011
Approval by DSA January 24, 2012
Bid Opening May 3, 2012
Award of Contract (1) May 8, 2012
Notice to Proceed May 30, 2012
Substantial Completion August 7, 2013
Planned Occupancy August 15, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 21
J.L. Stanford Middle School
Landscape and Site Improvements
A. PROJECT STATUS
Scapes completed the project on schedule in the fall 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5
D. PROJECT OVERVIEW:
The project completed on schedule and within budget.
Funding and Budget
This project is funded by the J.L. Stanford Middle School
project budget. See that project budget for status.
Percent of Budget Expended 89.73%
Change Order Contingency
Starting Contingency Balance $1,057,800
Remaining Contingency Balance $902,445
Percent of Changes 2.8%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Close‐out / Occupancy – August 16, 2013
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (3) June 1, 2010
BOE Approval June 22, 2010
BOE Approval (Sitework) September 28, 2010
Submit to DSA May 6, 2011
Authorize to Bid (2) November 29, 2011
BOE Approval December 13, 2011
Approval by DSA January 24, 2012
Bid Opening May 3, 2013
Award of Contract (1) May 8, 2013
Notice to Proceed May 23, 2013
Substantial Completion August 16, 2013
Completion August 16, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 22
Terman Middle School
Library Addition and Campus Improvements
A. PROJECT STATUS
Students occupied the new instructional spaces and
modernized buildings for the start of school in fall 2013. The
cafetorium modernization was completed in October 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12
D. PROJECT OVERVIEW:
The project completed on schedule in August 2013, except for the Cafetorium, which was completed in
November 2013. The project has been completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $13,312,971
Other Funding $0
Total $13,312,971
Budget
Salaries and Benefits $4,153
Supplies $75,747
Contracts & Services $2,720,590
Construction & Equipment $10,507,733
Soft Costs Contingency $4,748
Total $13,312,971
Percent of Budget Expended 97.16%
Change Order Contingency
Starting Contingency Balance $929,900
Remaining Contingency Balance $12,909
Percent of Changes 9.4%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Close‐out / Occupancy – November 15, 2013
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) May 11, 2010
BOE Approval May 25, 2010
Submit to DSA December 21, 2010
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA September 1, 2011
Bid Opening December 6, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed December 27, 2011
Substantial Completion October 31, 2013
Planned Occupancy November 15, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 23
Duveneck Elementary School
New Classroom Buildings and Modernization
A. PROJECT STATUS
The fence around the sod for the field area to establish
growth was removed on September 19, 2014. All buildings
were substantially complete and occupied on August 11,
2014.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
The project has been completed within budget, and was occupied on August 5, 2014.
Funding
State Funds $0
Strong Schools Bond Funds $9,778,358
Other Funding $0
Total $9,778,358
Budget
Salaries and Benefits $20,313
Supplies $0
Contracts & Services $2,098,650
Construction & Equipment $7,655,002
Soft Costs Contingency $4,393
Total $9,778,358
Percent of Budget Expended 90.94%
Change Order Contingency
Starting Contingency Balance $703 ,772
Remaining Contingency Balance $304,029
Percent of Changes 5.7%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Close‐out/Occupancy –August 5, 2014
Schedule:
Architect Contract (2) April 27, 2010
BOE Approval May 11, 2010
Conceptual Design (2) December 14, 2010
BOE Approval January 11, 2011
Schematic Design (2) June 14, 2011
BOE Approval June 28, 2011
Submit to DSA February 27, 2012
Approval by DSA December 10, 2012
Authorize to Bid (2) December 18 2012
BOE Approval January 15, 2013
Bid Opening February 28, 2013
Award of Contract (1) March 12, 2013
Notice to Proceed March 25, 2013
Substantial Completion July 31, 2014
Planned Occupancy August 5, 2014
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 24
Fairmeadow Elementary School
New Classroom Building and Modernization
A. PROJECT STATUS
Students occupied all new and modernized buildings for
the start of school in fall 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
The project completed on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $7,796,550
Other Funding $0
Total $7,796,550
Budget
Salaries and Benefits $32,377
Supplies $98,962
Contracts & Services $1,992,932
Construction & Equipment $5,671,159
Soft Costs Contingency $1,120
Total $7,796,550
Percent of Budget Expended 96.13%
Change Order Contingency
Starting Contingency Balance $642 ,300
Remaining Contingency Balance $186,122
Percent of Changes 7.1%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase:Close‐out / Occupancy – August 15, 2013
Schedule:
Architect Contract (2) October 13, 2009
BOE Approval October 27, 2009
Conceptual Design (2) March 23, 2010
BOE Approval April 6, 2010
Schematic Design (2) September 14, 2010
BOE Approval September 28, 2010
Submit to DSA April 18, 2011
Authorize to Bid (2) October 11, 2011
BOE Approval October 25, 2011
Approval by DSA November 14, 2011
Bid Opening December 5, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed January 3, 2012
Substantial Completion August 5, 2013
Planned Occupancy August 15, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 25
Ohlone Elementary School
New Classroom Building and Modernization
A. PROJECT STATUS
Move‐in to the new building and other existing classrooms
occurred in December 2011. Students occupied the new
building on January 3, 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
Occupancy occurred on January 3, 2012. Project completed on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $10,597,870
Other Funding $0
Total $10,597,870
Budget
Salaries and Benefits $7,461
Supplies $49,049
Contracts & Services $2,180,418
Construction & Equipment $8,360,942
Soft Costs Contingency $62,598
Total $10,597,870
Percent of Budget Expended 98.9%
Change Order Contingency
Starting Contingency Balance $748,400
Remaining Contingency Balance $459,113
Percent of Changes 3.9%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy – January 3, 2012
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) March 3, 2009
BOE Approval March 17, 2009
Schematic Design (2) June 2, 2009
BOE Approval June 23, 2009
Submit to DSA November 24, 2009
Authorize to Bid (2) April 27, 2010
BOE Approval May 11, 2010
Approval by DSA May 18, 2010
Bid Opening July 13, 2010
Award of Contract (1) August 3, 2010
Notice to Proceed August 19, 2010
Substantial Completion November 18, 2011
Planned Occupancy January 3, 2012
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 26
Site Acquisition
525 San Antonio Rd
A. PROJECT STATUS
This site has been leased to Athena Academy.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
The site has been leased to Athena Academy.
Funding
State Funds $0
Strong Schools Bond Funds $8,500,000
Other Funding $0
Total $8,500,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $8,500,000
Construction & Equipment $0
Soft Costs Contingency $0
Total $8,500,000
Percent of Budget Expended 100.0%
Current Phase: N/A
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 27
Jordan Middle Schools ‐ Interim Classrooms
A. PROJECT STATUS
The portables were installed and moved into for fall 2011. DSA closeout received November 19, 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5
D. PROJECT OVERVIEW:
This project completed ahead of schedule and under budget.
Move in occurred on September 30, 2011.
Funding
State Funds $0
Strong Schools Bond Funds $392,120
Other Funding $208,222
Total $600,342
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $180,286
Construction & Equipment $419,292
Soft Costs Contingency $764
Total $600,342
Percent of Budget Expended 81.29%*
*Budget previously expended
Current Phase: Move‐in
Schedule:
Approval by DSA June 16, 2011
Authorize to Bid (2) June 14, 2011
BOE Approval June 28, 2011
Bid Opening July 14, 2011
Award of Contract (1) July 20, 2011
Notice to Proceed July 27, 2011
Substantial Completion September 20, 2011
Occupancy September 30, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 28
Gunn High School
Air Conditioning of Existing Buildings
A. PROJECT STATUS
Best Contracting Services Inc. completed the installation of air
conditioning units and cool roof coating in the summer 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.7
D. PROJECT OVERVIEW:
Project has been closed‐out.
Funding
State Funds $0
Strong Schools Bond Funds $2,600,000
Other Funding $0
Total $2,600,000
Budget
Salaries and Benefits $1,919
Supplies $0
Contracts & Services $454,610
Construction & Equipment $2,120,580
Soft Costs Contingency $22,891
Total $2,600,000
Percent of Budget Expended 80.5%
Current Phase: Completed
Schedule:
Architect Contract (2) March 27, 2010
BOE Approval April 6, 2010
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA October 20, 2010
Approval by DSA February 10, 2011
Authorize to Bid (2) February 22, 2011
BOE Approval March 8, 2011
Bid Opening March 28, 2011
Award of Contract (1) April 8, 2011
Notice to Proceed April 11, 2011
Substantial Completion August 8, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 29
J.L. Stanford Middle School ‐ Interim Classrooms
A. PROJECT STATUS
Coulter Construction completed the work on the
relocated portables in August 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5
D. PROJECT OVERVIEW:
Project completed on schedule and is currently in close‐out.
This portable relocation project funded by main
JLS project. Refer to pg. 14
Current Phase: Occupancy ‐ August 11, 2011
Schedule:
Approval by DSA April 19, 2011
Jordan Project June 16, 2011
Authorize to Bid (2) May 10, 2011
BOE Approval May 24, 2011
Bid Opening June 1, 2011
Award of Contract (1) June 13, 2011
Notice to Proceed June 20, 2011
Substantial Completion August 8, 2011
Planned Occupancy August 15, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 30
Fairmeadow Elementary School
Portable Relocation Project
A. PROJECT STATUS
Relocation of the portable was complete and occupied on August 8, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 6.4
D. PROJECT OVERVIEW:
Project completed ahead of schedule on August 8, 2011.
This portable relocation project funded by main
JLS project. Refer to pg. 14
Current Phase: Occupancy ‐ August 8, 2011
Schedule:
Architect Contract (2) February 15, 2011
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA March 3, 2011
Approval by DSA March 3, 2011
Authorize to Bid (2) May 11, 2011
BOE Approval May 24, 2011
Bid Opening June 14, 2011
Award of Contract (1) June 14, 2011
Notice to Proceed June 20, 2011
Substantial Completion August 1, 2011
Planned Occupancy August 8, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 31
Elementary Classroom Improvements
Interactive Whiteboards and Sound Assist System
Installation
A. PROJECT STATUS
Installation of SmartBoards and Lightspeed sound assist
systems were completed for all elementary school
classrooms and libraries in April 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
All SmartBoards and Lightspeed sound systems installed.
Funding
State Funds $0
Strong Schools Bond Funds $2,004,889
Other Funding $0
Total $2,004,889
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $275,488
Construction & Equipment $1,729,401
Soft Costs Contingency $0
Total $2,004,889
Percent of Budget Expended 93.76%
Current Phase: Complete ‐ May 15, 2011
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) November 9, 2010
BOE Approval November 23, 2010
Bid Opening February 25, 2011
Award of Contract (1) March 8, 2011
Notice to Proceed March 9, 2011
Completion May 15, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 32
Palo Alto High School
Multi‐Use Field
A. PROJECT STATUS
The fields were available for play on February 1, 2011, and final
change order negotiations completed on March 9, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.14
D. PROJECT OVERVIEW:
Field was open for use on February 1, 2011.
Funding
State Funds $0
Strong Schools Bond Funds $2,609,680
Other Funding $1,007,255
Total $3,616,935
Budget
Salaries and Benefits $0
Supplies $1,506
Contracts & Services $698,293
Construction & Equipment $2,916,682
Soft Costs Contingency $454
Total $3,616,935
Percent of Budget Expended 100.0%
Change Order Contingency
Starting Contingency Balance $269,300
Remaining Contingency Balance $230,579
Percent of Changes 1.5%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy – February 1, 2011
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) November 18, 2008
BOE Approval December 09, 2008
Submit to DSA March 19, 2009
Approval by DSA September 30, 2009
Authorize to Bid (2) February 24, 2009
BOE Approval March 17, 2009
Bid Opening March 16, 2010
Award of Contract (1) April 7, 2010
Notice to Proceed June 1, 2010
Substantial Completion January 31, 2011
Planned Occupancy February 1, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 33
Gunn High School
Industrial Arts Addition and Renovation
A. PROJECT STATUS
This facility was available for instruction in January 2010. DSA
closeout received on July 18, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11
D. PROJECT OVERVIEW:
The building occupied as scheduled, and the project completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $5,082,402
Other Funding $0
Total $5,082,402
Budget
Salaries and Benefits $1,061
Supplies $88,985
Contracts & Services $1,002,057
Construction & Equipment $3,990,300
Soft Costs Contingency $0
Total $5,082,402
Percent of Budget Expended 99.7%
Change Order Contingency
Starting Contingency Balance $349,000
Remaining Contingency Balance $141,967
Percent of Changes 41.6%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy – January 4, 2010
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA June 17, 2008
Approval by DSA December 24, 2008
Authorize to Bid (2) October 14, 2008
BOE Approval October 28, 2008
Bid Opening December 16, 2008
Award of Contract (1) December 24, 2008
Notice to Proceed January 6, 2009
Substantial Completion November 25, 2009
Planned Occupancy January 4, 2010
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 34
Gunn High School
Aquatic Center
A. PROJECT STATUS
This facility was available for use in July
2009.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.12
D. PROJECT OVERVIEW:
This project completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $4,865,423
Other Funding $0
Total $4,865,423
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $647,169
Construction & Equipment $4,218,253
Soft Costs Contingency $0
Total $4,865,423
Percent of Budget Expended 99.9%
Change Order Contingency
Starting Contingency Balance $389,887
Remaining Contingency Balance $195,148
Percent of Changes 49.9%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy – June 15, 2009
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA December 11, 2007
Approval by DSA April 24, 2008
Authorize to Bid (2) April 8, 2008
BOE Approval April 22, 2008
Bid Opening May 28, 2008
Award of Contract (1) June 4, 2008
Notice to Proceed December 6, 2008
Substantial Completion June 15, 2009
Planned Occupancy June 15, 2009
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 35
Middle School Pre‐Design
Jordan, J.L. Stanford and Terman
A. PROJECT STATUS
AEDIS presented recommended concept plans for each campus to the
Board of Education for approval on September 8, which became the
program documents for the new projects at each campus. These
projects for pre‐design work have been closed, and funds will be
transferred to the program contingency on June 14, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.12
D. PROJECT OVERVIEW:
This project has been completed. Board approval received on September 8, 2009.
Funding
State Funds $0
Strong Schools Bond Funds $56,488
Other Funding $0
Total $56,488
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $56,488
Construction & Equipment $0
Soft Costs Contingency $0
Total $56,488
Percent of Budget Expended 97.8%
Current Phase: Complete
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 36
Technology Improvements
A. PROJECT STATUS
Equipment orders have arrived and were deployed to the various campuses for
use during the 2014/15 school year.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
Equipment has been installed for the 2014/15 school year.
Funding
State Funds $0
Strong Schools Bond Funds $10,485,054
Other Funding $0
Total $10,485,054
Budget
Salaries and Benefits $0
Supplies & Computers $6,850,644
Contracts & Services $539,269
Construction & Equipment $3,095,142
Soft Costs Contingency $0
Total $10,485,054
Percent of Budget Expended 92.2%
Current Phase: N/A
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 37
Garland Elementary School
Campus Modernization
A. PROJECT STATUS
The Board of Education has put new development for Garland on
hold until a growth plan is established for the elementary schools.
The board voted to terminate the lease with Stratford School in
June 2011. Discussions with the Board on future plans for growth at
the elementary schools are ongoing.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10
D. PROJECT OVERVIEW:
This project has been placed on hold.
Funding
State Funds $0
Strong Schools Bond Funds $22,178,544
Other Funding $0
Total $22,178,544
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $3,915,789
Construction & Equipment $17,400,000
Soft Costs Contingency $862,755
Total $22,178,544
Percent of Budget Expended 1.3%
Current Phase: On Hold
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) February 10, 2009
BOE Approval February 24, 2009
Schematic Design (2) June 2, 2009
BOE Approval June 23, 2009
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 38
High School Master Plan
Palo Alto HS and Gunn HS
A. PROJECT STATUS
The Board of Education (BOE) approved the master plans
for both high schools, and these projects have been closed,
with funds transferred to the respective campus reserve
funds.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14
D. PROJECT OVERVIEW:
Master planning effort complete.
Funding
State Funds $0
Strong Schools Bond Funds $285,387
Other Funding $0
Total $285,387
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $285,387
Construction & Equipment $0
Soft Costs Contingency $0
Total $285,387
Percent of Budget Expended 86.2%
Current Phase: Complete
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Initial Master Plan Approval (2) September 8, 2009
BOE Approval September 22, 2009
Paly CEQA Approval (2) February 9, 2010
BOE Approval February 23, 2010
Gunn Master Plan Update (2) March 23, 2010
BOE Approval April 6, 2010
Gunn CEQA Approval (2) April 27, 2010
BOE Approval May 11, 2010
Master Plan Revision Approval (2) September 14, 2010
Paly MP Revision Approval (2) October 9, 2010
Gunn MP Revision Approval (2) October 12, 2010
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 39
Hoover Elementary School
Pre‐Design
A. PROJECT STATUS
This project has been put on hold until a growth plan is established for the
elementary schools.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
Project is currently on hold.
Funding
State Funds $0
Strong Schools Bond Funds $70,550
Other Funding $0
Total $70,550
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $70,550
Construction & Equipment $60
Soft Costs Contingency $0
Total $70,550
Percent of Budget Expended 81.0%
Current Phase: On Hold
Schedule:
Architect Contract (2) April 27, 2010
BOE Approval May 11, 2010
Conceptual Design (2) November 9, 2010
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 40
Elementary Classroom Improvements
A. PROJECT STATUS
The project has been placed on hold pending further
discussions with the BOE about elementary growth
planning.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
This project has been placed on hold.
Funding
State Funds $0
Strong Schools Bond Funds $2,004,889
Other Funding $0
Total $2,004,889
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $275,488
Construction & Equipment $1,729,401
Soft Costs Contingency $0
Total $2,004,889
Percent of Budget Expended 93.9%
Phase 1 Schools: Barron Park and El Carmelo
Current Phase: On Hold
Schedule:
Architect Contract (2) June 8, 2010
BOE Approval June 22, 2010
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) November 9, 2010
BOE Approval December 7, 2010
Submit to DSA December 23, 2010
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings