The URL can be used to link to this page

Monthly Reports 2012-02 (Feb) MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT Through February 2012 Current Strong Schools Bond Capital Improvement Projects Prepared by O’Connor Construction Management, Inc. & Gilbane Building Company Page | 2 TABLE OF CONTENTS Executive Summary page 3 Attachment 1 – Consolidated Expenditure Report Capital Projects Gunn High School – New Classroom Buildings A & B page 6 Gunn High School – Parking and Drop‐off Sitework Improvement page 7 Gunn High School – New Gymnasium page 8 Palo Alto High School – Athletic Stadium Improvements page 9 Palo Alto High School – Project Classroom Building and Media Arts page 10 Palo Alto High School – Performing Arts Center page 11 Jordan Middle School page 12 J.L. Stanford Middle School page 13 Terman Middle School page 14 Fairmeadow Elementary School page 15 Duveneck Elementary School page 16 Technology page 17 Completed Capital Projects Palo Alto High School – Haymarket and Tower Building Boiler Replacement page 18 Ohlone Elementary School page 19 Property Acquisition – 525 San Antonio Rd page 20 Jordan Middle School – Interim Classrooms page 21 Gunn High School – Air Conditioning of Existing Buildings page 22 J.L. Stanford Middle School – Interim Classrooms page 23 Fairmeadow Elementary School – Portable Relocation page 24 Elementary Classroom Improvements – Interactive Whiteboard & Sound Assist System page 25 Palo Alto High School – Multi‐use Field page 26 Gunn High School – Industrial Arts Renovation page 27 Gunn High School – Aquatic Center page 28 Middle School Pre‐Design page 29 Inactive Capital Projects Garland Elementary School page 30 Elementary School Teaching Walls – Phase 1 Schools page 32 High School Master Plan page 33 Hoover Elementary School page 34 Elementary Classroom Improvements – Phase 1 Schools Barron Park and El Carmelo page 35 Appendix Exhibit A – Bond Project List Page | 3 EXECUTIVE SUMMARY Gunn High School – New Classroom Buildings A & B BRCO Constructors installed base‐rock for approximately 70% of the building pads. The electrical contractor continues to install under‐slab utilities. The contractor is preparing to pour concrete for the building slab and the stem walls. At building B, all under‐slab utilities are in and base‐rock for the pad is complete. The building slab was poured the last week of February 2012. Gunn High School – Parking and Drop‐off Sitework Improvement Design for the parking and drop‐off improvements will recommence in conjunction with the planning of group 2 projects. Gunn High School – New Gymnasium S.J. Amoroso completed building slab and stem‐walls, and continued to work on above‐slab electrical and plumbing piping. Steel began to arrive on‐site mid‐February 2012 and steel erection is anticipated to begin the last week of February. Palo Alto High School – Athletics Stadium Improvements Taisei (TCC) surveyed and staked the building layout to begin the foundation work. Work continued on installation of under floor plumbing and electrical utilities. Due to a few rain days in February, the concrete pour is scheduled to occur in March 2012. Palo Alto High School – Classroom Building and Media Arts Building TCC completed the installation of underground electrical and plumbing piping. They continue to work on the foundation system, where the floor slab preparation is 90% complete. The new pump was installed in the parking lot that connects to the new storm drainage system to the main line under El Camino Real. Palo Alto High School – Performing Arts Center (PAC) Deems Lewis McKinley (DLM) met with facilities and maintenance staff on February 22, 2012 to review building systems, equipment and operations. DLM continues with design development, which is anticipated to be complete in March 2012. Jordan Middle School SJ Amoroso continued with site preparation for the new classroom building and cafetorium expansion. Both building pads are ready for foundation work to start, which will commence early March 2012. Interior improvements for the existing cafetorium space are underway. J.L. Stanford Middle School Additional constructability comments and coordination of bid documents are currently being incorporated prior to bidding in April 2012. The construction estimate will be updated to include recent revisions and to confirm the project’s anticipated construction cost prior to going out for bid. Bids will be due in May 2012. Terman Middle School Hagensen Pacific continued site preparation, underground utility removal and relocation for the new drama classroom building and the library expansion. At the interior of the new administration building, the contractor completed demolition of the existing walls and started construction on improvements in the new space. Fairmeadow Elementary School – New Classroom Building and Modernization Best Contracting Services (BCS) installed a temporary wall in the library so the library can remain occupied during the school year while construction occurs for the expansion. BCS commenced grading and excavation activities for the new two‐story building and the library addition on February 16, 2012. The building pad was certified on February 28, 2012. Page | 4 Duveneck Elementary School – New Classroom Buildings and Modernization Gelfand submitted construction documents to DSA on February 27, 2012. Gelfand continues to work on refinements to the construction documents and incorporation of constructability comments. Technology Implementation of the district‐wide Voice‐over‐IP (VoIP) telephone system has commenced and will continue throughout the 2011‐12 school year. Also, bidding will occur in March 2012 to replace the district’s wireless network. COMPLETED CAPITAL PROJECTS Palo Alto High School – Haymarket and Tower Building Boiler Replacement Environmental Services Inc. (ESI) initiated project closeout. Staff continues to work on other improvements within the Tower building to improve the heating distribution and controls systems. 525 San Antonio Road – Site Acquisition The advisory committee has recommended to the BOE on January 31, 2012 to lease the property on a short‐term basis to one or more tenants. Ohlone Elementary School – New Classroom Building and Modernization Move‐in to the new building and other existing classrooms occurred during winter break. Students occupied the new building on January 3, 2012. Jordan Middle School ‐ Interim Classrooms The portables have been installed, and were cleaned and moved into on September 30, 2011. All documents were submitted to DSA for closeout November 2, 2011. Gunn High School – Air Conditioning of Existing Buildings Best Contracting Services Inc. completed the installation of air conditioning units and the cool roof coating on most of Gunn’s existing buildings. J.L. Stanford Middle School ‐ Interim Classrooms Coulter Construction completed the work on the relocated portables in August. Fairmeadow Elementary School – Portable Relocation The work on the relocated portable was complete on August 8, 2011. All documents were submitted to DSA for closeout October 11, 2011. Elementary Classroom Improvements – Installation of Interactive Whiteboards and Sound Assist Systems Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school classrooms and libraries in April 2011. Palo Alto High School – Multi‐use Field The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, 2011. Gunn High School – Industrial Arts Addition & Renovation This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011. Gunn High School – Aquatic Center This facility was available for use in July 2009, and has been closed out with DSA. Page | 5 Middle Schools Pre‐Design – Jordan, J.L. Stanford and Terman AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for pre‐ design work have been closed, and funds were transferred to the program contingency on June 14, 2011. INACTIVE CAPITAL PROJECTS Garland Elementary School Renovation The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board voted to terminate the lease with Stratford School in June 2011. Discussions with the Board on future plans for growth at the elementary schools will resume during a February 28, 2012 study session. Elementary School Teaching Walls – Phase 1 Schools The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project was renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary below). High School Master Plan The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed, with funds transferred to the respective campus reserve funds. Hoover Elementary School – Pre‐Design This project has been put on hold until a growth plan is established for the elementary schools. Elementary Classroom Improvements – Phase 1 Schools Barron Park and El Carmelo The project has been placed on hold pending further discussions with the BOE about elementary growth planning. Board Actions in February February 28, 2012 Action 14 – Authorization to Bid Replacement of the District’s Wireless Network A B C C / A B - C C / B A - BGunn High School - High School Master Plan 142,389 136,008 117,415 82.5% 18,593 86.33% 6,381Gunn High School 1 - Aquatic Center 4,865,423 4,862,530 4,862,530 99.9% 0 100.00% 2,893Gunn High School 2 - I.A Building 5,082,403 5,049,558 5,048,334 99.3% 1,224 99.98% 32,845Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100.0% 0 100.00% 0Gunn High School 4 - New classroom Buildings 25,035,200 23,864,062 5,960,774 23.8% 17,903,288 24.98% 1,171,138Gunn High School 5 - Parking & Drop Off improvements 3,940,000 321,841 103,212 2.6% 218,629 32.07% 3,618,159Gunn High School 6- New/Auxiliary Gymnasium 12,914,800 11,046,148 2,937,875 22.7% 8,108,273 26.60% 1,868,652Gunn High School 7- A/C 2,600,000 2,291,706 2,097,487 0.0% 194,219 91.53% 308,294Gunn High School - Reserved 21,525,081 0 0 0.0% 0 0.00% 21,525,081Palo Alto High Schools - High School Master Plan 142,998 137,758 128,443 89.8% 9,315 93.24% 5,240Palo Alto High School 1 - Stadium Field 4,940,000 4,493,342 1,060,787 21.5% 3,432,555 23.61% 446,658Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 2,609,680 2,609,680 2,609,680 100.0% 0 100.00% 0Palo Alto high School 3 - New classroom & Media Art Building 37,140,000 33,678,487 8,404,180 22.6% 25,274,307 24.95% 3,461,513Palo Alto High School 4 - New Theater 24,395,049 1,586,241 242,821 1.0% 1,343,420 15.31% 22,808,808Palo Alto High School 5 - Haymarket and Tower Admin. Building 800,000 449,282 339,598 42.4% 109,684 75.59% 350,718Palo Alto High School - Reserved 28,765,818 0 0 0.0% 0 0.00% 28,765,818Jordan Middle School -Program Management- MS Pre-Design 18,890 18,890 17,826 94.4% 1,064 94.37% 0Jordan Middle Schools 1- Interim Classrooms 600,342 466,263 428,619 71.4% 37,644 91.93% 134,079Jordan Middle School 2- Improvements 19,891,564 18,469,796 1,753,285 8.8% 16,716,511 9.49% 1,421,768J.L.S Middle School - Program Management- MS Pre-Design 18,799 18,799 18,408 97.9% 391 97.92% 0J.L.S Middle School 1 - Interim Classrooms 446,844 397,608 370,833 83.0% 26,775 93.27% 49,236 J.L.S Middle School 2- Improvements 17,184,699 3,346,412 2,134,993 12.4% 1,211,419 63.80% 13,838,287Terman Middle School - Program Management- MS Pre-Design 18,799 18,799 18,423 98.0% 376 98.00% 0Terman Middle School 1- Improvements 13,312,971 12,544,116 1,756,180 13.2% 10,787,936 14.00% 768,855PAUSD Elementary Schools - Program Management- Elem. Growth Plan 145,000 98,480 85,070 58.7% 13,410 86.38% 46,520Addison Elementary School 1-Phase I 21,267 21,267 21,267 100.0% 0 100.00% 0Duveneck Elementary School 1-Phase I 11,088,759 1,488,926 418,276 3.8% 1,070,650 28.09% 9,599,833Garland Elementary School 1- Phase I 22,178,544 281,279 280,113 1.3% 1,166 99.59% 21,897,265Fairmeadow Elementary School 1- Phase I 9,543,750 8,947,868 908,142 9.5% 8,039,726 10.15% 595,882Hoover Elementary School 1-Phase I 70,550 70,550 57,165 81.0% 13,385 81.03% 0Ohlone Elementary School 1- Phase I 11,667,965 10,744,981 9,277,749 79.5% 1,467,232 86.34% 922,984 Elementary Schools 1 - Elementary Classroom Improvements * 2,004,889 2,004,889 1,863,782 93.0% 141,107 92.96% 0Elementary Schools - Reserved 33,457,555 0 0 0.0% 0 0.00% 33,457,555PAUSD - Program Management 6,652,006 5,112,403 4,349,004 65.4% 763,399 85.07% 1,539,603PAUSD - Technology 8,238,257 6,424,319 6,055,617 73.5% 368,702 94.26% 1,813,938PAUSD - Technology -Reserved 5,669,108 0 0 0.0% 0 0.00% 5,669,108PAUSD - Reserved 5,759,069 0 0 0.0% 0 0.00% 5,759,069525 San Antonio -Property Acquisition 8,500,000 8,500,000 8,500,000 100.0% 0 100.00% 0Bond Issuance Cost 1,840,700 1,840,700 1,840,700 100.0% 0 100.00% 0Total353,234,945 171,348,764 74,074,364 97,274,400 181,886,181Prepared by: Business Services Department based on QSS accounting SystemSchool Name - Project NamePercent of Budget ExpendedPalo Alto Unified School DistrictStrong Schools Bond2/29/2012Percent of ExpendedContract BalanceExpenditures Budget BalanceCommittedBudget Page | 6 Gunn High School New Classroom Buildings A & B A. PROJECT STATUS BRCO Constructors installed base‐rock for approximately 70% of the building pads. The electrical contractor continues to install under‐slab utilities. The contractor is preparing to pour concrete for the building slab and the stem walls. At building B, all under‐slab utilities are in and base‐rock for the pad is complete. The building slab was poured the last week of February 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4 D. PROJECT OVERVIEW: • This project is proceeding on schedule and is within budget. Funding State Funds $0 Strong Schools Bond Funds $25,035,200 Other Funding $0 Total $25,035,200 Budget Salaries and Benefits $13,253 Supplies $0 Contracts & Services $4,462,881 Construction & Equipment $20,482,302 Soft Costs Contingency $76,764 Total $25,035,200 Percent of Budget Expended 23.8% Change Order Contingency • Starting Contingency Balance $ 1,763,200 • Remaining Contingency Balance $ 1,602,772 • Percent of Changes 9.1% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA May 27, 2011 Bid Opening July 13, 2011 Award of Contract (1) July 22, 2011 Notice to Proceed August 24, 2011 Substantial Completion March 23, 2013* Planned Occupancy August 1, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 7 Gunn High School Parking and Drop‐off Sitework Improvement A. PROJECT STATUS Design for the parking and drop‐off improvements will recommence in conjunction with the planning of group 2 projects in fall 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 5.5 D. PROJECT OVERVIEW: • Design will recommence with the planning of group 2 projects. Funding State Funds $0 Strong Schools Bond Funds $3,940,000 Other Funding $0 Total $3,940,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $898,978 Construction & Equipment $2,919,840 Soft Costs Contingency $121,182 Total $3,940,000 Percent of Budget Expended 2.6% Current Phase: Conceptual Design Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 8 Gunn High School New Gymnasium A. PROJECT STATUS S.J. Amoroso completed building slab and stem‐walls, and continued to work on above‐slab electrical and plumbing piping. Steel began to arrive on‐site mid‐February 2012 and steel erection is anticipated to begin the last week of February. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 D. PROJECT OVERVIEW: • This project is proceeding on schedule and is within budget. Funding State Funds $0 Strong Schools Bond Funds $12,914,800 Other Funding $0 Total $12,914,800 Budget Salaries and Benefits $0 Supplies $1,001 Contracts & Services $2,677,293 Construction & Equipment $10,158,210 Soft Costs Contingency $78,296 Total $12,914,800 Percent of Budget Expended 22.7% Change Order Contingency • Starting Contingency Balance $834,700 • Remaining Contingency Balance $770,766 • Percent of Changes 7.7% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA May 27, 2011 Bid Opening July 13, 2011 Award of Contract (1) July 20, 2011 Notice to Proceed August 1, 2011 Substantial Completion October 29, 2012* Planned Occupancy January 1, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 9 Palo Alto High School Athletic Stadium Improvements A. PROJECT STATUS Taisei (TCC) surveyed and staked the building layout to begin the foundation work. Work continued on installation of under floor plumbing and electrical utilities. Due to a few rain days in February, the concrete pour is scheduled to occur in March 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.13 D. PROJECT OVERVIEW: • The project is proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $4,940,000 Other Funding $0 Total $4,940,000 Budget Salaries and Benefits $882 Supplies $0 Contracts & Services $829,025 Construction & Equipment $4,071,162 Soft Costs Contingency $38,931 Total $4,940,000 Percent of Budget Expended 21.5% Change Order Contingency • Starting Contingency Balance $310,200 • Remaining Contingency Balance $269,816 • Percent of Changes 4.3% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) January 26, 2010 BOE Approval February 9, 2010 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (2) February 22, 2011 BOE Approval March 8, 2011 Submit to DSA April 4, 2011 Authorize to Bid (2) June 28, 2011 BOE Approval July 19, 2011 Approval by DSA July 26, 2011 Bid Opening December 1, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed January 4, 2012 Substantial Completion ‐ Concession August 15, 2012* Bleachers March 1, 2013* Planned Occupancy ‐ Concessions August 30, 2012* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 10 Palo Alto High School Classroom Building and Media Arts A. PROJECT STATUS TCC completed the installation of underground electrical and plumbing piping. They continue to work on the foundation system, where the floor slab preparation is 90% complete. The new pump was installed in the parking lot that connects to the new storm drainage system to the main line under El Camino Real. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3 D. PROJECT OVERVIEW: • This project is proceeding one month behind schedule occupancy and remains within budget. Funding State Funds $0 Strong Schools Bond Funds $37,140,000 Other Funding $0 Total $37,140,000 Budget Salaries and Benefits $14,721 Supplies $0 Contracts & Services $7,056,446 Construction & Equipment $29,740,000 Soft Costs Contingency $328,833 Total $37,140,000 Percent of Budget Expended 22.6% Change Order Contingency • Starting Contingency Balance $2,515,000 • Remaining Contingency Balance $2,245,983 • Percent of Changes 10.7% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA April 28, 2011 Bid Opening June 30, 2011 Award of Contract (1) July 12, 2011 Notice to Proceed August 4, 2011 Substantial Completion August 5, 2013* Planned Occupancy August 20, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 11 Palo Alto High School Performing Arts Center (PAC) A. PROJECT STATUS Deems Lewis McKinley (DLM) met with facilities and maintenance staff on February 22, 2012 to review building systems, equipment and operations. DLM continues with design development, which is anticipated to be complete in March 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.11 D. PROJECT OVERVIEW: • Design development continued. Project is proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $24,395,049 Other Funding $0 Total $24,395,049 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $4,481,640 Construction & Equipment $19,745,000 Soft Costs Contingency $168,409 Total $24,395,049 Percent of Budget Expended 1.0% Current Phase: Design Development Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (3) June 14, 2011 BOE Approval December 13, 2011 BOE Approval January 17, 2012 Submit to DSA January 3, 2013* Approval by DSA August 27, 2013* Authorize to Bid (2) August 20, 2013* BOE Approval September 9, 2013* Bid Opening October 22, 2013* Award of Contract (1) October 28, 2013* Notice to Proceed November 11, 2013* Substantial Completion May 13, 2015* Planned Occupancy August 17, 2015* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 12 Jordan Middle School A. PROJECT STATUS SJ Amoroso continued with site preparation for the new classroom building and cafetorium expansion. Both building pads are ready for foundation work to start, which will commence early March 2012. Interior improvements for the existing cafetorium space are underway. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5 D. PROJECT OVERVIEW: • The project is proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $19,891,546 Other Funding $0 Total $19,891,546 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,552,716 Construction & Equipment $16,007,031 Soft Costs Contingency $331,817 Total $19,891,546 Percent of Budget Expended 8.8% Change Order Contingency • Starting Contingency Balance $1,389,700 • Remaining Contingency Balance $1,389,700 • Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) March 23, 2010 BOE Approval April 27, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 28, 2011 BOE Approval July 19, 2011 Approval by DSA October 5, 2011 Bid Opening December 8, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed December 27, 2011 Substantial Completion August 1, 2013* Planned Occupancy August 26, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 13 J.L. Stanford Middle School A. PROJECT STATUS Additional constructability comments and coordination of bid documents are currently being incorporated prior to bidding in April 2012. The construction estimate will be updated to include recent revisions and to confirm the project’s anticipated construction cost prior to going out for bid. Bids will be due in May 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5 D. PROJECT OVERVIEW: • DSA approval received on January 24, 2012. Anticipate project to bid in April 2012. Funding State Funds $0 Strong Schools Bond Funds $17,184,699 Other Funding $0 Total $17,184,699 Budget Salaries and Benefits $0 Supplies $3,458 Contracts & Services $3,440,550 Construction & Equipment $13,421,500 Soft Costs Contingency $319,191 Total $17,184,699 Percent of Budget Expended 12.4% Current Phase: DSA Review Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (3) June 1, 2010 BOE Approval June 22, 2010 BOE Approval (Sitework) September 28, 2010 Submit to DSA May 6, 2011 Authorize to Bid (2) November 29, 2011 BOE Approval December 13, 2011 Approval by DSA January 24, 2012 Bid Opening May 3, 2012* Award of Contract (1) May 8, 2012* Notice to Proceed May 21, 2012* Substantial Completion August 24, 2013* Planned Occupancy January 1, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 14 Terman Middle School A. PROJECT STATUS Hagensen Pacific continued site preparation, underground utility removal and relocation for the new drama classroom building and the library expansion. At the interior of the new administration building, the contractor completed demolition of the existing walls and started construction on improvements in the new space. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12 D. PROJECT OVERVIEW: • The project proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $13,312,971 Other Funding $0 Total $13,312,971 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $2,616,588 Construction & Equipment $10,517,515 Soft Costs Contingency $178,868 Total $13,312,971 Percent of Budget Expended 13.2% Change Order Contingency • Starting Contingency Balance $929,900 • Remaining Contingency Balance $929,900 • Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) May 11, 2010 BOE Approval May 25, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 28, 2011 BOE Approval July 19, 2011 Approval by DSA September 1, 2011 Bid Opening December 6, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed December 27, 2011 Substantial Completion August 7, 2013* Planned Occupancy September 4, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 15 Fairmeadow Elementary School New Classroom Building and Modernization A. PROJECT STATUS Best Contracting Services (BCS) installed a temporary wall in the library so the library can remain occupied during the school year while construction occurs for the expansion. BCS commenced grading and excavation activities for the new two‐story building and the library addition on February 16, 2012. The building pad was certified on February 28, 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • The project is proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $9,543,750 Other Funding $0 Total $9,543,750 Budget Salaries and Benefits $0 Supplies $3,132 Contracts & Services $1,928,402 Construction & Equipment $7,500,180 Soft Costs Contingency $112,036 Total $9,543,750 Percent of Budget Expended 9.5% Change Order Contingency • Starting Contingency Balance $642 ,300 • Remaining Contingency Balance $642,300 • Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) October 13, 2009 BOE Approval October 27, 2009 Conceptual Design (2) March 23, 2010 BOE Approval April 6, 2010 Schematic Design (2) September 14, 2010 BOE Approval September 28, 2010 Submit to DSA April 18, 2011 Authorize to Bid (2) October 11, 2011 BOE Approval October 25, 2011 Approval by DSA November 14, 2011 Bid Opening December 5, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed January 3, 2012 Substantial Completion August 5, 2013* Planned Occupancy August 20, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 16 Duveneck Elementary School New Classroom Buildings and Modernization A. PROJECT STATUS Gelfand submitted construction documents to DSA on February 27, 2012. Gelfand continues to work on refinements to the construction documents and incorporation of constructability comments. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Project plans submitted to DSA on February 27, 2012. Project is on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $11,088,759 Other Funding $0 Total $11,088,759 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $2,159,389 Construction & Equipment $8,803,087 Soft Costs Contingency $126,283 Total $11,088,759 Percent of Budget Expended 3.8% Current Phase: Construction Documents Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) December 14, 2010 BOE Approval January 11, 2011 Schematic Design (2) June 14, 2011 BOE Approval June 28, 2011 Submit to DSA February 27, 2012* Approval by DSA October 8, 2012* Authorize to Bid (2) October 28, 2012* BOE Approval November 9, 2012* Bid Opening December 22, 2012* Award of Contract (1) December 27, 2012* Notice to Proceed January 5, 2013* Substantial Completion May 16, 2014* Planned Occupancy August 1, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 17 Technology Improvements A. PROJECT STATUS Implementation of the district‐wide Voice‐over‐IP (VoIP) telephone system has commenced and will continue throughout the 2011‐12 school year. Also, bidding will occur in March 2012 to replace the district’s wireless network. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • VOIP implementation on‐going. Funding State Funds $0 Strong Schools Bond Funds $8,238,257 Other Funding $0 Total $8,238,257 Budget Salaries and Benefits $0 Supplies & Computers $7,855,662 Contracts & Services $180,173 Construction & Equipment $202,422 Soft Costs Contingency $0 Total $8,238,257 Percent of Budget Expended 73.5% Current Phase: N/A Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 18 Palo Alto High School Boiler Replacement System A. PROJECT STATUS Environmental Services Inc. (ESI) initiated project closeout and a notice of completion has been filed. Staff continues to work on other improvements within the Tower building to improve the heating distribution and controls systems. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3 D. PROJECT OVERVIEW: • Project completed on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $800,000 Other Funding $0 Total $800,000 Budget Salaries and Benefits $0 Supplies $400 Contracts & Services $119,000 Construction & Equipment $659,600 Soft Costs Contingency $21,000 Total $800,000 Percent of Budget Expended 42.4% Change Order Contingency • Starting Contingency Balance $39,200 • Remaining Contingency Balance $33,930 • Percent of Changes 1.2% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close‐out Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA June 30, 2011 Authorize to Bid (2) May 10, 2011 BOE Approval May 24, 2011 Approval by DSA August 24, 2011 Bid Opening September 28, 2011 Award of Contract (1) October 11, 2011 Notice to Proceed November 7, 2011 Substantial Completion January 6, 2012 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 19 Ohlone Elementary School New Classroom Building and Modernization A. PROJECT STATUS Move‐in to the new building and other existing classrooms occurred during winter break. Students occupied the new building on January 3, 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Occupancy occurred on January 3, 2012. Project completed on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $11,667,965 Other Funding $0 Total $11,667,965 Budget Salaries and Benefits $7,196 Supplies $44,253 Contracts & Services $2,359,667 Construction & Equipment $9,139,461 Soft Costs Contingency $117,388 Total $11,667,965 Percent of Budget Expended 79.5% Change Order Contingency • Starting Contingency Balance $748,400 • Remaining Contingency Balance $654,714 • Percent of Changes 1.4% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –January 3, 2012 Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) March 3, 2009 BOE Approval March 17, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA November 24, 2009 Authorize to Bid (2) April 27, 2010 BOE Approval May 11, 2010 Approval by DSA May 18, 2010 Bid Opening July 13, 2010 Award of Contract (1) August 3, 2010 Notice to Proceed August 19, 2010 Substantial Completion November 18, 2011 Planned Occupancy January 3, 2012 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 20 Site Acquisition 525 San Antonio Rd A. PROJECT STATUS The advisory committee has recommended to the BOE on January 31, 2012 to lease the property on a short‐ term basis to one or more tenants. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • BOE discussion on committee recommendation occurred on January 31, 2012. Funding State Funds $0 Strong Schools Bond Funds $8,500,000 Other Funding $0 Total $8,500,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $8,500,000 Construction & Equipment $0 Soft Costs Contingency $0 Total $8,500,000 Percent of Budget Expended 100.0% Current Phase: N/A Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 21 Jordan Middle Schools ‐ Interim Classrooms A. PROJECT STATUS The portables have been installed, and were cleaned and ready for occupancy a week ahead of schedule. School staff requested additional time for packing and moved in on September 30, 2011. DSA closeout has commenced. The project is funded with both bond funds and impact fees. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 D. PROJECT OVERVIEW: • This project completed ahead of schedule and under budget. • Move in occurred on September 30, 2011. Funding State Funds $0 Strong Schools Bond Funds $392,120 Other Funding $208,222 Total $600,342 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $180,286 Construction & Equipment $419,292 Soft Costs Contingency $764 Total $600,342 Percent of Budget Expended 70.4%* *Budget previously expended Current Phase: Move‐in Schedule: Approval by DSA June 16, 2011 Authorize to Bid (2) June 14, 2011 BOE Approval June 28, 2011 Bid Opening July 14, 2011 Award of Contract (1) July 20, 2011 Notice to Proceed July 27, 2011 Substantial Completion September 20, 2011 Occupancy September 30, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 22 Gunn High School Air Conditioning of Existing Buildings A. PROJECT STATUS Best Contracting Services Inc. completed the installation of air conditioning units and the cool roof coating on most of Gunn’s existing buildings. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.7 D. PROJECT OVERVIEW: • Project in close‐out. Funding State Funds $0 Strong Schools Bond Funds $2,600,000 Other Funding $0 Total $2,600,000 Budget Salaries and Benefits $1,919 Supplies $0 Contracts & Services $454,160 Construction & Equipment $2,120,580 Soft Costs Contingency $22,891 Total $2,600,000 Percent of Budget Expended 78.4% Current Phase: Close‐out Schedule: Architect Contract (2) March 27, 2010 BOE Approval April 6, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA October 20, 2010 Approval by DSA February 10, 2011 Authorize to Bid (2) February 22, 2011 BOE Approval March 8, 2011 Bid Opening March 28, 2011 Award of Contract (1) April 8, 2011 Notice to Proceed April 11, 2011 Substantial Completion August 8, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 23 J.L. Stanford Middle School ‐ Interim Classrooms A. PROJECT STATUS Coulter Construction completed the work on the relocated portables in August. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 D. PROJECT OVERVIEW: • Project completed on schedule and is currently in close‐out. Funding State Funds $0 Strong Schools Bond Funds $17,184,699 Other Funding $0 Total $17,184,699 Budget Salaries and Benefits $0 Supplies $3,458 Contracts & Services $3,440,550 Construction & Equipment $13,421,500 Soft Costs Contingency $319,191 Total $17,184,699 Percent of Budget Expended 11.4% This portable relocation project funded by main JLS project. Current Phase: Occupancy ‐August 11, 2011 Schedule: Approval by DSA April 19, 2011 Jordan Project June 16, 2011 Authorize to Bid (2) May 10, 2011 BOE Approval May 24, 2011 Bid Opening June 1, 2011 Award of Contract (1) June 13, 2011 Notice to Proceed June 20, 2011 Substantial Completion August 8, 2011 Planned Occupancy August 15, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 24 Fairmeadow Elementary School Portable Relocation Project A. PROJECT STATUS Guerra Construction Group completed the work on the relocated portable on August 8, 2011. The JLS project is funding the relocation of this portable for the construction of JLS’ new 2‐story classroom building. Project in close‐out. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 6.4 D. PROJECT OVERVIEW: • Project completed ahead of schedule on August 8, 2011. Funding State Funds $0 Strong Schools Bond Funds $17,184,699 Other Funding $0 Total $17,184,699 Budget Salaries and Benefits $0 Supplies $3,458 Contracts & Services $3,440,550 Construction & Equipment $13,421,500 Soft Costs Contingency $319,191 Total $17,184,699 Percent of Budget Expended 11.4% This portable relocation project funded by main JLS project. Current Phase: Occupancy ‐August 8, 2011 Schedule: Architect Contract (2) February 15, 2011 BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA March 3, 2011 Approval by DSA March 3, 2011 Authorize to Bid (2) May 11, 2011 BOE Approval May 24, 2011 Bid Opening June 14, 2011 Award of Contract (1) June 14, 2011 Notice to Proceed June 20, 2011 Substantial Completion August 1, 2011 Planned Occupancy August 8, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 25 Elementary Classroom Improvements Interactive Whiteboards and Sound Assist System Installation A. PROJECT STATUS Coulter Construction installed SmartBoards and Lightspeed sound assist systems, and completed the installation April 29, 2011. Phase 4 and 5 schools were the final elementary schools to receive interactive whiteboards and sound assist systems. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • All SmartBoards and Lightspeed sound systems installed. Funding State Funds $0 Strong Schools Bond Funds $2,004,889 Other Funding $0 Total $2,004,889 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $325,488 Construction & Equipment $1,679,401 Soft Costs Contingency $0 Total $2,004,889 Percent of Budget Expended 93.0% Current Phase: Complete ‐May 15, 2011 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) November 9, 2010 BOE Approval November 23, 2010 Bid Opening February 25, 2011 Award of Contract (1) March 8, 2011 Notice to Proceed March 9, 2011 Completion May 15, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 26 Palo Alto High School Multi‐Use Field A. PROJECT STATUS The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.14 D. PROJECT OVERVIEW: • Field was open for use on February 1, 2011. Funding State Funds $0 Strong Schools Bond Funds $2,609,680 Other Funding $1,007,255 Total $3,616,935 Budget Salaries and Benefits $0 Supplies $1,506 Contracts & Services $698,293 Construction & Equipment $2,916,682 Soft Costs Contingency $454 Total $3,616,935 Percent of Budget Expended 100.0% Change Order Contingency • Starting Contingency Balance $269,300 • Remaining Contingency Balance $230,579 • Percent of Changes 1.7% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –February 1, 2011 Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) November 18, 2008 BOE Approval December 09, 2008 Submit to DSA March 19, 2009 Approval by DSA September 30, 2009 Authorize to Bid (2) February 24, 2009 BOE Approval March 17, 2009 Bid Opening March 16, 2010 Award of Contract (1) April 7, 2010 Notice to Proceed June 1, 2010 Substantial Completion January 31, 2011 Planned Occupancy February 1, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 27 Gunn High School Industrial Arts Addition and Renovation A. PROJECT STATUS This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11 D. PROJECT OVERVIEW: • The building occupied as scheduled, and the project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $5,082,402 Other Funding $0 Total $5,082,402 Budget Salaries and Benefits $1,061 Supplies $88,985 Contracts & Services $1,000,861 Construction & Equipment $3,991,495 Soft Costs Contingency $0 Total $5,082,402 Percent of Budget Expended 99.3% Change Order Contingency • Starting Contingency Balance $349,000 • Remaining Contingency Balance $141,967 • Percent of Changes 41.6% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –January 4, 2010 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA June 17, 2008 Approval by DSA December 24, 2008 Authorize to Bid (2) October 14, 2008 BOE Approval October 28, 2008 Bid Opening December 16, 2008 Award of Contract (1) December 24, 2008 Notice to Proceed January 6, 2009 Substantial Completion November 25, 2009 Planned Occupancy January 4, 2010 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 28 Gunn High School Aquatic Center A. PROJECT STATUS This facility was available for use in July 2009, and has been closed out with DSA. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.12 D. PROJECT OVERVIEW: • This project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $4,865,423 Other Funding $0 Total $4,865,423 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $647,169 Construction & Equipment $4,218,253 Soft Costs Contingency $0 Total $4,865,423 Percent of Budget Expended 99.9% Change Order Contingency • Starting Contingency Balance $389,887 • Remaining Contingency Balance $195,148 • Percent of Changes 49.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –June 15, 2009 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA December 11, 2007 Approval by DSA April 24, 2008 Authorize to Bid (2) April 8, 2008 BOE Approval April 22, 2008 Bid Opening May 28, 2008 Award of Contract (1) June 4, 2008 Notice to Proceed December 6, 2008 Substantial Completion June 15, 2009 Planned Occupancy June 15, 2009 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 29 Middle School Pre‐Design Jordan, J.L. Stanford and Terman A. PROJECT STATUS AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for pre‐design work have been closed, and funds will be transferred to the program contingency on June 14, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.12 D. PROJECT OVERVIEW: • This project has been completed. Board approval received on September 8, 2009. Funding State Funds $0 Strong Schools Bond Funds $56,488 Other Funding $0 Total $56,488 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $56,488 Construction & Equipment $0 Soft Costs Contingency $0 Total $56,488 Percent of Budget Expended 96.8% Current Phase: Complete Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 30 Garland Elementary School Campus Modernization A. PROJECT STATUS The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board voted to terminate the lease with Stratford School in June 2011, so that future plans for growth at the elementary schools can begin on this campus as early as June 2014. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10 D. PROJECT OVERVIEW: • This project has been placed on hold. Funding State Funds $0 Strong Schools Bond Funds $22,178,544 Other Funding $0 Total $22,178,544 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,915,789 Construction & Equipment $17,400,000 Soft Costs Contingency $862,755 Total $22,178,544 Percent of Budget Expended 1.3% Current Phase: On Hold Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) February 10, 2009 BOE Approval February 24, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 31 Elementary School Teaching Walls Phase 1 Schools A. PROJECT STATUS The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary below). B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.9 D. PROJECT OVERVIEW: • This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary above). Funding State Funds $0 Strong Schools Bond Funds $0 Other Funding $0 Total $0 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $0 Construction & Equipment $0 Soft Costs Contingency $0 Total $0 Percent of Budget Expended 0% Current Phase: Project Renamed. See Classroom Improvements Project Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates –Subject to Change Page | 32 High School Master Plan Palo Alto HS and Gunn HS A. PROJECT STATUS The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed, with funds transferred to the respective campus reserve funds. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14 D. PROJECT OVERVIEW: • Group 2 project planning at the high schools will re‐commence in fall 2011. Funding State Funds $0 Strong Schools Bond Funds $285,387 Other Funding $0 Total $285,387 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $285,387 Construction & Equipment $0 Soft Costs Contingency $0 Total $285,387 Percent of Budget Expended 86.2% Current Phase: Master Planning Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Initial Master Plan Approval (2) September 8, 2009 BOE Approval September 22, 2009 Paly CEQA Approval (2) February 9, 2010 BOE Approval February 23, 2010 Gunn Master Plan Update (2) March 23, 2010 BOE Approval April 6, 2010 Gunn CEQA Approval (2) April 27, 2010 BOE Approval May 11, 2010 Master Plan Revision Approval (2) September 14, 2010 Paly MP Revision Approval (2) October 9, 2010 Gunn MP Revision Approval (2) October 12, 2010 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 33 Hoover Elementary School Pre‐Design A. PROJECT STATUS This project has been put on hold until a growth plan is established for the elementary schools. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Project is currently on hold. Funding State Funds $0 Strong Schools Bond Funds $70,550 Other Funding $0 Total $70,550 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $70,550 Construction & Equipment $60 Soft Costs Contingency $0 Total $70,550 Percent of Budget Expended 100.0% Current Phase: On Hold Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) November 9, 2010 BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 34 Elementary Classroom Improvements Phase 1 – Barron Park and El Carmelo A. PROJECT STATUS DSA comments were returned to Gelfand for Phase 1 plans that include new lighting, adding operable windows and coverings, ventilation, and replacement of ceiling tiles for classrooms at Barron Park and El Carmelo elementary schools. The authorization to bid has been placed on hold pending further discussions with the BOE about elementary growth planning. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • This project has been placed on hold. Funding State Funds $0 Strong Schools Bond Funds $2,004,889 Other Funding $0 Total $2,004,889 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $325,488 Construction & Equipment $1,679,401 Soft Costs Contingency $0 Total $2,004,889 Percent of Budget Expended 93.0% Phase 1 Schools: Barron Park and El Carmelo Current Phase: On Hold Schedule: Architect Contract (2) June 8, 2010 BOE Approval June 22, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) November 9, 2010 BOE Approval December 7, 2010 Submit to DSA December 23, 2010 Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings OHS WEST:260388860.1 A-1 EXHIBIT A PALO ALTO UNIFIED SCHOOL DISTRICT BOND PROJECT LIST [Note: The order in which projects are listed is not an indication of priority for funding or completion. Not all listed projects will be completed at every site.] 1. ELEMENTARY SCHOOL PROJECTS Addison Barron Park Briones Duveneck El Carmelo Escondido Fairmeadow Garland Greendell Hays Hoover Nixon Ohlone Palo Verde 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Acquire and install modular classrooms, as needed. 4. Expand libraries to accommodate enrollment growth. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 9. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 10. Modernization/replacement of administration/multipurpose/library space. Numbers Added A-2 OHS WEST:260388860.1 2. MIDDLE SCHOOL PROJECTS David Starr Jordan Jane Lathrop Stanford Terman 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 3. Construct extra school-wide storage space. 4. Expand classrooms and classroom wings, library and administration spaces. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Renovate gymnasium, including new gym floors, doors, windows, bleachers and athletic equipment; upgrade building infrastructure, including power and water distribution. 9. Renovate swimming pool and pool deck; new filtration system; new storage and restrooms; upgrade pool equipment. 10. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. 11. Repair/Replace and/or improve concrete walkways and asphalt; canopies; parking lot and driveways. 12. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. A-3 OHS WEST:260388860.1 3. GUNN HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Demolish old library building. 3. Replace temporary classrooms with permanent classrooms. 4. Construct additional restrooms. 5. Construct second gymnasium. 6. Construct new soccer field. 7. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 8. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 9. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 10. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 11. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 12. Replace swimming pool with new 35-meter pool, pool equipment and support structures, pool decking, bleachers, storage, restrooms, showers, associated equipment. 13. Renovate gymnasium; interior renovation including gymnasium floors and bleachers; replace athletic equipment. 14. Modernize football stadium, including new bathrooms and concession stands. A-4 OHS WEST:260388860.1 4. PALO ALTO HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Construct additional restrooms. 4. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 5. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 6. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 7. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 8. Library modernization and building interior improvements, including infrastructure and major building system upgrades. 9. Renovation or replacement of the Tower Building to accommodate administration, classroom and program support space. 10. Renovate Main Gymnasium and second gymnasium, including seismic upgrades; accessibility improvements; construction of new restrooms; install new roofing; replace doors and windows; replace gymnasium floors and athletic equipment, bleachers and renovation of interior. Renovation or replacement of weight training facility. 11. Construct new theater building. 12. Renovate and improve soccer field, including new retaining wall and bleachers; new fencing and storage. 13. Modernize football stadium, including replace bleachers; new bathrooms and concession stands. 14. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. A-5 OHS WEST:260388860.1 5. OTHER DISTRICT-WIDE PROJECTS Furnishing and equipping of existing and newly constructed, modernized or rehabilitated classrooms and facilities on an ongoing basis, including to replace worn, broken, or out-of-date furniture and equipment for all classrooms, athletic facilities and other facilities, as needed. 1. Replace existing or acquire new computers, technology and related equipment on an ongoing basis. 2. Establish a planned maintenance fund to address maintenance work expected to be needed to all District facilities on an ongoing basis (other than as may be necessary for current maintenance, operation or repairs), in order to implement the District’s comprehensive facilities maintenance plan. 3. Acquisition of any of the facilities on the Bond Project List through temporary lease or lease- purchase arrangements, or execute purchase option under a lease for any of these authorized facilities. 4. If and as opportunities become available, and to the extent the Board of Education determines that bond funds are available for the purpose, acquisition of land and other interests in real property for future school buildings and other District facilities, and construction of such facilities, and rehabilitation/renovation of District-owned buildings and sites not otherwise listed. 5. Repair, upgrade, modify, expand, refinish, replace and construct site improvements, including off-street parking areas, pickup/dropoff, signage, paths, sidewalks and walkways, canopies, hard courts (student play areas), athletic play fields, landscaping, irrigation, permanent athletic field equipment and facilities (including nets, basketball standards, goals and goalposts, backstops), field lighting, etc. 6. ADDITIONAL NECESSARY AND INCIDENTAL PROJECTS 1. Remove, dispose of, and otherwise remediate hazardous materials, including asbestos, lead, etc., where necessary. 2. Address unforeseen conditions revealed by construction/modernization (including plumbing or gas line breaks, dry rot, seismic, structural, etc.). 3. Other improvements required to comply with existing building codes, including the Field Act, and access requirements of the Americans with Disabilities Act (ADA). 4. Site preparation/restoration in connection with new construction, renovation or remodeling, or installation or removal of relocatable classrooms, including ingress and egress, demolition of existing structures, removing, replacing, or installing irrigation and drainage, utility lines (such as gas lines, water lines, electrical lines, sewer lines, and communication lines), trees and landscaping, relocating fire access roads, traffic lights and mitigation, and acquiring any necessary easements, licenses, or rights of way to the property. 5. Rental or construction of storage facilities and other space on an interim basis, as needed to accommodate construction materials, equipment, and personnel, and interim classrooms (including relocatables) for students and school functions or other storage for classroom materials displaced during construction. A-6 OHS WEST:260388860.1 7. RENOVATION/MODERNIZATION (DEFINED) For purposes of the Bond Project List, renovation and modernization projects are intended to restore the building systems and infrastructure, weather protections, finishes, and technology, or reallocate and reorganize space, to a condition that will provide a sustainable, functional educational and administrative environment for future years, comparable to new construction. Renovation projects may include, but are not limited to nor necessarily encompass, all of the following, depending upon the age, condition and needs of each particular school facility: 1. upgrade electrical, communication, fire alarm, and similar building systems as well as main power service and distribution, which may include active and passive solar power and heating system acquisition, installation and construction 2. Replace, repair or upgrade plumbing, piping and drainage systems, including water supply, meters, water heating, and wastewater systems, plumbing fixtures and sinks, etc., within buildings and sites and to connect with city supply and drainage systems 3. Replace or modify aging heating, ventilation and air cooling systems with energy-efficient heating and air cooling systems (HVAC), including installing energy management systems (EMS); 4. Replace, modify, upgrade interior lighting and exterior safety/security lighting systems and fixtures, as necessary; 5. Repair, modify and construct structural elements of the existing structure as necessary; 6. Replace or repair aging roofs with similar materials or District standard materials; 7. Replace, repair, install and construct, as necessary, interior walls, floor and ceiling finishes, doors, door locks, windows, cabinets and casework, and equipment attached to wall surfaces (including white boards, marker boards, tack boards, television mounts, scoreboards, fire extinguishers, kitchen cabinets/equipment, etc.); 8. Upgrade, modify and construct restroom facilities; 9. Comply, as necessary, with Americans with Disabilities Act (ADA) and Title 24 requirements; 10. Refinish the exterior finishes of the school (including stucco, wood and metal trims, wood siding, paint, etc.); replace doors and windows 11. Modify, expand, separate, convert and construct school support areas; staff work and lunch areas; and educational areas to provide adequate, functional environments; 12. Modify, replace and construct functional components of altered or replaced building components (including rainwater leaders, fascias, mansards, etc.); For any project involving renovation, modernization, remodeling or rehabilitation of a building or the major portion of a building, the District may proceed with new replacement construction instead (including any necessary demolition), if the Board of Education determines that replacement and new construction is more practical than rehabilitation and renovation, considering the building’s age, condition, expected remaining life, comparative cost, and other relevant factors.