Monthly Reports 2013-06 (Jun)
Page | 1
MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT
Through
June 2013
Strong Schools Bond
Capital Improvement Projects
Prepared by
fs3Hodges
&
Gilbane Building Company
Page | 2
TABLE OF CONTENTS
Executive Summary page 3
Attachment 1 – Consolidated Expenditure Report
Capital Projects
Gunn High School – New Classroom Building and World Languages Building page 7
Gunn High School – Phase I ‐ Parking and Drop‐off Sitework Improvement page 8
Gunn High School – New Gymnasium page 9
Gunn High School – Existing Gymnasium Modernization page 10
Gunn High School – L31 and MS Buildings Renovation page 11
Palo Alto High School – Athletic Stadium Improvements page 12
Palo Alto High School – New Classroom Building and Media Arts page 13
Palo Alto High School – Performing Arts Center page 14
Palo Alto High School – Haymarket and Tower Building Improvements page 15
Palo Alto High School – Science Building Addition Page 16
Jordan Middle School page 17
J.L. Stanford Middle School page 18
J.L. Stanford Middle School – Landscape and Site Improvements page 19
Terman Middle School page 20
Fairmeadow Elementary School – New Classroom Buildings and Modernization page 21
Duveneck Elementary School – New Classroom Buildings and Modernization page 22
Technology page 23
Completed Capital Projects
Ohlone Elementary School page 24
Property Acquisition – 525 San Antonio Rd page 25
Jordan Middle School – Interim Classrooms page 26
Gunn High School – Air Conditioning of Existing Buildings page 27
J.L. Stanford Middle School – Interim Classrooms page 28
Fairmeadow Elementary School – Portable Relocation page 29
Elementary Classroom Improvements – Interactive Whiteboard & Sound Assist System page 30
Palo Alto High School – Multi‐use Field page 31
Gunn High School – Industrial Arts Renovation page 32
Gunn High School – Aquatic Center page 33
Middle School Pre‐Design page 34
Inactive Capital Projects
Garland Elementary School page 35
High School Master Plan page 36
Hoover Elementary School page 37
Elementary Classroom Improvements page 38
Appendix
Exhibit A – Bond Project List
Page | 3
EXECUTIVE SUMMARY
Gunn High School – New Classroom Building and World Languages Building
BRCO Constructors completed interior finishes installation, and is for punchlist walkthroughs to begin. BRCO
commenced final paving on the second floor, and landscaping around the building. Furniture move‐in is scheduled
for July 15, 2013. World Language Building classrooms have been in use since February, 2013.
Gunn High School – Phase I ‐ Parking and Drop‐off Sitework Improvement
DLM continued updating the design with refinements provided from staff, the City of Palo Alto and the County of
Santa Clara for off‐site work at Miranda Ave intersection. Construction may commence after the completion of the
classroom building project and the portables on this side of campus are vacated.
Gunn High School – New Gymnasium
S.J. Amoroso (SJA) continued to work on punchlist corrections throughout the month of June. The gym was
occupied on June 7, 2013.
Gunn High School – Existing Gymnasium Modernization
Romkon Inc. commenced demolition work on June 1, 2013, when school dismissed for summer break. Abatement
clearance was received on June 26, 2013, prior to framing starting in July 2013.
Gunn High School – L‐31 and MS Buildings Renovation
DLM schematic plans were presented to the BOE on June 11, 2013 for approval. Minor improvements are being
constructed this summer for the programs located in the existing Special Ed building, prior to larger renovation
project, which will commence next spring.
Palo Alto High School – Athletics Stadium Improvements
Taisei (TCC) completed most of the punchlist corrections, including the installation of emergency lighting. Also, as
part of the overall project, the track resurfacing was completed on June 24, 2013 and the ornamental fence awaits
lettering installation for completion, anticipated in mid July 2013.
Palo Alto High School – New Math/Social Sciences Building and Media Arts Building
TCC continued interior finish and MEP work and exterior lath and plaster work for the new Math/Social Sciences
building. At the Media Arts building, the contractor continued exterior lath and plaster work and installation of
interior drywall.
Palo Alto High School – Performing Arts Center (PAC)
DSA review on the plans submitted on March 29, 2013 continues. This project will be bid after completion of the
new Classroom and Media Arts buildings.
Palo Alto High School – Haymarket and Tower Building Improvements
All Trusty Builders commenced demolition of the existing windows on June 3, 2013, and started installation of the
new windows on June 18, 2013. This project is moving on schedule, with completion planned for August 9, 2013.
Palo Alto High School – Science Building Addition
DLM presented an updated exterior design scheme to the FSC on June 3, 2013. After discussion with the FSC, it
was determined that DLM would continue to refine the exterior design and return for discussion with the FSC and
the BOE when staff returns in August 2013.
Jordan Middle School
SJA commenced work on the modernization of F, H, J and K wings on June 3, 2013. C wing modernization was
completed and occupied. The science building and the new art classrooms in the old music rooms are nearly
complete with punchlist corrections remaining. Occupancy of these buildings is scheduled for early August 2013.
Page | 4
J.L. Stanford Middle School
Sausal Corporation continued work on the new two‐story classroom building, completing casework installation and
interior finishes. Exterior work included lath and plaster, painting, railing installation and elevator work.
Modernization work in the science building, gymnasium and administration building commenced on June 3, 2013.
Work will continue through the summer with occupancy anticipated in August 2013.
J.L. Stanford Middle School – Landscape and Sitework Improvements
Scapes, Inc. commenced demolition on June 3, 2013. New storm drain pipe installation continues and prep work
for paver installation commenced. The project is tracking on schedule and is anticipated to be complete in August
2013.
Terman Middle School
Hagensen Pacific completed work at the new Library for move‐in on June 25, 2013. Work continues on the
modernization work in B, G, H and J wings. Remaining moves are anticipated to occur at the end of July with
project completion anticipated in August 2013.
Fairmeadow Elementary School – New Classroom Building and Modernization
Best Contracting Services (BCS) continued installation of casework, lighting and finishes in the new classroom
building. Modernization work in buildings A and D commenced on June 3, 2013. BCS started work on sitework
around the new building and buildings A and D. The new building occupancy is anticipated in August 2013. Some
sitework will continue through August, after removal of the portable classrooms.
Duveneck Elementary School – New Classroom Buildings and Modernization
Alpha Bay Builders continued to prepare the building pads for buildings 1 and 3. Underground utility installation
continued at building 2. Modernization work commenced on June 3, 2013 with casework and plumbing upgrades
in buildings A and D.
Technology
Installation of exterior wireless antennas and repeaters for Palo Alto High School has commenced. Each campus
will be scheduled to receive exterior wireless antennas and repeaters after the high schools are complete.
COMPLETED CAPITAL PROJECTS
525 San Antonio Road – Site Acquisition
This site has been leased to Athena Academy.
Ohlone Elementary School – New Classroom Building and Modernization
Move‐in to the new building and other existing classrooms occurred in December 2011. Students occupied the
new building on January 3, 2012.
Jordan Middle School ‐ Interim Classrooms
The portables were installed and moved into for fall 2011. DSA closeout received November 19, 2012.
Gunn High School – Air Conditioning of Existing Buildings
Best Contracting Services Inc. completed the installation of air conditioning units and cool roof coating in the
summer 2011.
J.L. Stanford Middle School ‐ Interim Classrooms
Coulter Construction completed the work on the relocated portables in August 2011.
Fairmeadow Elementary School – Portable Relocation
Relocation of the portable was complete and occupied on August 8, 2011.
Page | 5
Elementary Classroom Improvements – Installation of Interactive Whiteboards and Sound Assist Systems
Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school
classrooms and libraries in April 2011.
Palo Alto High School – Multi‐use Field
The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9,
2011.
Gunn High School – Industrial Arts Addition & Renovation
This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011.
Gunn High School – Aquatic Center
This facility was available for use in July 2009, and has been closed out with DSA.
Middle Schools Pre‐Design – Jordan, J.L. Stanford and Terman
AEDIS presented recommended concept plans for each campus to the Board of Education for approval on
September 8, which became the program documents for the new projects at each campus. These projects for pre‐
design work have been closed, and funds were transferred to the program contingency on June 14, 2011.
INACTIVE CAPITAL PROJECTS
Garland Elementary School Renovation
The Board of Education has put new development for Garland on hold until a growth plan is established for the
elementary schools. The board voted to terminate the lease with Stratford School in June 2011. Discussions with
the Board on future plans for growth at the elementary schools are ongoing.
High School Master Plan
The Board of Education (BOE) approved the master plans for both high schools, and these projects have been
closed, with funds transferred to the respective campus reserve funds.
Hoover Elementary School – Pre‐Design
This project has been put on hold until a growth plan is established for the elementary schools.
Elementary Classroom Improvements – Phase 1 Schools Barron Park and El Carmelo
The project has been placed on hold pending further discussions with the BOE about elementary growth planning.
Page | 6
Board Actions in June
June 11, 2013
Consent 10 – Authorization to Purchase Furniture, Fixtures and Equipment for J.L. Stanford Middle School and
Gunn High School
Consent 13 – Addendum to Contract with Gilbane Building Company
June 18, 2013
Consent 9 – Authorization to Solicit Bids for the Miranda Avenue Drop Off Project at Gunn High School
Consent 11 – Strong Schools Bond Planned Maintenance
Consent 12 – Authorization to Contract for 2013‐14 with fs3Hodges for Bond Program Management
Consent 13 – Authorization to Contract for Inspector of Record (IOR) Services for the Classroom & Media Arts
Project at Palo Alto High School & Other Projects
Consent 15 – Additional Authorization for 2012‐2013 Construction Related Legal Expenses
Consent 16 – Authorization to Solicit Bids for the Walkway Area between the Art and Theater Buildings at Gunn
High School
Consent 17 – Approval of Schematic Design for Renovation of MS and L‐31 Buildings at Gunn High School
Consent 18 – Authorization to Issue Amendment No. 01 to DSA School Inspectors LLC for Additional Services at
Gunn High School New Classrooms A & B Project
Consent 22 – Approval of Strong Schools Bond Change Orders
Action 28 – Authorization to Issue Amendment 2 to HP Inspections Inc. for Additional Testing and Special
Inspection Services at Palo Alto High School
Page | 7
Gunn High School
New Classroom Buildings A & B
A. PROJECT STATUS
BRCO Constructors completed interior finishes installation, and is for
punchlist walkthroughs to begin. BRCO commenced final paving on the
second floor, and landscaping around the building. Furniture move‐in is
scheduled for July 15, 2013. World Language Building classrooms have been
in use since February, 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4
D. PROJECT OVERVIEW:
The World Languages building move‐in occurred on February 8, 2013, and was occupied with staff and
students on February 11, 2013. The Math & English building occupancy is on schedule. The project is
currently within budget.
Funding
State Funds $0
Strong Schools Bond Funds $25,035,201
Other Funding $0
Total $25,035,201
Budget
Salaries and Benefits $16,623
Supplies $237,940
Contracts & Services $4,084,575
Construction & Equipment $20,690,016
Soft Costs Contingency $6,047
Total $25,035,201
Percent of Budget Expended 86.8%
Change Order Contingency
Starting Contingency Balance $ 1,763,200
Remaining Contingency Balance $ 943,630
Percent of Changes 10.3%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA May 27, 2011
Bid Opening July 13, 2011
Award of Contract (1) July 22, 2011
Notice to Proceed August 24, 2011
Substantial Completion July 15, 2013*
Planned Occupancy August 1, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 8
Gunn High School
Phase I – Parking and Drop‐off Sitework Improvement
A. PROJECT STATUS
DLM continued updating the design with refinements provided
from staff, the City of Palo Alto and the County of Santa Clara for
off‐site work at Miranda Ave intersection. Construction may
commence after the completion of the classroom building project
and the portables on this side of campus are vacated.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 5.5
D. PROJECT OVERVIEW:
Phase I, Miranda Ave. parking and drop‐off received BOE authorization to bid on June 18, 2013. Plans will
be submitted to DSA in July 2013.
Funding
State Funds $0
Strong Schools Bond Funds $3,940,000
Other Funding $0
Total $3,940,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $898,978
Construction & Equipment $2,919,840
Soft Costs Contingency $121,182
Total $3,940,000
Percent of Budget Expended 4.3%
Current Phase:Construction Documents
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) June 19, 2012
BOE Approval June 26, 2012
Schematic Design (2) December 18, 2012
BOE Approval January 15, 2013
Authorize to Bid (2) June 11, 2013
BOE Approval June18, 2013
Submit to DSA July 17, 2013*
Approval by DSA October 1, 2013*
Bid Opening November 30, 2013*
Award of Contract (1) December 9, 2013*
Notice to Proceed December 19, 2013*
Substantial Completion June 3, 2014*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 9
Gunn High School
New Gymnasium
A. PROJECT STATUS
S.J. Amoroso (SJA) continued to work on punchlist corrections throughout
the month of June. The gym was occupied on June 7, 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13
D. PROJECT OVERVIEW:
The project move‐in has been pushed back, with occupancy of the gym received on June 7, 2013.
Funding
State Funds $0
Strong Schools Bond Funds $12,914,800
Other Funding $0
Total $12,914,800
Budget
Salaries and Benefits $0
Supplies $3,747
Contracts & Services $2,460,699
Construction & Equipment $10,407,910
Soft Costs Contingency $42,444
Total $12,914,800
Percent of Budget Expended 81.5%
Change Order Contingency
Starting Contingency Balance $834,700
Remaining Contingency Balance $554,484
Percent of Changes 3.4%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –June 7, 2013
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA May 27, 2011
Bid Opening July 13, 2011
Award of Contract (1) July 20, 2011
Notice to Proceed August 1, 2011
Substantial Completion May 1, 2013
Planned Occupancy June 7, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 10
Gunn High School
Existing Gymnasium Modernization
A. PROJECT STATUS
Romkon Inc. commenced demolition work on June 1, 2013, when
school dismissed for summer break. Abatement clearance was
received on June 26, 2013, prior to framing starting in July 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13
D. PROJECT OVERVIEW:
The project is proceeding on schedule, with occupancy anticipated in September 2013.
Funding and Budget
This project is funded by the New Gymnasium project
budget. See that project budget for status.
Change Order Contingency
Starting Contingency Balance $99,800
Remaining Contingency Balance $99,800
Percent of Changes 0.0%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) February 12, 2013
BOE Approval February 26, 2013
Approval by DSA January 23, 2013
Bid Opening April 2, 2013
Award of Contract (1) April 9, 2013
Notice to Proceed May 31, 2013
Substantial Completion September 6, 2013*
Planned Occupancy September 28, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 11
Gunn High School
MS and L‐31 Buildings Renovation
A. PROJECT STATUS
DLM schematic plans were presented to the BOE on June 11, 2013 for approval. Minor improvements are
being constructed this summer for the programs located in the existing Special Ed building, prior to larger
renovation project, which will commence next spring.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13
D. PROJECT OVERVIEW:
BOE schematic design approval was received on June 18, 2014. Design development will continue for site
review in Fall 2013.
Funding
State Funds $0
Strong Schools Bond Funds $2,120,839
Other Funding $0
Total $2,120,839
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $426,700
Construction & Equipment $1,689,952
Soft Costs Contingency $4,187
Total $2,120,839
Percent of Budget Expended 0.0%
Current Phase: Schematic Design
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) June 11, 2013
BOE Approval June 18, 2013
Submit to DSA October 4, 2013*
Authorize to Bid (2) February 8, 2014*
BOE Approval February 22, 2014*
Approval by DSA March 2, 2014*
Bid Opening April 22, 2014*
Award of Contract (1) May 1, 2014*
Notice to Proceed May 10, 2014*
Substantial Completion October 1, 2014*
Planned Occupancy October 16, 2014*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 12
Palo Alto High School
Athletic Stadium Improvements
A. PROJECT STATUS
Taisei (TCC) completed most of the punchlist corrections, including
the installation of emergency lighting. Also, as part of the overall
project, the track resurfacing was completed on June 24, 2013 and the
ornamental fence awaits lettering installation for completion,
anticipated in mid July 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.13
D. PROJECT OVERVIEW:
This concessions building was occupied September 10, 2012. The bleacher replacement work is on
schedule.
Funding
State Funds $0
Strong Schools Bond Funds $5,090,000
Other Funding $0
Total $5,090,000
Budget
Salaries and Benefits $882
Supplies $2,746
Contracts & Services $857,963
Construction & Equipment $4,217,928
Soft Costs Contingency $10,481
Total $5,090,000
Percent of Budget Expended 85.4%
Change Order Contingency
Starting Contingency Balance $310,200
Remaining Contingency Balance $265,290
Percent of Changes 14.5%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) January 26, 2010
BOE Approval February 9, 2010
Conceptual Design (2) June 1, 2010
BOE Approval June 22, 2010
Schematic Design (2) February 22, 2011
BOE Approval March 8, 2011
Submit to DSA April 4, 2011
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA July 26, 2011
Bid Opening December 1, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed January 4, 2012
Substantial Completion ‐ Concession August 31, 2012
Planned Occupancy ‐ Concessions September 10, 2012
Bleachers March 31, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 13
Palo Alto High School
Classroom Building and Media Arts
A. PROJECT STATUS
TCC continued interior finish and MEP work and exterior lath and plaster
work for the new Math/Social Sciences building. At the Media Arts
building, the contractor continued exterior lath and plaster work and
installation of interior drywall.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3
D. PROJECT OVERVIEW:
The project move‐in has been pushed back, with occupancy of the Media Arts and Math/Social Sciences
buildings anticipated in January, 2014.
Funding
State Funds $0
Strong Schools Bond Funds $37,140,000
Other Funding $0
Total $37,140,000
Budget
Salaries and Benefits $18,448
Supplies $26,519
Contracts & Services $7,066,446
Construction & Equipment $29,713,481
Soft Costs Contingency $315,107
Total $37,140,000
Percent of Budget Expended 69.4%
Change Order Contingency
Starting Contingency Balance $2,515,000
Remaining Contingency Balance $1,147,083
Percent of Changes 49.1%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA April 28, 2011
Bid Opening June 30, 2011
Award of Contract (1) July 12, 2011
Notice to Proceed August 4, 2011
Substantial Completion December 13, 2013*
Planned Occupancy January, 2014*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 14
Palo Alto High School
Performing Arts Center (PAC)
A. PROJECT STATUS
DSA review on the plans submitted on March 29, 2013 continues. This
project will be bid after completion of the new Classroom and Media Arts
buildings.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.11
D. PROJECT OVERVIEW:
Project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $24,395,049
Other Funding $0
Total $24,395,049
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $4,481,640
Construction & Equipment $19,745,000
Soft Costs Contingency $168,409
Total $24,395,049
Percent of Budget Expended 4.7%
Current Phase: DSA Review
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) June 1, 2010
BOE Approval June 22, 2010
Schematic Design (3) June 14, 2011
BOE Approval December 13, 2011
BOE Approval January 17, 2012
Submit to DSA March 28, 2013
Approval by DSA October 22, 2013*
Authorize to Bid (2) October 24, 2013*
BOE Approval November 14, 2013*
Bid Opening December 22, 2013*
Award of Contract (1) January 8, 2013*
Notice to Proceed January 18, 2013*
Substantial Completion July 13, 2015*
Planned Occupancy August 17, 2015*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 15
Palo Alto High School
Haymarket and Tower Building Improvements
A. PROJECT STATUS
All Trusty Builders commenced demolition of the existing windows on
June 3, 2013, and started installation of the new windows on June 18,
2013. This project is moving on schedule, with completion planned for
August 9, 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3
D. PROJECT OVERVIEW:
The project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $1,500,000
Other Funding $0
Total $1,500,000
Budget
Salaries and Benefits $0
Supplies $400
Contracts & Services $179,000
Construction & Equipment $1,289,600
Soft Costs Contingency $31,000
Total $1,500,000
Percent of Budget Expended 47.8%
Change Order Contingency
Starting Contingency Balance $39,200
Remaining Contingency Balance $33,930
Percent of Changes 1.2%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA May 25, 2012
Authorize to Bid (2) April 24, 2012
BOE Approval May 6, 2012
Approval by DSA August 24, 2012
Bid Opening January 17, 2013
Award of Contract (1) January 29, 2013
Notice to Proceed February 21, 2013
Substantial Completion August 9, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 16
Palo Alto High School
Science Building Addition
A. PROJECT STATUS
DLM presented an updated exterior design scheme to the FSC on June 3, 2013. After discussion with the FSC,
it was determined that DLM would continue to refine the exterior design and return for discussion with the
FSC and the BOE when staff returns in August 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3
D. PROJECT OVERVIEW:
Schematic Design approval planned for September 2013.
Funding
State Funds $0
Strong Schools Bond Funds $5,532,204
Other Funding $0
Total $5,532,204
Budget
Salaries and Benefits $0
Supplies $21,373
Contracts & Services $993,052
Construction & Equipment $4,489,500
Soft Costs Contingency $28,279
Total $5,532,204
Percent of Budget Expended 0.0%
Current Phase: Schematic Design
Schedule:
Architect Contract (2) March 12, 2013
BOE Approval March 19, 2013
Conceptual Design (2) March 12, 2013
BOE Approval March 19, 2013
Schematic Design (2) September 10, 2013*
BOE Approval September 24, 2013*
Submit to DSA February 7, 2014*
Authorize to Bid (2) June 9, 2014*
BOE Approval June 19, 2014*
Approval by DSA August 2, 2014*
Bid Opening October 3, 2014*
Award of Contract (1) October 11, 2014*
Notice to Proceed October 27, 2014*
Substantial Completion November 20, 2015*
Planned Occupancy January, 2015*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 17
Jordan Middle School
A. PROJECT STATUS
SJA commenced work on the modernization of F, H, J and K wings on June 3,
2013. C wing modernization was completed and occupied. The science
building and the new art classrooms in the old music rooms are nearly
complete with punchlist corrections remaining. Occupancy of these buildings
is scheduled for early August 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5
D. PROJECT OVERVIEW:
The project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $19,891,546
Other Funding $0
Total $19,891,546
Budget
Salaries and Benefits $5,374
Supplies $83,847
Contracts & Services $3,691,295
Construction & Equipment $16,007,031
Soft Costs Contingency $104,017
Total $19,891,564
Percent of Budget Expended 74.1%
Change Order Contingency
Starting Contingency Balance $1,398,700
Remaining Contingency Balance $1,134,130
Percent of Changes 1.7%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) March 23, 2010
BOE Approval April 27, 2010
Submit to DSA December 21, 2010
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA October 5, 2011
Bid Opening December 8, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed December 27, 2011
Substantial Completion August 1, 2013*
Planned Occupancy August 26, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 18
J.L. Stanford Middle School
A. PROJECT STATUS
Sausal Corporation continued work on the new two‐story classroom
building, completing casework installation and interior finishes.
Exterior work included lath and plaster, painting, railing installation
and elevator work. Modernization work in the science building,
gymnasium and administration building commenced on June 3, 2013.
Work will continue through the summer with occupancy anticipated
in August 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5
D. PROJECT OVERVIEW:
The project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $17,184,699
Other Funding $0
Total $17,184,699
Budget
Salaries and Benefits $0
Supplies $128,124
Contracts & Services $3,514,647
Construction & Equipment $13,421,500
Soft Costs Contingency $120,428
Total $17,184,699
Percent of Budget Expended 62.6%
Change Order Contingency
Starting Contingency Balance $1,057,800
Remaining Contingency Balance $988,903
Percent of Changes 2.8%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (3) June 1, 2010
BOE Approval June 22, 2010
BOE Approval (Sitework) September 28, 2010
Submit to DSA May 6, 2011
Authorize to Bid (2) November 29, 2011
BOE Approval December 13, 2011
Approval by DSA January 24, 2012
Bid Opening May 3, 2012
Award of Contract (1) May 8, 2012
Notice to Proceed May 30, 2012
Substantial Completion August 24, 2013*
Planned Occupancy January 1, 2014*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 19
J.L. Stanford Middle School
Landscape and Site Improvements
A. PROJECT STATUS
Scapes, Inc. commenced demolition on June 3, 2013. New storm drain
pipe installation continues and prep work for paver installation
commenced. The project is tracking on schedule and is anticipated to
be complete in August 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5
D. PROJECT OVERVIEW:
The project is proceeding on schedule and within budget.
Funding and Budget
This project is funded by the J.L. Stanford Middle School
project budget. See that project budget for status.
Percent of Budget Expended 62.6%
Change Order Contingency
Starting Contingency Balance $1,057,800
Remaining Contingency Balance $1,001,360
Percent of Changes 0.5%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (3) June 1, 2010
BOE Approval June 22, 2010
BOE Approval (Sitework) September 28, 2010
Submit to DSA May 6, 2011
Authorize to Bid (2) November 29, 2011
BOE Approval December 13, 2011
Approval by DSA January 24, 2012
Bid Opening May 3, 2013
Award of Contract (1) May 8, 2013
Notice to Proceed May 23, 2013
Substantial Completion August 16, 2013*
Planned Occupancy August 16, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 20
Terman Middle School
A. PROJECT STATUS
Hagensen Pacific completed work at the new Library for move‐in on June 25,
2013. Work continues on the modernization work in B, G, H and J wings.
Remaining moves are anticipated to occur at the end of July with project
completion anticipated in August 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12
D. PROJECT OVERVIEW:
The project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $13,312,972
Other Funding $0
Total $13,312,972
Budget
Salaries and Benefits $1,267
Supplies $68,668
Contracts & Services $2,718,013
Construction & Equipment $10,517,515
Soft Costs Contingency $7,508
Total $13,312,972
Percent of Budget Expended 84.0%
Change Order Contingency
Starting Contingency Balance $929,900
Remaining Contingency Balance $138,492
Percent of Changes 6.7%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) May 11, 2010
BOE Approval May 25, 2010
Submit to DSA December 21, 2010
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA September 1, 2011
Bid Opening December 6, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed December 27, 2011
Substantial Completion August 7, 2013*
Planned Occupancy September 4, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 21
Fairmeadow Elementary School
New Classroom Building and Modernization
A. PROJECT STATUS
Best Contracting Services (BCS) continued installation of casework,
lighting and finishes in the new classroom building. Modernization
work in buildings A and D commenced on June 3, 2013. BCS started
work on sitework around the new building and buildings A and D.
The new building occupancy is anticipated in August 2013. Some
sitework will continue through August, after removal of the portable
classrooms.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
The project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $9,543,751
Other Funding $0
Total $9,543,751
Budget
Salaries and Benefits $2,380
Supplies $3,132
Contracts & Services $1,936,022
Construction & Equipment $7,500,180
Soft Costs Contingency $102,037
Total $9,543,751
Percent of Budget Expended 50.1%
Change Order Contingency
Starting Contingency Balance $642 ,300
Remaining Contingency Balance $495,636
Percent of Changes 0.0%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) October 13, 2009
BOE Approval October 27, 2009
Conceptual Design (2) March 23, 2010
BOE Approval April 6, 2010
Schematic Design (2) September 14, 2010
BOE Approval September 28, 2010
Submit to DSA April 18, 2011
Authorize to Bid (2) October 11, 2011
BOE Approval October 25, 2011
Approval by DSA November 14, 2011
Bid Opening December 5, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed January 3, 2012
Substantial Completion August 5, 2013*
Planned Occupancy August 20, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 22
Duveneck Elementary School
New Classroom Buildings and Modernization
A. PROJECT STATUS
Alpha Bay Builders continued to prepare the building pads for
buildings 1 and 3. Underground utility installation continued at
building 2. Modernization work commenced on June 3, 2013 with
casework and plumbing upgrades in buildings A and D.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
The project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $11,088,759
Other Funding $0
Total $11,088,759
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $2,159,389
Construction & Equipment $8,803,087
Soft Costs Contingency $126,283
Total $11,088,759
Percent of Budget Expended 8.8%
Change Order Contingency
Starting Contingency Balance $703 ,700
Remaining Contingency Balance $703,700
Percent of Changes 0.0%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) April 27, 2010
BOE Approval May 11, 2010
Conceptual Design (2) December 14, 2010
BOE Approval January 11, 2011
Schematic Design (2) June 14, 2011
BOE Approval June 28, 2011
Submit to DSA February 27, 2012
Approval by DSA December 10, 2012
Authorize to Bid (2) December 18 2012
BOE Approval January 15, 2013
Bid Opening February 28, 2013
Award of Contract (1) March 12, 2013
Notice to Proceed March 25, 2013
Substantial Completion July 16, 2014*
Planned Occupancy August 1, 2014*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 23
Technology Improvements
A. PROJECT STATUS
Installation of exterior wireless antennas and repeaters for Palo Alto High School has
commenced. Each campus will be scheduled to receive exterior wireless antennas and
repeaters after the high schools are complete.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
Wireless antennas and repeaters installation at each campus is on‐going.
Funding
State Funds $0
Strong Schools Bond Funds $9,361,656
Other Funding $0
Total $9,361,656
Budget
Salaries and Benefits $0
Supplies & Computers $5,727,246
Contracts & Services $539,269
Construction & Equipment $3,095,142
Soft Costs Contingency $0
Total $9,361,656
Percent of Budget Expended 77.1%
Current Phase: N/A
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 24
Ohlone Elementary School
New Classroom Building and Modernization
A. PROJECT STATUS
Move‐in to the new building and other existing classrooms
occurred in December 2011. Students occupied the new building
on January 3, 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
Occupancy occurred on January 3, 2012. Project completed on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $11,667,965
Other Funding $0
Total $11,667,965
Budget
Salaries and Benefits $8,042
Supplies $56,052
Contracts & Services $2,368,861
Construction & Equipment $9,172,412
Soft Costs Contingency $62,598
Total $11,667,965
Percent of Budget Expended 98.7%
Change Order Contingency
Starting Contingency Balance $748,400
Remaining Contingency Balance $602,714
Percent of Changes 1.9%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –January 3, 2012
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) March 3, 2009
BOE Approval March 17, 2009
Schematic Design (2) June 2, 2009
BOE Approval June 23, 2009
Submit to DSA November 24, 2009
Authorize to Bid (2) April 27, 2010
BOE Approval May 11, 2010
Approval by DSA May 18, 2010
Bid Opening July 13, 2010
Award of Contract (1) August 3, 2010
Notice to Proceed August 19, 2010
Substantial Completion November 18, 2011
Planned Occupancy January 3, 2012
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 25
Site Acquisition
525 San Antonio Rd
A. PROJECT STATUS
This site has been leased to Athena Academy.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
The site has been leased to Athena Academy.
Funding
State Funds $0
Strong Schools Bond Funds $8,500,000
Other Funding $0
Total $8,500,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $8,500,000
Construction & Equipment $0
Soft Costs Contingency $0
Total $8,500,000
Percent of Budget Expended 100.0%
Current Phase: N/A
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 26
Jordan Middle Schools ‐ Interim Classrooms
A. PROJECT STATUS
The portables were installed and moved into for fall 2011. DSA closeout received November 19, 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5
D. PROJECT OVERVIEW:
This project completed ahead of schedule and under budget.
Move in occurred on September 30, 2011.
Funding
State Funds $0
Strong Schools Bond Funds $392,120
Other Funding $208,222
Total $600,342
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $180,286
Construction & Equipment $419,292
Soft Costs Contingency $764
Total $600,342
Percent of Budget Expended 76.8%*
*Budget previously expended
Current Phase: Move‐in
Schedule:
Approval by DSA June 16, 2011
Authorize to Bid (2) June 14, 2011
BOE Approval June 28, 2011
Bid Opening July 14, 2011
Award of Contract (1) July 20, 2011
Notice to Proceed July 27, 2011
Substantial Completion September 20, 2011
Occupancy September 30, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 27
Gunn High School
Air Conditioning of Existing Buildings
A. PROJECT STATUS
Best Contracting Services Inc. completed the installation of air
conditioning units and cool roof coating in the summer 2011. Some
warranty work on the cool roof coating needs to be completed by
Best.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.7
D. PROJECT OVERVIEW:
Project has been closed‐out.
Funding
State Funds $0
Strong Schools Bond Funds $2,600,000
Other Funding $0
Total $2,600,000
Budget
Salaries and Benefits $1,919
Supplies $0
Contracts & Services $454,160
Construction & Equipment $2,120,580
Soft Costs Contingency $22,891
Total $2,600,000
Percent of Budget Expended 80.9%
Current Phase: Completed
Schedule:
Architect Contract (2) March 27, 2010
BOE Approval April 6, 2010
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA October 20, 2010
Approval by DSA February 10, 2011
Authorize to Bid (2) February 22, 2011
BOE Approval March 8, 2011
Bid Opening March 28, 2011
Award of Contract (1) April 8, 2011
Notice to Proceed April 11, 2011
Substantial Completion August 8, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 28
J.L. Stanford Middle School ‐ Interim Classrooms
A. PROJECT STATUS
Coulter Construction completed the work on the relocated
portables in August 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5
D. PROJECT OVERVIEW:
Project completed on schedule and is currently in close‐out.
This portable relocation project funded by main
JLS project. Refer to pg. 14
Current Phase: Occupancy ‐August 11, 2011
Schedule:
Approval by DSA April 19, 2011
Jordan Project June 16, 2011
Authorize to Bid (2) May 10, 2011
BOE Approval May 24, 2011
Bid Opening June 1, 2011
Award of Contract (1) June 13, 2011
Notice to Proceed June 20, 2011
Substantial Completion August 8, 2011
Planned Occupancy August 15, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 29
Fairmeadow Elementary School
Portable Relocation Project
A. PROJECT STATUS
Relocation of the portable was complete and occupied on August 8, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 6.4
D. PROJECT OVERVIEW:
Project completed ahead of schedule on August 8, 2011.
This portable relocation project funded by main
JLS project. Refer to pg. 14
Current Phase: Occupancy ‐August 8, 2011
Schedule:
Architect Contract (2) February 15, 2011
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA March 3, 2011
Approval by DSA March 3, 2011
Authorize to Bid (2) May 11, 2011
BOE Approval May 24, 2011
Bid Opening June 14, 2011
Award of Contract (1) June 14, 2011
Notice to Proceed June 20, 2011
Substantial Completion August 1, 2011
Planned Occupancy August 8, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 30
Elementary Classroom Improvements
Interactive Whiteboards and Sound Assist System Installation
A. PROJECT STATUS
Installation of SmartBoards and Lightspeed sound assist systems were
completed for all elementary school classrooms and libraries in April
2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
All SmartBoards and Lightspeed sound systems installed.
Funding
State Funds $0
Strong Schools Bond Funds $2,004,889
Other Funding $0
Total $2,004,889
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $325,488
Construction & Equipment $1,679,401
Soft Costs Contingency $0
Total $2,004,889
Percent of Budget Expended 93.9%
Current Phase: Complete ‐May 15, 2011
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) November 9, 2010
BOE Approval November 23, 2010
Bid Opening February 25, 2011
Award of Contract (1) March 8, 2011
Notice to Proceed March 9, 2011
Completion May 15, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 31
Palo Alto High School
Multi‐Use Field
A. PROJECT STATUS
The fields were available for play on February 1, 2011, and final
change order negotiations completed on March 9, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.14
D. PROJECT OVERVIEW:
Field was open for use on February 1, 2011.
Funding
State Funds $0
Strong Schools Bond Funds $2,609,680
Other Funding $1,007,255
Total $3,616,935
Budget
Salaries and Benefits $0
Supplies $1,506
Contracts & Services $698,293
Construction & Equipment $2,916,682
Soft Costs Contingency $454
Total $3,616,935
Percent of Budget Expended 100.0%
Change Order Contingency
Starting Contingency Balance $269,300
Remaining Contingency Balance $230,579
Percent of Changes 1.7%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –February 1, 2011
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) November 18, 2008
BOE Approval December 09, 2008
Submit to DSA March 19, 2009
Approval by DSA September 30, 2009
Authorize to Bid (2) February 24, 2009
BOE Approval March 17, 2009
Bid Opening March 16, 2010
Award of Contract (1) April 7, 2010
Notice to Proceed June 1, 2010
Substantial Completion January 31, 2011
Planned Occupancy February 1, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 32
Gunn High School
Industrial Arts Addition and Renovation
A. PROJECT STATUS
This facility was available for instruction in January 2010. DSA closeout
received on July 18, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11
D. PROJECT OVERVIEW:
The building occupied as scheduled, and the project completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $5,082,402
Other Funding $0
Total $5,082,402
Budget
Salaries and Benefits $1,061
Supplies $88,985
Contracts & Services $1,000,861
Construction & Equipment $3,991,495
Soft Costs Contingency $0
Total $5,082,402
Percent of Budget Expended 99.3%
Change Order Contingency
Starting Contingency Balance $349,000
Remaining Contingency Balance $141,967
Percent of Changes 41.6%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –January 4, 2010
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA June 17, 2008
Approval by DSA December 24, 2008
Authorize to Bid (2) October 14, 2008
BOE Approval October 28, 2008
Bid Opening December 16, 2008
Award of Contract (1) December 24, 2008
Notice to Proceed January 6, 2009
Substantial Completion November 25, 2009
Planned Occupancy January 4, 2010
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 33
Gunn High School
Aquatic Center
A. PROJECT STATUS
This facility was available for use in July 2009, and has been closed
out with DSA.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.12
D. PROJECT OVERVIEW:
This project completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $4,865,423
Other Funding $0
Total $4,865,423
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $647,169
Construction & Equipment $4,218,253
Soft Costs Contingency $0
Total $4,865,423
Percent of Budget Expended 99.9%
Change Order Contingency
Starting Contingency Balance $389,887
Remaining Contingency Balance $195,148
Percent of Changes 49.9%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –June 15, 2009
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA December 11, 2007
Approval by DSA April 24, 2008
Authorize to Bid (2) April 8, 2008
BOE Approval April 22, 2008
Bid Opening May 28, 2008
Award of Contract (1) June 4, 2008
Notice to Proceed December 6, 2008
Substantial Completion June 15, 2009
Planned Occupancy June 15, 2009
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 34
Middle School Pre‐Design
Jordan, J.L. Stanford and Terman
A. PROJECT STATUS
AEDIS presented recommended concept plans for each campus to the
Board of Education for approval on September 8, which became the
program documents for the new projects at each campus. These
projects for pre‐design work have been closed, and funds will be
transferred to the program contingency on June 14, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.12
D. PROJECT OVERVIEW:
This project has been completed. Board approval received on September 8, 2009.
Funding
State Funds $0
Strong Schools Bond Funds $56,488
Other Funding $0
Total $56,488
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $56,488
Construction & Equipment $0
Soft Costs Contingency $0
Total $56,488
Percent of Budget Expended 96.8%
Current Phase: Complete
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 35
Garland Elementary School
Campus Modernization
A. PROJECT STATUS
The Board of Education has put new development for Garland on
hold until a growth plan is established for the elementary schools.
The board voted to terminate the lease with Stratford School in
June 2011. Discussions with the Board on future plans for growth
at the elementary schools are ongoing.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10
D. PROJECT OVERVIEW:
This project has been placed on hold.
Funding
State Funds $0
Strong Schools Bond Funds $22,178,544
Other Funding $0
Total $22,178,544
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $3,915,789
Construction & Equipment $17,400,000
Soft Costs Contingency $862,755
Total $22,178,544
Percent of Budget Expended 1.3%
Current Phase: On Hold
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) February 10, 2009
BOE Approval February 24, 2009
Schematic Design (2) June 2, 2009
BOE Approval June 23, 2009
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 36
High School Master Plan
Palo Alto HS and Gunn HS
A. PROJECT STATUS
The Board of Education (BOE) approved the master plans for both
high schools, and these projects have been closed, with funds
transferred to the respective campus reserve funds.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14
D. PROJECT OVERVIEW:
Master planning effort complete.
Funding
State Funds $0
Strong Schools Bond Funds $285,387
Other Funding $0
Total $285,387
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $285,387
Construction & Equipment $0
Soft Costs Contingency $0
Total $285,387
Percent of Budget Expended 86.2%
Current Phase: Complete
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Initial Master Plan Approval (2) September 8, 2009
BOE Approval September 22, 2009
Paly CEQA Approval (2) February 9, 2010
BOE Approval February 23, 2010
Gunn Master Plan Update (2) March 23, 2010
BOE Approval April 6, 2010
Gunn CEQA Approval (2) April 27, 2010
BOE Approval May 11, 2010
Master Plan Revision Approval (2) September 14, 2010
Paly MP Revision Approval (2) October 9, 2010
Gunn MP Revision Approval (2) October 12, 2010
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 37
Hoover Elementary School
Pre‐Design
A. PROJECT STATUS
This project has been put on hold until a growth plan is established for the
elementary schools.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
Project is currently on hold.
Funding
State Funds $0
Strong Schools Bond Funds $70,550
Other Funding $0
Total $70,550
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $70,550
Construction & Equipment $60
Soft Costs Contingency $0
Total $70,550
Percent of Budget Expended 81.0%
Current Phase: On Hold
Schedule:
Architect Contract (2) April 27, 2010
BOE Approval May 11, 2010
Conceptual Design (2) November 9, 2010
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 38
Elementary Classroom Improvements
A. PROJECT STATUS
DSA comments were returned to Gelfand for Phase 1 plans that include
new lighting, adding operable windows and coverings, ventilation, and
replacement of ceiling tiles for classrooms at Barron Park and El
Carmelo elementary schools. The authorization to bid has been placed
on hold pending further discussions with the BOE about elementary
growth planning.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
This project has been placed on hold.
Funding
State Funds $0
Strong Schools Bond Funds $2,004,889
Other Funding $0
Total $2,004,889
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $325,488
Construction & Equipment $1,679,401
Soft Costs Contingency $0
Total $2,004,889
Percent of Budget Expended 93.9%
Phase 1 Schools: Barron Park and El Carmelo
Current Phase: On Hold
Schedule:
Architect Contract (2) June 8, 2010
BOE Approval June 22, 2010
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) November 9, 2010
BOE Approval December 7, 2010
Submit to DSA December 23, 2010
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings