Monthly Reports 2012-04 (Apr)
MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT
Through
April 2012
Current Strong Schools Bond
Capital Improvement Projects
Prepared by
O’Connor Construction Management, Inc.
&
Gilbane Building Company
Page | 2
TABLE OF CONTENTS
Executive Summary page 3
Attachment 1 – Consolidated Expenditure Report
Capital Projects
Gunn High School – New Classroom Buildings A & B page 6
Gunn High School – Phase I ‐ Parking and Drop‐off Sitework Improvement page 7
Gunn High School – New Gymnasium page 8
Palo Alto High School – Athletic Stadium Improvements page 9
Palo Alto High School – Project Classroom Building and Media Arts page 10
Palo Alto High School – Performing Arts Center page 11
Jordan Middle School page 12
J.L. Stanford Middle School page 13
Terman Middle School page 14
Fairmeadow Elementary School page 15
Duveneck Elementary School page 16
Technology page 17
Completed Capital Projects
Palo Alto High School – Haymarket and Tower Building Boiler Replacement page 18
Ohlone Elementary School page 19
Property Acquisition – 525 San Antonio Rd page 20
Jordan Middle School – Interim Classrooms page 21
Gunn High School – Air Conditioning of Existing Buildings page 22
J.L. Stanford Middle School – Interim Classrooms page 23
Fairmeadow Elementary School – Portable Relocation page 24
Elementary Classroom Improvements – Interactive Whiteboard & Sound Assist System page 25
Palo Alto High School – Multi‐use Field page 26
Gunn High School – Industrial Arts Renovation page 27
Gunn High School – Aquatic Center page 28
Middle School Pre‐Design page 29
Inactive Capital Projects
Garland Elementary School page 30
Elementary School Teaching Walls – Phase 1 Schools page 32
High School Master Plan page 33
Hoover Elementary School page 34
Elementary Classroom Improvements – Phase 1 Schools Barron Park and El Carmelo page 35
Appendix
Exhibit A – Bond Project List
Page | 3
EXECUTIVE SUMMARY
Gunn High School – New Classroom Buildings A & B
BRCO Constructors poured the building slabs for a portion of the building and began formwork of the main
staircase at the Math and English building. Steel erection is anticipated to begin in early May 2012. At the World
Languages building, steel erection commenced and will continue through mid‐May 2012.
Gunn High School – Phase I ‐ Parking and Drop‐off Sitework Improvement
Deems Lewis McKinley (DLM) met with staff and community members to review preliminary design studies for the
Miranda Ave. parking and drop‐off. DLM will continue planning, and incorporate comments from stakeholders,
including PAUSD transportation department, City of Palo Alto traffic engineer and the district’s arborist.
Gunn High School – New Gymnasium
S.J. Amoroso continued steel erection through April, with the final sections scheduled for completion in early May
2012. Wall framing will commence after structural steel installation is completed. Underground utility tie‐in of the
storm drain system will also occur during May 2012.
Palo Alto High School – Athletics Stadium Improvements
Taisei (TCC) completed the roof framing, installation of the concrete block walls, and structural steel trellis
columns. The new bleachers and press box are still being reviewed by DSA, and are still on schedule to be
completed after the 2012 football season.
Palo Alto High School – Classroom Building and Media Arts Building
TCC commenced steel erection of the Math/Social Sciences building the first week of April 2012. By the end of
April 2012, most of the building’s steel was in place. Structural steel fabrication for the Media Arts building
continued off site and is anticipated for delivery in early May 2012.
Palo Alto High School – Performing Arts Center (PAC)
DLM and Gates & Associates met with the PAC landscape subcommittee to review sitework and landscape plans
on April 19, 2012. A value engineering effort commenced in April to evaluate and discuss the estimated cost, and
opportunities to improve the project. This effort will continue through May 2012, and the design development
phase will follow thereafter.
Jordan Middle School
S.J. Amoroso continued with foundation work at both the new classroom building and the new Cafetorium.
Interior renovation of the new music rooms, wall framing, electrical and plumbing rough in and drywall installation
were ongoing through April 2012.
J.L. Stanford Middle School
A mandatory job walk was held on April 17, 2012. The bid opening is scheduled on May 3, 2012 and contract
award is planned for the May 8, 2012 Board of Education meeting. Construction anticipated to start by the end of
May 2012 and to continue until August 2013.
Terman Middle School
Hagensen Pacific continued work on the foundation systems for the new drama building and library expansion.
Foundations are complete for both buildings, and concrete slab on grade is complete at the new drama building.
At the administration building, mechanical equipment installation continued and wall framing is nearly complete.
Page | 4
Fairmeadow Elementary School – New Classroom Building and Modernization
Best Contracting Services (BCS) completed the foundations and under‐slab utility installations for the new
classroom building and library addition. BCS commenced construction of the columns and shear walls at the new
classroom building. Slab on grade and wall framing is anticipated to begin in May 2012.
Duveneck Elementary School – New Classroom Buildings and Modernization
Gelfand submitted construction documents to DSA on February 27, 2012. To clear the site for construction of the
new classroom buildings, seven portable classrooms will be relocated this summer. DSA approval for the design to
relocate the portable classrooms was received on April 3, 2012. Bids are scheduled to be opened on May 1, 2012.
Technology
Implementation of the district‐wide Voice‐over‐IP (VoIP) telephone system has commenced and will continue
throughout the 2011‐12 school year. Bidding to replace the district’s wireless network continued through April
2012, with the bid opening scheduled for May 3, 2012. BOE award is anticipated on May 8, 2012.
COMPLETED CAPITAL PROJECTS
Palo Alto High School – Haymarket and Tower Building Boiler Replacement
Environmental Services Inc. (ESI) initiated project closeout. Staff continues to work on other improvements within
the Tower building to improve the heating distribution and controls systems.
525 San Antonio Road – Site Acquisition
The advisory committee has recommended to the BOE on January 31, 2012 to lease the property on a short‐term
basis to one or more tenants.
Ohlone Elementary School – New Classroom Building and Modernization
Move‐in to the new building and other existing classrooms occurred in December 2011. Students occupied the
new building on January 3, 2012.
Jordan Middle School ‐ Interim Classrooms
The portables were installed and moved into for fall 2011. All documents were submitted to DSA for closeout
November 2, 2011.
Gunn High School – Air Conditioning of Existing Buildings
Best Contracting Services Inc. completed the installation of air conditioning units and cool roof coating summer
2011.
J.L. Stanford Middle School ‐ Interim Classrooms
Coulter Construction completed the work on the relocated portables in August 2011.
Fairmeadow Elementary School – Portable Relocation
Relocation of the portable was complete on August 8, 2011. All documents were submitted to DSA for closeout
October 11, 2011.
Elementary Classroom Improvements – Installation of Interactive Whiteboards and Sound Assist Systems
Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school
classrooms and libraries in April 2011.
Palo Alto High School – Multi‐use Field
The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9,
2011.
Page | 5
Gunn High School – Industrial Arts Addition & Renovation
This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011.
Gunn High School – Aquatic Center
This facility was available for use in July 2009, and has been closed out with DSA.
Middle Schools Pre‐Design – Jordan, J.L. Stanford and Terman
AEDIS presented recommended concept plans for each campus to the Board of Education for approval on
September 8, which became the program documents for the new projects at each campus. These projects for pre‐
design work have been closed, and funds were transferred to the program contingency on June 14, 2011.
INACTIVE CAPITAL PROJECTS
Garland Elementary School Renovation
The Board of Education has put new development for Garland on hold until a growth plan is established for the
elementary schools. The board voted to terminate the lease with Stratford School in June 2011. Discussions with
the Board on future plans for growth at the elementary schools are ongoing.
Elementary School Teaching Walls – Phase 1 Schools
The district placed this project on hold after review of the implementation of other classroom improvements, as
recommended by the elementary school principals. This project was renamed ‘Elementary Classroom
Improvements’ (see Capital Projects summary below).
High School Master Plan
The Board of Education (BOE) approved the master plans for both high schools, and these projects have been
closed, with funds transferred to the respective campus reserve funds.
Hoover Elementary School – Pre‐Design
This project has been put on hold until a growth plan is established for the elementary schools.
Elementary Classroom Improvements – Phase 1 Schools Barron Park and El Carmelo
The project has been placed on hold pending further discussions with the BOE about elementary growth planning.
Board Actions in April
April 24, 2012
Consent 6 – Authorization to Bid the Exterior Improvements Project for the Tower Building at Palo Alto High School
Consent 7 – Authorization to Issue Addendum No. 13 to Deems Lewis McKinley Architects (DLM)
Consent 8 – Approval of Strong Schools Bond Change Orders
ABCC / AB - C C / BA - BGunn High School - High School Master Plan 142,389 136,008 117,415 82.5% 18,593 86.33% 6,381Gunn High School 1 - Aquatic Center 4,865,423 4,862,530 4,862,530 99.9% 0 100.00% 2,893Gunn High School 2 - I.A Building 5,082,403 5,049,557 5,049,243 99.3% 314 99.99% 32,846Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100.0% 0 100.00% 0Gunn High School 4 - New classroom Buildings 25,035,200 23,873,642 7,059,570 28.2% 16,814,072 29.57% 1,161,558Gunn High School 5 - Parking & Drop Off improvements 3,940,000 336,371 112,547 2.9% 223,824 33.46% 3,603,629Gunn High School 6- New/Auxiliary Gymnasium 12,914,800 11,049,298 4,406,948 34.1% 6,642,350 39.88% 1,865,502Gunn High School 7- A/C 2,600,000 2,293,922 2,102,554 80.9% 191,368 91.66% 306,078Gunn High School - Reserved 21,525,081 0 0 0.0% 0 0.00% 21,525,081Palo Alto High Schools - High School Master Plan 142,998 137,758 131,381 91.9% 6,377 95.37% 5,240Palo Alto High School 1 - Stadium Field 4,940,000 4,593,440 1,693,602 34.3% 2,899,838 36.87% 346,560Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 2,609,680 2,609,680 2,609,680 100.0% 0 100.00% 0Palo Alto high School 3 - New classroom & Media Art Building 37,140,000 33,705,500 11,539,356 31.1% 22,166,144 34.24% 3,434,500Palo Alto High School 4 - New Theater 24,395,049 1,586,241 248,302 1.0% 1,337,939 15.65% 22,808,808Palo Alto High School 5 - Haymarket and Tower Admin. Building 1,500,000 449,321 412,712 27.5% 36,609 91.85% 1,050,679Palo Alto High School - Reserved 28,065,818 0 0 0.0% 0 0.00% 28,065,818Jordan Middle School -Program Management- MS Pre-Design 18,890 18,890 17,826 94.4% 1,064 94.37% 0Jordan Middle Schools 1- Interim Classrooms 600,342 466,263 432,657 72.1% 33,606 92.79% 134,079Jordan Middle School 2- Improvements 19,891,564 18,576,286 3,460,036 17.4% 15,116,250 18.63% 1,315,278J.L.S Middle School - Program Management- MS Pre-Design 18,799 18,799 18,408 97.9% 391 97.92% 0J L S Middl S h l 1 I t i Cl446 844400 173375 07683 9%25 09793 73%46 671Percent of Budget ExpendedPalo Alto Unified School DistrictStrong Schools Bond4/30/2012Percent of ExpendedContract BalanceExpenditures Budget BalanceCommittedBudgetSchool Name - Project NameJ.L.S Middle School 1 - Interim Classrooms 446,844400,173375,07683.9%25,09793.73%46,671 J.L.S Middle School 2- Improvements 17,184,699 3,386,429 2,241,188 13.0% 1,145,241 66.18% 13,798,270Terman Middle School - Program Management- MS Pre-Design 18,799 18,799 18,423 98.0% 376 98.00% 0Terman Middle School 1- Improvements 13,312,971 12,604,929 2,643,399 19.9% 9,961,530 20.97% 708,042PAUSD Elementary Schools - Program Management- Elem. Growth Plan 145,000 98,480 85,070 58.7% 13,410 86.38% 46,520Addison Elementary School 1-Phase I 21,267 21,267 21,267 100.0% 0 100.00% 0Duveneck Elementary School 1-Phase I 11,088,759 1,552,086 467,223 4.2% 1,084,863 30.10% 9,536,673Garland Elementary School 1- Phase I 22,178,544 281,279 280,113 1.3% 1,166 99.59% 21,897,265Fairmeadow Elementary School 1- Phase I 9,543,750 8,962,691 1,461,219 15.3% 7,501,472 16.30% 581,059Hoover Elementary School 1-Phase I 70,550 70,550 57,165 81.0% 13,385 81.03% 0Ohlone Elementary School 1- Phase I 11,667,965 10,809,492 9,617,085 82.4% 1,192,407 88.97% 858,473 Elementary Schools 1 - Elementary Classroom Improvements * 2,004,889 1,914,741 1,863,782 93.0% 50,959 97.34% 90,148Elementary Schools - Reserved 33,457,555 0 0 0.0% 0 0.00% 33,457,555PAUSD - Program Management 6,652,006 5,127,491 4,517,077 67.9% 610,414 88.10% 1,524,515PAUSD - Technology 8,238,257 6,387,386 6,105,985 74.1% 281,401 95.59% 1,850,871PAUSD - Technology -Reserved 5,669,108 0 0 0.0% 0 0.00% 5,669,108PAUSD - Reserved 5,759,069 0 0 0.0% 0 0.00% 5,759,069525 San Antonio -Property Acquisition 8,500,000 8,500,000 8,500,000 100.0% 0 100.00% 0Bond Issuance Cost 1,840,700 1,840,700 1,840,700 100.0% 0 100.00% 0Total353,234,945 171,745,775 84,375,315 87,370,460 181,489,170Prepared by: Business Services Department based on QSS accounting System
Page | 6
Gunn High School
New Classroom Buildings A & B
A. PROJECT STATUS
BRCO Constructors poured the building slabs for a portion of the building
and began formwork of the main staircase at the Math and English building.
Steel erection is anticipated to begin in early May 2012. At the World
Languages building, steel erection commenced and will continue through
mid‐May 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4
D. PROJECT OVERVIEW:
• This project is proceeding on schedule and is within budget.
Funding
State Funds $0
Strong Schools Bond Funds $25,035,200
Other Funding $0
Total $25,035,200
Budget
Salaries and Benefits $13,253
Supplies $0
Contracts & Services $4,463,732
Construction & Equipment $20,482,302
Soft Costs Contingency $75,913
Total $25,035,200
Percent of Budget Expended 28.2%
Change Order Contingency
• Starting Contingency Balance $ 1,763,200
• Remaining Contingency Balance $ 1,602,772
• Percent of Changes 9.1%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA May 27, 2011
Bid Opening July 13, 2011
Award of Contract (1) July 22, 2011
Notice to Proceed August 24, 2011
Substantial Completion March 23, 2013*
Planned Occupancy August 1, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 7
Gunn High School
Phase I – Parking and Drop‐off Sitework Improvement
A. PROJECT STATUS
Deems Lewis McKinley (DLM) met with staff and community
members to review preliminary design studies for the Miranda Ave.
parking and drop‐off. DLM will continue planning, and incorporate
comments from stakeholders, including PAUSD transportation
department, City of Palo Alto traffic engineer and the district’s
arborist.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 5.5
D. PROJECT OVERVIEW:
• Phase I, Miranda Ave. parking and drop‐off, planning and design to recommenced.
Funding
State Funds $0
Strong Schools Bond Funds $3,940,000
Other Funding $0
Total $3,940,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $898,978
Construction & Equipment $2,919,840
Soft Costs Contingency $121,182
Total $3,940,000
Percent of Budget Expended 2.9%
Current Phase: Conceptual Design
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) August 1, 2012*
BOE Approval August 15, 2012*
Submit to DSA November 12, 2012*
Approval by DSA April 2, 2013*
Authorize to Bid (2) March 25, 2013*
BOE Approval April 5, 2013*
Bid Opening May 13, 2013*
Award of Contract (1) May 28, 2013*
Notice to Proceed June 5, 2013*
Substantial Completion August 16, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 8
Gunn High School
New Gymnasium
A. PROJECT STATUS
S.J. Amoroso continued steel erection through April, with the final sections
scheduled for completion in early May 2012. Wall framing will commence
after structural steel installation is completed. Underground utility tie‐in of
the storm drain system will also occur during May 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13
D. PROJECT OVERVIEW:
• This project is proceeding on schedule and is within budget.
Funding
State Funds $0
Strong Schools Bond Funds $12,914,800
Other Funding $0
Total $12,914,800
Budget
Salaries and Benefits $0
Supplies $1,001
Contracts & Services $2,677,293
Construction & Equipment $10,158,210
Soft Costs Contingency $78,296
Total $12,914,800
Percent of Budget Expended 34.1%
Change Order Contingency
• Starting Contingency Balance $834,700
• Remaining Contingency Balance $770,766
• Percent of Changes 7.7%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA May 27, 2011
Bid Opening July 13, 2011
Award of Contract (1) July 20, 2011
Notice to Proceed August 1, 2011
Substantial Completion October 29, 2012*
Planned Occupancy January 1, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 9
Palo Alto High School
Athletic Stadium Improvements
A. PROJECT STATUS
Taisei (TCC) completed the roof framing, installation of the concrete
block walls, and structural steel trellis columns. The new bleachers
and press box are still being reviewed by DSA, and are still on
schedule to be completed after the 2012 football season.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.13
D. PROJECT OVERVIEW:
• The project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $4,940,000
Other Funding $0
Total $4,940,000
Budget
Salaries and Benefits $882
Supplies $0
Contracts & Services $842,156
Construction & Equipment $4,071,162
Soft Costs Contingency $25,800
Total $4,940,000
Percent of Budget Expended 34.3%
Change Order Contingency
• Starting Contingency Balance $310,200
• Remaining Contingency Balance $269,816
• Percent of Changes 4.3%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) January 26, 2010
BOE Approval February 9, 2010
Conceptual Design (2) June 1, 2010
BOE Approval June 22, 2010
Schematic Design (2) February 22, 2011
BOE Approval March 8, 2011
Submit to DSA April 4, 2011
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA July 26, 2011
Bid Opening December 1, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed January 4, 2012
Substantial Completion ‐ Concession August 15, 2012*
Bleachers March 1, 2013*
Planned Occupancy ‐ Concessions August 30, 2012*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 10
Palo Alto High School
Classroom Building and Media Arts
A. PROJECT STATUS
TCC commenced steel erection of the Math/Social Sciences building
the first week of April 2012. By the end of April 2012, most of the
building’s steel was in place. Structural steel fabrication for the Media
Arts building continued off site and is anticipated for delivery in early
May 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3
D. PROJECT OVERVIEW:
• This project is proceeding two months behind scheduled occupancy so occupancy is now anticipated in
December 2013. The project remains within budget.
Funding
State Funds $0
Strong Schools Bond Funds $37,140,000
Other Funding $0
Total $37,140,000
Budget
Salaries and Benefits $14,721
Supplies $0
Contracts & Services $7,066,446
Construction & Equipment $29,740,000
Soft Costs Contingency $318,833
Total $37,140,000
Percent of Budget Expended 31.1%
Change Order Contingency
• Starting Contingency Balance $2,515,000
• Remaining Contingency Balance $2,212,835
• Percent of Changes 12.0%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA April 28, 2011
Bid Opening June 30, 2011
Award of Contract (1) July 12, 2011
Notice to Proceed August 4, 2011
Substantial Completion August 5, 2013*
Planned Occupancy December, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 11
Palo Alto High School
Performing Arts Center (PAC)
A. PROJECT STATUS
DLM and Gates & Associates met with the PAC landscape subcommittee to
review sitework and landscape plans on April 19, 2012. A value engineering
effort commenced in April to evaluate and discuss the estimated cost, and
opportunities to improve the project. This effort will continue through May
2012, and the design development phase will follow thereafter.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.11
D. PROJECT OVERVIEW:
• Project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $24,395,049
Other Funding $0
Total $24,395,049
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $4,481,640
Construction & Equipment $19,745,000
Soft Costs Contingency $168,409
Total $24,395,049
Percent of Budget Expended 1.0%
Current Phase: Schematic Design
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) June 1, 2010
BOE Approval June 22, 2010
Schematic Design (3) June 14, 2011
BOE Approval December 13, 2011
BOE Approval January 17, 2012
Submit to DSA January 3, 2013*
Approval by DSA August 27, 2013*
Authorize to Bid (2) August 20, 2013*
BOE Approval September 9, 2013*
Bid Opening October 22, 2013*
Award of Contract (1) October 28, 2013*
Notice to Proceed November 11, 2013*
Substantial Completion May 13, 2015*
Planned Occupancy August 17, 2015*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 12
Jordan Middle School
A. PROJECT STATUS
S.J. Amoroso continued with foundation work at both the new
classroom building and the new Cafetorium. Interior renovation of the
new music rooms, wall framing, electrical and plumbing rough in and
drywall installation were ongoing through April 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5
D. PROJECT OVERVIEW:
• The project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $19,891,546
Other Funding $0
Total $19,891,546
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $3,552,716
Construction & Equipment $16,007,031
Soft Costs Contingency $331,817
Total $19,891,546
Percent of Budget Expended 17.4%
Change Order Contingency
• Starting Contingency Balance $1,398,700
• Remaining Contingency Balance $1,389,617
• Percent of Changes 0.1%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) March 23, 2010
BOE Approval April 27, 2010
Submit to DSA December 21, 2010
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA October 5, 2011
Bid Opening December 8, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed December 27, 2011
Substantial Completion August 1, 2013*
Planned Occupancy August 26, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 13
J.L. Stanford Middle School
A. PROJECT STATUS
A mandatory job walk was held on April 17, 2012. The bid
opening is scheduled on May 3, 2012 and contract award
is planned for the May 8, 2012 Board of Education
meeting. Construction anticipated to start by the end of
May 2012 and to continue until August 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5
D. PROJECT OVERVIEW:
• Project is out to bid with bid opening scheduled on May 3, 2012.
Funding
State Funds $0
Strong Schools Bond Funds $17,184,699
Other Funding $0
Total $17,184,699
Budget
Salaries and Benefits $0
Supplies $3,458
Contracts & Services $3,448,390
Construction & Equipment $13,421,500
Soft Costs Contingency $311,351
Total $17,184,699
Percent of Budget Expended 13.0%
Current Phase: Bid & Award
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (3) June 1, 2010
BOE Approval June 22, 2010
BOE Approval (Sitework) September 28, 2010
Submit to DSA May 6, 2011
Authorize to Bid (2) November 29, 2011
BOE Approval December 13, 2011
Approval by DSA January 24, 2012
Bid Opening May 3, 2012*
Award of Contract (1) May 8, 2012*
Notice to Proceed May 21, 2012*
Substantial Completion August 24, 2013*
Planned Occupancy January 1, 2014*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 14
Terman Middle School
A. PROJECT STATUS
Hagensen Pacific continued work on the foundation systems for the
new drama building and library expansion. Foundations are
complete for both buildings, and concrete slab on grade is complete
at the new drama building. At the administration building,
mechanical equipment installation continued and wall framing is
nearly complete.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12
D. PROJECT OVERVIEW:
• The project proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $13,312,971
Other Funding $0
Total $13,312,971
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $2,616,588
Construction & Equipment $10,517,515
Soft Costs Contingency $178,868
Total $13,312,971
Percent of Budget Expended 19.9%
Change Order Contingency
• Starting Contingency Balance $929,900
• Remaining Contingency Balance $929,900
• Percent of Changes 0.0%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) May 11, 2010
BOE Approval May 25, 2010
Submit to DSA December 21, 2010
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA September 1, 2011
Bid Opening December 6, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed December 27, 2011
Substantial Completion August 7, 2013*
Planned Occupancy September 4, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 15
Fairmeadow Elementary School
New Classroom Building and Modernization
A. PROJECT STATUS
Best Contracting Services (BCS) completed the foundations and under‐
slab utility installations for the new classroom building and library
addition. BCS commenced construction of the columns and shear
walls at the new classroom building. Slab on grade and wall framing is
anticipated to begin in May 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
• The project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $9,543,750
Other Funding $0
Total $9,543,750
Budget
Salaries and Benefits $0
Supplies $3,132
Contracts & Services $1,938,402
Construction & Equipment $7,500,180
Soft Costs Contingency $102,036
Total $9,543,750
Percent of Budget Expended 15.3%
Change Order Contingency
• Starting Contingency Balance $642 ,300
• Remaining Contingency Balance $642,300
• Percent of Changes 0.0%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) October 13, 2009
BOE Approval October 27, 2009
Conceptual Design (2) March 23, 2010
BOE Approval April 6, 2010
Schematic Design (2) September 14, 2010
BOE Approval September 28, 2010
Submit to DSA April 18, 2011
Authorize to Bid (2) October 11, 2011
BOE Approval October 25, 2011
Approval by DSA November 14, 2011
Bid Opening December 5, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed January 3, 2012
Substantial Completion August 5, 2013*
Planned Occupancy August 20, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 16
Duveneck Elementary School
New Classroom Buildings and Modernization
A. PROJECT STATUS
Gelfand submitted construction documents to DSA on February
27, 2012. To clear the site for construction of the new
classroom buildings, seven portable classrooms will be relocated
this summer. DSA approval for the design to relocate the
portable classrooms was received on April 3, 2012. Bids are
scheduled to be opened on May 1, 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
• Project plans submitted to DSA on February 27, 2012. Project is on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $11,088,759
Other Funding $0
Total $11,088,759
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $2,159,389
Construction & Equipment $8,803,087
Soft Costs Contingency $126,283
Total $11,088,759
Percent of Budget Expended 4.2%
Current Phase: DSA Review
Schedule:
Architect Contract (2) April 27, 2010
BOE Approval May 11, 2010
Conceptual Design (2) December 14, 2010
BOE Approval January 11, 2011
Schematic Design (2) June 14, 2011
BOE Approval June 28, 2011
Submit to DSA February 27, 2012
Approval by DSA October 8, 2012*
Authorize to Bid (2) October 28, 2012*
BOE Approval November 9, 2012*
Bid Opening December 22, 2012*
Award of Contract (1) December 27, 2012*
Notice to Proceed January 5, 2013*
Substantial Completion May 16, 2014*
Planned Occupancy August 1, 2014*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 17
Technology Improvements
A. PROJECT STATUS
Implementation of the district‐wide Voice‐over‐IP (VoIP) telephone system
has commenced and will continue throughout the 2011‐12 school year.
Bidding to replace the district’s wireless network continued through April
2012, with the bid opening scheduled for May 3, 2012. BOE award is
anticipated on May 8, 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
• VOIP implementation on‐going. Bids for network upgrade will be opened in May 2012.
Funding
State Funds $0
Strong Schools Bond Funds $8,238,257
Other Funding $0
Total $8,238,257
Budget
Salaries and Benefits $0
Supplies & Computers $7,855,662
Contracts & Services $180,173
Construction & Equipment $202,422
Soft Costs Contingency $0
Total $8,238,257
Percent of Budget Expended 74.1%
Current Phase: N/A
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 18
Palo Alto High School
Boiler Replacement System
A. PROJECT STATUS
Environmental Services Inc. (ESI) initiated project closeout and a notice
of completion has been filed. Staff continues to work on other
improvements within the Tower building to improve the heating
distribution and controls systems.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3
D. PROJECT OVERVIEW:
• Project completed on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $800,000
Other Funding $0
Total $800,000
Budget
Salaries and Benefits $0
Supplies $400
Contracts & Services $119,000
Construction & Equipment $659,600
Soft Costs Contingency $21,000
Total $800,000
Percent of Budget Expended 42.5%
Change Order Contingency
• Starting Contingency Balance $39,200
• Remaining Contingency Balance $33,930
• Percent of Changes 1.2%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Close‐out
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA June 30, 2011
Authorize to Bid (2) May 10, 2011
BOE Approval May 24, 2011
Approval by DSA August 24, 2011
Bid Opening September 28, 2011
Award of Contract (1) October 11, 2011
Notice to Proceed November 7, 2011
Substantial Completion January 6, 2012
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 19
Ohlone Elementary School
New Classroom Building and Modernization
A. PROJECT STATUS
Move‐in to the new building and other existing classrooms occurred in
December 2011. Students occupied the new building on January 3, 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
• Occupancy occurred on January 3, 2012. Project completed on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $11,667,965
Other Funding $0
Total $11,667,965
Budget
Salaries and Benefits $7,196
Supplies $44,253
Contracts & Services $2,362,703
Construction & Equipment $9,189,461
Soft Costs Contingency $64,352
Total $11,667,965
Percent of Budget Expended 82.4%
Change Order Contingency
• Starting Contingency Balance $748,400
• Remaining Contingency Balance $654,714
• Percent of Changes 1.4%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –January 3, 2012
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) March 3, 2009
BOE Approval March 17, 2009
Schematic Design (2) June 2, 2009
BOE Approval June 23, 2009
Submit to DSA November 24, 2009
Authorize to Bid (2) April 27, 2010
BOE Approval May 11, 2010
Approval by DSA May 18, 2010
Bid Opening July 13, 2010
Award of Contract (1) August 3, 2010
Notice to Proceed August 19, 2010
Substantial Completion November 18, 2011
Planned Occupancy January 3, 2012
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 20
Site Acquisition
525 San Antonio Rd
A. PROJECT STATUS
The advisory committee has recommended to the BOE
on January 31, 2012 to lease the property on a short‐
term basis to one or more tenants.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
• BOE discussion on committee recommendation occurred on January 31, 2012.
Funding
State Funds $0
Strong Schools Bond Funds $8,500,000
Other Funding $0
Total $8,500,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $8,500,000
Construction & Equipment $0
Soft Costs Contingency $0
Total $8,500,000
Percent of Budget Expended 100.0%
Current Phase: N/A
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 21
Jordan Middle Schools ‐ Interim Classrooms
A. PROJECT STATUS
The portables were installed and moved into for fall 2011. All
documents were submitted to DSA for closeout November 2, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5
D. PROJECT OVERVIEW:
• This project completed ahead of schedule and under budget.
• Move in occurred on September 30, 2011.
Funding
State Funds $0
Strong Schools Bond Funds $392,120
Other Funding $208,222
Total $600,342
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $180,286
Construction & Equipment $419,292
Soft Costs Contingency $764
Total $600,342
Percent of Budget Expended 70.4%*
*Budget previously expended
Current Phase: Move‐in
Schedule:
Approval by DSA June 16, 2011
Authorize to Bid (2) June 14, 2011
BOE Approval June 28, 2011
Bid Opening July 14, 2011
Award of Contract (1) July 20, 2011
Notice to Proceed July 27, 2011
Substantial Completion September 20, 2011
Occupancy September 30, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 22
Gunn High School
Air Conditioning of Existing Buildings
A. PROJECT STATUS
Best Contracting Services Inc. completed the installation of air
conditioning units and cool roof coating summer 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.7
D. PROJECT OVERVIEW:
• Project in close‐out.
Funding
State Funds $0
Strong Schools Bond Funds $2,600,000
Other Funding $0
Total $2,600,000
Budget
Salaries and Benefits $1,919
Supplies $0
Contracts & Services $454,160
Construction & Equipment $2,120,580
Soft Costs Contingency $22,891
Total $2,600,000
Percent of Budget Expended 80.9%
Current Phase: Close‐out
Schedule:
Architect Contract (2) March 27, 2010
BOE Approval April 6, 2010
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA October 20, 2010
Approval by DSA February 10, 2011
Authorize to Bid (2) February 22, 2011
BOE Approval March 8, 2011
Bid Opening March 28, 2011
Award of Contract (1) April 8, 2011
Notice to Proceed April 11, 2011
Substantial Completion August 8, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 23
J.L. Stanford Middle School ‐ Interim Classrooms
A. PROJECT STATUS
Coulter Construction completed the work on the relocated
portables in August 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5
D. PROJECT OVERVIEW:
• Project completed on schedule and is currently in close‐out.
This portable relocation project funded by main
JLS project. Refer to pg. 13
Current Phase: Occupancy ‐August 11, 2011
Schedule:
Approval by DSA April 19, 2011
Jordan Project June 16, 2011
Authorize to Bid (2) May 10, 2011
BOE Approval May 24, 2011
Bid Opening June 1, 2011
Award of Contract (1) June 13, 2011
Notice to Proceed June 20, 2011
Substantial Completion August 8, 2011
Planned Occupancy August 15, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 24
Fairmeadow Elementary School
Portable Relocation Project
A. PROJECT STATUS
Relocation of the portable was complete on August 8, 2011. All
documents were submitted to DSA for closeout October 11, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 6.4
D. PROJECT OVERVIEW:
• Project completed ahead of schedule on August 8, 2011.
This portable relocation project funded by main
JLS project. Refer to pg. 13
Current Phase: Occupancy ‐August 8, 2011
Schedule:
Architect Contract (2) February 15, 2011
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA March 3, 2011
Approval by DSA March 3, 2011
Authorize to Bid (2) May 11, 2011
BOE Approval May 24, 2011
Bid Opening June 14, 2011
Award of Contract (1) June 14, 2011
Notice to Proceed June 20, 2011
Substantial Completion August 1, 2011
Planned Occupancy August 8, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 25
Elementary Classroom Improvements
Interactive Whiteboards and Sound Assist System Installation
A. PROJECT STATUS
Coulter Construction installed SmartBoards and Lightspeed sound assist systems, and completed the
installation April 29, 2011. Phase 4 and 5 schools were the final elementary schools to receive interactive
whiteboards and sound assist systems.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
• All SmartBoards and Lightspeed sound systems installed.
Funding
State Funds $0
Strong Schools Bond Funds $2,004,889
Other Funding $0
Total $2,004,889
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $325,488
Construction & Equipment $1,679,401
Soft Costs Contingency $0
Total $2,004,889
Percent of Budget Expended 93.0%
Current Phase: Complete ‐May15, 2011
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) November 9, 2010
BOE Approval November 23, 2010
Bid Opening February 25, 2011
Award of Contract (1) March 8, 2011
Notice to Proceed March 9, 2011
Completion May 15, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 26
Palo Alto High School
Multi‐Use Field
A. PROJECT STATUS
The fields were available for play on February 1, 2011, and final change
order negotiations completed on March 9, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.14
D. PROJECT OVERVIEW:
• Field was open for use on February 1, 2011.
Funding
State Funds $0
Strong Schools Bond Funds $2,609,680
Other Funding $1,007,255
Total $3,616,935
Budget
Salaries and Benefits $0
Supplies $1,506
Contracts & Services $698,293
Construction & Equipment $2,916,682
Soft Costs Contingency $454
Total $3,616,935
Percent of Budget Expended 100.0%
Change Order Contingency
• Starting Contingency Balance $269,300
• Remaining Contingency Balance $230,579
• Percent of Changes 1.7%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –February 1, 2011
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) November 18, 2008
BOE Approval December 09, 2008
Submit to DSA March 19, 2009
Approval by DSA September 30, 2009
Authorize to Bid (2) February 24, 2009
BOE Approval March 17, 2009
Bid Opening March 16, 2010
Award of Contract (1) April 7, 2010
Notice to Proceed June 1, 2010
Substantial Completion January 31, 2011
Planned Occupancy February 1, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 27
Gunn High School
Industrial Arts Addition and Renovation
A. PROJECT STATUS
This facility was available for instruction in January 2010. DSA closeout
received on July 18, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11
D. PROJECT OVERVIEW:
• The building occupied as scheduled, and the project completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $5,082,402
Other Funding $0
Total $5,082,402
Budget
Salaries and Benefits $1,061
Supplies $88,985
Contracts & Services $1,000,861
Construction & Equipment $3,991,495
Soft Costs Contingency $0
Total $5,082,402
Percent of Budget Expended 99.3%
Change Order Contingency
• Starting Contingency Balance $349,000
• Remaining Contingency Balance $141,967
• Percent of Changes 41.6%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –January 4, 2010
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA June 17, 2008
Approval by DSA December 24, 2008
Authorize to Bid (2) October 14, 2008
BOE Approval October 28, 2008
Bid Opening December 16, 2008
Award of Contract (1) December 24, 2008
Notice to Proceed January 6, 2009
Substantial Completion November 25, 2009
Planned Occupancy January 4, 2010
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 28
Gunn High School
Aquatic Center
A. PROJECT STATUS
This facility was available for use in July 2009, and has been closed
out with DSA.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.12
D. PROJECT OVERVIEW:
• This project completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $4,865,423
Other Funding $0
Total $4,865,423
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $647,169
Construction & Equipment $4,218,253
Soft Costs Contingency $0
Total $4,865,423
Percent of Budget Expended 99.9%
Change Order Contingency
• Starting Contingency Balance $389,887
• Remaining Contingency Balance $195,148
• Percent of Changes 49.9%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –June 15, 2009
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA December 11, 2007
Approval by DSA April 24, 2008
Authorize to Bid (2) April 8, 2008
BOE Approval April 22, 2008
Bid Opening May 28, 2008
Award of Contract (1) June 4, 2008
Notice to Proceed December 6, 2008
Substantial Completion June 15, 2009
Planned Occupancy June 15, 2009
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 29
Middle School Pre‐Design
Jordan, J.L. Stanford and Terman
A. PROJECT STATUS
AEDIS presented recommended concept plans for each campus to the
Board of Education for approval on September 8, which became the
program documents for the new projects at each campus. These
projects for pre‐design work have been closed, and funds will be
transferred to the program contingency on June 14, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.12
D. PROJECT OVERVIEW:
• This project has been completed. Board approval received on September 8, 2009.
Funding
State Funds $0
Strong Schools Bond Funds $56,488
Other Funding $0
Total $56,488
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $56,488
Construction & Equipment $0
Soft Costs Contingency $0
Total $56,488
Percent of Budget Expended 96.8%
Current Phase: Complete
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 30
Garland Elementary School
Campus Modernization
A. PROJECT STATUS
The Board of Education has put new development for Garland on
hold until a growth plan is established for the elementary schools.
The board voted to terminate the lease with Stratford School in
June 2011. Discussions with the Board on future plans for growth
at the elementary schools are ongoing.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10
D. PROJECT OVERVIEW:
• This project has been placed on hold.
Funding
State Funds $0
Strong Schools Bond Funds $22,178,544
Other Funding $0
Total $22,178,544
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $3,915,789
Construction & Equipment $17,400,000
Soft Costs Contingency $862,755
Total $22,178,544
Percent of Budget Expended 1.3%
Current Phase: On Hold
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) February 10, 2009
BOE Approval February 24, 2009
Schematic Design (2) June 2, 2009
BOE Approval June 23, 2009
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 31
Elementary School Teaching Walls
Phase 1 Schools
A. PROJECT STATUS
The district placed this project on hold after review of the
implementation of other classroom improvements, as
recommended by the elementary school principals. This
project has been renamed ‘Elementary Classroom
Improvements’ (see Capital Projects summary below).
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.9
D. PROJECT OVERVIEW:
• This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary
above).
Funding
State Funds $0
Strong Schools Bond Funds $0
Other Funding $0
Total $0
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $0
Construction & Equipment $0
Soft Costs Contingency $0
Total $0
Percent of Budget Expended 0%
Current Phase: Project Renamed. See Classroom
Improvements Project
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates –Subject to Change
Page | 32
High School Master Plan
Palo Alto HS and Gunn HS
A. PROJECT STATUS
The Board of Education (BOE) approved the master plans for both
high schools, and these projects have been closed, with funds
transferred to the respective campus reserve funds.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14
D. PROJECT OVERVIEW:
• Master planning effort complete.
Funding
State Funds $0
Strong Schools Bond Funds $285,387
Other Funding $0
Total $285,387
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $285,387
Construction & Equipment $0
Soft Costs Contingency $0
Total $285,387
Percent of Budget Expended 86.2%
Current Phase: Complete
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Initial Master Plan Approval (2) September 8, 2009
BOE Approval September 22, 2009
Paly CEQA Approval (2) February 9, 2010
BOE Approval February 23, 2010
Gunn Master Plan Update (2) March 23, 2010
BOE Approval April 6, 2010
Gunn CEQA Approval (2) April 27, 2010
BOE Approval May 11, 2010
Master Plan Revision Approval (2) September 14, 2010
Paly MP Revision Approval (2) October 9, 2010
Gunn MP Revision Approval (2) October 12, 2010
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 33
Hoover Elementary School
Pre‐Design
A. PROJECT STATUS
This project has been put on hold until a growth plan is established for the
elementary schools.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
• Project is currently on hold.
Funding
State Funds $0
Strong Schools Bond Funds $70,550
Other Funding $0
Total $70,550
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $70,550
Construction & Equipment $60
Soft Costs Contingency $0
Total $70,550
Percent of Budget Expended 100.0%
Current Phase: On Hold
Schedule:
Architect Contract (2) April 27, 2010
BOE Approval May 11, 2010
Conceptual Design (2) November 9, 2010
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 34
Elementary Classroom Improvements
Phase 1 – Barron Park and El Carmelo
A. PROJECT STATUS
DSA comments were returned to Gelfand for Phase 1 plans that
include new lighting, adding operable windows and coverings,
ventilation, and replacement of ceiling tiles for classrooms at Barron Park and El Carmelo elementary schools.
The authorization to bid has been placed on hold pending further discussions with the BOE about elementary
growth planning.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
• This project has been placed on hold.
Funding
State Funds $0
Strong Schools Bond Funds $2,004,889
Other Funding $0
Total $2,004,889
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $325,488
Construction & Equipment $1,679,401
Soft Costs Contingency $0
Total $2,004,889
Percent of Budget Expended 93.0%
Phase 1 Schools: Barron Park and El Carmelo
Current Phase: On Hold
Schedule:
Architect Contract (2) June 8, 2010
BOE Approval June 22, 2010
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) November 9, 2010
BOE Approval December 7, 2010
Submit to DSA December 23, 2010
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
OHS WEST:260388860.1 A-1
EXHIBIT A
PALO ALTO UNIFIED SCHOOL DISTRICT
BOND PROJECT LIST
[Note: The order in which projects are listed is not an indication of priority for funding or completion. Not all listed
projects will be completed at every site.]
1. ELEMENTARY SCHOOL PROJECTS
Addison Barron Park Briones Duveneck El Carmelo
Escondido Fairmeadow Garland Greendell Hays
Hoover Nixon Ohlone Palo Verde
1. Construct new permanent classrooms and classroom buildings to accommodate enrollment
growth and expanded programs.
2. Replace temporary classrooms with permanent classrooms.
3. Acquire and install modular classrooms, as needed.
4. Expand libraries to accommodate enrollment growth.
5. Improve or provide new security systems, including alarms, lighting, locks, monitoring
systems, fencing, etc.
6. Upgrade climate control systems, including passive technologies to conserve energy, such as
shade canopies, energy-efficient windows, window coverings and shade control;
install/replace heating, ventilation and air conditioning.
7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to
accommodate technology upgrades; install/upgrade communications systems.
8. Building exterior and building shell renovation, including seismic structural upgrades and
Americans with Disability Act (ADA) improvements to bring all buildings to current code;
roofs; repainting and/or resurfacing.
9. Classroom and other school facilities modernization and building interior improvements,
including infrastructure and major building system upgrades.
10. Modernization/replacement of administration/multipurpose/library space.
Numbers Added
A-2
OHS WEST:260388860.1
2. MIDDLE SCHOOL PROJECTS
David Starr Jordan Jane Lathrop Stanford Terman
1. Construct new permanent classrooms and classroom buildings to accommodate enrollment
growth and expanded programs.
2. Classroom and other school facilities modernization and building interior improvements,
including infrastructure and major building system upgrades.
3. Construct extra school-wide storage space.
4. Expand classrooms and classroom wings, library and administration spaces.
5. Improve or provide new security systems, including alarms, lighting, locks, monitoring
systems, fencing, etc.
6. Upgrade climate control systems, including passive technologies to conserve energy, such as
shade canopies, energy-efficient windows, window coverings and shade control;
install/replace heating, ventilation and air conditioning.
7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to
accommodate technology upgrades; install/upgrade communications systems.
8. Renovate gymnasium, including new gym floors, doors, windows, bleachers and athletic
equipment; upgrade building infrastructure, including power and water distribution.
9. Renovate swimming pool and pool deck; new filtration system; new storage and restrooms;
upgrade pool equipment.
10. Replace and/or improve play fields, including drainage and irrigation, install water meters;
replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic
equipment.
11. Repair/Replace and/or improve concrete walkways and asphalt; canopies; parking lot and
driveways.
12. Building exterior and building shell renovation, including seismic structural upgrades and
Americans with Disability Act (ADA) improvements to bring all buildings to current code;
roofs; repainting and/or resurfacing.
A-3
OHS WEST:260388860.1
3. GUNN HIGH SCHOOL PROJECTS
1. Construct new permanent classrooms and classroom buildings to accommodate enrollment
growth and expanded programs.
2. Demolish old library building.
3. Replace temporary classrooms with permanent classrooms.
4. Construct additional restrooms.
5. Construct second gymnasium.
6. Construct new soccer field.
7. Upgrade climate control systems, including passive technologies to conserve energy, such as
shade canopies, energy-efficient windows, window coverings and shade control;
install/replace heating, ventilation and air conditioning.
8. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to
accommodate technology upgrades; install/upgrade communications systems.
9. Building exterior and building shell renovation, including seismic structural upgrades and
Americans with Disability Act (ADA) improvements to bring all buildings to current code;
roofs; repainting and/or resurfacing.
10. Improve or provide new security systems, including alarms, lighting, locks, monitoring
systems, fencing, etc.
11. Classroom and other school facilities modernization and building interior improvements,
including infrastructure and major building system upgrades.
12. Replace swimming pool with new 35-meter pool, pool equipment and support structures,
pool decking, bleachers, storage, restrooms, showers, associated equipment.
13. Renovate gymnasium; interior renovation including gymnasium floors and bleachers; replace
athletic equipment.
14. Modernize football stadium, including new bathrooms and concession stands.
A-4
OHS WEST:260388860.1
4. PALO ALTO HIGH SCHOOL PROJECTS
1. Construct new permanent classrooms and classroom buildings to accommodate enrollment
growth and expanded programs.
2. Replace temporary classrooms with permanent classrooms.
3. Construct additional restrooms.
4. Upgrade climate control systems, including passive technologies to conserve energy, such as
shade canopies, energy-efficient windows, window coverings and shade control;
install/replace heating, ventilation and air conditioning.
5. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to
accommodate technology upgrades; install/upgrade communications systems.
6. Building exterior and building shell renovation, including seismic structural upgrades and
Americans with Disability Act (ADA) improvements to bring all buildings to current code;
roofs; repainting and/or resurfacing.
7. Classroom and other school facilities modernization and building interior improvements,
including infrastructure and major building system upgrades.
8. Library modernization and building interior improvements, including infrastructure and
major building system upgrades.
9. Renovation or replacement of the Tower Building to accommodate administration,
classroom and program support space.
10. Renovate Main Gymnasium and second gymnasium, including seismic upgrades; accessibility
improvements; construction of new restrooms; install new roofing; replace doors and
windows; replace gymnasium floors and athletic equipment, bleachers and renovation of
interior. Renovation or replacement of weight training facility.
11. Construct new theater building.
12. Renovate and improve soccer field, including new retaining wall and bleachers; new fencing
and storage.
13. Modernize football stadium, including replace bleachers; new bathrooms and concession
stands.
14. Replace and/or improve play fields, including drainage and irrigation, install water meters;
replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic
equipment.
A-5
OHS WEST:260388860.1
5. OTHER DISTRICT-WIDE PROJECTS
Furnishing and equipping of existing and newly constructed, modernized or rehabilitated classrooms
and facilities on an ongoing basis, including to replace worn, broken, or out-of-date furniture and
equipment for all classrooms, athletic facilities and other facilities, as needed.
1. Replace existing or acquire new computers, technology and related equipment on an ongoing
basis.
2. Establish a planned maintenance fund to address maintenance work expected to be needed to
all District facilities on an ongoing basis (other than as may be necessary for current
maintenance, operation or repairs), in order to implement the District’s comprehensive facilities
maintenance plan.
3. Acquisition of any of the facilities on the Bond Project List through temporary lease or lease-
purchase arrangements, or execute purchase option under a lease for any of these authorized
facilities.
4. If and as opportunities become available, and to the extent the Board of Education determines
that bond funds are available for the purpose, acquisition of land and other interests in real
property for future school buildings and other District facilities, and construction of such
facilities, and rehabilitation/renovation of District-owned buildings and sites not otherwise
listed.
5. Repair, upgrade, modify, expand, refinish, replace and construct site improvements, including
off-street parking areas, pickup/dropoff, signage, paths, sidewalks and walkways, canopies, hard
courts (student play areas), athletic play fields, landscaping, irrigation, permanent athletic field
equipment and facilities (including nets, basketball standards, goals and goalposts, backstops),
field lighting, etc.
6. ADDITIONAL NECESSARY AND INCIDENTAL PROJECTS
1. Remove, dispose of, and otherwise remediate hazardous materials, including asbestos, lead,
etc., where necessary.
2. Address unforeseen conditions revealed by construction/modernization (including plumbing
or gas line breaks, dry rot, seismic, structural, etc.).
3. Other improvements required to comply with existing building codes, including the Field Act,
and access requirements of the Americans with Disabilities Act (ADA).
4. Site preparation/restoration in connection with new construction, renovation or remodeling,
or installation or removal of relocatable classrooms, including ingress and egress, demolition
of existing structures, removing, replacing, or installing irrigation and drainage, utility lines
(such as gas lines, water lines, electrical lines, sewer lines, and communication lines), trees and
landscaping, relocating fire access roads, traffic lights and mitigation, and acquiring any
necessary easements, licenses, or rights of way to the property.
5. Rental or construction of storage facilities and other space on an interim basis, as needed to
accommodate construction materials, equipment, and personnel, and interim classrooms
(including relocatables) for students and school functions or other storage for classroom
materials displaced during construction.
A-6
OHS WEST:260388860.1
7. RENOVATION/MODERNIZATION (DEFINED)
For purposes of the Bond Project List, renovation and modernization projects are intended to
restore the building systems and infrastructure, weather protections, finishes, and technology, or
reallocate and reorganize space, to a condition that will provide a sustainable, functional educational
and administrative environment for future years, comparable to new construction.
Renovation projects may include, but are not limited to nor necessarily encompass, all of the
following, depending upon the age, condition and needs of each particular school facility:
1. upgrade electrical, communication, fire alarm, and similar building systems as well as main
power service and distribution, which may include active and passive solar power and
heating system acquisition, installation and construction
2. Replace, repair or upgrade plumbing, piping and drainage systems, including water supply,
meters, water heating, and wastewater systems, plumbing fixtures and sinks, etc., within
buildings and sites and to connect with city supply and drainage systems
3. Replace or modify aging heating, ventilation and air cooling systems with energy-efficient
heating and air cooling systems (HVAC), including installing energy management systems
(EMS);
4. Replace, modify, upgrade interior lighting and exterior safety/security lighting systems and
fixtures, as necessary;
5. Repair, modify and construct structural elements of the existing structure as necessary;
6. Replace or repair aging roofs with similar materials or District standard materials;
7. Replace, repair, install and construct, as necessary, interior walls, floor and ceiling finishes,
doors, door locks, windows, cabinets and casework, and equipment attached to wall surfaces
(including white boards, marker boards, tack boards, television mounts, scoreboards, fire
extinguishers, kitchen cabinets/equipment, etc.);
8. Upgrade, modify and construct restroom facilities;
9. Comply, as necessary, with Americans with Disabilities Act (ADA) and Title 24
requirements;
10. Refinish the exterior finishes of the school (including stucco, wood and metal trims, wood
siding, paint, etc.); replace doors and windows
11. Modify, expand, separate, convert and construct school support areas; staff work and lunch
areas; and educational areas to provide adequate, functional environments;
12. Modify, replace and construct functional components of altered or replaced building
components (including rainwater leaders, fascias, mansards, etc.);
For any project involving renovation, modernization, remodeling or rehabilitation of a
building or the major portion of a building, the District may proceed with new replacement
construction instead (including any necessary demolition), if the Board of Education
determines that replacement and new construction is more practical than rehabilitation and
renovation, considering the building’s age, condition, expected remaining life, comparative
cost, and other relevant factors.