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Monthly Reports 2010-08 (Aug) MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT Through August 2010 Current Strong Schools Bond Capital Improvement Projects Prepared by O’Connor Construction Management, Inc. & Gilbane Building Company Page | 2 TABLE OF CONTENTS Executive Summary page 3 Attachment 1 – Consolidated Expenditure Report Attachment 2 – Master Project Schedule Capital Projects High School Master Plan page 7 Gunn High School – New Classroom Buildings A & B page 8 Gunn High School – Parking and Drop‐off Sitework Improvement page 9 Gunn High School – New Gymnasium page 10 Gunn High School – Air Conditioning of Existing Buildings page 11 Palo Alto High School – Stadium Field Renovation page 12 Palo Alto High School – Multi‐use Field page 13 Palo Alto High School – Classroom Building and Media Arts page 14 Palo Alto High School – Theater and Associated Site Improvements page 15 Jordan Middle School page 16 J.L. Stanford Middle School page 17 Terman Middle School page 18 Fairmeadow Elementary School page 19 Ohlone Elementary School page 20 Hoover Elementary School page 21 Duveneck Elementary School page 22 Elementary Classroom Improvements page 23 Technology page 24 Completed Capital Projects Gunn High School – Industrial Arts Renovation page 25 Gunn High School – Aquatic Center page 26 Middle School Pre‐Design page 27 Middle School Interim Classrooms page 28 Inactive Capital Projects Garland Elementary School page 29 Elementary School Teaching Walls – Phase 1 Schools page 30 Appendix Exhibit A – Bond Project List Page | 3 EXECUTIVE SUMMARY CAPITAL PROJECTS High School Master Plan The facilities steering committees (FSC) will reconvene in September to proceed with coordination for final approval of the updated master plans. Gunn High School – New Classroom Buildings A & B DLM submitted construction documents to the Division of State Architect (DSA) on August 3, 2010, which will remain under review until spring 2011. Estimates are currently being reconciled, and strategies to reduce cost are being evaluated in the event the reconciled estimate is over budget. Constructability reviews and document coordination efforts are underway. The portable relocation is complete and classes began on August 24, 2010. Gunn High School – Parking and Drop‐off Sitework Improvement DLM will continue meeting with City School Traffic Safety Committee (CSTSC) in September to review plans for the new parking / drop‐off layout and site logistics during construction. A meeting was held in August with a City of Palo Alto traffic engineer to review planning options during construction of the new classroom buildings and the gymnasium. Gunn High School – New Gymnasium DLM submitted construction documents to DSA on August 3, 2010 and are anticipated to remain under review until spring 2011. Estimates are currently being reconciled and are within the established construction budget. Constructability reviews and document coordination efforts are underway. Gunn High School – Air Conditioning of Existing Buildings DLM continued design efforts on the air conditioning project. A 50% construction documents set was submitted in August for estimating and constructability review. Palo Alto High School – Stadium Field Renovation Planning will resume after the FSC reviews the revised master plan project list and determines the final scope and budget for this project. Palo Alto High School – Multi‐use Field Valley Crest Landscape Development substantially completed the parking lot on August 13, 2010. Construction fencing was relocated to allow parking lot use by students and staff for the beginning of school year. Work continues on the fields with installation of fencing poles, lighting bases, drainage piping and dugouts in progress. The project remains on schedule for completion by January 31, 2011, which includes a 90 day establishment period for the new turf. Palo Alto High School – Classroom Building and Media Arts Building DLM submitted construction documents to DSA on August 3, 2010 which will remain under review until spring 2011. Estimates are currently being reconciled and show a need for a budget augmentation to accommodate additional campus infrastructure work being done during this phase. Constructability reviews and document coordination efforts are underway. The portable relocation is complete and classes began on August 24, 2010. Palo Alto High School – Theater and Associated Site Improvements DLM and their theater and acoustic consultants met with the theater subcommittee on August 26, 2010 to review programming and design progress since June. A reservation of funds for the Career Technical Education (CTE) grant for this project is still anticipated, and will require an accelerated design schedule to achieve DSA approval within the 12 months of receiving this reservation, which should occur in October. Page | 4 Jordan Middle School AEDIS submitted 100% design development drawings on August 11, 2010. Cost estimates are currently being prepared and drawings are being reviewed for constructability. J.L. Stanford Middle School AEDIS proceeded into design development for the classroom buildings. They also continued to refine the expanded areas of exterior site work and landscape, and will meet with the advisory committee and interested community members in early September 2010. The additional areas of site and landscaping design for the JLS project will be presented to the BOE in late September 2010. Terman Middle School AEDIS submitted 100% design development drawings on August 11, 2010. Cost estimates are currently being prepared and the drawings are being reviewed for constructability. Fairmeadow Elementary School – New Classroom Building and Modernization Gelfand Partners submitted schematic design drawings on August 20, 2010 for district review and to prepare cost estimates. Gelfand will meet with the site committee, the PTA and community in early September before presenting the schematic design plans to the BOE on September 14, 2010. Ohlone Elementary School – New Classroom Building and Modernization The modernization and new construction project was awarded and contractor mobilization began in late August. Site fencing and tree protection was installed, allowing for earth work to begin in September. Coulter Construction completed the relocation of two existing portables and two new portables for occupancy on August 24, 2010. Hoover Elementary School – Pre‐Design Gelfand completed a building and site conditions assessment for architectural, structural and engineering evaluation and will submit a draft report in September 2010. Gelfand will reconvene campus planning discussions in September 2010 with the site steering committee. Duveneck Elementary School – Pre‐Design Gelfand is scheduled to recommence campus planning efforts in September 2010 with the site steering committee. Elementary Classroom Improvements Gelfand will meet with site staff in early September to review project scope and schedule. The classroom improvements project is planned to include new casework, new indirect lighting, adding operable windows, vents and shading, and replacement of ceiling tiles. The project is also funding installation of new interactive whiteboards. Bids were received on August 10, 2010 for installation of these interactive whiteboards at Addison, Escondido and Hays Elementary. Authorization to award the contract to Coulter Construction for phase one was approved by the BOE on August 24, 2010. Construction will begin in September. Technology Approximately 80% of the computer purchases planned for the 2010/11 school year have been made. Computers were delivered to classrooms and teachers in August 2010. The district continues to purchase about 90% Apple products. In addition to traditional desktops and laptops, schools have purchased ipod touches, ipads and netbooks for pilot projects. Most printer purchases are made from the general fund, however a handful of printers were purchased for schools. Page | 5 COMPLETED CAPITAL PROJECTS Gunn High School – Industrial Arts Addition & Renovation Of the $5,576,500 project budget, 84.6% or $4,720,037 was expended. Approved change orders were $208,756, approximately 59.8% of the $349,000 construction contingency. This project will be closed pending final closeout of the project by DSA. Gunn High School – Aquatic Center Of the $5,013,750 project budget, 96.6%, or $4,844,070 was expended. Approved change orders were $194,739, approximately 49.9% of the $389,887 construction contingency. This project will be closed pending final closeout of the project by DSA. Middle Schools Pre‐Design – Jordan, J.L. Stanford and Terman AEDIS presented recommended concept plans for each campus to the Board of Education on June 23 for discussion and received approval on September 8 by the Board of Education to move into schematic design. This project is now closed, and funds will soon be transferred to program contingency. Middle Schools Interim Housing – Jordan and J.L. Stanford Contractors completed the installation of these new portables on August 3, 2009 at Jordan and August 12, 2009 at Stanford. Of the $1,047,186 project budget, 25%, or $236,696 was expended. Pending Change Orders are currently estimated to be a credit of ($10,331), which is approximately ‐30% of the $30,698 construction contingency. These projects will be closed pending final closeout of the projects by DSA. INACTIVE CAPITAL PROJECTS Garland Elementary School Renovation The Board of Education voted on August 25, 2009 to approve the amendment to Garland lease to Stratford School. Therefore, the district has placed the project on hold. Elementary School Teaching Walls – Phase 1 Schools The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary above). Board Actions in August August 24, 2010 Consent 6 – Authorization to Enter into a Contract with DSA School Inspections, LLC for Inspector of Record (IOR) Services on the Classroom Building Construction and Modernization of Existing Classrooms at Ohlone Elementary School Action 9 – Appointment of Three Members to the Citizens’ Oversight Committee for the Strong Schools Bond Action 13 – Appointment of Christy White Accountancy Corporation as Strong Schools Bond Independent Auditor for 2009 – 10 Action 16 – Authorization to Award a Contract to Coulter Construction to Install Interactive Whiteboards and Sound Assist Devices A B C C / A B - C C / B A - BGunn High School - High School Master Plan 145,000 132,391 115,845 79.9% 16,546 87.50% 12,609Gunn High School 1 - Aquatic Center 5,013,750 4,865,424 4,860,823 96.9% 4,601 99.91% 148,326Gunn High School 2 - I.A Building 5,511,500 5,020,638 4,987,204 90.5% 33,434 99.33% 490,862Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100.0% 0 100.00% 0Gunn High School 4 - New classroom Buildings 24,120,000 2,843,143 1,916,240 7.9% 926,903 67.40% 21,276,857Gunn High School 5 - Parking & Drop Off improvements 3,940,000 217,770 3,530 0.1% 214,240 1.62% 3,722,230Gunn High School 6- New/Auxiliary Gymnasium 13,830,000 989,849 582,437 4.2% 407,412 58.84% 12,840,151Gunn High School 7- A/C 2,600,000 161,050 1,781 0.0% 159,269 1.11% 2,438,950Gunn High School - Reserved 20,945,045 0 0 0.0% 0 0.00% 20,945,045Palo Alto High Schools - High School Master Plan 145,000 132,773 117,739 81.2% 15,034 88.68% 12,227Palo Alto High School 1 - Stadium Field 1,358,437 168,449 164,607 12.1% 3,842 97.72% 1,189,988Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 3,002,063 2,908,082 1,092,760 36.4% 1,815,322 37.58% 93,981Palo Alto high School 3 - New classroom & Media Art Building 34,220,000 3,340,638 1,684,466 4.9% 1,656,172 50.42% 30,879,362Palo Alto High School 4 - New Theater 17,720,000 1,026,210 48,867 0.3% 977,343 4.76% 16,693,790Palo Alto High School - Reserved 42,348,045 0 0 0.0% 0 0.00% 42,348,045Jordan Middle School -Program Management- MS Pre-Design 33,665 18,890 17,826 53.0% 1,064 94.37% 14,775Jordan Middle Schools 1- Interim Classrooms 600,342 171,101 161,333 26.9% 9,768 94.29% 429,241Jordan Middle School 2- Improvements 17,943,194 1,547,169 303,399 1.7% 1,243,770 19.61% 16,396,025J.L.S Middle School - Program Management- MS Pre-Design 33,669 18,799 18,408 54.7% 391 97.92% 14,870J.L.S Middle School 1 - Interim Classrooms 446,844 337,590 320,819 71.8% 16,771 95.03% 109,254 J.L.S Middle School 2- Improvements 17,184,699 1,395,712 219,057 1.3% 1,176,655 15.70% 15,788,987Terman Middle School - Program Management- MS Pre-Design 33,666 18,799 18,423 54.7% 376 98.00% 14,867Terman Middle School 1- Improvements 12,850,071 1,151,225 214,478 1.7% 936,747 18.63% 11,698,846PAUSD Elementary Schools - Program Management- Elem. Growth Plan 145,000 55,560 55,560 38.3% 0 100.00% 89,440Addison Elementary School 1-Phase I 5,199,727 0 0 0.0% 0 0.00% 5,199,727Briones Elementary School 1-Phase I 701,925 0 0 0.0% 0 0.00% 701,925Duveneck Elementary School 1-Phase I 7,019,083 27,501 8,048 0.1% 19,453 29.26% 6,991,582Garland Elementary School 1- Phase I 22,178,544 281,279 280,113 1.3% 1,166 99.59% 21,897,265El Carmelo Elementary School 1-Phase I 641,760 0 0 0.0% 0 0.00% 641,760Escondido Elementary School 1-Phase I 6,202,343 0 0 0.0% 0 0.00% 6,202,343Fairmeadow Elementary School 1- Phase I 9,327,500 780,409 118,909 1.3% 661,500 15.24% 8,547,091Hays Elementary School 1-Phase I 4,793,814 0 0 0.0% 0 0.00% 4,793,814Hoover Elementary School 1-Phase I 8,575,389 47,500 4,630 0.1% 42,870 9.75% 8,527,889Nixon Elementary School 1-Phase I 802,200 0 0 0.0% 0 0.00% 802,200Ohlone Elementary School 1- Phase I 11,667,965 9,789,040 1,115,808 9.6% 8,673,232 11.40% 1,878,925Palo Verde Elementary School 1-Phase I 3,482,885 0 0 0.0% 0 0.00% 3,482,885Barron Park Elementary School 1-Phase I 641,760 0 0 0.0% 0 0.00% 641,760 Elementary Schools 1 - Elementary Classroom Improvements * 8,887,522 106,788 106,788 1.2% 0 100.00% 8,780,734Elementary Schools - Reserved 8,410,862 0 0 0.0% 0 0.00% 8,410,862PAUSD - Program Management 5,299,521 4,105,666 2,752,299 51.9% 1,353,367 67.04% 1,193,855PAUSD - Technology 7,080,712 3,413,664 3,390,705 47.9% 22,959 99.33% 3,667,048PAUSD - Technology -Reserved 6,826,653 0 0 0.0% 0 0.00% 6,826,653PAUSD - Reserved 7,185,694 0 0 0.0% 0 0.00% 7,185,694Total349,101,626 45,078,886 24,688,679 20,390,207 304,022,740Prepared by: Business Services Department based on QSS accounting SystemSchool Name - Project NamePercent of Budget ExpendedPalo Alto Unified School DistrictStrong Schools Bond8/31/2010Percent of ExpendedContract BalanceExpenditures Budget BalanceCommittedBudget Activity IDPhaseActivity NameOriginalDurationStartFinishDuration %CompleteGunn- IndusGunn- Industrial AGunn- Industrial Arts Renovation45101-Oct-08 A23-Jun-10 A100%Gunn - New Gunn - New ClassrGunn - New Classroom Building109520-Apr-09 A01-Jul-1328.49%Gunn - ParkiGunn - Parking andGunn - Parking and Drop Off119401-Sep-09 A28-Mar-1420.02%Gunn New GGunn New GymnasGunn New Gymnasium94021-Apr-09 A27-Nov-1233.09%Gunn Air CoGunn Air ConditionGunn Air Conditioning Project52801-Jan-10 A23-Sep-1143.37%Paly - StadiuPaly - Stadium FielPaly - Stadium Field Renovation Project83817-Aug-09 A13-Nov-1228.76%Paly - Multi UPaly - Multi Use FiePaly - Multi Use Field Improvements58703-Nov-08 A01-Feb-1173.59%Paly - New CPaly - New ClassroPaly - New Classroom Building & Media Arts113820-Apr-09 A29-Aug-1327.42%Paly - New TPaly - New TheaterPaly - New Theater and Sitework157609-Sep-09 A14-Sep-1515.23%Jordan New Jordan New ClassrJordan New Classroom Wing & Modernization124103-Nov-08 A05-Aug-1336.58%Stanford NewStanford New ClasStanford New Classroom Wing123603-Nov-08 A05-Aug-1334.55%Terman AdmTerman Admin WinTerman Admin Wing Addition & Modernization121303-Nov-08 A03-Jul-1337.1%Garland SchGarland School MoGarland School Modernization48003-Nov-08 A24-Jun-09 A100%FairmeadowFairmeadow ElemeFairmeadow Elementary School119414-Dec-09 A01-Aug-1334.34%Duveneck ElDuveneck ElementDuveneck Elementary School85313-May-10 A19-Aug-136.57%Hoover ElemHoover ElementaryHoover Elementary School85412-May-10 A19-Aug-136.67%Ohlone New Ohlone New ClassOhlone New Classroom Wing97703-Nov-08 A01-Aug-1246.37%Teaching WaTeaching Walls CaTeaching Walls Casework17206-Apr-09 A28-Sep-09 A100%NDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASON2009201020112012201320142015PALO ALTO UNIFIED SCHOOL DISTRICTSTRONG SCHOOLS BOND PROGRAMMASTER SCHEDULE SUMMARY DesignPlanningBid and AwardConstructionDSACloseoutMilestonePage 1 of 1TASK filter: All Activities(c) Primavera Systems, Inc. Page | 6 High School Master Plan Palo Alto HS and Gunn HS A. PROJECT STATUS The facilities steering committees (FSC) will reconvene in September to proceed with coordination for final approval of the updated master plans. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14 D. PROJECT OVERVIEW: • Landscape master plans for each campus to the BOE in June as information. FSC for Gunn and Paly to meet in September. Funding State Funds $0 Strong Schools Bond Funds $290,000 Other Funding $0 Total $290,000 Budget Salaries and Benefits $0 Supplies $1,000 Contracts & Services $279,521 Construction & Equipment $0 Soft Costs Contingency $9,479 Total $290,000 Percent of Budget Expended 80.6% Current Phase: Master Planning Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Initial Master Plan Approval (2) September 8, 2009 BOE Approval September 22, 2009 Paly CEQA Approval (2) February 9, 2010 BOE Approval February 23, 2010 Gunn Master Plan Update (2) March 23, 2010 BOE Approval April 6, 2010 Gunn CEQA Approval (2) April 27, 2010 BOE Approval May 11, 2010 Master Plan Revision Approval (2) October 12, 2010* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 7 Gunn High School New Classroom Buildings A & B A. PROJECT STATUS DLM submitted construction documents to the Division of State Architect (DSA) on August 3, 2010 and are anticipated to remain under review until spring 2011. Estimates are currently being reconciled. Strategies to reduce cost are being evaluated, in the event the reconciled estimate is over budget. Constructability reviews and document coordination efforts are underway. The 26 relocated portables were completed by August 24, 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $24,120,000 Other Funding $0 Total $24,120,000 Budget Salaries and Benefits $0 Supplies $50,000 Contracts & Services $4,315,728 Construction & Equipment $19,590,000 Soft Costs Contingency $164,272 Total $24,120,000 Percent of Budget Expended 7.9% Current Phase: Construction Documents Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) January 11, 2011* BOE Approval January 25, 2011* Approval by DSA March 24, 2011* Bid Opening May 5, 2011* Award of Contract (1) May 25, 2011* Notice to Proceed June 13, 2011* Substantial Completion July 15, 2013* Planned Occupancy July 30, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 8 Gunn High School Parking and Drop‐off Sitework Improvement A. PROJECT STATUS DLM will continue meetings with City School Traffic Safety Committee (CSTSC) in September to review working plans for the new parking / drop‐off layout and site logistics during construction. A meeting was held in August with a City of Palo Alto traffic engineer to review planning options during construction. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 5.5 D. PROJECT OVERVIEW: • Project commenced over summer break and will be discussed with FSC in the fall. Funding State Funds $0 Strong Schools Bond Funds $3,940,000 Other Funding $0 Total $3,940,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $883,978 Construction & Equipment $2,934,840 Soft Costs Contingency $121,182 Total $3,940,000 Percent of Budget Expended 0.1% Current Phase: Conceptual Design Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) January 25, 2011* BOE Approval February 8, 2011* Schematic Design (2) August 9, 2011* BOE Approval August 23, 2011* Submit to DSA July 26, 2012* Approval by DSA April 3, 2013* Authorize to Bid (2) February 12, 2013* BOE Approval February 26, 2013* Bid Opening June 6, 2013* Award of Contract (1) June 18, 2013* Notice to Proceed July 3, 2013* Substantial Completion February 7, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 9 Gunn High School New Gymnasium A. PROJECT STATUS DLM submitted construction documents to DSA on August 3, 2010 and are anticipated to remain under review until spring 2011. Estimates are currently being reconciled and are within the established budget. Constructability reviews and document coordination efforts are underway. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $13,830,000 Other Funding $0 Total $13,830,000 Budget Salaries and Benefits $0 Supplies $40,000 Contracts & Services $2,596,521 Construction & Equipment $11,109,450 Soft Costs Contingency $84,029 Total $13,830,000 Percent of Budget Expended 4.2% Current Phase: Construction Documents Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) January 11, 2011* BOE Approval January 25, 2011* Approval by DSA March 24, 2011* Bid Opening May 5, 2011* Award of Contract (1) May 24, 2011* Notice to Proceed June 13, 2011* Substantial Completion July 12, 2012* Planned Occupancy August 6, 2012* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 10 Gunn High School Air Conditioning of Existing Buildings A. PROJECT STATUS DLM continued design efforts on the air conditioning project. A 50% CD was submitted in August for estimating and constructability review. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.7 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $2,600,000 Other Funding $0 Total $2,600,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $447,110 Construction & Equipment $2,128,080 Soft Costs Contingency $24,810 Total $2,600,000 Percent of Budget Expended 0.0% Current Phase: Construction Documents Schedule: Architect Contract (2) March 27, 2010 BOE Approval April 6, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA September 28, 2010* Approval by DSA March 23, 2011* Authorize to Bid (2) February 8, 2011* BOE Approval February 22, 2011* Bid Opening March 29, 2011* Award of Contract (1) April 5, 2011* Notice to Proceed April 13, 2011* Substantial Completion August 12, 2011* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 11 Palo Alto High School Football Stadium Renovation A. PROJECT STATUS Planning will resume after the FSC reviews the revised master plan project list and determines the scope of this project. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.13 D. PROJECT OVERVIEW: • Conceptual design was approved BOE on June 22, 2010. However, the project budget approval is being deferred until a new master plan is approved for the campus. Funding State Funds $0 Strong Schools Bond Funds $1,358,473 Other Funding $0 Total $1,358,437 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $127,622 Construction & Equipment $1,230,815 Soft Costs Contingency $0 Total $1,358,437 Percent of Budget Expended 12.1% Current Phase: Programming Schedule: Architect Contract (2) January 26, 2010 BOE Approval February 9, 2010 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (2) December 7, 2010* BOE Approval December 14, 2010* Submit to DSA June 9, 2011* Approval by DSA January 11, 2012* Authorize to Bid (2) December 29, 2012* BOE Approval January 19, 2012* Bid Opening March 20, 2012* Award of Contract (1) March 29, 2012* Notice to Proceed April 5, 2012* Substantial Completion November 27, 2012* Planned Occupancy December 31, 2012* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 12 Palo Alto High School Multi‐Use Field A. PROJECT STATUS Valley Crest Landscape Development substantially completed the parking lot on August 13, 2010. Construction fencing was relocated to allow parking lot use by students and staff for the beginning of school year. Work continues on the fields with installation of fencing poles, lighting bases, drainage piping and dugouts. The project remains on schedule for completion by January 31, 2011, which includes a 90 day grow in period for the new turf. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.14 D. PROJECT OVERVIEW: • Project currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $3,002,063 Other Funding $1,075,991 Total $4,078,054 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $656,970 Construction & Equipment $3,312,683 Soft Costs Contingency $108,401 Total $4,078,054 Percent of Budget Expended 36.4% Current Phase: Construction Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) November 18, 2008 BOE Approval December 09, 2008 Submit to DSA March 19, 2009 Approval by DSA September 30, 2009 Authorize to Bid (2) February 24, 2009 BOE Approval March 17, 2009 Bid Opening March 16, 2010 Award of Contract (1) April 7, 2010 Notice to Proceed June 1, 2010 Substantial Completion January 31, 2011* Planned Occupancy February 1, 2011* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 13 Palo Alto High School Classroom Building and Media Arts A. PROJECT STATUS DLM submitted construction documents to DSA on August 3, 2010 and are anticipated to remain under review until spring 2011. Estimates are currently being reconciled and are aligned with previous estimates that indicated a need for a budget augmentation to accommodate additional infrastructure work that benefits the entire campus. Constructability reviews and document coordination efforts are underway. The 16 relocated portables were completed for occupation on August 24, 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $34,220,000 Other Funding $0 Total $34,220,000 Budget Salaries and Benefits $0 Supplies $50,000 Contracts & Services $6,067,996 Construction & Equipment $27,876,384 Soft Costs Contingency $225,620 Total $34,220,000 Percent of Budget Expended 4.9% Current Phase: Construction Documents Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Approval by DSA March 24, 2011* Authorize to Bid (2) January 11, 2011* BOE Approval January 25, 2011* Bid Opening March 16, 2011* Award of Contract (1) April 4, 2011* Notice to Proceed April 13, 2011* Substantial Completion March 1, 2013* Planned Occupancy July 10, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 14 Palo Alto High School Theater and Associated Site Improvements A. PROJECT STATUS DLM and theater specialty consultants met with the theater subcommittee on August 26, 2010 to discuss programming and design progress. The subcommittee was notified of the Career Technical Education (CTE) grant status and requirement for an accelerated deign schedule to meet these grant needs. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.11 D. PROJECT OVERVIEW: • Project is currently under schematic design phase. Funding State Funds $0 Strong Schools Bond Funds $17,720,000 Other Funding $0 Total $17,720,000 Budget Salaries and Benefits $0 Supplies $50,000 Contracts & Services $3,276,077 Construction & Equipment $14,284,700 Soft Costs Contingency $109,223 Total $17,720,000 Percent of Budget Expended 0.3% Current Phase: Schematic Design Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (2) October 19, 2010* BOE Approval November 2, 2010* Submit to DSA March 15, 2011* Approval by DSA September 6, 2011* Authorize to Bid (2) February 7, 2012* BOE Approval February 21, 2012* Bid Opening May 9, 2012* Award of Contract (1) May 28, 2012* Notice to Proceed February 11, 2013* Substantial Completion July 13, 2015* Planned Occupancy August, 2015* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 15 Jordan Middle School A. PROJECT STATUS AEDIS submitted 100% design development drawings on August 11, 2010. Cost estimates are currently being prepared and drawings are being reviewed for constructability. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $17,943,191 Other Funding $0 Total $17,943,191 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,432,480 Construction & Equipment $14,014,500 Soft Costs Contingency $496,214 Total $17,943,194 Percent of Budget Expended 1.7% Current Phase: Design Development Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) March 23, 2010 BOE Approval April 27, 2010 Submit to DSA December 13, 2010* Approval by DSA August 17, 2011* Authorize to Bid (2) August 11, 2011* BOE Approval August 24, 2011* Bid Opening September 26, 2011* Award of Contract (1) October 11, 2011* Notice to Proceed November 7, 2011* Substantial Completion May 7, 2013* Planned Occupancy August 5, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 16 J.L. Stanford Middle School A. PROJECT STATUS AEDIS proceeded into design development for the classroom buildings. They also continued to refine the expanded areas of exterior site work and landscape, and plan to meet with the advisory committee and interested community members in early September 2010. The exterior design and landscaping portion of the JLS project will be presented to the BOE in September 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5 D. PROJECT OVERVIEW: • Exterior site schematic design to be discussed at September 28, 2010 BOE meeting. Funding State Funds $0 Strong Schools Bond Funds $17,184,697 Other Funding $0 Total $17,184,697 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,281,600 Construction & Equipment $13,406,000 Soft Costs Contingency $497,099 Total $17,184,699 Percent of Budget Expended 1.3% Current Phase: Schematic Design/Design Development Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) June 1, 2010* BOE Approval June 22, 2010* Submit to DSA January 20, 2011* Approval by DSA October 8, 2011* Authorize to Bid (2) September 2, 2011* BOE Approval September 15, 2011* Bid Opening November 4, 2011* Award of Contract (1) November 21, 2011* Notice to Proceed December 15, 2011* Substantial Completion April 6, 2013* Planned Occupancy August 15, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 17 Terman Middle School A. PROJECT STATUS AEDIS submitted 100% design development drawings on August 11, 2010. Cost estimates are currently being prepared and the drawings are being reviewed for constructability. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $12,850,071 Other Funding $0 Total $12,850,071 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $2,411,150 Construction & Equipment $10,096,569 Soft Costs Contingency $342,352 Total $12,850,071 Percent of Budget Expended 1.7% Current Phase: Design Development Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) May 11, 2010 BOE Approval May 25, 2010 Submit to DSA December 6, 2010* Approval by DSA August 2, 2011* Authorize to Bid (2) August 3, 2011* BOE Approval August 10, 2011* Bid Opening September 19, 2011* Award of Contract (1) October 4, 2011* Notice to Proceed October 5, 2011* Substantial Completion March 26, 2013* Planned Occupancy July 3, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 18 Fairmeadow Elementary School New Classroom Building and Modernization A. PROJECT STATUS Gelfand Partners submitted schematic design drawings on August 20, 2010 for district review and estimating efforts. Gelfand will meet with the site committee, the PTA and community in early September before presenting the schematic design plans to the BOE on September 14, 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Anticipate schematic design to be presented to BOE at September 14, 2010 meeting. Funding State Funds $0 Strong Schools Bond Funds $9,327,500 Other Funding $0 Total $9,327,500 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,770,519 Construction & Equipment $7,478,000 Soft Costs Contingency $78,981 Total $9,327,500 Percent of Budget Expended 1.3% Current Phase: Schematic Design Schedule: Architect Contract (2) October 13, 2009 BOE Approval October 27, 2009 Conceptual Design (2) March 23, 2010 BOE Approval April 6, 2010 Schematic Design (2) September 14, 2010* BOE Approval September 28, 2010* Submit to DSA February 23, 2011* Approval by DSA October 19, 2011* Authorize to Bid (2) November 9, 2011* BOE Approval November 23, 2012* Bid Opening January 13, 2012* Award of Contract (1) February 27, 2012* Notice to Proceed March 12, 2012* Substantial Completion July 8, 2013* Planned Occupancy August 1, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 19 Ohlone Elementary School New Classroom Building and Modernization A. PROJECT STATUS The modernization and new construction project was awarded and the contractor started to mobilize in late August. Site fencing and tree protection was installed, allowing for earth work to begin in September. Coulter Construction completed the relocation of two existing portables and two new portables for occupancy on August 24, 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • BOE to authorize the award of contract on August 3, 2010. Funding State Funds $0 Strong Schools Bond Funds $11,667,965 Other Funding $0 Total $11,667,965 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $2,221,535 Construction & Equipment $9,181,991 Soft Costs Contingency $264,439 Total $11,667,965 Percent of Budget Expended 9.6% Current Phase: Construction Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) March 3, 2009 BOE Approval March 17, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA November 24, 2009 Authorize to Bid (2) April 27, 2010 BOE Approval May 11, 2010 Approval by DSA May 18, 2010 Bid Opening July 13, 2010 Award of Contract (1) August 3, 2010 Notice to Proceed August 11, 2010 Substantial Completion December 1, 2011* Planned Occupancy January 4, 2012* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 20 Hoover Elementary School Pre‐Design A. PROJECT STATUS Gelfand completed a building and site conditions assessment for architectural, structural and engineering evaluation and will submit a draft report in September 2010. Gelfand will reconvene campus planning discussions in September 2010 with the site steering committee. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Gelfand to meet with the site steering committee in September. Funding State Funds $0 Strong Schools Bond Funds $8,575,389 Other Funding $0 Total $8,575,389 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,608,477 Construction & Equipment $6,866,912 Soft Costs Contingency $100,000 Total $8,575,389 Percent of Budget Expended 0.1% Current Phase: Conceptual Design Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) October 26, 2010* BOE Approval November 9, 2010* Schematic Design (2) January 11, 2011* BOE Approval January 25, 2011* Submit to DSA June 2, 2011* Approval by DSA January 26, 2012* Authorize to Bid (2) March 8, 2012* BOE Approval March 24, 2012* Bid Opening April 30, 2012* Award of Contract (1) May 15, 2012* Notice to Proceed May 21, 2012* Substantial Completion September 17, 2013* Planned Occupancy December 23, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 21 Duveneck Elementary School Pre‐Design A. PROJECT STATUS Gelfand is scheduled to recommence campus planning efforts in September 2010 with the site steering committee. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Gelfand to meet with the site steering committee in September. Funding State Funds $0 Strong Schools Bond Funds $7,019,083 Other Funding $0 Total $7,019,083 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,332,019 Construction & Equipment $5,594,683 Soft Costs Contingency $92,381 Total $7,019,083 Percent of Budget Expended 0.1% Current Phase: Conceptual Design Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) September 28, 2010* BOE Approval October 12, 2010* Schematic Design (2) December 9, 2010* BOE Approval December 14, 2010* Submit to DSA June 2, 2011* Approval by DSA January 26, 2012* Authorize to Bid (2) March 8, 2012* BOE Approval March 24, 2012* Bid Opening April 30, 2012* Award of Contract (1) May 15, 2012* Notice to Proceed May 21, 2012* Substantial Completion September 17, 2013* Planned Occupancy December 23, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 22 Elementary Classroom Improvements Phase 1 – Barron Park, Duveneck, El Carmelo, Hoover A. PROJECT STATUS Gelfand will meet with site staff in early September to review project scope and schedule. The classroom improvements project is planned to include new lighting, windows and shades, ventilation improvements and ceiling tiles. Also part of the project is the implementation of a technology wall. Bids were received on August 10, 2010 for installation of technology walls at Addison, Escondido and Hays Elementary. Authorization to award the contract to Coulter Construction for phase one technology wall installation was approved by the BOE on August 24, 2010. Construction will begin in September. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • Gelfand commenced design for phase 1 schools. Installation of technology wall awarded to Coulter Construction on August 24, 2010. Funding State Funds $0 Strong Schools Bond Funds $8,887,522 Other Funding $0 Total $8,887,522 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,193,721 Construction & Equipment $7,488,706 Soft Costs Contingency $205,095 Total $8,887,522 Percent of Budget Expended 1.2% Phase 1 Schools:Barron Park, Duveneck, El Carmelo, Hoover Current Phase: Planning Schedule: Architect Contract (2) June 8, 2010 BOE Approval June 22, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) October 26, 2010* BOE Approval November 9, 2010* Submit to DSA November 10, 2010* Approval by DSA April 1, 2011* Authorize to Bid (2) April 15, 2011* BOE Approval April 30, 2011* Bid Opening May 23, 2011* Award of Contract (1) May 31, 2011* Notice to Proceed June 1, 2011* Substantial Completion August 15, 2011* Planned Occupancy August 20, 2011* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 23 Technology Improvements A. PROJECT STATUS Approximately 80% of the computer purchases planned for the 2010/11 school year has been made. Computers were delivered to classrooms and teachers in August 2010. The district continues to purchase about 90% Apple products. In addition to traditional desktops and laptops, schools have purchased ipod touches, ipads and netbooks for pilot projects. Most printer purchases are made from the general fund, however a handful of printers were purchased for schools. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • New computers delivered to schools before start of school year. Funding State Funds $0 Strong Schools Bond Funds $5,995,689 Other Funding $0 Total $5,995,689 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $177,798 Construction & Equipment $5,817,891 Soft Costs Contingency $0 Total $5,995,689 Percent of Budget Expended 47.9% Current Phase: N/A Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 24 Gunn High School Industrial Arts Addition and Renovation A. PROJECT STATUS Of the $5,576,500 project budget, 84.6% or $4,720,037 was expended. Approved change orders were $208,756, which is approximately 59.8% of the $349,000 construction contingency. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11 D. PROJECT OVERVIEW: • The building occupied as scheduled, and the project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $5,576,500 Other Funding $0 Total $5,576,500 Budget Salaries and Benefits $0 Supplies $10,358 Contracts & Services $1,216,066 Construction & Equipment $4,300,350 Soft Costs Contingency $49,726 Total $5,576,500 Percent of Budget Expended 90.5% Change Order Contingency • Starting Contingency Balance $349,000 • Remaining Contingency Balance $140,244 • Percent of Changes 59.8% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –January 4, 2010 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA June 17, 2008 Approval by DSA December 24, 2008 Authorize to Bid (2) October 14, 2008 BOE Approval October 28, 2008 Bid Opening December 16, 2008 Award of Contract (1) December 24, 2008 Notice to Proceed January 6, 2009 Substantial Completion November 25, 2009 Planned Occupancy January 4, 2010 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 25 Gunn High School Aquatic Center A. PROJECT STATUS Of the $5,013,750 project budget, 96.6%, or $4,844,070 was expended. Approved change orders were $194,739, which is approximately 49.9% of the $389,887 construction contingency. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.12 D. PROJECT OVERVIEW: • This project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $5,013,750 Other Funding $0 Total $5,013,750 Budget Salaries and Benefits $0 Supplies $7,684 Contracts & Services $679,284 Construction & Equipment $4,323,742 Soft Costs Contingency $3,040 Total $5,013,750 Percent of Budget Expended 96.9% Change Order Contingency • Starting Contingency Balance $389,887 • Remaining Contingency Balance $195,148 • Percent of Changes 49.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –June 15, 2009 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA December 11, 2007 Approval by DSA April 24, 2008 Authorize to Bid (2) April 8, 2008 BOE Approval April 22, 2008 Bid Opening May 28, 2008 Award of Contract (1) June 4, 2008 Notice to Proceed December 6, 2008 Substantial Completion June 15, 2009 Planned Occupancy June 15, 2009 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 26 Middle School Pre‐Design Jordan, J.L. Stanford and Terman A. PROJECT STATUS AEDIS presented recommended concept plans for each campus to the Board of Education on June 23 for discussion and received approval on September 8 by the Board of Education to move into schematic design. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.12 D. PROJECT OVERVIEW: • This project has been completed on schedule and under budget. Board approval received on September 8, 2009. Funding State Funds $0 Strong Schools Bond Funds $101,000 Other Funding $0 Total $101,000 Budget Salaries and Benefits $0 Supplies $1,000 Contracts & Services $85,000 Construction & Equipment $0 Soft Costs Contingency $15,000 Total $101,000 Percent of Budget Expended 52.9% Current Phase: Complete Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 27 Middle Schools Interim Classrooms Jordan and J.L. Stanford A. PROJECT STATUS Contracts were awarded to Coulter Construction for Jordan Middle School and Mark Electric for Stanford Middle School following Board of Education approval on May 26, 2009. Both contractors started work on June 15, 2009 and were completed on August 3, 2009 at Jordan and August 12, 2009 at Stanford. Of the $1,047,186 project budget, 25%, or $236,696 has been expended. Pending Change Orders are currently estimated to be a deduct of ($10,331), which is approximately 0% of the $30,698 construction contingency. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 D. PROJECT OVERVIEW: • This project was completed under budget and on schedule. Funding State Funds $0 Strong Schools Bond Funds $1,047,186 Other Funding $0 Total $1,047,186 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $308,648 Construction & Equipment $707,840 Soft Costs Contingency $30,698 Total $1,047,186 Percent of Budget Expended 48.9% Change Order Contingency • Starting Contingency Balance $30,698 • Remaining Contingency Balance $30,698 • Percent of Changes 0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –August 25, 2009 Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA April 14, 2009 Approval by DSA April 22, 2009 Authorize to Bid (2) March 31, 2009 BOE Approval April 14, 2009 Bid Opening May 14, 2009 Award of Contract (1) May 26, 2009 Notice to Proceed June 1, 2009 Substantial Completion August 12, 2009 Planned Occupancy August 25, 2009 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 28 Garland Elementary School Campus Modernization A. PROJECT STATUS The Board of Education voted on August 25, 2009 to approve the amendment to Garland lease to Stratford School. Therefore, the district has placed the project on hold. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10 D. PROJECT OVERVIEW: • This project has been placed on hold. Funding State Funds $0 Strong Schools Bond Funds $22,178,544 Other Funding $0 Total $22,178,544 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,830,789 Construction & Equipment $17,485,000 Soft Costs Contingency $862,755 Total $22,178,544 Percent of Budget Expended 1.3% Current Phase: On Hold Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) February 10, 2009 BOE Approval February 24, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 29 Elementary School Teaching Walls Phase 1 Schools A. PROJECT STATUS The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary above). B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.9 D. PROJECT OVERVIEW: • This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary above). Funding State Funds $0 Strong Schools Bond Funds $7,044,987 Other Funding $0 Total $7,044,987 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,341,394 Construction & Equipment $5,498,498 Soft Costs Contingency $205,095 Total $7,044,987 Percent of Budget Expended 1.6% Current Phase: Project Renamed. See Classroom Improvements Project Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates –Subject to Change OHS WEST:260388860.1 A-1 EXHIBIT A PALO ALTO UNIFIED SCHOOL DISTRICT BOND PROJECT LIST [Note: The order in which projects are listed is not an indication of priority for funding or completion. Not all listed projects will be completed at every site.] 1. ELEMENTARY SCHOOL PROJECTS Addison Barron Park Briones Duveneck El Carmelo Escondido Fairmeadow Garland Greendell Hays Hoover Nixon Ohlone Palo Verde 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Acquire and install modular classrooms, as needed. 4. Expand libraries to accommodate enrollment growth. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 9. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 10. Modernization/replacement of administration/multipurpose/library space. Numbers Added A-2 OHS WEST:260388860.1 2. MIDDLE SCHOOL PROJECTS David Starr Jordan Jane Lathrop Stanford Terman 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 3. Construct extra school-wide storage space. 4. Expand classrooms and classroom wings, library and administration spaces. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Renovate gymnasium, including new gym floors, doors, windows, bleachers and athletic equipment; upgrade building infrastructure, including power and water distribution. 9. Renovate swimming pool and pool deck; new filtration system; new storage and restrooms; upgrade pool equipment. 10. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. 11. Repair/Replace and/or improve concrete walkways and asphalt; canopies; parking lot and driveways. 12. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. A-3 OHS WEST:260388860.1 3. GUNN HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Demolish old library building. 3. Replace temporary classrooms with permanent classrooms. 4. Construct additional restrooms. 5. Construct second gymnasium. 6. Construct new soccer field. 7. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 8. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 9. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 10. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 11. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 12. Replace swimming pool with new 35-meter pool, pool equipment and support structures, pool decking, bleachers, storage, restrooms, showers, associated equipment. 13. Renovate gymnasium; interior renovation including gymnasium floors and bleachers; replace athletic equipment. 14. Modernize football stadium, including new bathrooms and concession stands. A-4 OHS WEST:260388860.1 4. PALO ALTO HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Construct additional restrooms. 4. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 5. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 6. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 7. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 8. Library modernization and building interior improvements, including infrastructure and major building system upgrades. 9. Renovation or replacement of the Tower Building to accommodate administration, classroom and program support space. 10. Renovate Main Gymnasium and second gymnasium, including seismic upgrades; accessibility improvements; construction of new restrooms; install new roofing; replace doors and windows; replace gymnasium floors and athletic equipment, bleachers and renovation of interior. Renovation or replacement of weight training facility. 11. Construct new theater building. 12. Renovate and improve soccer field, including new retaining wall and bleachers; new fencing and storage. 13. Modernize football stadium, including replace bleachers; new bathrooms and concession stands. 14. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. A-5 OHS WEST:260388860.1 5. OTHER DISTRICT-WIDE PROJECTS Furnishing and equipping of existing and newly constructed, modernized or rehabilitated classrooms and facilities on an ongoing basis, including to replace worn, broken, or out-of-date furniture and equipment for all classrooms, athletic facilities and other facilities, as needed. 1. Replace existing or acquire new computers, technology and related equipment on an ongoing basis. 2. Establish a planned maintenance fund to address maintenance work expected to be needed to all District facilities on an ongoing basis (other than as may be necessary for current maintenance, operation or repairs), in order to implement the District’s comprehensive facilities maintenance plan. 3. Acquisition of any of the facilities on the Bond Project List through temporary lease or lease- purchase arrangements, or execute purchase option under a lease for any of these authorized facilities. 4. If and as opportunities become available, and to the extent the Board of Education determines that bond funds are available for the purpose, acquisition of land and other interests in real property for future school buildings and other District facilities, and construction of such facilities, and rehabilitation/renovation of District-owned buildings and sites not otherwise listed. 5. Repair, upgrade, modify, expand, refinish, replace and construct site improvements, including off-street parking areas, pickup/dropoff, signage, paths, sidewalks and walkways, canopies, hard courts (student play areas), athletic play fields, landscaping, irrigation, permanent athletic field equipment and facilities (including nets, basketball standards, goals and goalposts, backstops), field lighting, etc. 6. ADDITIONAL NECESSARY AND INCIDENTAL PROJECTS 1. Remove, dispose of, and otherwise remediate hazardous materials, including asbestos, lead, etc., where necessary. 2. Address unforeseen conditions revealed by construction/modernization (including plumbing or gas line breaks, dry rot, seismic, structural, etc.). 3. Other improvements required to comply with existing building codes, including the Field Act, and access requirements of the Americans with Disabilities Act (ADA). 4. Site preparation/restoration in connection with new construction, renovation or remodeling, or installation or removal of relocatable classrooms, including ingress and egress, demolition of existing structures, removing, replacing, or installing irrigation and drainage, utility lines (such as gas lines, water lines, electrical lines, sewer lines, and communication lines), trees and landscaping, relocating fire access roads, traffic lights and mitigation, and acquiring any necessary easements, licenses, or rights of way to the property. 5. Rental or construction of storage facilities and other space on an interim basis, as needed to accommodate construction materials, equipment, and personnel, and interim classrooms (including relocatables) for students and school functions or other storage for classroom materials displaced during construction. A-6 OHS WEST:260388860.1 7. RENOVATION/MODERNIZATION (DEFINED) For purposes of the Bond Project List, renovation and modernization projects are intended to restore the building systems and infrastructure, weather protections, finishes, and technology, or reallocate and reorganize space, to a condition that will provide a sustainable, functional educational and administrative environment for future years, comparable to new construction. Renovation projects may include, but are not limited to nor necessarily encompass, all of the following, depending upon the age, condition and needs of each particular school facility: 1. upgrade electrical, communication, fire alarm, and similar building systems as well as main power service and distribution, which may include active and passive solar power and heating system acquisition, installation and construction 2. Replace, repair or upgrade plumbing, piping and drainage systems, including water supply, meters, water heating, and wastewater systems, plumbing fixtures and sinks, etc., within buildings and sites and to connect with city supply and drainage systems 3. Replace or modify aging heating, ventilation and air cooling systems with energy-efficient heating and air cooling systems (HVAC), including installing energy management systems (EMS); 4. Replace, modify, upgrade interior lighting and exterior safety/security lighting systems and fixtures, as necessary; 5. Repair, modify and construct structural elements of the existing structure as necessary; 6. Replace or repair aging roofs with similar materials or District standard materials; 7. Replace, repair, install and construct, as necessary, interior walls, floor and ceiling finishes, doors, door locks, windows, cabinets and casework, and equipment attached to wall surfaces (including white boards, marker boards, tack boards, television mounts, scoreboards, fire extinguishers, kitchen cabinets/equipment, etc.); 8. Upgrade, modify and construct restroom facilities; 9. Comply, as necessary, with Americans with Disabilities Act (ADA) and Title 24 requirements; 10. Refinish the exterior finishes of the school (including stucco, wood and metal trims, wood siding, paint, etc.); replace doors and windows 11. Modify, expand, separate, convert and construct school support areas; staff work and lunch areas; and educational areas to provide adequate, functional environments; 12. Modify, replace and construct functional components of altered or replaced building components (including rainwater leaders, fascias, mansards, etc.); For any project involving renovation, modernization, remodeling or rehabilitation of a building or the major portion of a building, the District may proceed with new replacement construction instead (including any necessary demolition), if the Board of Education determines that replacement and new construction is more practical than rehabilitation and renovation, considering the building’s age, condition, expected remaining life, comparative cost, and other relevant factors.