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Monthly Reports 2011-05 (May) MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT Through May 2011 Current Strong Schools Bond Capital Improvement Projects Prepared by O’Connor Construction Management, Inc. & Gilbane Building Company Page | 2 TABLE OF CONTENTS Executive Summary page 3 Attachment 1 – Consolidated Expenditure Report Attachment 2 – Master Program Schedule Summary Capital Projects Gunn High School – New Classroom Buildings A & B page 6 Gunn High School – Parking and Drop‐off Sitework Improvement page 7 Gunn High School – New Gymnasium page 8 Gunn High School – Air Conditioning of Existing Buildings page 9 Palo Alto High School – Athletic Stadium Improvements page 10 Palo Alto High School – Classroom Building and Media Arts page 11 Palo Alto High School – Performing Arts Center page 12 Jordan Middle School page 13 J.L. Stanford Middle School page 14 Terman Middle School page 15 Middle Schools Interim Classrooms – Jordan and J.L. Stanford page 16 Fairmeadow Elementary School page 17 Fairmeadow Elementary School – Portable Relocation page 18 Ohlone Elementary School page 19 Duveneck Elementary School page 20 Technology page 21 Completed Capital Projects Elementary Classroom Improvements – Interactive Whiteboard & Sound Assist System page 22 Palo Alto High School – Multi‐use Field page 23 Gunn High School – Industrial Arts Renovation page 24 Gunn High School – Aquatic Center page 25 Middle School Pre‐Design page 26 Inactive Capital Projects Garland Elementary School page 27 Elementary School Teaching Walls – Phase 1 Schools page 28 High School Master Plan page 29 Hoover Elementary School page 30 Elementary Classroom Improvements – Phase 1 Schools Barron Park and El Carmelo page 31 Appendix Exhibit A – Bond Project List Page | 3 EXECUTIVE SUMMARY CAPITAL PROJECTS Gunn High School – New Classroom Buildings A & B Final approval from Division of State Architect (DSA) was received May 19, 2011. Bidding is scheduled to begin June 13, 2011 and bids are due July 13, 2011. Alternates have been developed to mitigate a potential budget shortfall. Construction will commence in August, 2011. Gunn High School – Parking and Drop‐off Sitework Improvement Design for the parking and drop‐off improvements will recommence in conjunction with the planning of group 2 projects in fall 2011. Gunn High School – New Gymnasium DSA approval was received May 17, 2011. Bidding is scheduled to begin June 3, 2011, with bids due on July 7, 2011. Construction is anticipated to commence in August 2011. This project is currently within budget. Gunn High School – Air Conditioning of Existing Buildings Best Contracting Services, Inc. commenced early work by surveying existing systems and ductwork, and laying out routing and supports for new condensing units, piping and electrical work. Installation will commence after school is dismissed for summer break on June 9, 2011. Palo Alto High School – Athletics Stadium Improvements Both the Bleachers and Concessions Building and Site Improvements packages are being reviewed by DSA, with approval anticipated to occur in October 2011. Construction of the concessions building and site improvements is anticipated to start in November 2011. Portable buildings located where the new concessions building will be are being relocated during the summer 2011. The bleacher portion of work will commence upon completion of the 2011 football season in December 2011. Palo Alto High School – Classroom Building and Media Arts Building This project went out to bid on May 20, 2011, with bids due on June 20, 2011. Construction is anticipated to commence in mid‐July 2011. Palo Alto High School – Performing Arts Center (PAC) DLM has studied several layouts for the PAC to maximize the seating capacity on the selected site. The PAC subcommittee and FSC are recommending the 466‐seat, single story layout as the design that best meets program needs and also is within the budget for this project. This recommendation will be discussed with the BOE on June 14, 2011. Jordan Middle School DSA continues review of the plans with approval anticipated in the fall of 2011. District and site staff continue to review strategies for prioritizing scope and identifying alternates. Final constructability and coordination reviews will continue through June 2011. J.L. Stanford Middle School AEDIS submitted drawings of the main new construction and renovation project to DSA on May 6, 2011, with an anticipated approval date in early 2012. The project is currently within budget. Terman Middle School DSA continues to review the plans, with approval anticipated in the fall of 2011. Final constructability and coordination reviews will continue through June 2011. The project is currently within budget. Page | 4 Middle Schools Interim Classrooms – Jordan and J.L. Stanford A new portable was installed at Jordan and four new portables were installed at Stanford during the summer of 2009. The projects will now also fund the relocation of two 6th grade portable classrooms at Stanford, and the installation of six new portables at Jordan. The relocation of the portables at Stanford went out to bid on April 29, 2011, with bids due on June 1, 2011. The relocation is expected to start in late June 2011 and be complete by August 1, 2011. The Jordan portables will go out to bid mid‐June, with bids due on July 14, 2011. The installation of these portables will occur in August 2011. Fairmeadow Elementary School – New Classroom Building and Modernization Gelfand conducted a site committee meeting on May 2, 2011 to finalize the landscape and site plan design. Gelfand also conducted a series of meetings with their consultants to review constructability and to perform quality assurance. The 90% CD drawings were submitted to the district on May 27, 2011 for a final estimate and constructability review. Fairmeadow Elementary School – Portable Relocation Bids were opened on May 2, 2011, however the bid results were higher than anticipated. Therefore, the project was submitted to the BOE for authorization to bid on May 24, 2011, with a new bid opening scheduled for June 14, 2011. The JLS project is funding the relocation of this portable to provide access for the construction site for JLS’ new 2‐story classroom building. Ohlone Elementary School – New Classroom Building and Modernization Jeff Luchetti Construction continued installation of, mechanical, electrical, plumbing, and fire protection systems. The installation of exterior lath and plaster, flashing, door frames, and windows are also underway. The roofing system is being installed, and the steel framing for the exterior canopy is installed. Insulation and drywall installation for the interior walls has also begun. Duveneck Elementary School – New Classroom Buildings and Modernization Gelfand submitted schematic design plans to the district in May for plan review and estimating. The initial estimate was over budget, so a value engineering meeting was conducted on May 24, 2011. The final estimate reconciliation is due on June 3, 2011, so the schematic design can be presented to the BOE for approval on June 14, 2011. Technology Computer purchases planned for the 2010/11 school year were made. The district continues to purchase more Apple products than PC products. In addition to traditional desktops and laptops, schools will purchase iPod touches, iPads and netbooks for future use. COMPLETED CAPITAL PROJECTS Elementary Classroom Improvements – Installation of Interactive Whiteboards and Sound Assist Systems Coulter Construction installed SmartBoards and Lightspeed sound assist systems, and completed the installation April 29, 2011. Phase 4 and 5 schools were the final elementary schools to receive interactive whiteboards and sound assist systems. Palo Alto High School – Multi‐use Field The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, 2011. Gunn High School – Industrial Arts Addition & Renovation This facility was available for instruction in January 2010. DSA closeout is anticipated to occur by the end of August 2011. Page | 5 Gunn High School – Aquatic Center This facility was available for use in July 2009, and has been closed out with DSA. Middle Schools Pre‐Design – Jordan, J.L. Stanford and Terman AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for pre‐ design work have been closed, and funds will be transferred to the program contingency on June 14, 2011. INACTIVE CAPITAL PROJECTS Garland Elementary School Renovation The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board will discuss terminating the lease to Stratford School in June 2011, so that future plans for growth at the elementary schools can begin on this campus as early as June 2014. Elementary School Teaching Walls – Phase 1 Schools The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary above). High School Master Plan The Board of Education (BOE) approved the master plans for both high schools, and these projects will be closed, with funds transferred to the respective campus reserve funds. Hoover Elementary School – Pre‐Design This project has been put on hold until a growth plan is established for the elementary schools. Elementary Classroom Improvements – Phase 1 Schools Barron Park and El Carmelo DSA continues reviewing Phase 1 plans for work that includes new lighting, adding operable windows and coverings, ventilation, and replacement of ceiling tiles for classrooms at Barron Park and El Carmelo elementary schools. The authorization to bid has been placed on hold pending further discussions with the BOE about elementary growth planning. Board Actions in May May 10, 2011 Consent 6 – Authorization to Issue Addendum No. 11 to Deem Lewis McKinley Architects Consent 7 – Authorization to Issue Addendum No. 5 to AEDIS Architecture and Planning for Additional Services at Jordan and J.L. Stanford Middle Schools May 24, 2011 Consent 5 – Authorization to Bid Summer Modular Building Relocations and Installations Consent 6 – Approval of Inspector of Record (IOR) Services Firm Consent 7 – Approval of Project Budget and Authorization to Solicit Bids for the Palo Alto High School Haymarket and Tower Boiler Replacement Project A B C C / A B - C C / B A - BGunn High School - High School Master Plan 145,000 143,011 117,416 81.0% 25,595 82.10% 1,989Gunn High School 1 - Aquatic Center 5,013,750 4,862,530 4,862,530 97.0% 0 100.00% 151,220Gunn High School 2 - I.A Building 5,511,500 5,048,363 5,030,097 91.3% 18,266 99.64% 463,137Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100.0% 0 100.00% 0Gunn High School 4 - New classroom Buildings 24,120,000 4,050,462 2,713,005 11.2% 1,337,457 66.98% 20,069,538Gunn High School 5 - Parking & Drop Off improvements 3,940,000 219,460 5,731 0.1% 213,729 2.61% 3,720,540Gunn High School 6- New/Auxiliary Gymnasium 13,830,000 1,649,703 776,736 5.6% 872,967 47.08% 12,180,297Gunn High School 7- A/C 2,600,000 2,255,745 138,153 5.3% 2,117,592 6.12% 344,255Gunn High School - Reserved 20,945,045 0 0 0.0% 0 0.00% 20,945,045Palo Alto High Schools - High School Master Plan 145,000 142,997 128,442 88.6% 14,555 89.82% 2,003Palo Alto High School 1 - Stadium Field 3,626,101 627,140 343,133 9.5% 284,007 54.71% 2,998,961Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 3,002,063 2,988,139 2,967,636 98.9% 20,503 99.31% 13,924Palo Alto high School 3 - New classroom & Media Art Building 37,140,000 5,201,006 2,975,910 8.0% 2,225,096 57.22% 31,938,994Palo Alto High School 4 - New Theater 17,720,000 1,364,138 210,019 1.2% 1,154,119 15.40% 16,355,862Palo Alto High School - Reserved 37,160,381 0 0 0.0% 0 0.00% 37,160,381Jordan Middle School -Program Management- MS Pre-Design 33,665 18,890 17,826 53.0% 1,064 94.37% 14,775Jordan Middle Schools 1- Interim Classrooms 600,342 176,573 165,893 27.6% 10,680 93.95% 423,769Jordan Middle School 2- Improvements 17,943,194 2,655,812 1,122,990 6.3% 1,532,822 42.28% 15,287,382J.L.S Middle School - Program Management- MS Pre-Design 33,669 18,799 18,408 54.7% 391 97.92% 14,870J.L.S Middle School 1 - Interim Classrooms 446,844 365,502 348,385 78.0% 17,117 95.32% 81,342 J.L.S Middle School 2- Improvements 17,184,699 2,866,951 1,387,599 8.1% 1,479,352 48.40% 14,317,748Terman Middle School - Program Management- MS Pre-Design 33,666 18,799 18,423 54.7% 376 98.00% 14,867Terman Middle School 1- Improvements 12,850,071 1,985,911 843,785 6.6% 1,142,126 42.49% 10,864,160PAUSD Elementary Schools - Program Management- Elem Growth Plan145 00098 48075 85552 3%22 62577 03%46 520Percent of Budget ExpendedPalo Alto Unified School DistrictStrong Schools Bond5/31/2011Percent of ExpendedContract BalanceExpenditures Budget BalanceCommittedBudgetSchool Name - Project NamePAUSD Elementary Schools - Program Management- Elem. Growth Plan145,00098,48075,85552.3%22,62577.03%46,520Addison Elementary School 1-Phase I 5,199,727 21,017 21,017 0.4% 0 100.00% 5,178,710Briones Elementary School 1-Phase I 701,925 0 0 0.0% 0 0.00% 701,925Duveneck Elementary School 1-Phase I 7,019,083 183,281 119,138 1.7% 64,143 65.00% 6,835,802Garland Elementary School 1- Phase I 22,178,544 281,279 280,113 1.3% 1,166 99.59% 21,897,265El Carmelo Elementary School 1-Phase I 641,760 0 0 0.0% 0 0.00% 641,760Escondido Elementary School 1-Phase I 6,202,343 0 0 0.0% 0 0.00% 6,202,343Fairmeadow Elementary School 1- Phase I 9,327,500 1,542,535 732,758 7.9% 809,777 47.50% 7,784,965Hays Elementary School 1-Phase I 4,793,814 0 0 0.0% 0 0.00% 4,793,814Hoover Elementary School 1-Phase I 8,575,389 70,910 57,165 0.7% 13,745 80.62% 8,504,479Nixon Elementary School 1-Phase I 802,200 0 0 0.0% 0 0.00% 802,200Ohlone Elementary School 1- Phase I 11,667,965 10,570,905 4,700,534 40.3% 5,870,371 44.47% 1,097,060Palo Verde Elementary School 1-Phase I 3,482,885 0 0 0.0% 0 0.00% 3,482,885Barron Park Elementary School 1-Phase I 641,760 0 0 0.0% 0 0.00% 641,760 Elementary Schools 1 - Elementary Classroom Improvements * 8,887,522 2,036,364 1,863,784 21.0% 172,580 91.53% 6,851,158Elementary Schools - Reserved 8,410,862 0 0 0.0% 0 0.00% 8,410,862PAUSD - Program Management 5,042,021 3,879,318 3,342,594 66.3% 536,724 86.16% 1,162,703PAUSD - Technology 7,101,063 3,681,401 3,645,893 51.3% 35,508 99.04% 3,419,662PAUSD - Technology -Reserved 6,806,302 0 0 0.0% 0 0.00% 6,806,302PAUSD - Reserved 7,185,694 0 0 0.0% 0 0.00% 7,185,694Bond Issuance Cost 1,840,700 1,840,700 1,840,700 100.0% 0 100.00% 0Total350,684,826 60,871,898 40,877,445 19,994,453 289,812,927Prepared by: Business Services Department based on QSS accounting System Activity IDActivity NameOriginalDurationemainingDurationchedule %ompleteStartFinishTotalFloatGunn ACGunn AC4091100%01-Jan-10 A31-Oct-1132Gunn - PGunn - Parking and Drop Off12898340%01-Sep-09 A08-Aug-140ClassrooClassroom Improvements16900%02-Sep-10 A22-Apr-11 APaly - AtPaly - Athletic Stadium Renovation Project8543990%17-Aug-09 A05-Dec-120Paly - NePaly - New Performing Arts Center (PAC)15309600%09-Sep-09 A02-Feb-15-708Garland Garland School Modernization16800%03-Nov-08 A24-Jun-09 AFairmeadFairmeadow Elementary School12235970%14-Dec-09 A11-Sep-13-345DuvenecDuveneck Elementary School10307570%13-May-10 A23-Apr-14-505Hoover EHoover Elementary School14600%12-May-10 A01-Dec-10 ATeachingTeaching Walls Casework17200%06-Apr-09 A28-Sep-09 AGunn- InGunn- Industrial Arts Renovation45100%01-Oct-08 A24-Jun-10 AJordan NJordan New Classroom Wing & Modernization12315570%03-Nov-08 A15-Jul-13-303Gunn NeGunn New Gym8583100%21-Apr-09 A03-Aug-12-56Gunn NeGunn New Classroom Buildings A and B9453960%20-Apr-09 A03-Dec-12-142Paly NewPaly New Media Arts and Classroom Building11205710%20-Apr-09 A05-Aug-13-317StanfordStanford New Classroom Wing12375730%03-Nov-08 A06-Aug-13-319Terman ATerman Admin Wing Addition & Modernization12275620%03-Nov-08 A23-Jul-13-308Paly - MuPaly - Multi Use Field Improvements68110%03-Nov-08 A31-May-11251Ohlone EOhlone Elementary School8261550%03-Nov-08 A03-Jan-1297SNDJFAJJASONDJFAMJJASNDJFMAJJASNDJFAMJJASONDJFAMJJASNDJFMAJJASNDJFMAJ31-Oct-11, Gunn AC08-Aug-14, Gunn - P22-Apr-11 A, Classroom Improvements05-Dec-12, Paly - Athletic Stadium Renovation Project02-Feb-124-Jun-09 A, Garland School Modernization11-Sep-13, Fairmeadow Elementary Schoo23-Apr-14, Duveneck Eleme01-Dec-10 A, Hoover Elementary School28-Sep-09 A, Teaching Walls Casework24-Jun-10 A, Gunn- Industrial Arts Renovation15-Jul-13, Jordan New Classroom Wing & Mode03-Aug-12, Gunn New Gym03-Dec-12, Gunn New Classroom Buildings A and B05-Aug-13, Paly New Media Arts and Classroo06-Aug-13, Stanford New Classroom Wing23-Jul-13, Terman Admin Wing Addition & Mod31-May-11, Paly - Multi Use Field Improvements03-Jan-12, Ohlone Elementary SchoolPAUSD Strong Schools Bond - Program Master ScheduleClassic WBS Layout08-Jun-11 12:50Actual WorkRemaining WorkCritical Remaining WorkMilestoneSummaryPage 1 of 1TASK filter: All Activities(c) Primavera Systems, Inc. Page | 6 Gunn High School New Classroom Buildings A & B A. PROJECT STATUS Final approval from Division of State Architect (DSA) was received May 19, 2011. Bidding is scheduled to begin June 13, 2011 and bids are due July 13, 2011. Alternates have been developed to mitigate a potential budget shortfall. Construction will commence in August, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4 D. PROJECT OVERVIEW: • DSA approved documents on May 19, 2011. Budget estimates are currently over budget, which will be evaluated at bid time. Funding State Funds $0 Strong Schools Bond Funds $24,120,000 Other Funding $0 Total $24,120,000 Budget Salaries and Benefits $12,193 Supplies $0 Contracts & Services $4,463,941 Construction & Equipment $19,567,102 Soft Costs Contingency $76,764 Total $24,120,000 Percent of Budget Expended 11.2% Current Phase: Bid & Award Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA May 19, 2011 Bid Opening June 10, 2011* Award of Contract (1) July 12, 2011* Notice to Proceed August 1, 2011* Substantial Completion October 11, 2012* Planned Occupancy December 3, 2012* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 7 Gunn High School Parking and Drop‐off Sitework Improvement A. PROJECT STATUS Design for the parking and drop‐off improvements will recommence in conjunction with the planning of group 2 projects in fall 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 5.5 D. PROJECT OVERVIEW: • Design will recommence with the planning of group 2 projects. Funding State Funds $0 Strong Schools Bond Funds $3,940,000 Other Funding $0 Total $3,940,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $898,978 Construction & Equipment $2,919,840 Soft Costs Contingency $121,182 Total $3,940,000 Percent of Budget Expended 0.1% Current Phase: Conceptual Design Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) October 25, 2011* BOE Approval November 8, 2011* Schematic Design (2) January 25, 2012* BOE Approval February 1, 2012* Submit to DSA December 7, 2012* Approval by DSA June 20, 2013* Authorize to Bid (2) June 21, 2013* BOE Approval July 5, 2013* Bid Opening September 27, 2013* Award of Contract (1) November 1, 2013* Notice to Proceed November 29, 2013* Substantial Completion June 22, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 8 Gunn High School New Gymnasium A. PROJECT STATUS DSA approval was received May 17, 2011. Bidding is scheduled to begin June 3, 2011, with bids due on July 7, 2011. Construction is anticipated to commence in August 2011. This project is currently within budget. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 D. PROJECT OVERVIEW: • DSA approval received on May 19, 2011. Funding State Funds $0 Strong Schools Bond Funds $13,830,000 Other Funding $0 Total $13,830,000 Budget Salaries and Benefits $0 Supplies $1,001 Contracts & Services $2,650,520 Construction & Equipment $11,094,450 Soft Costs Contingency $84,029 Total $13,830,000 Percent of Budget Expended 5.6% Current Phase: Bid & Award Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA May 17, 2011* Bid Opening July 7, 2011* Award of Contract (1) July 19, 2011* Notice to Proceed August 1, 2011* Substantial Completion July 13, 2012* Planned Occupancy August 3, 2012* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 9 Gunn High School Air Conditioning of Existing Buildings A. PROJECT STATUS Best Contracting Services, Inc. commenced early work by surveying existing systems and ductwork, and laying out routing and supports for new condensing units, piping and electrical work. Installation will commence after school is dismissed for summer break on June 9, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.7 D. PROJECT OVERVIEW: • Best Contracting Services, Inc. to commence work on the campus once school dismisses for summer break. Funding State Funds $0 Strong Schools Bond Funds $2,600,000 Other Funding $0 Total $2,600,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $454,610 Construction & Equipment $2,120,580 Soft Costs Contingency $24,810 Total $2,600,000 Percent of Budget Expended 5.3% Current Phase: Construction Schedule: Architect Contract (2) March 27, 2010 BOE Approval April 6, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA October 20, 2010 Approval by DSA February 10, 2011 Authorize to Bid (2) February 22, 2011 BOE Approval March 8, 2011 Bid Opening March 28, 2011 Award of Contract (1) April 8, 2011 Notice to Proceed April 15, 2011 Substantial Completion August 8, 2011* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 10 Palo Alto High School Athletic Stadium Improvements A. PROJECT STATUS Both the Bleachers and Concessions Building and Site Improvements packages are being reviewed by DSA, with approval anticipated to occur in October 2011. Construction of the concessions building and site improvements is anticipated to start in November 2011. Portable buildings located where the new concessions building will be are being relocated during the summer 2011. The bleacher portion of work will commence upon completion of the 2011 football season in December 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.13 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule under DSA’s anticipated review time. Funding State Funds $0 Strong Schools Bond Funds $3,626,101 Other Funding $0 Total $3,626,101 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $793,026 Construction & Equipment $2,791,001 Soft Costs Contingency $42,074 Total $3,626,101 Percent of Budget Expended 9.5% Current Phase: DSA Review Schedule: Architect Contract (2) January 26, 2010 BOE Approval February 9, 2010 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (2) February 22, 2011 BOE Approval March 8, 2011 Submit to DSA April 4, 2011 Approval by DSA November 10, 2011* Authorize to Bid (2) August 22, 2011* BOE Approval September 5, 2011* Bid Opening December 14, 2011* Award of Contract (1) December 22, 2011* Notice to Proceed December 29, 2011* Substantial Completion October 26, 2012* Planned Occupancy December 3, 2012* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 11 Palo Alto High School Classroom Building and Media Arts A. PROJECT STATUS This project went out to bid on May 20, 2011, with bids due on June 20, 2011. Construction is anticipated to commence in mid‐July 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3 D. PROJECT OVERVIEW: • Project out to bid on May 20, 2011. Funding State Funds $0 Strong Schools Bond Funds $37,140,000 Other Funding $0 Total $37,140,000 Budget Salaries and Benefits $14,721 Supplies $0 Contracts & Services $7,001,769 Construction & Equipment $29,740,000 Soft Costs Contingency $383,510 Total $37,140,000 Percent of Budget Expended 8.0% Current Phase: Bid & Award Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA April 28, 2011 Bid Opening June 20, 2011* Award of Contract (1) June 28, 2011* Notice to Proceed July 11, 2011* Substantial Completion July 11, 2013* Planned Occupancy August 5, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 12 Palo Alto High School Performing Arts Center (PAC) A. PROJECT STATUS DLM has studied several layouts for the PAC to maximize the seating capacity on the selected site. The PAC subcommittee and FSC are recommending the 466‐seat, single story layout as the design that best meets program needs and also is within the budget for this project. This recommendation will be discussed with the BOE on June 14, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.11 D. PROJECT OVERVIEW: • Project schematic design to be presented to BOE on June 14, 2011. Funding State Funds $0 Strong Schools Bond Funds $17,720,000 Other Funding $0 Total $17,720,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,451,077 Construction & Equipment $14,159,700 Soft Costs Contingency $109,223 Total $17,720,000 Percent of Budget Expended 1.2% Current Phase: Schematic Design Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (2) June 14, 2011* BOE Approval June 28, 2011* Submit to DSA February 20, 2012* Approval by DSA September 12, 2012* Authorize to Bid (2) September 13, 2012* BOE Approval September 26, 2012* Bid Opening November 15, 2012* Award of Contract (1) December 10, 2012* Notice to Proceed February 11, 2013* Substantial Completion December 1, 2014* Planned Occupancy January, 2015* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 13 Jordan Middle School A. PROJECT STATUS DSA continues review of the plans with approval anticipated in the fall of 2011. District and site staff continue to review strategies for prioritizing scope and identifying alternates. Final constructability and coordination reviews will continue through June 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule under DSA’s anticipated review time. Budget estimates are currently over budget. Funding State Funds $0 Strong Schools Bond Funds $17,943,194 Other Funding $0 Total $17,943,194 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,522,530 Construction & Equipment $13,949,500 Soft Costs Contingency $471,164 Total $17,943,194 Percent of Budget Expended 6.3% Current Phase: DSA Review Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) March 23, 2010 BOE Approval April 27, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 14, 2011* BOE Approval June 28, 2011* Approval by DSA September 1, 2011* Bid Opening October 4, 2011* Award of Contract (1) October 12, 2011* Notice to Proceed October 31, 2011* Substantial Completion June 17, 2013* Planned Occupancy July 10, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 14 J.L. Stanford Middle School A. PROJECT STATUS AEDIS submitted drawings of the main new construction and renovation project to DSA on May 6, 2011, with an anticipated approval date in early 2012. The project is currently within budget. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5 D. PROJECT OVERVIEW: • Project plans submitted to DSA on May 6, 2011. Funding State Funds $0 Strong Schools Bond Funds $17,184,699 Other Funding $0 Total $17,184,699 Budget Salaries and Benefits $0 Supplies $3,458 Contracts & Services $3,376,270 Construction & Equipment $13,341,000 Soft Costs Contingency $463,971 Total $17,184,699 Percent of Budget Expended 8.1% Current Phase: DSA Review Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (3) June 1, 2010 BOE Approval June 22, 2010 BOE Approval (Sitework) September 28, 2010 Submit to DSA May 6, 2011 Approval by DSA January 6, 2012* Authorize to Bid (2) January 10, 2012* BOE Approval January 24, 2012* Bid Opening February 28, 2012* Award of Contract (1) February 29, 2012* Notice to Proceed March 15, 2012* Substantial Completion June 21, 2013* Planned Occupancy August 6, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 15 Terman Middle School A. PROJECT STATUS DSA continues to review the plans, with approval anticipated in the fall of 2011. Final constructability and coordination reviews will continue through June 2011. The project is currently within budget. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule under DSA’s anticipated review time and within budget. Funding State Funds $0 Strong Schools Bond Funds $12,850,071 Other Funding $0 Total $12,850,071 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $2,533,760 Construction & Equipment $10,031,569 Soft Costs Contingency $284,742 Total $12,850,071 Percent of Budget Expended 6.6% Current Phase: DSA Review Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) May 11, 2010 BOE Approval May 25, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 14, 2011* BOE Approval June 28, 2011* Approval by DSA August 26, 2011* Bid Opening October 4, 2011* Award of Contract (1) October 12, 2011* Notice to Proceed October 27, 2011* Substantial Completion June 24, 2013* Planned Occupancy July 23, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 16 Middle Schools Interim Classrooms Jordan and J.L. Stanford A. PROJECT STATUS A new portable was installed at Jordan and four new portables were installed at Stanford during the summer of 2009. The projects will now also fund the relocation of two 6th grade portable classrooms at Stanford, and the installation of six new portables at Jordan. The relocation of the portables at Stanford went out to bid on April 29, 2011, with bids due on June 1, 2011. The relocation is expected to start in late June 2011 and be complete by August 1, 2011. The Jordan portables will go out to bid mid‐June, with bids due on July 14, 2011. The installation of these portables will occur in August 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 D. PROJECT OVERVIEW: • This project was completed under budget and on schedule. Funding State Funds $0 Strong Schools Bond Funds $1,047,186 Other Funding $0 Total $1,047,186 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $353,148 Construction & Equipment $691,490 Soft Costs Contingency $2,548 Total $1,047,186 Percent of Budget Expended 48.9%* *Budget previously expended Current Phase: DSA Review / Bid & Award Schedule: Approval by DSA April 19, 2011 Jordan Project June 16, 2011* Authorize to Bid (2) May 10, 2011 BOE Approval May 24, 2011 Bid Opening June 1, 2011* Jordan Project July 14, 2011* Award of Contract (1) June 13, 2011* Jordan Project July 19, 2011* Notice to Proceed June 20, 2011* Jordan Project July 27, 2011* Substantial Completion August 1, 2011* Jordan Project September 20, 2011* Planned Occupancy August 15, 2011* Jordan Project October 1, 2011* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 17 Fairmeadow Elementary School New Classroom Building and Modernization A. PROJECT STATUS Gelfand conducted a site committee meeting on May 2, 2011 to finalize the landscape and site plan design. Gelfand also conducted a series of meetings with their consultants to review constructability and to perform quality assurance. The 90% CD drawings were submitted to the district on May 27, 2011 for a final estimate and constructability review. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule under DSA’s anticipated review time and within budget. Funding State Funds $0 Strong Schools Bond Funds $9,327,500 Other Funding $0 Total $9,327,500 Budget Salaries and Benefits $0 Supplies $7,697 Contracts & Services $1,831,019 Construction & Equipment $7,443,000 Soft Costs Contingency $45,784 Total $9,327,500 Percent of Budget Expended 7.9% Current Phase: DSA Review Schedule: Architect Contract (2) October 13, 2009 BOE Approval October 27, 2009 Conceptual Design (2) March 23, 2010 BOE Approval April 6, 2010 Schematic Design (2) September 14, 2010 BOE Approval September 28, 2010 Submit to DSA April 18, 2011 Approval by DSA February 14, 2012* Authorize to Bid (2) February 21, 2012* BOE Approval March 8, 2012* Bid Opening April 12, 2012* Award of Contract (1) April 23, 2012* Notice to Proceed April 27, 2012* Substantial Completion July 25, 2013* Planned Occupancy August 1, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 18 Fairmeadow Elementary School Portable Relocation Project A. PROJECT STATUS Bids were opened on May 2, 2011, however the bid results were higher than anticipated. Therefore, the project was submitted to the BOE for authorization to bid on May 24, 2011, with a new bid opening scheduled for June 14, 2011. The JLS project is funding the relocation of this portable to provide access for the construction site for JLS’ new 2‐story classroom building. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 6.4 D. PROJECT OVERVIEW: • Project is currently out to bid and bids are scheduled to be opened on June 14, 2011. Funding State Funds $0 Strong Schools Bond Funds $161,507 Other Funding $0 Total $161,507 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $15,690 Construction & Equipment $132,317 Soft Costs Contingency $13,500 Total $161,507 Percent of Budget Expended 0.6% Current Phase: Bid & Award Schedule: Architect Contract (2) February 15, 2011 BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA March 3, 2011 Approval by DSA March 3, 2011 Authorize to Bid (2) May 11, 2011 BOE Approval May 24, 2011 Bid Opening June 14, 2011* Award of Contract (1) June 14, 2011* Notice to Proceed June 20, 2011* Substantial Completion August 1, 2011* Planned Occupancy August 10, 2011* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 19 Ohlone Elementary School New Classroom Building and Modernization A. PROJECT STATUS Jeff Luchetti Construction continued installation of, mechanical, electrical, plumbing, and fire protection systems. The installation of exterior lath and plaster, flashing, door frames, and windows are also underway. The roofing system is being installed, and the steel framing for the exterior canopy is installed. Insulation and drywall installation for the interior walls has also begun. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $11,667,965 Other Funding $0 Total $11,667,965 Budget Salaries and Benefits $0 Supplies $5,467 Contracts & Services $2,348,367 Construction & Equipment $9,169,121 Soft Costs Contingency $145,010 Total $11,667,965 Percent of Budget Expended 40.3% Change Order Contingency • Starting Contingency Balance $748,400 • Remaining Contingency Balance $690,961 • Percent of Changes 0.8% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) March 3, 2009 BOE Approval March 17, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA November 24, 2009 Authorize to Bid (2) April 27, 2010 BOE Approval May 11, 2010 Approval by DSA May 18, 2010 Bid Opening July 13, 2010 Award of Contract (1) August 3, 2010 Notice to Proceed August 11, 2010 Substantial Completion November 7, 2011* Planned Occupancy January 3, 2012* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 20 Duveneck Elementary School New Classroom Buildings and Modernization A. PROJECT STATUS Gelfand submitted schematic design plans to the district in May for plan review and estimating. The initial estimate was over budget, so a value engineering meeting was conducted on May 24, 2011. The final estimate reconciliation is due on June 3, 2011, so the schematic design can be presented to the BOE for approval on June 14, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Schematic design to be presented to BOE on June 14, 2011. Funding State Funds $0 Strong Schools Bond Funds $7,019,083 Other Funding $0 Total $7,019,083 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,380,299 Construction & Equipment $5,559,683 Soft Costs Contingency $79,101 Total $7,019,083 Percent of Budget Expended 1.7% Current Phase: Schematic Design Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) December 14, 2010 BOE Approval January 11, 2011 Schematic Design (2) June 14, 2011* BOE Approval June 28, 2011* Submit to DSA December 16, 2011* Approval by DSA August 3, 2012* Authorize to Bid (2) September 14, 2012* BOE Approval September 28, 2012* Bid Opening November 5, 2012* Award of Contract (1) November 14, 2012* Notice to Proceed November 30, 2012* Substantial Completion March 27, 2014* Planned Occupancy August 1, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 21 Technology Improvements A. PROJECT STATUS Computer purchases planned for the 2010/11 school year were made. The district continues to purchase more Apple products than PC products. In addition to traditional desktops and laptops, schools will purchase iPod touches, iPads and netbooks for future use. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • New computers under evaluation for 2011/12 school year. Funding State Funds $0 Strong Schools Bond Funds $7,101,063 Other Funding $0 Total $7,101,063 Budget Salaries and Benefits $0 Supplies & Computers $6,718,468 Contracts & Services $180,173 Construction & Equipment $202,422 Soft Costs Contingency $0 Total $7,101,063 Percent of Budget Expended 51.3% Current Phase: N/A Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 22 Elementary Classroom Improvements Interactive Whiteboards and Sound Assist System Installation A. PROJECT STATUS Coulter Construction installed SmartBoards and Lightspeed sound assist systems, and completed the installation April 29, 2011. Phase 4 and 5 schools were the final elementary schools to receive interactive whiteboards and sound assist systems. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • All SmartBoards and Lightspeed sound systems installed. Funding State Funds $0 Strong Schools Bond Funds $8,887,522 Other Funding $0 Total $8,887,522 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,195,880 Construction & Equipment $7,488,707 Soft Costs Contingency $202,935 Total $8,887,522 Percent of Budget Expended 19.7% Current Phase: Complete ‐May 15, 2011 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) November 9, 2010 BOE Approval November 23, 2010 Bid Opening February 25, 2011 Award of Contract (1) March 8, 2011 Notice to Proceed March 9, 2011 Completion May 15, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 23 Palo Alto High School Multi‐Use Field A. PROJECT STATUS The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.14 D. PROJECT OVERVIEW: • Field was open for use on February 1, 2011. Funding State Funds $0 Strong Schools Bond Funds $3,002,063 Other Funding $1,075,991 Total $4,078,054 Budget Salaries and Benefits $0 Supplies $1,506 Contracts & Services $747,165 Construction & Equipment $3,326,689 Soft Costs Contingency $2,694 Total $4,078,054 Percent of Budget Expended 98.5% Change Order Contingency • Starting Contingency Balance $269,300 • Remaining Contingency Balance $230,579 • Percent of Changes 1.7% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –February 1, 2011 Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) November 18, 2008 BOE Approval December 09, 2008 Submit to DSA March 19, 2009 Approval by DSA September 30, 2009 Authorize to Bid (2) February 24, 2009 BOE Approval March 17, 2009 Bid Opening March 16, 2010 Award of Contract (1) April 7, 2010 Notice to Proceed June 1, 2010 Substantial Completion January 31, 2011 Planned Occupancy February 1, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 24 Gunn High School Industrial Arts Addition and Renovation A. PROJECT STATUS This facility was available for instruction in January 2010. DSA closeout is anticipated to occur by the end of August 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11 D. PROJECT OVERVIEW: • The building occupied as scheduled, and the project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $5,511,500 Other Funding $0 Total $5,511,500 Budget Salaries and Benefits $1,063 Supplies $88,985 Contracts & Services $1,213,538 Construction & Equipment $4,207,322 Soft Costs Contingency $592 Total $5,511,500 Percent of Budget Expended 91.0% Change Order Contingency • Starting Contingency Balance $349,000 • Remaining Contingency Balance $141,967 • Percent of Changes 41.6% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –January 4, 2010 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA June 17, 2008 Approval by DSA December 24, 2008 Authorize to Bid (2) October 14, 2008 BOE Approval October 28, 2008 Bid Opening December 16, 2008 Award of Contract (1) December 24, 2008 Notice to Proceed January 6, 2009 Substantial Completion November 25, 2009 Planned Occupancy January 4, 2010 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 25 Gunn High School Aquatic Center A. PROJECT STATUS This facility was available for use in July 2009, and has been closed out with DSA. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.12 D. PROJECT OVERVIEW: • This project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $5,013,750 Other Funding $0 Total $5,013,750 Budget Salaries and Benefits $0 Supplies $1,000 Contracts & Services $691,797 Construction & Equipment $4,318,858 Soft Costs Contingency $2,095 Total $5,013,750 Percent of Budget Expended 96.9% Change Order Contingency • Starting Contingency Balance $389,887 • Remaining Contingency Balance $195,148 • Percent of Changes 49.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –June 15, 2009 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA December 11, 2007 Approval by DSA April 24, 2008 Authorize to Bid (2) April 8, 2008 BOE Approval April 22, 2008 Bid Opening May 28, 2008 Award of Contract (1) June 4, 2008 Notice to Proceed December 6, 2008 Substantial Completion June 15, 2009 Planned Occupancy June 15, 2009 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 26 Middle School Pre‐Design Jordan, J.L. Stanford and Terman A. PROJECT STATUS AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for pre‐design work have been closed, and funds will be transferred to the program contingency on June 14, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.12 D. PROJECT OVERVIEW: • This project has been completed on schedule and under budget. Board approval received on September 8, 2009. Funding State Funds $0 Strong Schools Bond Funds $101,000 Other Funding $0 Total $101,000 Budget Salaries and Benefits $0 Supplies $1,000 Contracts & Services $85,000 Construction & Equipment $0 Soft Costs Contingency $15,000 Total $101,000 Percent of Budget Expended 52.9% Current Phase: Complete Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 27 Garland Elementary School Campus Modernization A. PROJECT STATUS The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board will discuss terminating the lease to Stratford School in June 2011, so that future plans for growth at the elementary schools can begin on this campus as early as June 2014. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10 D. PROJECT OVERVIEW: • This project has been placed on hold. Funding State Funds $0 Strong Schools Bond Funds $22,178,544 Other Funding $0 Total $22,178,544 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,915,789 Construction & Equipment $17,400,000 Soft Costs Contingency $862,755 Total $22,178,544 Percent of Budget Expended 1.3% Current Phase: On Hold Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) February 10, 2009 BOE Approval February 24, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 28 Elementary School Teaching Walls Phase 1 Schools A. PROJECT STATUS The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary above). B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.9 D. PROJECT OVERVIEW: • This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary above). Funding State Funds $0 Strong Schools Bond Funds $7,044,987 Other Funding $0 Total $7,044,987 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,341,394 Construction & Equipment $5,498,498 Soft Costs Contingency $205,095 Total $7,044,987 Percent of Budget Expended 1.6% Current Phase: Project Renamed. See Classroom Improvements Project Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates –Subject to Change Page | 29 High School Master Plan Palo Alto HS and Gunn HS A. PROJECT STATUS The Board of Education (BOE) approved the master plans for both high schools, and these projects will be closed, with funds transferred to the respective campus reserve funds. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14 D. PROJECT OVERVIEW: • No further action since Paly’s updated master plan project list was approved by BOE on October 9, 2010. Funding State Funds $0 Strong Schools Bond Funds $290,000 Other Funding $0 Total $290,000 Budget Salaries and Benefits $0 Supplies $1,000 Contracts & Services $288,565 Construction & Equipment $0 Soft Costs Contingency $435 Total $290,000 Percent of Budget Expended 81.5% Current Phase: Master Planning Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Initial Master Plan Approval (2) September 8, 2009 BOE Approval September 22, 2009 Paly CEQA Approval (2) February 9, 2010 BOE Approval February 23, 2010 Gunn Master Plan Update (2) March 23, 2010 BOE Approval April 6, 2010 Gunn CEQA Approval (2) April 27, 2010 BOE Approval May 11, 2010 Master Plan Revision Approval (2) September 14, 2010 Paly MP Revision Approval (2) October 9, 2010 Gunn MP Revision Approval (2) October 12, 2010 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 30 Hoover Elementary School Pre‐Design A. PROJECT STATUS This project has been put on hold until a growth plan is established for the elementary schools. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Project is currently on hold. Funding State Funds $0 Strong Schools Bond Funds $8,575,389 Other Funding $0 Total $8,575,389 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,643,477 Construction & Equipment $6,831,912 Soft Costs Contingency $100,000 Total $8,575,389 Percent of Budget Expended 0.4% Current Phase: On Hold Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) November 9, 2010 BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 31 Elementary Classroom Improvements Phase 1 – Barron Park and El Carmelo A. PROJECT STATUS DSA continues reviewing Phase 1 plans for work that includes new lighting, adding operable windows and coverings, ventilation, and replacement of ceiling tiles for classrooms at Barron Park and El Carmelo elementary schools. The authorization to bid has been placed on hold pending further discussions with the BOE about elementary growth planning. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • This project has been placed on hold. Funding State Funds $0 Strong Schools Bond Funds $8,887,522 Other Funding $0 Total $8,887,522 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,195,880 Construction & Equipment $7,488,707 Soft Costs Contingency $202,935 Total $8,887,522 Percent of Budget Expended 11.8% Phase 1 Schools: Barron Park and El Carmelo Current Phase: DSA Review Schedule: Architect Contract (2) June 8, 2010 BOE Approval June 22, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) November 9, 2010 BOE Approval December 7, 2010 Submit to DSA December 23, 2010 Approval by DSA May 9, 2011* Authorize to Bid (2) April 15, 2011* BOE Approval April 30, 2011* Bid Opening May 12, 2011* Award of Contract (1) May 24, 2011* Notice to Proceed June 1, 2011* Substantial Completion August 1, 2011* Planned Occupancy August 10, 2011* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings OHS WEST:260388860.1 A-1 EXHIBIT A PALO ALTO UNIFIED SCHOOL DISTRICT BOND PROJECT LIST [Note: The order in which projects are listed is not an indication of priority for funding or completion. Not all listed projects will be completed at every site.] 1. ELEMENTARY SCHOOL PROJECTS Addison Barron Park Briones Duveneck El Carmelo Escondido Fairmeadow Garland Greendell Hays Hoover Nixon Ohlone Palo Verde 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Acquire and install modular classrooms, as needed. 4. Expand libraries to accommodate enrollment growth. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 9. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 10. Modernization/replacement of administration/multipurpose/library space. Numbers Added A-2 OHS WEST:260388860.1 2. MIDDLE SCHOOL PROJECTS David Starr Jordan Jane Lathrop Stanford Terman 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 3. Construct extra school-wide storage space. 4. Expand classrooms and classroom wings, library and administration spaces. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Renovate gymnasium, including new gym floors, doors, windows, bleachers and athletic equipment; upgrade building infrastructure, including power and water distribution. 9. Renovate swimming pool and pool deck; new filtration system; new storage and restrooms; upgrade pool equipment. 10. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. 11. Repair/Replace and/or improve concrete walkways and asphalt; canopies; parking lot and driveways. 12. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. A-3 OHS WEST:260388860.1 3. GUNN HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Demolish old library building. 3. Replace temporary classrooms with permanent classrooms. 4. Construct additional restrooms. 5. Construct second gymnasium. 6. Construct new soccer field. 7. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 8. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 9. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 10. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 11. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 12. Replace swimming pool with new 35-meter pool, pool equipment and support structures, pool decking, bleachers, storage, restrooms, showers, associated equipment. 13. Renovate gymnasium; interior renovation including gymnasium floors and bleachers; replace athletic equipment. 14. Modernize football stadium, including new bathrooms and concession stands. A-4 OHS WEST:260388860.1 4. PALO ALTO HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Construct additional restrooms. 4. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 5. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 6. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 7. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 8. Library modernization and building interior improvements, including infrastructure and major building system upgrades. 9. Renovation or replacement of the Tower Building to accommodate administration, classroom and program support space. 10. Renovate Main Gymnasium and second gymnasium, including seismic upgrades; accessibility improvements; construction of new restrooms; install new roofing; replace doors and windows; replace gymnasium floors and athletic equipment, bleachers and renovation of interior. Renovation or replacement of weight training facility. 11. Construct new theater building. 12. Renovate and improve soccer field, including new retaining wall and bleachers; new fencing and storage. 13. Modernize football stadium, including replace bleachers; new bathrooms and concession stands. 14. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. A-5 OHS WEST:260388860.1 5. OTHER DISTRICT-WIDE PROJECTS Furnishing and equipping of existing and newly constructed, modernized or rehabilitated classrooms and facilities on an ongoing basis, including to replace worn, broken, or out-of-date furniture and equipment for all classrooms, athletic facilities and other facilities, as needed. 1. Replace existing or acquire new computers, technology and related equipment on an ongoing basis. 2. Establish a planned maintenance fund to address maintenance work expected to be needed to all District facilities on an ongoing basis (other than as may be necessary for current maintenance, operation or repairs), in order to implement the District’s comprehensive facilities maintenance plan. 3. Acquisition of any of the facilities on the Bond Project List through temporary lease or lease- purchase arrangements, or execute purchase option under a lease for any of these authorized facilities. 4. If and as opportunities become available, and to the extent the Board of Education determines that bond funds are available for the purpose, acquisition of land and other interests in real property for future school buildings and other District facilities, and construction of such facilities, and rehabilitation/renovation of District-owned buildings and sites not otherwise listed. 5. Repair, upgrade, modify, expand, refinish, replace and construct site improvements, including off-street parking areas, pickup/dropoff, signage, paths, sidewalks and walkways, canopies, hard courts (student play areas), athletic play fields, landscaping, irrigation, permanent athletic field equipment and facilities (including nets, basketball standards, goals and goalposts, backstops), field lighting, etc. 6. ADDITIONAL NECESSARY AND INCIDENTAL PROJECTS 1. Remove, dispose of, and otherwise remediate hazardous materials, including asbestos, lead, etc., where necessary. 2. Address unforeseen conditions revealed by construction/modernization (including plumbing or gas line breaks, dry rot, seismic, structural, etc.). 3. Other improvements required to comply with existing building codes, including the Field Act, and access requirements of the Americans with Disabilities Act (ADA). 4. Site preparation/restoration in connection with new construction, renovation or remodeling, or installation or removal of relocatable classrooms, including ingress and egress, demolition of existing structures, removing, replacing, or installing irrigation and drainage, utility lines (such as gas lines, water lines, electrical lines, sewer lines, and communication lines), trees and landscaping, relocating fire access roads, traffic lights and mitigation, and acquiring any necessary easements, licenses, or rights of way to the property. 5. Rental or construction of storage facilities and other space on an interim basis, as needed to accommodate construction materials, equipment, and personnel, and interim classrooms (including relocatables) for students and school functions or other storage for classroom materials displaced during construction. A-6 OHS WEST:260388860.1 7. RENOVATION/MODERNIZATION (DEFINED) For purposes of the Bond Project List, renovation and modernization projects are intended to restore the building systems and infrastructure, weather protections, finishes, and technology, or reallocate and reorganize space, to a condition that will provide a sustainable, functional educational and administrative environment for future years, comparable to new construction. Renovation projects may include, but are not limited to nor necessarily encompass, all of the following, depending upon the age, condition and needs of each particular school facility: 1. upgrade electrical, communication, fire alarm, and similar building systems as well as main power service and distribution, which may include active and passive solar power and heating system acquisition, installation and construction 2. Replace, repair or upgrade plumbing, piping and drainage systems, including water supply, meters, water heating, and wastewater systems, plumbing fixtures and sinks, etc., within buildings and sites and to connect with city supply and drainage systems 3. Replace or modify aging heating, ventilation and air cooling systems with energy-efficient heating and air cooling systems (HVAC), including installing energy management systems (EMS); 4. Replace, modify, upgrade interior lighting and exterior safety/security lighting systems and fixtures, as necessary; 5. Repair, modify and construct structural elements of the existing structure as necessary; 6. Replace or repair aging roofs with similar materials or District standard materials; 7. Replace, repair, install and construct, as necessary, interior walls, floor and ceiling finishes, doors, door locks, windows, cabinets and casework, and equipment attached to wall surfaces (including white boards, marker boards, tack boards, television mounts, scoreboards, fire extinguishers, kitchen cabinets/equipment, etc.); 8. Upgrade, modify and construct restroom facilities; 9. Comply, as necessary, with Americans with Disabilities Act (ADA) and Title 24 requirements; 10. Refinish the exterior finishes of the school (including stucco, wood and metal trims, wood siding, paint, etc.); replace doors and windows 11. Modify, expand, separate, convert and construct school support areas; staff work and lunch areas; and educational areas to provide adequate, functional environments; 12. Modify, replace and construct functional components of altered or replaced building components (including rainwater leaders, fascias, mansards, etc.); For any project involving renovation, modernization, remodeling or rehabilitation of a building or the major portion of a building, the District may proceed with new replacement construction instead (including any necessary demolition), if the Board of Education determines that replacement and new construction is more practical than rehabilitation and renovation, considering the building’s age, condition, expected remaining life, comparative cost, and other relevant factors.