Monthly Reports 2010-12 (Dec)
MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT
Through
December 2010
Current Strong Schools Bond
Capital Improvement Projects
Prepared by
O’Connor Construction Management, Inc.
&
Gilbane Building Company
Page | 2
TABLE OF CONTENTS
Executive Summary page 3
Attachment 1 – Consolidated Expenditure Report
Capital Projects
Gunn High School – New Classroom Buildings A & B page 6
Gunn High School – Parking and Drop‐off Sitework Improvement page 7
Gunn High School – New Gymnasium page 8
Gunn High School – Air Conditioning of Existing Buildings page 9
Palo Alto High School – Athletic Stadium Improvements page 10
Palo Alto High School – Multi‐use Field page 11
Palo Alto High School – Classroom Building and Media Arts page 12
Palo Alto High School – Theater and Associated Site Improvements page 13
Jordan Middle School page 14
J.L. Stanford Middle School page 15
Terman Middle School page 16
Fairmeadow Elementary School page 17
Ohlone Elementary School page 18
Duveneck Elementary School page 19
Elementary Classroom Improvements page 20
Technology page 21
Completed Capital Projects
Gunn High School – Industrial Arts Renovation page 22
Gunn High School – Aquatic Center page 23
Middle School Pre‐Design page 24
Middle School Interim Classrooms page 25
Inactive Capital Projects
Garland Elementary School page 26
Elementary School Teaching Walls – Phase 1 Schools page 27
High School Master Plan page 28
Hoover Elementary School page 29
Appendix
Exhibit A – Bond Project List
Page | 3
EXECUTIVE SUMMARY
CAPITAL PROJECTS
Gunn High School – New Classroom Buildings A & B
DLM continues to incorporate constructability review comments into the construction documents. Division of
State Architect (DSA) is continuing their plan review, which is expected to be completed soon. DLM expects to
receive DSA approval in spring 2011. Current estimates are over budget, so alternate packages are being
developed to mitigate this potential budget shortfall. Prequalification packets for general contractors are being
finalized for distribution in January 2011.
The construction site plan was reviewed with the instructional supervisors for comments and input. The
developed site plan, based on their input, will be presented for approval to the facilities steering committee (FSC)
on January 5, 2011. The site plan will also be reviewed with the city school traffic safety committee on January 20,
2011.
Gunn High School – Parking and Drop‐off Sitework Improvement
No further action occurred on this project. Design for the parking and drop‐off improvements will recommence
with the planning of group 2 projects.
Gunn High School – New Gymnasium
DLM continues to incorporate constructability review comments into the construction documents. DSA review is
ongoing, and is expected to be complete in Spring 2011. Prequalification packets for general contractors are being
finalized for distribution in January 2011.
Gunn High School – Air Conditioning of Existing Buildings
DSA review continues for the construction documents for providing air conditioning to buildings L, S, MS, A and IA.
Estimating and constructability review efforts will commence in January 2011. Construction is anticipated to begin
in June 2011 and be complete by the beginning of the fall 2011 semester.
Palo Alto High School – Athletics Field Renovation
DLM continued to meet with the athletics stadium committee to refine the schematic design package. Design
progress was reviewed with the landscape subcommittee and the district’s arborist for comments. DLM also met
with the facilities and maintenance departments to review impacts on the corporate yard and 85 Churchill
portable removal and relocation. The next design meeting will be held in early January, so DLM can complete the
schematic design package and present to the BOE in February 2011.
Palo Alto High School – Multi‐use Field
Valley Crest completed the installation of synthetic turf on the baseball infield and continued their 90‐day
maintenance period on the natural turf. The installation of the fencing and site furnishings is in progress, and the
parking lot landscaping work will continue into January 2011. This project is scheduled to be ready for play on
February 1, 2011.
Palo Alto High School – Classroom Building and Media Arts Building
DLM continues to incorporate constructability review comments from Gilbane. DSA review is ongoing and is
expected to be complete in Spring 2011. Prequalification packets for general contractors are being finalized for
distribution in January 2011.
Palo Alto High School – Performing Arts Center (PAC)
DLM met with the FSC on December 8, 2010 and presented alternative designs options for the PAC. The PAC
subcommittee and the FSC recommended placing the design on hold for 11 months in order to explore and
potentially implement a fundraising effort.
Page | 4
Jordan Middle School
95% CD’s were submitted to DSA on December 21, 2010. Cost estimating efforts on the DSA submittal package
commenced on December 27, 2010. Constructability review efforts will begin in January 2011 and a value
engineering (VE) and alternate bid strategy session is also planned. Prequalification packets for general contractors
are being finalized for distribution in January 2011.
J.L. Stanford Middle School
AEDIS expects 100% design development of the landscape areas to be complete in mid‐January 2011. Cost
estimating, plan reviews and VE efforts of the entire project are anticipated to occur in late January 2011 and DSA
submittal is currently scheduled for March 2011.
Terman Middle School
95% CD’s were submitted to DSA on December 21, 2010. Cost estimating efforts on the DSA submitted set
commenced on December 27, 2010. Constructability review efforts will begin in January 2011 and a VE and
alternate bid strategy session is also planned. Prequalification packets for general contractors are being finalized
for distribution in January 2011.
Fairmeadow Elementary School – New Classroom Building and Modernization
Estimates on the 100% design development package were completed on December 22, 2010, showing the project
within budget. Constructability review and site verification work has commenced, and a VE session is scheduled in
January 2011. Gelfand is continuing with construction documents.
Ohlone Elementary School – New Classroom Building and Modernization
Jeff Luchetti Construction completed foundations and underslab utilities, and poured the slab‐on‐grade in
December. Delivery and erection of structural steel is planned for early January 2011. Structural wood framing will
follow once the steel is erected and welded in place.
Duveneck Elementary School – Pre‐Design
Gelfand presented the steering committees’ recommended design to the BOE on December 14, 2010. Gelfand will
commence schematic design after approval in January 2011.
Elementary Classroom Improvements
The BOE approved schematic design for phase 1 campuses on December 7, 2010 and Gelfand submitted to DSA on
December 22, 2010. Project scope of work includes new indirect lighting, adding operable windows and coverings,
vents, and replacement of ceiling tiles for the least renovated classrooms at Barron Park and El Carmelo
elementary schools. This project is also funding installation of new interactive whiteboards and sound assist
systems. Coulter Construction received the interactive whiteboards on December 23, 2010, one week after the
anticipated delivery date. Installation commenced at Barron Park, Briones, Palo Verde, and Fairmeadow during
winter break and will continue through January 2011.
Technology
80% of the computer purchases planned for the 2010/11 school year have been made. The district continues to
purchase more Apple products than PC products. In addition to traditional desktops and laptops, schools have
purchased iPod touches, iPads and netbooks for pilot projects.
COMPLETED CAPITAL PROJECTS
Gunn High School – Industrial Arts Addition & Renovation
Of the $5,511,500 project budget, 90.5% or $4,987,908 was expended. Approved change orders were $145,184,
approximately 41.6% of the $349,000 construction contingency, or 5.7% of the construction contract. This project
will be closed pending final closeout of the project by DSA.
Page | 5
Gunn High School – Aquatic Center
Of the $5,013,750 project budget, 96.9%, or $4,860,823 was expended. Approved change orders were $194,554,
approximately 49.9% of the $389,887 construction contingency, or 5.0% of the construction contract. This project
will be closed pending final closeout of the project by DSA.
Middle Schools Pre‐Design – Jordan, J.L. Stanford and Terman
AEDIS presented recommended concept plans for each campus to the Board of Education on June 23 for
discussion and received approval on September 8 by the Board of Education to move into schematic design. This
project is now closed, and funds will soon be transferred to program contingency.
Middle Schools Interim Housing – Jordan and J.L. Stanford
Contractors completed the installation of these new portables on August 3, 2009 at Jordan and August 12, 2009 at
Stanford. Of the $1,047,186 project budget, 48.9%, or $512,074 was expended. Change Orders were $25,980,
which is approximately 49.6% of the $52,379 construction contingency or 5% of the construction contracts. These
projects will be closed pending final closeout of the projects by DSA.
INACTIVE CAPITAL PROJECTS
Garland Elementary School Renovation
The Board of Education voted on August 25, 2009 to approve the amendment to Garland lease to Stratford School.
Therefore, the district has placed the project on hold.
Elementary School Teaching Walls – Phase 1 Schools
The district placed this project on hold after review of the implementation of other classroom improvements, as
recommended by the elementary school principals. This project has been renamed ‘Elementary Classroom
Improvements’ (see Capital Projects summary above).
High School Master Plan
The Board of Education (BOE) approved the Palo Alto high school updated master plan project list on October 9,
2010 and no further action on the high school master plans is planned.
Hoover Elementary School – Pre‐Design
Staff has put this project on hold until growth projections are reviewed and a growth plan is established for the
elementary schools.
Board Actions in December
December 7, 2010
Action 27 – Approval of Schematic Design for the Elementary Classroom Improvement Project Phase One Schools –
Barron Park and El Carmelo
December 14, 2010
Consent 12 – Authorization to Issue Addendums to TestMarc Commissioning Solutions and Enovity Inc. for
Commisssioning
A B C C / A B - C C / B A - BGunn High School - High School Master Plan 145,000 142,391 117,359 80.9% 25,032 82.4% 2,609Gunn High School 1 - Aquatic Center 5,013,750 4,865,424 4,860,823 96.9% 4,601 99.9% 148,326Gunn High School 2 - I.A Building 5,511,500 5,055,070 5,015,039 91.0% 40,031 99.2% 456,430Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100.0% 0 100.0% 0Gunn High School 4 - New classroom Buildings 24,120,000 3,971,984 2,395,495 9.9% 1,576,489 60.3% 20,148,016Gunn High School 5 - Parking & Drop Off improvements 3,940,000 217,770 4,041 0.1% 213,729 1.9% 3,722,230Gunn High School 6- New/Auxiliary Gymnasium 13,830,000 1,596,954 719,660 5.2% 877,294 45.1% 12,233,046Gunn High School 7- A/C 2,600,000 319,199 59,867 0.0% 259,332 18.8% 2,280,801Gunn High School - Reserved 20,945,045 0 0 0.0% 0 0.0% 20,945,045Palo Alto High Schools - High School Master Plan 145,000 142,997 119,107 82.1% 23,890 83.3% 2,003Palo Alto High School 1 - Stadium Field 1,358,437 579,079 168,449 12.4% 410,630 29.1% 779,358Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 3,002,063 2,988,139 2,583,272 86.0% 404,867 86.5% 13,924Palo Alto high School 3 - New classroom & Media Art Building 37,140,000 5,064,918 2,534,471 6.8% 2,530,447 50.0% 32,075,082Palo Alto High School 4 - New Theater 17,720,000 1,364,138 138,507 0.8% 1,225,631 10.2% 16,355,862Palo Alto High School - Reserved 39,428,045 0 0 0.0% 0 0.0% 39,428,045Jordan Middle School -Program Management- MS Pre-Design 33,665 18,890 17,826 53.0% 1,064 94.4% 14,775Jordan Middle Schools 1- Interim Classrooms 600,342 176,573 163,157 27.2% 13,416 92.4% 423,769Jordan Middle School 2- Improvements 17,943,194 2,638,613 626,619 3.5% 2,011,994 23.7% 15,304,581J.L.S Middle School - Program Management- MS Pre-Design 33,669 18,799 18,408 54.7% 391 97.9% 14,870J.L.S Middle School 1 - Interim Classrooms 446,844 364,654 328,115 73.4% 36,539 90.0% 82,190 J.L.S Middle School 2- Improvements 17,184,699 2,771,884 714,490 4.2% 2,057,394 25.8% 14,412,815Terman Middle School - Program Management- MS Pre-Design 33,666 18,799 18,423 54.7% 376 98.0% 14,867Terman Middle School 1- Improvements 12,850,071 1,934,975 463,421 3.6% 1,471,554 23.9% 10,915,096PAUSD Elementary Schools - Program Management- Elem. Growth Plan 145,000 55,560 55,560 38.3% 0 100.0% 89,440Addison Elementary School 1-Phase I 5,199,727 2,373 2,373 0.0% 0 100.0% 5,197,354Briones Elementary School 1-Phase I 701,925 0 0 0.0% 0 0.0% 701,925Duveneck Elementary School 1-Phase I 7,019,083 49,351 10,176 0.1% 39,175 20.6% 6,969,732Garland Elementary School 1- Phase I 22,178,544 281,279 280,113 1.3% 1,166 99.6% 21,897,265El Carmelo Elementary School 1-Phase I 641,760 0 0 0.0% 0 0.0% 641,760Escondido Elementary School 1-Phase I 6,202,343 0 0 0.0% 0 0.0% 6,202,343Fairmeadow Elementary School 1- Phase I 9,327,500 1,498,431 339,552 3.6% 1,158,879 22.7% 7,829,069Hays Elementary School 1-Phase I 4,793,814 0 0 0.0% 0 0.0% 4,793,814Hoover Elementary School 1-Phase I 8,575,389 69,350 34,115 0.4% 35,235 49.2% 8,506,039Nixon Elementary School 1-Phase I 802,200 0 0 0.0% 0 0.0% 802,200Ohlone Elementary School 1- Phase I 11,667,965 10,460,043 1,933,344 16.6% 8,526,699 18.5% 1,207,922Palo Verde Elementary School 1-Phase I 3,482,885 0 0 0.0% 0 0.0% 3,482,885Barron Park Elementary School 1-Phase I 641,760 0 0 0.0% 0 0.0% 641,760 Elementary Schools 1 - Elementary Classroom Improvements * 8,887,522 1,343,566 920,976 10.4% 422,590 68.5% 7,543,956Elementary Schools - Reserved 8,410,862 0 0 0.0% 0 0.0% 8,410,862PAUSD - Program Management 5,042,021 3,822,956 2,794,324 55.4% 1,028,632 73.1% 1,219,065PAUSD - Technology 7,101,063 3,493,568 3,464,484 48.8% 29,084 99.2% 3,607,495PAUSD - Technology -Reserved 6,806,302 0 0 0.0% 0 0.0% 6,806,302PAUSD - Reserved 7,185,694 0 0 0.0% 0 0.0% 7,185,694Bond Issuance Cost 1,840,700 1,840,700 1,840,700 100.0% 0 100.0% 0Total350,684,826 57,174,204 32,748,043 24,426,161 293,510,621Prepared by: Business Services Department based on QSS accounting SystemBudget BalanceCommittedBudgetSchool Name - Project NamePercent of Budget ExpendedPalo Alto Unified School DistrictStrong Schools Bond12/31/2010Percent of ExpendedContract BalanceExpenditures
Page | 6
Gunn High School
New Classroom Buildings A & B
A. PROJECT STATUS
DLM continues to incorporate constructability review comments into
the construction documents. Division of State Architect (DSA) is
continuing their plan review, which is expected to be completed soon.
DLM expects to receive DSA approval in spring 2011. Current estimates
are over budget, so alternate packages are being developed to mitigate
this potential budget shortfall. Prequalification packets for general
contractors are being finalized for distribution in January 2011.
The construction site plan was reviewed with the instructional
supervisors for comments and input. The developed site plan, based on
their input, will be presented for approval to the facilities steering
committee (FSC) on January 5, 2011. The site plan will also be reviewed
with the city school traffic safety committee on January 20, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4
D. PROJECT OVERVIEW:
• Project is currently proceeding on schedule. Budget estimates are currently over budget, which will be
evaluated at bid time. Value engineering and alternate packages have been incorporated to mitigate this
overage.
Funding
State Funds $0
Strong Schools Bond Funds $24,120,000
Other Funding $0
Total $24,120,000
Budget
Salaries and Benefits $11,661
Supplies $0
Contracts & Services $4,376,965
Construction & Equipment $19,567,102
Soft Costs Contingency $164,272
Total $24,120,000
Percent of Budget Expended 9.9%
Current Phase: DSA Review
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011*
BOE Approval March 22, 2011*
Approval by DSA March 24, 2011*
Bid Opening May 5, 2011*
Award of Contract (1) May 11, 2011*
Notice to Proceed June 13, 2011*
Substantial Completion June 14, 2013*
Planned Occupancy August 6, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 7
Gunn High School
Parking and Drop‐off Sitework Improvement
A. PROJECT STATUS
No further action occurred on this project. Design for the parking
and drop‐off improvements will recommence with the planning of
group 2 projects.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 5.5
D. PROJECT OVERVIEW:
• Design will recommence with the planning of group 2 projects.
Funding
State Funds $0
Strong Schools Bond Funds $3,940,000
Other Funding $0
Total $3,940,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $898,978
Construction & Equipment $2,919,840
Soft Costs Contingency $121,182
Total $3,940,000
Percent of Budget Expended 0.1%
Current Phase: Conceptual Design
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) March 1, 2011*
BOE Approval March 15, 2011*
Schematic Design (2) August 29, 2011*
BOE Approval September 5, 2011*
Submit to DSA July 11, 2012*
Approval by DSA February 12, 2013*
Authorize to Bid (2) February 13, 2013*
BOE Approval February 26, 2013*
Bid Opening May 28, 2013*
Award of Contract (1) July 2, 2013*
Notice to Proceed August 6, 2013*
Substantial Completion February 12, 2014*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 8
Gunn High School
New Gymnasium
A. PROJECT STATUS
DLM continues to incorporate constructability review
comments into the construction documents. DSA review is
ongoing, and is expected to be complete in Spring 2011.
Prequalification packets for general contractors are being
finalized for distribution in January 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13
D. PROJECT OVERVIEW:
• Project is currently proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $13,830,000
Other Funding $0
Total $13,830,000
Budget
Salaries and Benefits $0
Supplies $1,001
Contracts & Services $2,650,520
Construction & Equipment $11,094,450
Soft Costs Contingency $84,029
Total $13,830,000
Percent of Budget Expended 5.2%
Current Phase: DSA Review
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011*
BOE Approval March 22, 2011*
Approval by DSA March 18, 2011*
Bid Opening April 28, 2011*
Award of Contract (1) May 6, 2011*
Notice to Proceed May 25, 2011*
Substantial Completion July 19, 2012*
Planned Occupancy August 8, 2012*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 9
Gunn High School
Air Conditioning of Existing Buildings
A. PROJECT STATUS
DSA review continues for the construction documents for
providing air conditioning to buildings L, S, MS, A and IA.
Estimating and constructability review efforts will
commence in January 2011. Construction is anticipated to
begin in June 2011 and be complete by the beginning of the
fall 2011 semester.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.7
D. PROJECT OVERVIEW:
• Project is currently proceeding on schedule. Estimating and constructability reviews will begin in January
2011.
Funding
State Funds $0
Strong Schools Bond Funds $2,600,000
Other Funding $0
Total $2,600,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $454,610
Construction & Equipment $2,120,580
Soft Costs Contingency $24,810
Total $2,600,000
Percent of Budget Expended 0.0%
Current Phase: DSA Review
Schedule:
Architect Contract (2) March 27, 2010
BOE Approval April 6, 2010
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA October 20, 2010
Approval by DSA February 22, 2011*
Authorize to Bid (2) February 22, 2011*
BOE Approval March 8, 2011*
Bid Opening April 7, 2011*
Award of Contract (1) April 12, 2011*
Notice to Proceed April 28, 2011*
Substantial Completion August 8, 2011*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 10
Palo Alto High School
Athletic Stadium Improvements
A. PROJECT STATUS
DLM continued to meet with the athletics stadium committee
to refine the schematic design package. Design progress was
reviewed with the landscape subcommittee and the district’s
arborist for comments. DLM also met with the facilities and
maintenance departments to review impacts on the corporate
yard and 85 Churchill portable removal and relocation. The
next design meeting will be held in early January, so DLM can
complete the schematic design package and present to the
BOE in February 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.13
D. PROJECT OVERVIEW:
• Project currently under schematic design phase and anticipated to present to BOE in January, 2011.
Funding
State Funds $0
Strong Schools Bond Funds $1,358,473
Other Funding $0
Total $1,358,437
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $259,847
Construction & Equipment $1,098,590
Soft Costs Contingency $0
Total $1,358,437
Percent of Budget Expended 12.4%
Current Phase: Schematic Design
Schedule:
Architect Contract (2) January 26, 2010
BOE Approval February 9, 2010
Conceptual Design (2) June 1, 2010
BOE Approval June 22, 2010
Schematic Design (2) February 8, 2011*
BOE Approval February 22, 2011*
Submit to DSA May 20, 2011*
Approval by DSA December 15, 2011*
Authorize to Bid (2) October 7, 2011*
BOE Approval October 21, 2011*
Bid Opening December 21, 2011*
Award of Contract (1) December 29, 2011*
Notice to Proceed January 5, 2012*
Substantial Completion September 7, 2012*
Planned Occupancy September 15, 2012*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 11
Palo Alto High School
Multi‐Use Field
A. PROJECT STATUS
Valley Crest completed the installation of synthetic turf on the baseball infield
and continued their 90‐day maintenance period on the natural turf. The
installation of the fencing and site furnishings is in progress, and the parking lot
landscaping work will continue into January 2011. This project is scheduled to
be ready for play on February 1, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.14
D. PROJECT OVERVIEW:
• Project currently within budget and anticipated for use by February 15, 2011.
Funding
State Funds $0
Strong Schools Bond Funds $3,002,063
Other Funding $1,075,991
Total $4,078,054
Budget
Salaries and Benefits $0
Supplies $6
Contracts & Services $678,289
Construction & Equipment $3,380,258
Soft Costs Contingency $19,501
Total $4,078,054
Percent of Budget Expended 86.0%
Change Order Contingency
• Starting Contingency Balance $269,300
• Remaining Contingency Balance $230,579
• Percent of Changes 1.7%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) November 18, 2008
BOE Approval December 09, 2008
Submit to DSA March 19, 2009
Approval by DSA September 30, 2009
Authorize to Bid (2) February 24, 2009
BOE Approval March 17, 2009
Bid Opening March 16, 2010
Award of Contract (1) April 7, 2010
Notice to Proceed June 1, 2010
Substantial Completion February 10, 2011*
Planned Occupancy February 15, 2011*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 12
Palo Alto High School
Classroom Building and Media Arts
A. PROJECT STATUS
DLM continues to incorporate constructability review comments from
Gilbane. DSA review is ongoing and is expected to be complete in Spring
2011. Prequalification packets for general contractors are being
finalized for distribution in January 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3
D. PROJECT OVERVIEW:
• Project is currently proceeding on schedule under DSA’s anticipated review time.
Funding
State Funds $0
Strong Schools Bond Funds $37,125,279
Other Funding $0
Total $37,125,279
Budget
Salaries and Benefits $14,721
Supplies $0
Contracts & Services $6,955,269
Construction & Equipment $29,740,000
Soft Costs Contingency $430,010
Total $37,125,279
Percent of Budget Expended 6.8%
Current Phase: DSA Review
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011*
BOE Approval March 22, 2011*
Approval by DSA March 24, 2011*
Bid Opening May 24, 2011*
Award of Contract (1) June 6, 2011*
Notice to Proceed June 24, 2011*
Substantial Completion July 19, 2013*
Planned Occupancy August 12, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 13
Palo Alto High School
Performing Arts Center (PAC)
A. PROJECT STATUS
DLM met with the FSC on December 8, 2010 and presented alternative
designs options for the PAC. The PAC subcommittee and the FSC
recommended placing the design on hold for 11 months in order to explore
and potentially implement a fundraising effort.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.11
D. PROJECT OVERVIEW:
• Project is progressing through the schematic design phase.
Funding
State Funds $0
Strong Schools Bond Funds $17,720,000
Other Funding $0
Total $17,720,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $3,451,077
Construction & Equipment $14,159,700
Soft Costs Contingency $109,223
Total $17,720,000
Percent of Budget Expended 0.8%
Current Phase: Schematic Design
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) June 1, 2010
BOE Approval June 22, 2010
Schematic Design (2) February 8, 2011*
BOE Approval February 22, 2011*
Submit to DSA December 12, 2011*
Approval by DSA July 18, 2012*
Authorize to Bid (2) July 19, 2012*
BOE Approval August 1, 2012*
Bid Opening September 26, 2012*
Award of Contract (1) October 15, 2012*
Notice to Proceed February 11, 2013*
Substantial Completion December 1, 2014*
Planned Occupancy January, 2015*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 14
Jordan Middle School
A. PROJECT STATUS
95% CD’s were submitted to DSA on December 21, 2010. Cost
estimating efforts on the DSA submittal package commenced on
December 27, 2010. Constructability review efforts will begin in
January 2011 and a value engineering (VE) and alternate bid
strategy session is also planned. Prequalification packets for general
contractors are being finalized for distribution in January 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5
D. PROJECT OVERVIEW:
• Project plans submitted into DSA on December 21, 2010.
Funding
State Funds $0
Strong Schools Bond Funds $17,943,191
Other Funding $0
Total $17,943,191
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $3,522,530
Construction & Equipment $13,949,500
Soft Costs Contingency $471,164
Total $17,943,194
Percent of Budget Expended 3.5%
Current Phase: DSA Review
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) March 23, 2010
BOE Approval April 27, 2010
Submit to DSA December 21, 2010
Approval by DSA August 22, 2011*
Authorize to Bid (2) July 26, 2011*
BOE Approval August 23, 2011*
Bid Opening September 27, 2011*
Award of Contract (1) October 12, 2011*
Notice to Proceed October 31, 2011*
Substantial Completion July 13, 2013*
Planned Occupancy August 9, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 15
J.L. Stanford Middle School
A. PROJECT STATUS
AEDIS expects 100% design development of the
landscape areas to be complete in mid‐January 2011.
Cost estimating, plan reviews and VE efforts of the
entire project are anticipated to occur in late January
2011 and DSA submittal is currently scheduled for
March 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5
D. PROJECT OVERVIEW:
• Project currently proceeding within budget and anticipate to submit to DSA in March, 2011.
Funding
State Funds $0
Strong Schools Bond Funds $17,184,697
Other Funding $0
Total $17,184,697
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $3,354,000
Construction & Equipment $13,341,000
Soft Costs Contingency $489,699
Total $17,184,699
Percent of Budget Expended 4.2%
Current Phase: Design Development
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (3) June 1, 2010
BOE Approval June 22, 2010
BOE Approval (Sitework) September 28, 2010
Submit to DSA March 15, 2011*
Approval by DSA November 15, 2011*
Authorize to Bid (2) November 22, 2011*
BOE Approval December 13, 2011*
Bid Opening January 17, 2012*
Award of Contract (1) January 25, 2012*
Notice to Proceed February 10, 2012*
Substantial Completion June 26, 2013*
Planned Occupancy August 9, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 16
Terman Middle School
A. PROJECT STATUS
95% CD’s were submitted to DSA on December 21, 2010. Cost
estimating efforts on the DSA submitted set commenced on
December 27, 2010. Constructability review efforts will begin in
January 2011 and a VE and alternate bid strategy session is also
planned. Prequalification packets for general contractors are being
finalized for distribution in January 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12
D. PROJECT OVERVIEW:
• Project plans submitted into DSA on December 21, 2010.
Funding
State Funds $0
Strong Schools Bond Funds $12,850,071
Other Funding $0
Total $12,850,071
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $2,492,860
Construction & Equipment $10,031,569
Soft Costs Contingency $325,642
Total $12,850,071
Percent of Budget Expended 3.6%
Current Phase: DSA Review
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) May 11, 2010
BOE Approval May 25, 2010
Submit to DSA December 21, 2010
Approval by DSA August 23, 2011*
Authorize to Bid (2) July 26, 2011*
BOE Approval August 23, 2011*
Bid Opening September 27, 2011*
Award of Contract (1) October 12, 2011*
Notice to Proceed October 27, 2011*
Substantial Completion July 11, 2013*
Planned Occupancy August 9, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 17
Fairmeadow Elementary School
New Classroom Building and Modernization
A. PROJECT STATUS
Estimates on the 100% design development package were completed
on December 22, 2010, showing the project within budget.
Constructability review and site verification work has commenced, and
a VE session is scheduled in January 2011. Gelfand is continuing with
construction documents.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
• Gelfand completed 100% design development documents and submitted to the District for review.
Funding
State Funds $0
Strong Schools Bond Funds $9,327,500
Other Funding $0
Total $9,327,500
Budget
Salaries and Benefits $0
Supplies $7,697
Contracts & Services $1,811,519
Construction & Equipment $7,443,000
Soft Costs Contingency $65,284
Total $9,327,500
Percent of Budget Expended 3.6%
Current Phase: Design Development
Schedule:
Architect Contract (2) October 13, 2009
BOE Approval October 27, 2009
Conceptual Design (2) March 23, 2010
BOE Approval April 6, 2010
Schematic Design (2) September 14, 2010
BOE Approval September 28, 2010
Submit to DSA March 30, 2011*
Approval by DSA November 23, 2011*
Authorize to Bid (2) December 6, 2011*
BOE Approval December 13, 2011*
Bid Opening February 10, 2012*
Award of Contract (1) February 27, 2012*
Notice to Proceed March 12, 2012*
Substantial Completion June 14, 2013*
Planned Occupancy August 1, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 18
Ohlone Elementary School
New Classroom Building and Modernization
A. PROJECT STATUS
Jeff Luchetti Construction completed foundations and underslab utilities,
and poured the slab‐on‐grade in December. Delivery and erection of
structural steel is planned for early January 2011. Structural wood
framing will follow once the steel is erected and welded in place.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
• Project is currently proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $11,667,965
Other Funding $0
Total $11,667,965
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $2,322,677
Construction & Equipment $9,169,121
Soft Costs Contingency $176,167
Total $11,667,965
Percent of Budget Expended 16.6%
Change Order Contingency
• Starting Contingency Balance $748,400
• Remaining Contingency Balance $748,400
• Percent of Changes 0.0%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) March 3, 2009
BOE Approval March 17, 2009
Schematic Design (2) June 2, 2009
BOE Approval June 23, 2009
Submit to DSA November 24, 2009
Authorize to Bid (2) April 27, 2010
BOE Approval May 11, 2010
Approval by DSA May 18, 2010
Bid Opening July 13, 2010
Award of Contract (1) August 3, 2010
Notice to Proceed August 11, 2010
Substantial Completion October 19, 2011*
Planned Occupancy December 29, 2011*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 19
Duveneck Elementary School
Pre‐Design
A. PROJECT STATUS
Gelfand presented the steering committees’ recommended design to the BOE
on December 14, 2010. Gelfand will commence schematic design after
approval in January 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
• Conceptual design presented to the BOE on December 14, 2010.
Funding
State Funds $0
Strong Schools Bond Funds $7,019,083
Other Funding $0
Total $7,019,083
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $1,368,869
Construction & Equipment $5,559,683
Soft Costs Contingency $90,531
Total $7,019,083
Percent of Budget Expended 0.1%
Current Phase: Conceptual Design
Schedule:
Architect Contract (2) April 27, 2010
BOE Approval May 11, 2010
Conceptual Design (2) December 14, 2010
BOE Approval January 11, 2011*
Schematic Design (2) March 22, 2011*
BOE Approval April 5, 2011*
Submit to DSA September 16, 2011*
Approval by DSA May 11, 2012*
Authorize to Bid (2) June 6, 2012*
BOE Approval June 22, 2012*
Bid Opening August 14, 2012*
Award of Contract (1) August 21, 2012*
Notice to Proceed August 28, 2012*
Substantial Completion December 31, 2013*
Planned Occupancy January 1, 2014*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 20
Elementary Classroom Improvements
Phase 1 – Barron Park and El Carmelo
A. PROJECT STATUS
The BOE approved schematic design for phase 1 campuses on
December 7, 2010 and Gelfand submitted to DSA on December 22,
2010. Project scope of work includes new indirect lighting, adding
operable windows and coverings, vents, and replacement of ceiling
tiles for the least renovated classrooms at Barron Park and El Carmelo
elementary schools. This project is also funding installation of new
interactive whiteboards and sound assist systems. Coulter
Construction received the interactive whiteboards on December 23,
2010, one week after the anticipated delivery date. Installation
commenced at Barron Park, Briones, Palo Verde, and Fairmeadow
during winter break and will continue through January 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
• Gelfand submitted DSA project plans for Barron Park and El Carmelo on December 23, 2010. Installation
of technology wall underway.
Funding
State Funds $0
Strong Schools Bond Funds $8,887,522
Other Funding $0
Total $8,887,522
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $1,194,920
Construction & Equipment $7,488,707
Soft Costs Contingency $203,895
Total $8,887,522
Percent of Budget Expended 10.4%
Phase 1 Schools: Barron Park and El Carmelo
Current Phase: DSA Review
Schedule:
Architect Contract (2) June 8, 2010
BOE Approval June 22, 2010
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) November 9, 2010
BOE Approval December 7, 2010
Submit to DSA December 23, 2010
Approval by DSA May 9, 2011*
Authorize to Bid (2) April 15, 2011*
BOE Approval April 30, 2011*
Bid Opening May 12, 2011*
Award of Contract (1) May 24, 2011*
Notice to Proceed June 1, 2011*
Substantial Completion August 1, 2011*
Planned Occupancy August 10, 2011*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 21
Technology Improvements
A. PROJECT STATUS
80% of the computer purchases planned for the 2010/11 school year have
been made. The district continues to purchase more Apple products than
PC products. In addition to traditional desktops and laptops, schools have
purchased iPod touches, iPads and netbooks for pilot projects.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
• New computers delivered to schools.
Funding
State Funds $0
Strong Schools Bond Funds $7,101,063
Other Funding $0
Total $7,101,063
Budget
Salaries and Benefits $0
Supplies & Computers $6,718,468
Contracts & Services $180,173
Construction & Equipment $202,422
Soft Costs Contingency $0
Total $7,101,063
Percent of Budget Expended 48.8%
Current Phase: N/A
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 22
Gunn High School
Industrial Arts Addition and Renovation
A. PROJECT STATUS
Of the $5,511,500 project budget, 90.5% or $4,987,908 was
expended. Approved change orders were $145,184, approximately
41.6% of the $349,000 construction contingency, or 5.7% of the
construction contract. This project will be closed pending final
closeout of the project by DSA.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11
D. PROJECT OVERVIEW:
• The building occupied as scheduled, and the project completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $5,511,500
Other Funding $0
Total $5,511,500
Budget
Salaries and Benefits $1,063
Supplies $76,657
Contracts & Services $1,225,866
Construction & Equipment $4,207,322
Soft Costs Contingency $592
Total $5,511,500
Percent of Budget Expended 91.0%
Change Order Contingency
• Starting Contingency Balance $349,000
• Remaining Contingency Balance $141,967
• Percent of Changes 41.6%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –January 4, 2010
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA June 17, 2008
Approval by DSA December 24, 2008
Authorize to Bid (2) October 14, 2008
BOE Approval October 28, 2008
Bid Opening December 16, 2008
Award of Contract (1) December 24, 2008
Notice to Proceed January 6, 2009
Substantial Completion November 25, 2009
Planned Occupancy January 4, 2010
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 23
Gunn High School
Aquatic Center
A. PROJECT STATUS
Of the $5,013,750 project budget, 96.9%, or $4,860,823 was
expended. Approved change orders were $194,554, approximately
49.9% of the $389,887 construction contingency, or 5.0% of the
construction contract. This project will be closed pending final
closeout of the project by DSA.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.12
D. PROJECT OVERVIEW:
• This project completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $5,013,750
Other Funding $0
Total $5,013,750
Budget
Salaries and Benefits $0
Supplies $1,000
Contracts & Services $692,797
Construction & Equipment $4,318,858
Soft Costs Contingency $1,095
Total $5,013,750
Percent of Budget Expended 96.9%
Change Order Contingency
• Starting Contingency Balance $389,887
• Remaining Contingency Balance $195,148
• Percent of Changes 49.9%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –June 15, 2009
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA December 11, 2007
Approval by DSA April 24, 2008
Authorize to Bid (2) April 8, 2008
BOE Approval April 22, 2008
Bid Opening May 28, 2008
Award of Contract (1) June 4, 2008
Notice to Proceed December 6, 2008
Substantial Completion June 15, 2009
Planned Occupancy June 15, 2009
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 24
Middle School Pre‐Design
Jordan, J.L. Stanford and Terman
A. PROJECT STATUS
AEDIS presented recommended concept plans for each campus to the
Board of Education on June 23 for discussion and received approval
on September 8 by the Board of Education to move into schematic
design.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.12
D. PROJECT OVERVIEW:
• This project has been completed on schedule and under budget. Board approval received on September
8, 2009.
Funding
State Funds $0
Strong Schools Bond Funds $101,000
Other Funding $0
Total $101,000
Budget
Salaries and Benefits $0
Supplies $1,000
Contracts & Services $85,000
Construction & Equipment $0
Soft Costs Contingency $15,000
Total $101,000
Percent of Budget Expended 52.9%
Current Phase: Complete
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 25
Middle Schools Interim Classrooms
Jordan and J.L. Stanford
A. PROJECT STATUS
Contractors completed the installation of these new portables on
August 3, 2009 at Jordan and August 12, 2009 at Stanford. Of the
$1,047,186 project budget, 48.9%, or $512,074 was expended.
Change Orders were $25,980, which is approximately 49.6% of the
$52,379 construction contingency or 5% of the construction
contracts. These projects will be closed pending final closeout of
the projects by DSA.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5
D. PROJECT OVERVIEW:
• This project was completed under budget and on schedule.
Funding
State Funds $0
Strong Schools Bond Funds $1,047,186
Other Funding $0
Total $1,047,186
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $353,148
Construction & Equipment $691,490
Soft Costs Contingency $2,548
Total $1,047,186
Percent of Budget Expended 48.9%
Change Order Contingency
• Starting Contingency Balance $52,379
• Remaining Contingency Balance $25,998
• Percent of Changes 49.6%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –August 25, 2009
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA April 14, 2009
Approval by DSA April 22, 2009
Authorize to Bid (2) March 31, 2009
BOE Approval April 14, 2009
Bid Opening May 14, 2009
Award of Contract (1) May 26, 2009
Notice to Proceed June 1, 2009
Substantial Completion August 12, 2009
Planned Occupancy August 25, 2009
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 26
Garland Elementary School
Campus Modernization
A. PROJECT STATUS
The Board of Education voted on August 25, 2009 to approve the
amendment to Garland lease to Stratford School. Therefore, the
district has placed the project on hold.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10
D. PROJECT OVERVIEW:
• This project has been placed on hold.
Funding
State Funds $0
Strong Schools Bond Funds $22,178,544
Other Funding $0
Total $22,178,544
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $3,915,789
Construction & Equipment $17,400,000
Soft Costs Contingency $862,755
Total $22,178,544
Percent of Budget Expended 1.3%
Current Phase: On Hold
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) February 10, 2009
BOE Approval February 24, 2009
Schematic Design (2) June 2, 2009
BOE Approval June 23, 2009
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 27
Elementary School Teaching Walls
Phase 1 Schools
A. PROJECT STATUS
The district placed this project on hold after review of the
implementation of other classroom improvements, as
recommended by the elementary school principals. This
project has been renamed ‘Elementary Classroom
Improvements’ (see Capital Projects summary above).
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.9
D. PROJECT OVERVIEW:
• This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary
above).
Funding
State Funds $0
Strong Schools Bond Funds $7,044,987
Other Funding $0
Total $7,044,987
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $1,341,394
Construction & Equipment $5,498,498
Soft Costs Contingency $205,095
Total $7,044,987
Percent of Budget Expended 1.6%
Current Phase: Project Renamed. See Classroom
Improvements Project
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates –Subject to Change
Page | 28
High School Master Plan
Palo Alto HS and Gunn HS
A. PROJECT STATUS
The Board of Education (BOE) approved the Palo Alto high
school updated master plan project list on October 9, 2010 and
no further action on the high school master plans is planned.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14
D. PROJECT OVERVIEW:
• No further action since Paly’s updated master plan project list was approved by BOE on October 9, 2010.
Funding
State Funds $0
Strong Schools Bond Funds $290,000
Other Funding $0
Total $290,000
Budget
Salaries and Benefits $0
Supplies $1,000
Contracts & Services $286,826
Construction & Equipment $0
Soft Costs Contingency $2,174
Total $290,000
Percent of Budget Expended 81.5%
Current Phase: Master Planning
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Initial Master Plan Approval (2) September 8, 2009
BOE Approval September 22, 2009
Paly CEQA Approval (2) February 9, 2010
BOE Approval February 23, 2010
Gunn Master Plan Update (2) March 23, 2010
BOE Approval April 6, 2010
Gunn CEQA Approval (2) April 27, 2010
BOE Approval May 11, 2010
Master Plan Revision Approval (2) September 14, 2010
Paly MP Revision Approval (2) October 9, 2010
Gunn MP Revision Approval (2) October 12, 2010
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 29
Hoover Elementary School
Pre‐Design
A. PROJECT STATUS
Staff has put this project on hold until growth projections are reviewed
and a growth plan is established for the elementary schools.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
• Project is currently on hold.
Funding
State Funds $0
Strong Schools Bond Funds $8,575,389
Other Funding $0
Total $8,575,389
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $1,643,477
Construction & Equipment $6,831,912
Soft Costs Contingency $100,000
Total $8,575,389
Percent of Budget Expended 0.4%
Current Phase: On Hold
Schedule:
Architect Contract (2) April 27, 2010
BOE Approval May 11, 2010
Conceptual Design (2) November 9, 2010*
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
OHS WEST:260388860.1 A-1
EXHIBIT A
PALO ALTO UNIFIED SCHOOL DISTRICT
BOND PROJECT LIST
[Note: The order in which projects are listed is not an indication of priority for funding or completion. Not all listed
projects will be completed at every site.]
1. ELEMENTARY SCHOOL PROJECTS
Addison Barron Park Briones Duveneck El Carmelo
Escondido Fairmeadow Garland Greendell Hays
Hoover Nixon Ohlone Palo Verde
1. Construct new permanent classrooms and classroom buildings to accommodate enrollment
growth and expanded programs.
2. Replace temporary classrooms with permanent classrooms.
3. Acquire and install modular classrooms, as needed.
4. Expand libraries to accommodate enrollment growth.
5. Improve or provide new security systems, including alarms, lighting, locks, monitoring
systems, fencing, etc.
6. Upgrade climate control systems, including passive technologies to conserve energy, such as
shade canopies, energy-efficient windows, window coverings and shade control;
install/replace heating, ventilation and air conditioning.
7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to
accommodate technology upgrades; install/upgrade communications systems.
8. Building exterior and building shell renovation, including seismic structural upgrades and
Americans with Disability Act (ADA) improvements to bring all buildings to current code;
roofs; repainting and/or resurfacing.
9. Classroom and other school facilities modernization and building interior improvements,
including infrastructure and major building system upgrades.
10. Modernization/replacement of administration/multipurpose/library space.
Numbers Added
A-2
OHS WEST:260388860.1
2. MIDDLE SCHOOL PROJECTS
David Starr Jordan Jane Lathrop Stanford Terman
1. Construct new permanent classrooms and classroom buildings to accommodate enrollment
growth and expanded programs.
2. Classroom and other school facilities modernization and building interior improvements,
including infrastructure and major building system upgrades.
3. Construct extra school-wide storage space.
4. Expand classrooms and classroom wings, library and administration spaces.
5. Improve or provide new security systems, including alarms, lighting, locks, monitoring
systems, fencing, etc.
6. Upgrade climate control systems, including passive technologies to conserve energy, such as
shade canopies, energy-efficient windows, window coverings and shade control;
install/replace heating, ventilation and air conditioning.
7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to
accommodate technology upgrades; install/upgrade communications systems.
8. Renovate gymnasium, including new gym floors, doors, windows, bleachers and athletic
equipment; upgrade building infrastructure, including power and water distribution.
9. Renovate swimming pool and pool deck; new filtration system; new storage and restrooms;
upgrade pool equipment.
10. Replace and/or improve play fields, including drainage and irrigation, install water meters;
replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic
equipment.
11. Repair/Replace and/or improve concrete walkways and asphalt; canopies; parking lot and
driveways.
12. Building exterior and building shell renovation, including seismic structural upgrades and
Americans with Disability Act (ADA) improvements to bring all buildings to current code;
roofs; repainting and/or resurfacing.
A-3
OHS WEST:260388860.1
3. GUNN HIGH SCHOOL PROJECTS
1. Construct new permanent classrooms and classroom buildings to accommodate enrollment
growth and expanded programs.
2. Demolish old library building.
3. Replace temporary classrooms with permanent classrooms.
4. Construct additional restrooms.
5. Construct second gymnasium.
6. Construct new soccer field.
7. Upgrade climate control systems, including passive technologies to conserve energy, such as
shade canopies, energy-efficient windows, window coverings and shade control;
install/replace heating, ventilation and air conditioning.
8. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to
accommodate technology upgrades; install/upgrade communications systems.
9. Building exterior and building shell renovation, including seismic structural upgrades and
Americans with Disability Act (ADA) improvements to bring all buildings to current code;
roofs; repainting and/or resurfacing.
10. Improve or provide new security systems, including alarms, lighting, locks, monitoring
systems, fencing, etc.
11. Classroom and other school facilities modernization and building interior improvements,
including infrastructure and major building system upgrades.
12. Replace swimming pool with new 35-meter pool, pool equipment and support structures,
pool decking, bleachers, storage, restrooms, showers, associated equipment.
13. Renovate gymnasium; interior renovation including gymnasium floors and bleachers; replace
athletic equipment.
14. Modernize football stadium, including new bathrooms and concession stands.
A-4
OHS WEST:260388860.1
4. PALO ALTO HIGH SCHOOL PROJECTS
1. Construct new permanent classrooms and classroom buildings to accommodate enrollment
growth and expanded programs.
2. Replace temporary classrooms with permanent classrooms.
3. Construct additional restrooms.
4. Upgrade climate control systems, including passive technologies to conserve energy, such as
shade canopies, energy-efficient windows, window coverings and shade control;
install/replace heating, ventilation and air conditioning.
5. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to
accommodate technology upgrades; install/upgrade communications systems.
6. Building exterior and building shell renovation, including seismic structural upgrades and
Americans with Disability Act (ADA) improvements to bring all buildings to current code;
roofs; repainting and/or resurfacing.
7. Classroom and other school facilities modernization and building interior improvements,
including infrastructure and major building system upgrades.
8. Library modernization and building interior improvements, including infrastructure and
major building system upgrades.
9. Renovation or replacement of the Tower Building to accommodate administration,
classroom and program support space.
10. Renovate Main Gymnasium and second gymnasium, including seismic upgrades; accessibility
improvements; construction of new restrooms; install new roofing; replace doors and
windows; replace gymnasium floors and athletic equipment, bleachers and renovation of
interior. Renovation or replacement of weight training facility.
11. Construct new theater building.
12. Renovate and improve soccer field, including new retaining wall and bleachers; new fencing
and storage.
13. Modernize football stadium, including replace bleachers; new bathrooms and concession
stands.
14. Replace and/or improve play fields, including drainage and irrigation, install water meters;
replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic
equipment.
A-5
OHS WEST:260388860.1
5. OTHER DISTRICT-WIDE PROJECTS
Furnishing and equipping of existing and newly constructed, modernized or rehabilitated classrooms
and facilities on an ongoing basis, including to replace worn, broken, or out-of-date furniture and
equipment for all classrooms, athletic facilities and other facilities, as needed.
1. Replace existing or acquire new computers, technology and related equipment on an ongoing
basis.
2. Establish a planned maintenance fund to address maintenance work expected to be needed to
all District facilities on an ongoing basis (other than as may be necessary for current
maintenance, operation or repairs), in order to implement the District’s comprehensive facilities
maintenance plan.
3. Acquisition of any of the facilities on the Bond Project List through temporary lease or lease-
purchase arrangements, or execute purchase option under a lease for any of these authorized
facilities.
4. If and as opportunities become available, and to the extent the Board of Education determines
that bond funds are available for the purpose, acquisition of land and other interests in real
property for future school buildings and other District facilities, and construction of such
facilities, and rehabilitation/renovation of District-owned buildings and sites not otherwise
listed.
5. Repair, upgrade, modify, expand, refinish, replace and construct site improvements, including
off-street parking areas, pickup/dropoff, signage, paths, sidewalks and walkways, canopies, hard
courts (student play areas), athletic play fields, landscaping, irrigation, permanent athletic field
equipment and facilities (including nets, basketball standards, goals and goalposts, backstops),
field lighting, etc.
6. ADDITIONAL NECESSARY AND INCIDENTAL PROJECTS
1. Remove, dispose of, and otherwise remediate hazardous materials, including asbestos, lead,
etc., where necessary.
2. Address unforeseen conditions revealed by construction/modernization (including plumbing
or gas line breaks, dry rot, seismic, structural, etc.).
3. Other improvements required to comply with existing building codes, including the Field Act,
and access requirements of the Americans with Disabilities Act (ADA).
4. Site preparation/restoration in connection with new construction, renovation or remodeling,
or installation or removal of relocatable classrooms, including ingress and egress, demolition
of existing structures, removing, replacing, or installing irrigation and drainage, utility lines
(such as gas lines, water lines, electrical lines, sewer lines, and communication lines), trees and
landscaping, relocating fire access roads, traffic lights and mitigation, and acquiring any
necessary easements, licenses, or rights of way to the property.
5. Rental or construction of storage facilities and other space on an interim basis, as needed to
accommodate construction materials, equipment, and personnel, and interim classrooms
(including relocatables) for students and school functions or other storage for classroom
materials displaced during construction.
A-6
OHS WEST:260388860.1
7. RENOVATION/MODERNIZATION (DEFINED)
For purposes of the Bond Project List, renovation and modernization projects are intended to
restore the building systems and infrastructure, weather protections, finishes, and technology, or
reallocate and reorganize space, to a condition that will provide a sustainable, functional educational
and administrative environment for future years, comparable to new construction.
Renovation projects may include, but are not limited to nor necessarily encompass, all of the
following, depending upon the age, condition and needs of each particular school facility:
1. upgrade electrical, communication, fire alarm, and similar building systems as well as main
power service and distribution, which may include active and passive solar power and
heating system acquisition, installation and construction
2. Replace, repair or upgrade plumbing, piping and drainage systems, including water supply,
meters, water heating, and wastewater systems, plumbing fixtures and sinks, etc., within
buildings and sites and to connect with city supply and drainage systems
3. Replace or modify aging heating, ventilation and air cooling systems with energy-efficient
heating and air cooling systems (HVAC), including installing energy management systems
(EMS);
4. Replace, modify, upgrade interior lighting and exterior safety/security lighting systems and
fixtures, as necessary;
5. Repair, modify and construct structural elements of the existing structure as necessary;
6. Replace or repair aging roofs with similar materials or District standard materials;
7. Replace, repair, install and construct, as necessary, interior walls, floor and ceiling finishes,
doors, door locks, windows, cabinets and casework, and equipment attached to wall surfaces
(including white boards, marker boards, tack boards, television mounts, scoreboards, fire
extinguishers, kitchen cabinets/equipment, etc.);
8. Upgrade, modify and construct restroom facilities;
9. Comply, as necessary, with Americans with Disabilities Act (ADA) and Title 24
requirements;
10. Refinish the exterior finishes of the school (including stucco, wood and metal trims, wood
siding, paint, etc.); replace doors and windows
11. Modify, expand, separate, convert and construct school support areas; staff work and lunch
areas; and educational areas to provide adequate, functional environments;
12. Modify, replace and construct functional components of altered or replaced building
components (including rainwater leaders, fascias, mansards, etc.);
For any project involving renovation, modernization, remodeling or rehabilitation of a
building or the major portion of a building, the District may proceed with new replacement
construction instead (including any necessary demolition), if the Board of Education
determines that replacement and new construction is more practical than rehabilitation and
renovation, considering the building’s age, condition, expected remaining life, comparative
cost, and other relevant factors.