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Monthly Reports 2012-05 (May) MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT Through May 2012 Current Strong Schools Bond Capital Improvement Projects Prepared by O’Connor Construction Management, Inc. & Gilbane Building Company Page | 2 TABLE OF CONTENTS Executive Summary page 3 Attachment 1 – Consolidated Expenditure Report Capital Projects Gunn High School – New Classroom Buildings A & B page 7 Gunn High School – Phase I ‐ Parking and Drop‐off Sitework Improvement page 8 Gunn High School – New Gymnasium page 9 Palo Alto High School – Athletic Stadium Improvements page 10 Palo Alto High School – Project Classroom Building and Media Arts page 11 Palo Alto High School – Performing Arts Center page 12 Jordan Middle School page 13 J.L. Stanford Middle School page 14 Terman Middle School page 15 Fairmeadow Elementary School page 16 Duveneck Elementary School page 17 Technology page 18 Completed Capital Projects Palo Alto High School – Haymarket and Tower Building Boiler Replacement page 19 Ohlone Elementary School page 20 Property Acquisition – 525 San Antonio Rd page 21 Jordan Middle School – Interim Classrooms page 22 Gunn High School – Air Conditioning of Existing Buildings page 23 J.L. Stanford Middle School – Interim Classrooms page 24 Fairmeadow Elementary School – Portable Relocation page 25 Elementary Classroom Improvements – Interactive Whiteboard & Sound Assist System page 26 Palo Alto High School – Multi‐use Field page 27 Gunn High School – Industrial Arts Renovation page 28 Gunn High School – Aquatic Center page 29 Middle School Pre‐Design page 30 Inactive Capital Projects Garland Elementary School page 31 Elementary School Teaching Walls – Phase 1 Schools page 32 High School Master Plan page 33 Hoover Elementary School page 34 Elementary Classroom Improvements – Phase 1 Schools Barron Park and El Carmelo page 35 Appendix Exhibit A – Bond Project List Page | 3 EXECUTIVE SUMMARY Gunn High School – New Classroom Buildings A & B BRCO Constructors commenced steel erection at the Math and English building. Steel erection is anticipated to continue through May and June 2012. At the World Languages building, BRCO completed steel installation and commenced installation of the roof and metal decking. Wall framing is anticipated to begin in June 2012. Gunn High School – Phase I ‐ Parking and Drop‐off Sitework Improvement DLM incorporated comments from stakeholders, including PAUSD’s transportation department, City of Palo Alto traffic engineer and district’s arborist, into preliminary plans. Traffic counts were taken by a transportation engineer consultant to derive queuing model options. The queuing models will be completed and submitted for district review in June 2012. Gunn High School – New Gymnasium S.J. Amoroso completed steel erection and metal decking installation in early May 2012. Wall framing and roof framing commenced. Underground utilities tie‐in of the storm drain system, sewer system and fire water will be conducted during June 2012, after school is dismissed for summer break. Palo Alto High School – Athletics Stadium Improvements Taisei (TCC) completed interior in‐wall electrical and plumbing installation of the new concessions building. The entry trellis and eves were painted, and the demolition of the existing jump pits completed in preparation for visitor bleacher installation. The new bleachers and press box are in the final stages of DSA review, and are on schedule to be completed after the 2012 football season. Palo Alto High School – Classroom Building and Media Arts Building TCC continued welding of structural steel at the roof and commenced installation of metal decking at the Math/Social Sciences building. Structural steel erection for the Media Arts building commenced and will continue through June 2012. Palo Alto High School – Performing Arts Center (PAC) DLM met with the landscape subcommittee to review landscape plans on May 15, 2012. Site verification and exploration of underground utilities effort commenced. Design development drawings are anticipated to be submitted to the district for review on June 29, 2012. Jordan Middle School S.J. Amoroso completed the foundations for both the new classroom building and the new cafetorium. Steel erection of the new classroom building and cafetorium commenced and wall framing is anticipated to continue through June 2012. J.L. Stanford Middle School Bids were opened on May 3, 2012 and the BOE approved the contract award to Sausal Corporation on May 8, 2012. The notice to proceed was issued on May 30, 2012. The contractor anticipates mobilizing on‐site the week of June 4, 2012 to begin preparations for construction of the new two‐story classroom building. Terman Middle School Hagensen Pacific completed the foundation systems for the new drama building and library expansion. Structural steel erection of the new drama classroom commenced. By the end of May 2012, the building’s steel was in place and most of the wall framing complete. At the library expansion, the underground mechanical ductwork system is complete and the slab will be poured in early June 2012. Page | 4 Fairmeadow Elementary School – New Classroom Building and Modernization Best Contracting Services (BCS) commenced CMU wall installation and formwork for the second floor of the new 2‐ story classroom building. BCS completed the library’s foundation and commenced wall framing. Gelfand met with the site committee on May 29, 2012 to receive a construction update and address landscape mitigation plans and program changes. Duveneck Elementary School – New Classroom Buildings and Modernization Gelfand submitted construction documents to DSA on February 27, 2012. Bids for the relocation of seven portable classrooms this summer were opened on May 1, 2012. Bids came in higher than anticipated and during evaluation of the bids, staff concluded that cost saving measures were available and recommended that the bids be rejected and the project re‐bid. A mandatory job walk for the re‐bid was conducted on May 23, 2012 and bids are scheduled to be opened on June 4, 2012. Technology Implementation of the district‐wide Voice‐over‐IP (VoIP) telephone system has commenced and will continue throughout the 2011‐12 school year and wrap up during summer break. Bids for wireless network equipment were opened on May 3, 2012. BOE award was authorized on May 8, 2012. COMPLETED CAPITAL PROJECTS Palo Alto High School – Haymarket and Tower Building Boiler Replacement Environmental Services Inc. (ESI) initiated project closeout. Staff continues to work on other improvements within the Tower building to improve the heating distribution and controls systems. 525 San Antonio Road – Site Acquisition The advisory committee has recommended to the BOE on January 31, 2012 to lease the property on a short‐term basis to one or more tenants. Ohlone Elementary School – New Classroom Building and Modernization Move‐in to the new building and other existing classrooms occurred in December 2011. Students occupied the new building on January 3, 2012. Jordan Middle School ‐ Interim Classrooms The portables were installed and moved into for fall 2011. All documents were submitted to DSA for closeout November 2, 2011. Gunn High School – Air Conditioning of Existing Buildings Best Contracting Services Inc. completed the installation of air conditioning units and cool roof coating summer 2011. J.L. Stanford Middle School ‐ Interim Classrooms Coulter Construction completed the work on the relocated portables in August 2011. Fairmeadow Elementary School – Portable Relocation Relocation of the portable was complete on August 8, 2011. All documents were submitted to DSA for closeout October 11, 2011. Elementary Classroom Improvements – Installation of Interactive Whiteboards and Sound Assist Systems Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school classrooms and libraries in April 2011. Page | 5 Palo Alto High School – Multi‐use Field The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, 2011. Gunn High School – Industrial Arts Addition & Renovation This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011. Gunn High School – Aquatic Center This facility was available for use in July 2009, and has been closed out with DSA. Middle Schools Pre‐Design – Jordan, J.L. Stanford and Terman AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for pre‐ design work have been closed, and funds were transferred to the program contingency on June 14, 2011. INACTIVE CAPITAL PROJECTS Garland Elementary School Renovation The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board voted to terminate the lease with Stratford School in June 2011. Discussions with the Board on future plans for growth at the elementary schools are ongoing. Elementary School Teaching Walls – Phase 1 Schools The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project was renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary below). High School Master Plan The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed, with funds transferred to the respective campus reserve funds. Hoover Elementary School – Pre‐Design This project has been put on hold until a growth plan is established for the elementary schools. Elementary Classroom Improvements – Phase 1 Schools Barron Park and El Carmelo The project has been placed on hold pending further discussions with the BOE about elementary growth planning. Page | 6 Board Actions in May May 8, 2012 Consent 6 – Authorization to Issue Addendum to TestMarc for Commissioning Agent Services at Ohlone Elementary School Action 10 – Authorization to Award a Contract for Construction of the J.L. Stanford Middle Scholl Modernization and New Construction Project Action 11 – Authorization to Purchase Apple Computers Action 14 – Authorization to Reject Bids for the Relocation of Portable buildings at Duveneck Elementary School Action 15 – Bid Award for Wireless Network Upgrade Project Action 17 – Approval to Contract for Special Testing and Inspection Services for J.L. Stanford Middle School Action 18 – Approval to Contract with Inspector of Record (IOR) for the J.L. Stanford Middle School Project May 22, 2012 Consent 8 – Approval of Project Budget and Authorization to Solicit Bids for the Gym Locker Retrofit Project at Palo Alto High School Consent 9 – Approval of Strong Schools Bond Change Orders A B C C / A B - C C / B A - BGunn High School - High School Master Plan 142,389 136,328 117,735 82.7% 18,593 86.36% 6,061Gunn High School 1 - Aquatic Center 4,865,423 4,862,530 4,862,530 99.9% 0 100.00% 2,893Gunn High School 2 - I.A Building 5,082,403 5,049,558 5,049,244 99.3% 314 99.99% 32,845Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100.0% 0 100.00% 0Gunn High School 4 - New classroom Buildings 25,035,200 23,880,023 7,952,164 31.8% 15,927,859 33.30% 1,155,177Gunn High School 5 - Parking & Drop Off improvements 3,940,000 344,772 113,246 2.9% 231,526 32.85% 3,595,228Gunn High School 6- New/Auxiliary Gymnasium 12,914,800 11,048,548 4,780,667 37.0% 6,267,881 43.27% 1,866,252Gunn High School 7- A/C 2,600,000 2,293,921 2,103,266 80.9% 190,655 91.69% 306,079Gunn High School - Reserved 21,525,081 0 0 0.0% 0 0.00% 21,525,081Palo Alto High Schools - High School Master Plan 142,998 137,758 131,740 92.1% 6,018 95.63% 5,240Palo Alto High School 1 - Stadium Field 4,940,000 4,593,442 1,973,539 40.0% 2,619,903 42.96% 346,558Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 2,609,680 2,609,680 2,609,680 100.0% 0 100.00% 0Palo Alto high School 3 - New classroom & Media Art Building 37,140,000 33,669,747 12,773,295 34.4% 20,896,452 37.94% 3,470,253Palo Alto High School 4 - New Theater 24,395,049 1,590,020 292,475 1.2% 1,297,545 18.39% 22,805,029Palo Alto High School 5 - Haymarket and Tower Admin. Building 1,500,000 449,321 413,622 27.6% 35,699 92.05% 1,050,679Palo Alto High School - Reserved 28,065,818 0 0 0.0% 0 0.00% 28,065,818Jordan Middle School -Program Management- MS Pre-Design 18,890 18,890 17,826 94.4% 1,064 94.37% 0Jordan Middle Schools 1- Interim Classrooms 600,342 466,263 435,132 72.5% 31,131 93.32% 134,079Jordan Middle School 2- Improvements 19,891,564 18,682,385 4,223,715 21.2% 14,458,670 22.61% 1,209,179J.L.S Middle School - Program Management- MS Pre-Design 18,799 18,799 18,408 97.9% 391 97.92% 0J L S Middl S h l 1 I t i Cl446 844400 173376 90084 3%23 27394 18%46 671BudgetSchool Name - Project NamePercent of Budget ExpendedPalo Alto Unified School DistrictStrong Schools Bond5/31/2012Percent of ExpendedContract BalanceExpenditures Budget BalanceCommittedJ.L.S Middle School 1 - Interim Classrooms 446,844400,173376,90084.3%23,27394.18%46,671 J.L.S Middle School 2- Improvements 17,184,699 3,406,003 2,279,825 13.3% 1,126,178 66.94% 13,778,696Terman Middle School - Program Management- MS Pre-Design 18,799 18,799 18,423 98.0% 376 98.00% 0Terman Middle School 1- Improvements 13,312,971 12,657,505 3,333,957 25.0% 9,323,548 26.34% 655,466PAUSD Elementary Schools - Program Management- Elem. Growth Plan 145,000 98,480 86,875 59.9% 11,605 88.22% 46,520Addison Elementary School 1-Phase I 21,267 21,267 21,267 100.0% 0 100.00% 0Duveneck Elementary School 1-Phase I 11,088,759 1,563,294 649,770 5.9% 913,524 41.56% 9,525,465Garland Elementary School 1- Phase I 22,178,544 281,279 280,113 1.3% 1,166 99.59% 21,897,265Fairmeadow Elementary School 1- Phase I 9,543,750 8,962,691 1,967,913 20.6% 6,994,778 21.96% 581,059Hoover Elementary School 1-Phase I 70,550 70,550 57,165 81.0% 13,385 81.03% 0Ohlone Elementary School 1- Phase I 11,667,965 10,828,176 9,819,048 84.2% 1,009,128 90.68% 839,789 Elementary Schools 1 - Elementary Classroom Improvements * 2,004,889 1,914,741 1,863,782 93.0% 50,959 97.34% 90,148Elementary Schools - Reserved 33,457,555 0 0 0.0% 0 0.00% 33,457,555PAUSD - Program Management 6,652,006 5,127,691 4,706,392 70.8% 421,299 91.78% 1,524,315PAUSD - Technology 8,238,257 6,404,608 6,277,594 76.2% 127,014 98.02% 1,833,649PAUSD - Technology -Reserved 5,669,108 0 0 0.0% 0 0.00% 5,669,108PAUSD - Reserved 5,759,069 0 0 0.0% 0 0.00% 5,759,069525 San Antonio -Property Acquisition 8,500,000 8,500,000 8,500,000 100.0% 0 100.00% 0Bond Issuance Cost 1,840,700 1,840,700 1,840,700 100.0% 0 100.00% 0Total353,234,945 171,953,718 89,953,784 81,999,934 181,281,227Prepared by: Business Services Department based on QSS accounting System Page | 7 Gunn High School New Classroom Buildings A & B A. PROJECT STATUS BRCO Constructors poured the building slabs for a portion of the building and began formwork of the main staircase at the Math and English building. Steel erection is anticipated to begin in early May 2012. At the World Languages building, steel erection commenced and will continue through mid‐May 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4 D. PROJECT OVERVIEW: • This project is proceeding on schedule and is within budget. Funding State Funds $0 Strong Schools Bond Funds $25,035,200 Other Funding $0 Total $25,035,200 Budget Salaries and Benefits $13,253 Supplies $0 Contracts & Services $4,463,732 Construction & Equipment $20,482,302 Soft Costs Contingency $75,913 Total $25,035,200 Percent of Budget Expended 31.8% Change Order Contingency • Starting Contingency Balance $ 1,763,200 • Remaining Contingency Balance $ 1,602,772 • Percent of Changes 9.1% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA May 27, 2011 Bid Opening July 13, 2011 Award of Contract (1) July 22, 2011 Notice to Proceed August 24, 2011 Substantial Completion March 23, 2013* Planned Occupancy August 1, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 8 Gunn High School Phase I – Parking and Drop‐off Sitework Improvement A. PROJECT STATUS Deems Lewis McKinley (DLM) met with staff and community members to review preliminary design studies for the Miranda Ave. parking and drop‐off. DLM will continue planning, and incorporate comments from stakeholders, including PAUSD transportation department, City of Palo Alto traffic engineer and the district’s arborist. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 5.5 D. PROJECT OVERVIEW: • Phase I, Miranda Ave. parking and drop‐off, planning and design to recommenced. Funding State Funds $0 Strong Schools Bond Funds $3,940,000 Other Funding $0 Total $3,940,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $898,978 Construction & Equipment $2,919,840 Soft Costs Contingency $121,182 Total $3,940,000 Percent of Budget Expended 2.9% Current Phase: Conceptual Design Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) August 1, 2012* BOE Approval August 15, 2012* Submit to DSA November 12, 2012* Approval by DSA April 2, 2013* Authorize to Bid (2) March 25, 2013* BOE Approval April 5, 2013* Bid Opening May 13, 2013* Award of Contract (1) May 28, 2013* Notice to Proceed June 5, 2013* Substantial Completion August 16, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 9 Gunn High School New Gymnasium A. PROJECT STATUS S.J. Amoroso continued steel erection through April, with the final sections scheduled for completion in early May 2012. Wall framing will commence after structural steel installation is completed. Underground utility tie‐in of the storm drain system will also occur during May 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 D. PROJECT OVERVIEW: • This project is proceeding on schedule and is within budget. Funding State Funds $0 Strong Schools Bond Funds $12,914,800 Other Funding $0 Total $12,914,800 Budget Salaries and Benefits $0 Supplies $1,001 Contracts & Services $2,677,293 Construction & Equipment $10,158,210 Soft Costs Contingency $78,296 Total $12,914,800 Percent of Budget Expended 37.0% Change Order Contingency • Starting Contingency Balance $834,700 • Remaining Contingency Balance $740,926 • Percent of Changes 8.7% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA May 27, 2011 Bid Opening July 13, 2011 Award of Contract (1) July 20, 2011 Notice to Proceed August 1, 2011 Substantial Completion November 19, 2012* Planned Occupancy January 1, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 10 Palo Alto High School Athletic Stadium Improvements A. PROJECT STATUS Taisei (TCC) completed the roof framing, installation of the concrete block walls, and structural steel trellis columns. The new bleachers and press box are still being reviewed by DSA, and are still on schedule to be completed after the 2012 football season. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.13 D. PROJECT OVERVIEW: • The project is proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $4,940,000 Other Funding $0 Total $4,940,000 Budget Salaries and Benefits $882 Supplies $0 Contracts & Services $842,156 Construction & Equipment $4,071,162 Soft Costs Contingency $25,800 Total $4,940,000 Percent of Budget Expended 40.0% Change Order Contingency • Starting Contingency Balance $310,200 • Remaining Contingency Balance $269,816 • Percent of Changes 4.3% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) January 26, 2010 BOE Approval February 9, 2010 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (2) February 22, 2011 BOE Approval March 8, 2011 Submit to DSA April 4, 2011 Authorize to Bid (2) June 28, 2011 BOE Approval July 19, 2011 Approval by DSA July 26, 2011 Bid Opening December 1, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed January 4, 2012 Substantial Completion ‐ Concession July 30, 2012* Bleachers March 1, 2013* Planned Occupancy ‐ Concessions August 15, 2012* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 11 Palo Alto High School Classroom Building and Media Arts A. PROJECT STATUS TCC commenced steel erection of the Math/Social Sciences building the first week of April 2012. By the end of April 2012, most of the building’s steel was in place. Structural steel fabrication for the Media Arts building continued off site and is anticipated for delivery in early May 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3 D. PROJECT OVERVIEW: • This project is proceeding two months behind scheduled occupancy so occupancy is now anticipated in December 2013. The project remains within budget. Funding State Funds $0 Strong Schools Bond Funds $37,140,000 Other Funding $0 Total $37,140,000 Budget Salaries and Benefits $14,721 Supplies $0 Contracts & Services $7,066,446 Construction & Equipment $29,740,000 Soft Costs Contingency $318,833 Total $37,140,000 Percent of Budget Expended 34.4% Change Order Contingency • Starting Contingency Balance $2,515,000 • Remaining Contingency Balance $2,212,835 • Percent of Changes 12.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA April 28, 2011 Bid Opening June 30, 2011 Award of Contract (1) July 12, 2011 Notice to Proceed August 4, 2011 Substantial Completion August 5, 2013* Planned Occupancy December, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 12 Palo Alto High School Performing Arts Center (PAC) A. PROJECT STATUS DLM and Gates & Associates met with the PAC landscape subcommittee to review sitework and landscape plans on April 19, 2012. A value engineering effort commenced in April to evaluate and discuss the estimated cost, and opportunities to improve the project. This effort will continue through May 2012, and the design development phase will follow thereafter. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.11 D. PROJECT OVERVIEW: • Project is proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $24,395,049 Other Funding $0 Total $24,395,049 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $4,481,640 Construction & Equipment $19,745,000 Soft Costs Contingency $168,409 Total $24,395,049 Percent of Budget Expended 1.2% Current Phase: Design Development Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (3) June 14, 2011 BOE Approval December 13, 2011 BOE Approval January 17, 2012 Submit to DSA January 3, 2013* Approval by DSA August 27, 2013* Authorize to Bid (2) August 20, 2013* BOE Approval September 9, 2013* Bid Opening October 22, 2013* Award of Contract (1) October 28, 2013* Notice to Proceed November 11, 2013* Substantial Completion May 13, 2015* Planned Occupancy August 17, 2015* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 13 Jordan Middle School A. PROJECT STATUS S.J. Amoroso continued with foundation work at both the new classroom building and the new Cafetorium. Interior renovation of the new music rooms, wall framing, electrical and plumbing rough in and drywall installation were ongoing through April 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5 D. PROJECT OVERVIEW: • The project is proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $19,891,546 Other Funding $0 Total $19,891,546 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,592,148 Construction & Equipment $16,007,031 Soft Costs Contingency $292,385 Total $19,891,564 Percent of Budget Expended 21.2% Change Order Contingency • Starting Contingency Balance $1,398,700 • Remaining Contingency Balance $1,389,617 • Percent of Changes 0.1% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) March 23, 2010 BOE Approval April 27, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 28, 2011 BOE Approval July 19, 2011 Approval by DSA October 5, 2011 Bid Opening December 8, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed December 27, 2011 Substantial Completion August 1, 2013* Planned Occupancy August 26, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 14 J.L. Stanford Middle School A. PROJECT STATUS A mandatory job walk was held on April 17, 2012. The bid opening is scheduled on May 3, 2012 and contract award is planned for the May 8, 2012 Board of Education meeting. Construction anticipated to start by the end of May 2012 and to continue until August 2013. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5 D. PROJECT OVERVIEW: • Bids received on May 3, 2012. BOE awarded contract to Sausal Corporation on May 8, 2012. Notice to proceed issued on May 30, 2012. Funding State Funds $0 Strong Schools Bond Funds $17,184,699 Other Funding $0 Total $17,184,699 Budget Salaries and Benefits $0 Supplies $3,458 Contracts & Services $3,464,670 Construction & Equipment $13,421,500 Soft Costs Contingency $295,071 Total $17,184,699 Percent of Budget Expended 13.3% Change Order Contingency • Starting Contingency Balance $1,057,800 • Remaining Contingency Balance $1,057,800 • Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Bid & Award Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (3) June 1, 2010 BOE Approval June 22, 2010 BOE Approval (Sitework) September 28, 2010 Submit to DSA May 6, 2011 Authorize to Bid (2) November 29, 2011 BOE Approval December 13, 2011 Approval by DSA January 24, 2012 Bid Opening May 3, 2012* Award of Contract (1) May 8, 2012* Notice to Proceed May 21, 2012* Substantial Completion August 24, 2013* Planned Occupancy January 1, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Boardof Education Readings Page | 15 Terman Middle School A. PROJECT STATUS Hagensen Pacific continued work on the foundation systems for the new drama building and library expansion. Foundations are complete for both buildings, and concrete slab on grade is complete at the new drama building. At the administration building, mechanical equipment installation continued and wall framing is nearly complete. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12 D. PROJECT OVERVIEW: • The project proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $13,312,971 Other Funding $0 Total $13,312,971 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $2,635,774 Construction & Equipment $10,517,515 Soft Costs Contingency $159,682 Total $13,312,971 Percent of Budget Expended 25.0% Change Order Contingency • Starting Contingency Balance $929,900 • Remaining Contingency Balance $929,900 • Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) May 11, 2010 BOE Approval May 25, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 28, 2011 BOE Approval July 19, 2011 Approval by DSA September 1, 2011 Bid Opening December 6, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed December 27, 2011 Substantial Completion August 7, 2013* Planned Occupancy September 4, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 16 Fairmeadow Elementary School New Classroom Building and Modernization A. PROJECT STATUS Best Contracting Services (BCS) completed the foundations and under‐ slab utility installations for the new classroom building and library addition. BCS commenced construction of the columns and shear walls at the new classroom building. Slab on grade and wall framing is anticipated to begin in May 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • The project is proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $9,543,750 Other Funding $0 Total $9,543,750 Budget Salaries and Benefits $0 Supplies $3,132 Contracts & Services $1,938,402 Construction & Equipment $7,500,180 Soft Costs Contingency $102,036 Total $9,543,750 Percent of Budget Expended 20.6% Change Order Contingency • Starting Contingency Balance $642 ,300 • Remaining Contingency Balance $642,300 • Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) October 13, 2009 BOE Approval October 27, 2009 Conceptual Design (2) March 23, 2010 BOE Approval April 6, 2010 Schematic Design (2) September 14, 2010 BOE Approval September 28, 2010 Submit to DSA April 18, 2011 Authorize to Bid (2) October 11, 2011 BOE Approval October 25, 2011 Approval by DSA November 14, 2011 Bid Opening December 5, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed January 3, 2012 Substantial Completion August 5, 2013* Planned Occupancy August 20, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 17 Duveneck Elementary School New Classroom Buildings and Modernization A. PROJECT STATUS Gelfand submitted construction documents to DSA on February 27, 2012. To clear the site for construction of the new classroom buildings, seven portable classrooms will be relocated this summer. DSA approval for the design to relocate the portable classrooms was received on April 3, 2012. Bids are scheduled to be opened on May 1, 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Project plans submitted to DSA on February 27, 2012. Project is on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $11,088,759 Other Funding $0 Total $11,088,759 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $2,159,389 Construction & Equipment $8,803,087 Soft Costs Contingency $126,283 Total $11,088,759 Percent of Budget Expended 5.9% Current Phase: DSA Review Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) December 14, 2010 BOE Approval January 11, 2011 Schematic Design (2) June 14, 2011 BOE Approval June 28, 2011 Submit to DSA February 27, 2012 Approval by DSA October 8, 2012* Authorize to Bid (2) October 28, 2012* BOE Approval November 9, 2012* Bid Opening December 22, 2012* Award of Contract (1) December 27, 2012* Notice to Proceed January 5, 2013* Substantial Completion May 16, 2014* Planned Occupancy August 1, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 18 Technology Improvements A. PROJECT STATUS Implementation of the district‐wide Voice‐over‐IP (VoIP) telephone system has commenced and will continue throughout the 2011‐12 school year. Bidding to replace the district’s wireless network continued through April 2012, with the bid opening scheduled for May 3, 2012. BOE award is anticipated on May 8, 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • VOIP implementation on‐going. Bids for network upgrade will be opened in May 2012. Funding State Funds $0 Strong Schools Bond Funds $8,238,257 Other Funding $0 Total $8,238,257 Budget Salaries and Benefits $0 Supplies & Computers $7,855,662 Contracts & Services $180,173 Construction & Equipment $202,422 Soft Costs Contingency $0 Total $8,238,257 Percent of Budget Expended 76.2% Current Phase: N/A Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 19 Palo Alto High School Boiler Replacement System A. PROJECT STATUS Environmental Services Inc. (ESI) initiated project closeout and a notice of completion has been filed. Staff continues to work on other improvements within the Tower building to improve the heating distribution and controls systems. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3 D. PROJECT OVERVIEW: • Project completed on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $1,500,000 Other Funding $0 Total $1,500,000 Budget Salaries and Benefits $0 Supplies $400 Contracts & Services $179,000 Construction & Equipment $1,289,600 Soft Costs Contingency $31,000 Total $1,500,000 Percent of Budget Expended 42.5% Change Order Contingency • Starting Contingency Balance $39,200 • Remaining Contingency Balance $33,930 • Percent of Changes 1.2% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close‐out Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA June 30, 2011 Authorize to Bid (2) May 10, 2011 BOE Approval May 24, 2011 Approval by DSA August 24, 2011 Bid Opening September 28, 2011 Award of Contract (1) October 11, 2011 Notice to Proceed November 7, 2011 Substantial Completion January 6, 2012 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 20 Ohlone Elementary School New Classroom Building and Modernization A. PROJECT STATUS Move‐in to the new building and other existing classrooms occurred in December 2011. Students occupied the new building on January 3, 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Occupancy occurred on January 3, 2012. Project completed on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $11,667,965 Other Funding $0 Total $11,667,965 Budget Salaries and Benefits $7,196 Supplies $44,253 Contracts & Services $2,364,457 Construction & Equipment $9,189,461 Soft Costs Contingency $62,598 Total $11,667,965 Percent of Budget Expended 84.2% Change Order Contingency • Starting Contingency Balance $748,400 • Remaining Contingency Balance $654,714 • Percent of Changes 1.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –January 3, 2012 Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) March 3, 2009 BOE Approval March 17, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA November 24, 2009 Authorize to Bid (2) April 27, 2010 BOE Approval May 11, 2010 Approval by DSA May 18, 2010 Bid Opening July 13, 2010 Award of Contract (1) August 3, 2010 Notice to Proceed August 19, 2010 Substantial Completion November 18, 2011 Planned Occupancy January 3, 2012 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 21 Site Acquisition 525 San Antonio Rd A. PROJECT STATUS The advisory committee has recommended to the BOE on January 31, 2012 to lease the property on a short‐ term basis to one or more tenants. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • BOE discussion on committee recommendation occurred on January 31, 2012. Funding State Funds $0 Strong Schools Bond Funds $8,500,000 Other Funding $0 Total $8,500,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $8,500,000 Construction & Equipment $0 Soft Costs Contingency $0 Total $8,500,000 Percent of Budget Expended 100.0% Current Phase: N/A Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 22 Jordan Middle Schools ‐ Interim Classrooms A. PROJECT STATUS The portables were installed and moved into for fall 2011. All documents were submitted to DSA for closeout November 2, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 D. PROJECT OVERVIEW: • This project completed ahead of schedule and under budget. • Move in occurred on September 30, 2011. Funding State Funds $0 Strong Schools Bond Funds $392,120 Other Funding $208,222 Total $600,342 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $180,286 Construction & Equipment $419,292 Soft Costs Contingency $764 Total $600,342 Percent of Budget Expended 70.4%* *Budget previously expended Current Phase: Move‐in Schedule: Approval by DSA June 16, 2011 Authorize to Bid (2) June 14, 2011 BOE Approval June 28, 2011 Bid Opening July 14, 2011 Award of Contract (1) July 20, 2011 Notice to Proceed July 27, 2011 Substantial Completion September 20, 2011 Occupancy September 30, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 23 Gunn High School Air Conditioning of Existing Buildings A. PROJECT STATUS Best Contracting Services Inc. completed the installation of air conditioning units and cool roof coating summer 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.7 D. PROJECT OVERVIEW: • Project in close‐out. Funding State Funds $0 Strong Schools Bond Funds $2,600,000 Other Funding $0 Total $2,600,000 Budget Salaries and Benefits $1,919 Supplies $0 Contracts & Services $454,160 Construction & Equipment $2,120,580 Soft Costs Contingency $22,891 Total $2,600,000 Percent of Budget Expended 80.9% Current Phase: Close‐out Schedule: Architect Contract (2) March 27, 2010 BOE Approval April 6, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA October 20, 2010 Approval by DSA February 10, 2011 Authorize to Bid (2) February 22, 2011 BOE Approval March 8, 2011 Bid Opening March 28, 2011 Award of Contract (1) April 8, 2011 Notice to Proceed April 11, 2011 Substantial Completion August 8, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 24 J.L. Stanford Middle School ‐ Interim Classrooms A. PROJECT STATUS Coulter Construction completed the work on the relocated portables in August 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 D. PROJECT OVERVIEW: • Project completed on schedule and is currently in close‐out. This portable relocation project funded by main JLS project. Refer to pg. 14 Current Phase: Occupancy ‐August 11, 2011 Schedule: Approval by DSA April 19, 2011 Jordan Project June 16, 2011 Authorize to Bid (2) May 10, 2011 BOE Approval May 24, 2011 Bid Opening June 1, 2011 Award of Contract (1) June 13, 2011 Notice to Proceed June 20, 2011 Substantial Completion August 8, 2011 Planned Occupancy August 15, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 25 Fairmeadow Elementary School Portable Relocation Project A. PROJECT STATUS Relocation of the portable was complete on August 8, 2011. All documents were submitted to DSA for closeout October 11, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 6.4 D. PROJECT OVERVIEW: • Project completed ahead of schedule on August 8, 2011. This portable relocation project funded by main JLS project. Refer to pg. 14 Current Phase: Occupancy ‐August 8, 2011 Schedule: Architect Contract (2) February 15, 2011 BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA March 3, 2011 Approval by DSA March 3, 2011 Authorize to Bid (2) May 11, 2011 BOE Approval May 24, 2011 Bid Opening June 14, 2011 Award of Contract (1) June 14, 2011 Notice to Proceed June 20, 2011 Substantial Completion August 1, 2011 Planned Occupancy August 8, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 26 Elementary Classroom Improvements Interactive Whiteboards and Sound Assist System Installation A. PROJECT STATUS Coulter Construction installed SmartBoards and Lightspeed sound assist systems, and completed the installation April 29, 2011. Phase 4 and 5 schools were the final elementary schools to receive interactive whiteboards and sound assist systems. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • All SmartBoards and Lightspeed sound systems installed. Funding State Funds $0 Strong Schools Bond Funds $2,004,889 Other Funding $0 Total $2,004,889 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $325,488 Construction & Equipment $1,679,401 Soft Costs Contingency $0 Total $2,004,889 Percent of Budget Expended 93.0% Current Phase: Complete ‐May 15, 2011 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) November 9, 2010 BOE Approval November 23, 2010 Bid Opening February 25, 2011 Award of Contract (1) March 8, 2011 Notice to Proceed March 9, 2011 Completion May 15, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 27 Palo Alto High School Multi‐Use Field A. PROJECT STATUS The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.14 D. PROJECT OVERVIEW: • Field was open for use on February 1, 2011. Funding State Funds $0 Strong Schools Bond Funds $2,609,680 Other Funding $1,007,255 Total $3,616,935 Budget Salaries and Benefits $0 Supplies $1,506 Contracts & Services $698,293 Construction & Equipment $2,916,682 Soft Costs Contingency $454 Total $3,616,935 Percent of Budget Expended 100.0% Change Order Contingency • Starting Contingency Balance $269,300 • Remaining Contingency Balance $230,579 • Percent of Changes 1.7% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –February 1, 2011 Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) November 18, 2008 BOE Approval December 09, 2008 Submit to DSA March 19, 2009 Approval by DSA September 30, 2009 Authorize to Bid (2) February 24, 2009 BOE Approval March 17, 2009 Bid Opening March 16, 2010 Award of Contract (1) April 7, 2010 Notice to Proceed June 1, 2010 Substantial Completion January 31, 2011 Planned Occupancy February 1, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 28 Gunn High School Industrial Arts Addition and Renovation A. PROJECT STATUS This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11 D. PROJECT OVERVIEW: • The building occupied as scheduled, and the project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $5,082,402 Other Funding $0 Total $5,082,402 Budget Salaries and Benefits $1,061 Supplies $88,985 Contracts & Services $1,000,861 Construction & Equipment $3,991,495 Soft Costs Contingency $0 Total $5,082,402 Percent of Budget Expended 99.3% Change Order Contingency • Starting Contingency Balance $349,000 • Remaining Contingency Balance $141,967 • Percent of Changes 41.6% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –January 4, 2010 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA June 17, 2008 Approval by DSA December 24, 2008 Authorize to Bid (2) October 14, 2008 BOE Approval October 28, 2008 Bid Opening December 16, 2008 Award of Contract (1) December 24, 2008 Notice to Proceed January 6, 2009 Substantial Completion November 25, 2009 Planned Occupancy January 4, 2010 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 29 Gunn High School Aquatic Center A. PROJECT STATUS This facility was available for use in July 2009, and has been closed out with DSA. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.12 D. PROJECT OVERVIEW: • This project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $4,865,423 Other Funding $0 Total $4,865,423 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $647,169 Construction & Equipment $4,218,253 Soft Costs Contingency $0 Total $4,865,423 Percent of Budget Expended 99.9% Change Order Contingency • Starting Contingency Balance $389,887 • Remaining Contingency Balance $195,148 • Percent of Changes 49.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –June 15, 2009 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA December 11, 2007 Approval by DSA April 24, 2008 Authorize to Bid (2) April 8, 2008 BOE Approval April 22, 2008 Bid Opening May 28, 2008 Award of Contract (1) June 4, 2008 Notice to Proceed December 6, 2008 Substantial Completion June 15, 2009 Planned Occupancy June 15, 2009 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 30 Middle School Pre‐Design Jordan, J.L. Stanford and Terman A. PROJECT STATUS AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for pre‐design work have been closed, and funds will be transferred to the program contingency on June 14, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.12 D. PROJECT OVERVIEW: • This project has been completed. Board approval received on September 8, 2009. Funding State Funds $0 Strong Schools Bond Funds $56,488 Other Funding $0 Total $56,488 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $56,488 Construction & Equipment $0 Soft Costs Contingency $0 Total $56,488 Percent of Budget Expended 96.8% Current Phase: Complete Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 31 Garland Elementary School Campus Modernization A. PROJECT STATUS The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board voted to terminate the lease with Stratford School in June 2011. Discussions with the Board on future plans for growth at the elementary schools are ongoing. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10 D. PROJECT OVERVIEW: • This project has been placed on hold. Funding State Funds $0 Strong Schools Bond Funds $22,178,544 Other Funding $0 Total $22,178,544 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,915,789 Construction & Equipment $17,400,000 Soft Costs Contingency $862,755 Total $22,178,544 Percent of Budget Expended 1.3% Current Phase: On Hold Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) February 10, 2009 BOE Approval February 24, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 32 Elementary School Teaching Walls Phase 1 Schools A. PROJECT STATUS The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary below). B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.9 D. PROJECT OVERVIEW: • This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary above). Funding State Funds $0 Strong Schools Bond Funds $0 Other Funding $0 Total $0 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $0 Construction & Equipment $0 Soft Costs Contingency $0 Total $0 Percent of Budget Expended 0% Current Phase: Project Renamed. See Classroom Improvements Project Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates –Subject to Change Page | 33 High School Master Plan Palo Alto HS and Gunn HS A. PROJECT STATUS The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed, with funds transferred to the respective campus reserve funds. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14 D. PROJECT OVERVIEW: • Master planning effort complete. Funding State Funds $0 Strong Schools Bond Funds $285,387 Other Funding $0 Total $285,387 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $285,387 Construction & Equipment $0 Soft Costs Contingency $0 Total $285,387 Percent of Budget Expended 86.2% Current Phase: Complete Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Initial Master Plan Approval (2) September 8, 2009 BOE Approval September 22, 2009 Paly CEQA Approval (2) February 9, 2010 BOE Approval February 23, 2010 Gunn Master Plan Update (2) March 23, 2010 BOE Approval April 6, 2010 Gunn CEQA Approval (2) April 27, 2010 BOE Approval May 11, 2010 Master Plan Revision Approval (2) September 14, 2010 Paly MP Revision Approval (2) October 9, 2010 Gunn MP Revision Approval (2) October 12, 2010 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 34 Hoover Elementary School Pre‐Design A. PROJECT STATUS This project has been put on hold until a growth plan is established for the elementary schools. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Project is currently on hold. Funding State Funds $0 Strong Schools Bond Funds $70,550 Other Funding $0 Total $70,550 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $70,550 Construction & Equipment $60 Soft Costs Contingency $0 Total $70,550 Percent of Budget Expended 100.0% Current Phase: On Hold Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) November 9, 2010 BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 35 Elementary Classroom Improvements Phase 1 – Barron Park and El Carmelo A. PROJECT STATUS DSA comments were returned to Gelfand for Phase 1 plans that include new lighting, adding operable windows and coverings, ventilation, and replacement of ceiling tiles for classrooms at Barron Park and El Carmelo elementary schools. The authorization to bid has been placed on hold pending further discussions with the BOE about elementary growth planning. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • This project has been placed on hold. Funding State Funds $0 Strong Schools Bond Funds $2,004,889 Other Funding $0 Total $2,004,889 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $325,488 Construction & Equipment $1,679,401 Soft Costs Contingency $0 Total $2,004,889 Percent of Budget Expended 93.0% Phase 1 Schools: Barron Park and El Carmelo Current Phase: On Hold Schedule: Architect Contract (2) June 8, 2010 BOE Approval June 22, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) November 9, 2010 BOE Approval December 7, 2010 Submit to DSA December 23, 2010 Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings OHS WEST:260388860.1 A-1 EXHIBIT A PALO ALTO UNIFIED SCHOOL DISTRICT BOND PROJECT LIST [Note: The order in which projects are listed is not an indication of priority for funding or completion. Not all listed projects will be completed at every site.] 1. ELEMENTARY SCHOOL PROJECTS Addison Barron Park Briones Duveneck El Carmelo Escondido Fairmeadow Garland Greendell Hays Hoover Nixon Ohlone Palo Verde 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Acquire and install modular classrooms, as needed. 4. Expand libraries to accommodate enrollment growth. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 9. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 10. Modernization/replacement of administration/multipurpose/library space. Numbers Added A-2 OHS WEST:260388860.1 2. MIDDLE SCHOOL PROJECTS David Starr Jordan Jane Lathrop Stanford Terman 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 3. Construct extra school-wide storage space. 4. Expand classrooms and classroom wings, library and administration spaces. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Renovate gymnasium, including new gym floors, doors, windows, bleachers and athletic equipment; upgrade building infrastructure, including power and water distribution. 9. Renovate swimming pool and pool deck; new filtration system; new storage and restrooms; upgrade pool equipment. 10. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. 11. Repair/Replace and/or improve concrete walkways and asphalt; canopies; parking lot and driveways. 12. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. A-3 OHS WEST:260388860.1 3. GUNN HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Demolish old library building. 3. Replace temporary classrooms with permanent classrooms. 4. Construct additional restrooms. 5. Construct second gymnasium. 6. Construct new soccer field. 7. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 8. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 9. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 10. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 11. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 12. Replace swimming pool with new 35-meter pool, pool equipment and support structures, pool decking, bleachers, storage, restrooms, showers, associated equipment. 13. Renovate gymnasium; interior renovation including gymnasium floors and bleachers; replace athletic equipment. 14. Modernize football stadium, including new bathrooms and concession stands. A-4 OHS WEST:260388860.1 4. PALO ALTO HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Construct additional restrooms. 4. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 5. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 6. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 7. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 8. Library modernization and building interior improvements, including infrastructure and major building system upgrades. 9. Renovation or replacement of the Tower Building to accommodate administration, classroom and program support space. 10. Renovate Main Gymnasium and second gymnasium, including seismic upgrades; accessibility improvements; construction of new restrooms; install new roofing; replace doors and windows; replace gymnasium floors and athletic equipment, bleachers and renovation of interior. Renovation or replacement of weight training facility. 11. Construct new theater building. 12. Renovate and improve soccer field, including new retaining wall and bleachers; new fencing and storage. 13. Modernize football stadium, including replace bleachers; new bathrooms and concession stands. 14. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. A-5 OHS WEST:260388860.1 5. OTHER DISTRICT-WIDE PROJECTS Furnishing and equipping of existing and newly constructed, modernized or rehabilitated classrooms and facilities on an ongoing basis, including to replace worn, broken, or out-of-date furniture and equipment for all classrooms, athletic facilities and other facilities, as needed. 1. Replace existing or acquire new computers, technology and related equipment on an ongoing basis. 2. Establish a planned maintenance fund to address maintenance work expected to be needed to all District facilities on an ongoing basis (other than as may be necessary for current maintenance, operation or repairs), in order to implement the District’s comprehensive facilities maintenance plan. 3. Acquisition of any of the facilities on the Bond Project List through temporary lease or lease- purchase arrangements, or execute purchase option under a lease for any of these authorized facilities. 4. If and as opportunities become available, and to the extent the Board of Education determines that bond funds are available for the purpose, acquisition of land and other interests in real property for future school buildings and other District facilities, and construction of such facilities, and rehabilitation/renovation of District-owned buildings and sites not otherwise listed. 5. Repair, upgrade, modify, expand, refinish, replace and construct site improvements, including off-street parking areas, pickup/dropoff, signage, paths, sidewalks and walkways, canopies, hard courts (student play areas), athletic play fields, landscaping, irrigation, permanent athletic field equipment and facilities (including nets, basketball standards, goals and goalposts, backstops), field lighting, etc. 6. ADDITIONAL NECESSARY AND INCIDENTAL PROJECTS 1. Remove, dispose of, and otherwise remediate hazardous materials, including asbestos, lead, etc., where necessary. 2. Address unforeseen conditions revealed by construction/modernization (including plumbing or gas line breaks, dry rot, seismic, structural, etc.). 3. Other improvements required to comply with existing building codes, including the Field Act, and access requirements of the Americans with Disabilities Act (ADA). 4. Site preparation/restoration in connection with new construction, renovation or remodeling, or installation or removal of relocatable classrooms, including ingress and egress, demolition of existing structures, removing, replacing, or installing irrigation and drainage, utility lines (such as gas lines, water lines, electrical lines, sewer lines, and communication lines), trees and landscaping, relocating fire access roads, traffic lights and mitigation, and acquiring any necessary easements, licenses, or rights of way to the property. 5. Rental or construction of storage facilities and other space on an interim basis, as needed to accommodate construction materials, equipment, and personnel, and interim classrooms (including relocatables) for students and school functions or other storage for classroom materials displaced during construction. A-6 OHS WEST:260388860.1 7. RENOVATION/MODERNIZATION (DEFINED) For purposes of the Bond Project List, renovation and modernization projects are intended to restore the building systems and infrastructure, weather protections, finishes, and technology, or reallocate and reorganize space, to a condition that will provide a sustainable, functional educational and administrative environment for future years, comparable to new construction. Renovation projects may include, but are not limited to nor necessarily encompass, all of the following, depending upon the age, condition and needs of each particular school facility: 1. upgrade electrical, communication, fire alarm, and similar building systems as well as main power service and distribution, which may include active and passive solar power and heating system acquisition, installation and construction 2. Replace, repair or upgrade plumbing, piping and drainage systems, including water supply, meters, water heating, and wastewater systems, plumbing fixtures and sinks, etc., within buildings and sites and to connect with city supply and drainage systems 3. Replace or modify aging heating, ventilation and air cooling systems with energy-efficient heating and air cooling systems (HVAC), including installing energy management systems (EMS); 4. Replace, modify, upgrade interior lighting and exterior safety/security lighting systems and fixtures, as necessary; 5. Repair, modify and construct structural elements of the existing structure as necessary; 6. Replace or repair aging roofs with similar materials or District standard materials; 7. Replace, repair, install and construct, as necessary, interior walls, floor and ceiling finishes, doors, door locks, windows, cabinets and casework, and equipment attached to wall surfaces (including white boards, marker boards, tack boards, television mounts, scoreboards, fire extinguishers, kitchen cabinets/equipment, etc.); 8. Upgrade, modify and construct restroom facilities; 9. Comply, as necessary, with Americans with Disabilities Act (ADA) and Title 24 requirements; 10. Refinish the exterior finishes of the school (including stucco, wood and metal trims, wood siding, paint, etc.); replace doors and windows 11. Modify, expand, separate, convert and construct school support areas; staff work and lunch areas; and educational areas to provide adequate, functional environments; 12. Modify, replace and construct functional components of altered or replaced building components (including rainwater leaders, fascias, mansards, etc.); For any project involving renovation, modernization, remodeling or rehabilitation of a building or the major portion of a building, the District may proceed with new replacement construction instead (including any necessary demolition), if the Board of Education determines that replacement and new construction is more practical than rehabilitation and renovation, considering the building’s age, condition, expected remaining life, comparative cost, and other relevant factors.