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Monthly Reports 2010-07 (Jul) MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT Through July 2010 Current Strong Schools Bond Capital Improvement Projects Prepared by O’Connor Construction Management, Inc. & Gilbane Building Company Page | 2 TABLE OF CONTENTS Executive Summary page 3 Attachment 1 – Consolidated Expenditure Report Attachment 2 – Master Project Schedule Capital Projects High School Master Plan page 7 Gunn High School – New Classroom Buildings A & B page 8 Gunn High School – Parking and Drop‐off Sitework Improvement page 9 Gunn High School – New Gymnasium page 10 Gunn High School – Air Conditioning of Existing Buildings page 11 Palo Alto High School – Stadium Field Renovation page 12 Palo Alto High School – Multi‐use Field page 13 Palo Alto High School – Classroom Building and Media Arts page 14 Palo Alto High School – Theater and Associated Site Improvements page 15 Jordan Middle School page 16 J.L. Stanford Middle School page 17 Terman Middle School page 18 Fairmeadow Elementary School page 19 Ohlone Elementary School page 20 Hoover Elementary School page 21 Duveneck Elementary School page 22 Elementary Classroom Improvements page 23 Technology page 24 Completed Capital Projects Gunn High School – Industrial Arts Renovation page 25 Gunn High School – Aquatic Center page 26 Middle School Pre‐Design page 27 Middle School Interim Classrooms page 28 Inactive Capital Projects Garland Elementary School page 29 Elementary School Teaching Walls – Phase 1 Schools page 30 Appendix Exhibit A – Bond Project List Page | 3 EXECUTIVE SUMMARY CAPITAL PROJECTS High School Master Plan DLM is updating the high school master plans to address vehicle circulation, parking and bicycle parking layouts as a result of the landscape master plan. The facilities steering committees will reconvene in September to proceed with coordination for final approval of the updated master plans for each campus, including an updated project list for the Palo Alto high school campus. The updated project list for Gunn has already been approved by the board. Gunn High School – New Classroom Buildings A & B DLM submitted 75% CD’s on June 30, 2010. DLM continues to complete the documents for a 95% CD submittal to the Division of State Architect (DSA) on August 3, 2010. New estimates are currently being prepared, while constructability reviews and document coordination efforts will occur in the months following the 95% CD DSA submittal. All 26 existing portables were successfully moved to accommodate the new buildings, and fencing was installed to secure their former location until the new classrooms are started. The portables will be complete by August 6, 2010, with furniture and equipment being installed for occupancy by faculty the week of August 16, 2010. Gunn High School – Parking and Drop‐off Sitework Improvement DLM is working on the new parking and drop‐off layouts to meet the parking guidelines, per the requirements outlined in the Mitigated Negative Declaration for Gunn. Gunn High School students are being notified of this summer’s changes on the bicycle paths and bicycle parking. New bicycle parking will be temporarily located by the new portable classrooms. Gunn High School – New Gymnasium DLM submitted 75% CD’s on June 30, 2010. DLM will complete the 95% CD submittal to DSA on August 3, 2010. New estimates are currently being prepared, while constructability reviews and document coordination efforts will occur in the months following the 95% CD submittal. Gunn High School – Air Conditioning of Existing Buildings DLM continues design on the air conditioning project. A 50% CD set will be provided this month to perform estimating and constructability reviews. DLM will submit plans to DSA at the end of September 2010. Palo Alto High School – Stadium Field Renovation Planning will resume after the facilities steering committee (FSC) reviews the revised master plan project list and determines the final scope for this project. Palo Alto High School – Multi‐use Field Valley Crest Landscape began work on the field and parking lot June 1, 2010. Grading and utility installation is nearly complete. Work in August will include construction of the dugouts, installation of fencing and the completion of the parking lot by August 13, 2010. The project is scheduled for completion by January 31, 2011, which includes a 90 day grow in period for the new turf. Palo Alto High School – Classroom Building and Media Arts Building DLM submitted 75% CD’s on June 30, 2010. DLM will complete the 95% CD submittal to DSA on August 3, 2010. New estimates are currently being prepared, while constructability reviews and document coordination efforts will occur in the months following the 95% CD submittal. All 16 existing portables were successfully moved to accommodate the new buildings, and fencing was installed to secure their former location until the new classroom building construction begins. The portables will be complete by August 6, 2010, with furniture and equipment being installed for occupancy by faculty the week of August 16, 2010. Page | 4 Palo Alto High School – Theater and Associated Site Improvements DLM, the Shalleck Group, and Dohn & Associates, the acoustical consultant, met with site staff to review acoustic goals for the performing arts program. DLM will resume subcommittee meetings in late August 2010. Also, on July 25, 2010, the district submitted clarifications to the State for a Career Technical Education (CTE) grant. If the state provides the district with a reservation of funds in September, DLM will move forward with an accelerated design schedule to meet the CTE requirements for funding. Jordan Middle School AEDIS has proceeded into design development and drawings are anticipated to be submitted for review by mid‐ August 2010. J.L. Stanford Middle School AEDIS has proceeded into design development for the buildings. However AEDIS has continued to refine the expanded areas of exterior site work and landscape plans to meet with the advisory committee and interested community members in September 2010. The exterior design and landscaping portion of the JLS project will be presented to the BOE in September 2010. Terman Middle School AEDIS has proceeded into design development and drawings are anticipated to be submitted for review by mid‐ August 2010. Fairmeadow Elementary School – New Classroom Building and Modernization Gelfand Partners will submit schematic design plans and a cost estimate in August 2010 for district review. In September 2010, Gelfand will meet with the site committee, the PTA and the community before presenting the schematic design plans to the BOE on September 14, 2010. Ohlone Elementary School – New Classroom Building and Modernization Bids were received from prequalified contractors on July 13, 2010. The award is expected to be approved during a special meeting of the BOE on August 3, 2010. Construction is expected to commence in August 2010 as planned, with completion scheduled to occur late in 2011. Coulter Construction completed the relocation of existing day care portables on the site to accommodate the new building, and also brought two new portables on campus for growth. Hoover Elementary School – Pre‐Design Gelfand has been conducting a building and site conditions assessment for architectural and engineering evaluation at Hoover during the summer break. Gelfand will return to Hoover’s site steering committee with planning options for the campus in September 2010. Duveneck Elementary School – Pre‐Design Gelfand will reconvene campus planning discussions in September 2010 with the site steering committee. Elementary Classroom Improvements Gelfand began design during summer break so site staff can review proposed improvements upon their return in September. The classroom improvements project is planned to include new lighting, windows and shades, ventilation improvements and ceiling tiles. Also part of the classroom improvements project is the implementation of a technology wall. District staff put the technology wall project for Addison, Escondido and Hays out to bid. Bids will be received on August 10, 2010, which will allow construction to begin in September, 2010. The remaining schools will be bid in the fall. Page | 5 Technology Approximately 80% of the computer purchases planned for the 2010/11 school year has been made. Computers will be delivered to classrooms and teachers in August 2010, before school starts. The district continues to purchase about 90% Apple products. In addition to traditional desktops and laptops, schools have been purchasing ipod touches, ipads and netbooks for pilot projects. We have also purchased a handful of printers for schools for the 2010/11 school year, but most printer purchases continue to be made from the general fund. COMPLETED CAPITAL PROJECTS Gunn High School – Industrial Arts Addition & Renovation Of the $5,576,500 project budget, 84.6% or $4,720,037 was expended. Approved change orders were $208,756, approximately 59.8% of the $349,000 construction contingency. This project will be closed pending final closeout of the project by DSA. Gunn High School – Aquatic Center Of the $5,013,750 project budget, 96.6%, or $4,844,070 was expended. Approved change orders were $194,739, approximately 49.9% of the $389,887 construction contingency. This project will be closed pending final closeout of the project by DSA. Middle Schools Pre‐Design – Jordan, J.L. Stanford and Terman AEDIS presented recommended concept plans for each campus to the Board of Education on June 23 for discussion and received approval on September 8 by the Board of Education to move into schematic design. This project is now closed, and funds will soon be transferred to program contingency. Middle Schools Interim Housing – Jordan and J.L. Stanford Contracts were awarded to Coulter Construction for Jordan Middle School and Mark Electric for Stanford Middle School following Board of Education approval on May 26, 2009. Both contractors started work on June 15, 2009 and were completed on August 3, 2009 at Jordan and August 12, 2009 at Stanford. Of the $1,047,186 project budget, 25%, or $236,696 has been expended. Pending Change Orders are currently estimated to be a deduct of ($10,331), which is approximately 0% of the $30,698 construction contingency. These projects will be closed pending final closeout of the projects by DSA. INACTIVE CAPITAL PROJECTS Garland Elementary School Renovation The Board of Education voted on August 25, 2009 to approve the amendment to Garland lease to Stratford School. Therefore, the district has placed the project on hold. Elementary School Teaching Walls – Phase 1 Schools The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary above). Page | 6 Board Actions in July July 20, 2010 Consent 6 – Qualified School Construction Bonds (QSCB): Resolution 2009‐10.16, Amending Resolution 2009‐10.07 Regarding Terms of Sale of QSCBs; and Resolution 2009‐10.17 Authorizing the Advance of General Fund Moneys to the Bond Interest and Redemption Fund QSCBs Consent 7 – Authorization to Bid Procurements and Interactive Whiteboards and Sound Assist Devices Action 8 – Reappointment of Four Members of the Citizens’ Oversight Committee for the Strong Schools Bond A B C C / A B - C C / B A - BGunn High School - High School Master Plan 145,000 130,231 115,845 79.9% 14,386 89.0% 14,769Gunn High School 1 - Aquatic Center 5,013,750 4,864,425 4,856,830 96.9% 7,595 99.8% 149,325Gunn High School 2 - I.A 5,511,500 5,152,007 4,963,839 90.1% 188,168 96.3% 359,493Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100.0% 0 100.0% 0Gunn High School 4 - New classroom A & B 24,120,000 2,988,906 1,556,410 6.5% 1,432,496 52.1% 21,131,094Gunn High School 5 - Parking & Drop Off improvements 3,940,000 217,770 3,530 0.1% 214,240 1.6% 3,722,230Gunn High School 6- New/Auxiliary Gymnasium 13,830,000 1,049,348 525,138 3.8% 524,210 50.0% 12,780,652Gunn High School 7- A/C 2,600,000 0 0 0.0% 0 0.0% 2,600,000Gunn High School - Reserved 20,945,045 0 0 0.0% 0 0.0% 20,945,045Palo Alto High Schools - High School Master Plan 145,000 132,773 117,739 81.2% 15,034 88.7% 12,227Palo Alto High School 1 - Bleacher 1,358,437 168,449 164,607 12.1% 3,842 97.7% 1,189,988Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 3,002,063 2,908,082 583,371 19.4% 2,324,711 20.1% 93,981Palo Alto high School 3 - New classroom & Media Art Building 34,220,000 3,170,473 1,526,144 4.5% 1,644,329 48.1% 31,049,527Palo Alto High School 4 - New Theater 17,720,000 1,026,210 48,867 0.3% 977,343 4.8% 16,693,790Palo Alto High School - Reserved 42,348,045 0 0 0.0% 0 0.0% 42,348,045Jordan Middle School - Middle School Pre-Design 33,665 19,718 17,826 53.0% 1,892 90.4% 13,947Jordan Middle Schools 1- Interim Classrooms 600,342 168,092 160,878 26.8% 7,214 95.7% 432,250Jordan Middle School 2 17,943,194 1,583,569 270,935 1.5% 1,312,634 17.1% 16,359,625Jordan Middle School - Reserved 0 0 0 0.0% 0 0.0% 0J.L.S Middle School - Middle School Pre-Design 33,669 19,627 18,408 54.7% 1,219 93.8% 14,042J.L.S Middle School 1 - Interim Classrooms 446,844 337,590 318,995 71.4% 18,595 94.5% 109,254 J.L.S Middle School 2 17,184,699 1,432,112 219,057 1.3% 1,213,055 15.3% 15,752,587 J.L.S Middle School - Reserved 0 0 0 0.0% 0 0.0% 0Terman Middle School - Middle School Pre- Design 33,666 19,627 18,423 54.7% 1,204 93.9% 14,039Terman Middle School 1 12,850,071 1,187,625 195,340 1.5% 992,285 16.4% 11,662,446Terman Middle School - Reserved 0 0 0 0.0% 0 0.0% 0PAUSD Elementary Schools - Elementary Growth Plan 145,000 55,560 55,560 38.3% 0 100.0% 89,440Addison Elementary School 1-Phase I 5,199,727 0 0 0.0% 0 0.0% 5,199,727Briones Elementary School 1-Phase I 701,925 0 0 0.0% 0 0.0% 701,925Duveneck Elementary School 1-Phase I 7,019,083 27,500 4,048 0.1% 23,452 14.7% 6,991,583Garland Elementary School 1- Phase I 22,178,544 281,279 280,113 1.3% 1,166 99.6% 21,897,265El Carmelo Elementary School 1-Phase I 641,760 0 0 0.0% 0 0.0% 641,760Escondido Elementary School 1-Phase I 6,202,343 0 0 0.0% 0 0.0% 6,202,343Fairmeadow Elementary School 1- Phase I 9,327,500 780,409 117,080 1.3% 663,329 15.0% 8,547,091Hays Elementary School 1-Phase I 4,793,814 0 0 0.0% 0 0.0% 4,793,814Hoover Elementary School 1-Phase I 8,575,389 47,500 1,080 0.0% 46,420 2.3% 8,527,889Nixon Elementary School 1-Phase I 802,200 0 0 0.0% 0 0.0% 802,200Ohlone Elementary School 1- Phase I 11,667,965 1,483,945 1,003,664 8.6% 480,281 67.6% 10,184,020Palo Verde Elementary School 1-Phase I 3,482,885 0 0 0.0% 0 0.0% 3,482,885Barron Park Elementary School 1-Phase I 641,760 0 0 0.0% 0 0.0% 641,760 Elementary Schools 1 - Elementary Classroom Improvements * 8,887,522 106,548 106,548 1.2% 0 100.0% 8,780,974Elementary Schools - Reserved 8,410,862 0 0 0.0% 0 0.0% 8,410,862PAUSD - Program Admin. 3,353,108 2,338,796 2,258,567 67.4% 80,229 96.6% 1,014,312PAUSD - Technology 5,995,689 2,545,183 2,541,528 42.4% 3,655 99.9% 3,450,506PAUSD - Technology -Reserved 7,911,676 0 0 0.0% 0 0.0% 7,911,676PAUSD - Reserved 6,335,945 0 0 0.0% 0 0.0% 6,335,945Total346,305,464 34,249,131 22,056,147 12,192,984 312,056,333* Old Teaching Wall ProjectPrepared by: Business Services Department based on QSS accounting SystemCommittedBudgetSchool Name - Project NamePercent of Budget ExpendedPalo Alto Unified School DistrictStrong Schools Bond7/31/2010Percent of ExpendedContract BalanceExpenditures Budget Balance Activity IDPhaseActivity NameOriginalDurationStartFinishDuration %CompleteGunn- IndusGunn- Industrial AGunn- Industrial Arts Renovation45101-Oct-08 A23-Jun-10 A100%Gunn - New Gunn - New ClassrGunn - New Classroom Building109520-Apr-09 A01-Jul-1328.49%Gunn - ParkiGunn - Parking andGunn - Parking and Drop Off119401-Sep-09 A28-Mar-1420.02%Gunn New GGunn New GymnasGunn New Gymnasium94021-Apr-09 A27-Nov-1233.09%Gunn Air CoGunn Air ConditionGunn Air Conditioning Project52801-Jan-10 A23-Sep-1143.37%Paly - StadiuPaly - Stadium FielPaly - Stadium Field Renovation Project83817-Aug-09 A13-Nov-1228.76%Paly - Multi UPaly - Multi Use FiePaly - Multi Use Field Improvements58703-Nov-08 A01-Feb-1173.59%Paly - New CPaly - New ClassroPaly - New Classroom Building & Media Arts113820-Apr-09 A29-Aug-1327.42%Paly - New TPaly - New TheaterPaly - New Theater and Sitework157609-Sep-09 A14-Sep-1515.23%Jordan New Jordan New ClassrJordan New Classroom Wing & Modernization124103-Nov-08 A05-Aug-1336.58%Stanford NewStanford New ClasStanford New Classroom Wing123603-Nov-08 A05-Aug-1334.55%Terman AdmTerman Admin WinTerman Admin Wing Addition & Modernization121303-Nov-08 A03-Jul-1337.1%Garland SchGarland School MoGarland School Modernization48003-Nov-08 A24-Jun-09 A100%FairmeadowFairmeadow ElemeFairmeadow Elementary School119414-Dec-09 A01-Aug-1334.34%Duveneck ElDuveneck ElementDuveneck Elementary School85313-May-10 A19-Aug-136.57%Hoover ElemHoover ElementaryHoover Elementary School85412-May-10 A19-Aug-136.67%Ohlone New Ohlone New ClassOhlone New Classroom Wing97703-Nov-08 A01-Aug-1246.37%Teaching WaTeaching Walls CaTeaching Walls Casework17206-Apr-09 A28-Sep-09 A100%NDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASON2009201020112012201320142015PALO ALTO UNIFIED SCHOOL DISTRICTSTRONG SCHOOLS BOND PROGRAMMASTER SCHEDULE SUMMARY DesignPlanningBid and AwardConstructionDSACloseoutMilestonePage 1 of 1TASK filter: All Activities(c) Primavera Systems, Inc. Page | 7 High School Master Plan Palo Alto HS and Gunn HS A. PROJECT STATUS DLM is updating the high school master plans to address vehicle circulation, parking and bicycle parking layouts as a result of the landscape master plan. The facilities steering committees will reconvene in September to proceed with coordination for final approval of the updated master plans for each campus, including an updated project list for the Palo Alto high school campus. The updated project list for Gunn has already been approved by the board. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14 D. PROJECT OVERVIEW: • Landscape master plans for each campus to the BOE in June as information. Funding State Funds $0 Strong Schools Bond Funds $290,000 Other Funding $0 Total $290,000 Budget Salaries and Benefits $0 Supplies $1,000 Contracts & Services $279,521 Construction & Equipment $0 Soft Costs Contingency $9,479 Total $290,000 Percent of Budget Expended 80.6% Current Phase: Master Planning Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Initial Master Plan Approval (2) September 8, 2009 BOE Approval September 22, 2009 Paly CEQA Approval (2) February 9, 2010 BOE Approval February 23, 2010 Gunn Master Plan Update (2) March 23, 2010 BOE Approval April 6, 2010 Gunn CEQA Approval (2) April 27, 2010 BOE Approval May 11, 2010 Master Plan Revision Approval (2) October 12, 2010* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 8 Gunn High School New Classroom Buildings A & B A. PROJECT STATUS DLM submitted 75% CD’s on June 30, 2010. DLM continues to complete the documents for a 95% CD submittal to the Division of State Architect (DSA) on August 3, 2010. New estimates are currently being prepared, while constructability reviews and document coordination efforts will occur in the months following the 95% CD DSA submittal. All 26 existing portables were successfully moved to accommodate the new buildings, and fencing was installed to secure their former location until the new classrooms are started. The portables will be complete by August 6, 2010, with furniture and equipment being installed for occupancy by faculty the week of August 16, 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $24,120,000 Other Funding $0 Total $24,120,000 Budget Salaries and Benefits $0 Supplies $50,000 Contracts & Services $4,315,728 Construction & Equipment $19,590,000 Soft Costs Contingency $164,272 Total $24,120,000 Percent of Budget Expended 6.5% Current Phase: Construction Documents Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010* Approval by DSA April 15, 2011* Authorize to Bid (2) February 22, 2011* BOE Approval March 8, 2011* Bid Opening June 1, 2011* Award of Contract (1) June 15, 2011* Notice to Proceed June 21, 2011* Substantial Completion July 15, 2013* Planned Occupancy August 7, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 9 Gunn High School Parking and Drop‐off Sitework Improvement A. PROJECT STATUS DLM is working on the new parking and drop‐off layouts to meet the parking guidelines, per the requirements outlined in the Mitigated Negative Declaration for Gunn. Gunn High School students are being notified of this summer’s changes on the bicycle paths and bicycle parking. New bicycle parking will be temporarily located by the new portable classrooms. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 5.5 D. PROJECT OVERVIEW: • Project commenced over summer break and will be discussed with FSC in the fall. Funding State Funds $0 Strong Schools Bond Funds $3,940,000 Other Funding $0 Total $3,940,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $883,978 Construction & Equipment $2,934,840 Soft Costs Contingency $121,182 Total $3,940,000 Percent of Budget Expended 0.1% Current Phase: Conceptual Design Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) January 11, 2011* BOE Approval January 25, 2011* Schematic Design (2) August 9, 2011* BOE Approval August 23, 2011* Submit to DSA July 26, 2012* Approval by DSA April 3, 2013* Authorize to Bid (2) February 12, 2013* BOE Approval February 26, 2013* Bid Opening June 7, 2013* Award of Contract (1) June 11, 2013* Notice to Proceed July 3, 2013* Substantial Completion February 6, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 10 Gunn High School New Gymnasium A. PROJECT STATUS DLM submitted 75% CD’s on June 30, 2010. DLM will complete the 95% CD submittal to DSA on August 3, 2010. New estimates are currently being prepared, while constructability reviews and document coordination efforts will occur in the months following the 95% CD submittal. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $13,830,000 Other Funding $0 Total $13,830,000 Budget Salaries and Benefits $0 Supplies $40,000 Contracts & Services $2,596,521 Construction & Equipment $11,109,450 Soft Costs Contingency $84,029 Total $13,830,000 Percent of Budget Expended 3.8% Current Phase: Construction Documents Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010* Approval by DSA April 15, 2011* Authorize to Bid (2) February 22, 2011* BOE Approval March 8, 2011* Bid Opening June 1, 2011* Award of Contract (1) June 15, 2011* Notice to Proceed June 21, 2011* Substantial Completion October 30, 2012* Planned Occupancy December 20, 2012* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 11 Gunn High School Air Conditioning of Existing Buildings A. PROJECT STATUS DLM continues design on the air conditioning project. A 50% CD set will be provided this month to perform estimating and constructability reviews. DLM will submit plans to DSA at the end of September 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.7 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $2,600,000 Other Funding $0 Total $2,600,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $447,110 Construction & Equipment $2,128,080 Soft Costs Contingency $24,810 Total $2,600,000 Percent of Budget Expended 0.0% Current Phase: Construction Documents Schedule: Architect Contract (2) March 27, 2010 BOE Approval April 6, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA October 26, 2010* Approval by DSA February 23, 2011* Authorize to Bid (2) February 8, 2011* BOE Approval February 22, 2011* Bid Opening March 28, 2011* Award of Contract (1) April 4, 2011* Notice to Proceed April 13, 2011* Substantial Completion August 17, 2011* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 12 Palo Alto High School Football Stadium Renovation A. PROJECT STATUS Planning will resume after the facilities steering committee (FSC) reviews the revised master plan project list and determines the final scope for this project. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.13 D. PROJECT OVERVIEW: • Conceptual design was approved BOE on June 22, 2010. Funding State Funds $0 Strong Schools Bond Funds $1,358,473 Other Funding $0 Total $1,358,437 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $127,622 Construction & Equipment $1,230,815 Soft Costs Contingency $0 Total $1,358,437 Percent of Budget Expended 12.1% Current Phase: Programming Schedule: Architect Contract (2) January 26, 2010 BOE Approval February 9, 2010 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (2) November 8, 2010* BOE Approval November 22, 2010* Submit to DSA May 9, 2011* Approval by DSA December 9, 2011* Authorize to Bid (2) November 11, 2012* BOE Approval December 19, 2012* Bid Opening February 15, 2012* Award of Contract (1) February 27, 2012* Notice to Proceed May 5, 2012* Substantial Completion October 15, 2012* Planned Occupancy January 31, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 13 Palo Alto High School Multi‐Use Field A. PROJECT STATUS Valley Crest Landscape began work on the field and parking lot June 1, 2010. Grading and utility installation is nearly complete. Work in August will include construction of the dugouts, installation of fencing and the completion of the parking lot by August 13, 2010. The project is scheduled for completion by January 31, 2011, which includes a 90 day grow in period for the new turf. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.14 D. PROJECT OVERVIEW: • Project currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $3,002,063 Other Funding $1,075,991 Total $4,078,054 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $656,970 Construction & Equipment $3,312,683 Soft Costs Contingency $108,401 Total $4,078,054 Percent of Budget Expended 19.4% Current Phase: Construction Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) November 18, 2008 BOE Approval December 09, 2008 Submit to DSA March 19, 2009 Approval by DSA September 30, 2009 Authorize to Bid (2) February 24, 2009 BOE Approval March 17, 2009 Bid Opening March 16, 2010 Award of Contract (1) April 7, 2010 Notice to Proceed June 1, 2010 Substantial Completion January 31, 2011* Planned Occupancy February 1, 2011* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 14 Palo Alto High School Classroom Building and Media Arts A. PROJECT STATUS DLM submitted 75% CD’s on June 30, 2010. DLM will complete the 95% CD submittal to DSA on August 3, 2010. New estimates are currently being prepared, while constructability reviews and document coordination efforts will occur in the months following the 95% CD submittal. All 16 existing portables were successfully moved to accommodate the new buildings, and fencing was installed to secure their former location until the new classroom building construction begins. The portables will be complete by August 6, 2010, with furniture and equipment being installed for occupancy by faculty the week of August 16, 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $34,220,000 Other Funding $0 Total $34,220,000 Budget Salaries and Benefits $0 Supplies $50,000 Contracts & Services $6,067,996 Construction & Equipment $27,876,384 Soft Costs Contingency $225,620 Total $34,220,000 Percent of Budget Expended 4.5% Current Phase: Construction Documents Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010* Approval by DSA April 15, 2011* Authorize to Bid (2) February 22, 2011* BOE Approval March 8, 2011* Bid Opening June 1, 2011* Award of Contract (1) June 15, 2011* Notice to Proceed June 21, 2011* Substantial Completion July 15, 2013* Planned Occupancy August 7, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 15 Palo Alto High School Theater and Associated Site Improvements A. PROJECT STATUS DLM, the Shalleck Group, and Dohn & Associates, the acoustical consultant, met with site staff to review acoustic goals for the performing arts program. DLM will resume subcommittee meetings in late August 2010. Also, on July 25, 2010, the district submitted clarifications to the State for a Career Technical Education (CTE) grant. If the state provides the district with a reservation of funds in September, DLM will move forward with an accelerated design schedule to meet the CTE requirements for funding. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.11 D. PROJECT OVERVIEW: • Conceptual design was approved by BOE on June 22, 2010. Funding State Funds $0 Strong Schools Bond Funds $17,720,000 Other Funding $0 Total $17,720,000 Budget Salaries and Benefits $0 Supplies $50,000 Contracts & Services $3,276,077 Construction & Equipment $14,284,700 Soft Costs Contingency $109,223 Total $17,720,000 Percent of Budget Expended 0.3% Current Phase: Schematic Design Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (2) November 9, 2010* BOE Approval November 23, 2010* Submit to DSA June 30, 2011* Approval by DSA February 8, 2012* Authorize to Bid (2) February 7, 2012* BOE Approval February 21, 2012* Bid Opening April 27, 2012* Award of Contract (1) May 18, 2012* Notice to Proceed February 11, 2013* Substantial Completion July 10, 2015* Planned Occupancy August, 2015* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 16 Jordan Middle School A. PROJECT STATUS AEDIS has proceeded into design development and drawings are anticipated to be submitted for review by mid‐ August 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $17,943,191 Other Funding $0 Total $17,943,191 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,432,480 Construction & Equipment $14,014,500 Soft Costs Contingency $496,214 Total $17,943,194 Percent of Budget Expended 1.5% Current Phase: Design Development Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) March 23, 2010 BOE Approval April 27, 2010 Submit to DSA December 6, 2010* Approval by DSA July 29, 2011* Authorize to Bid (2) July 25, 2011* BOE Approval August 5, 2011* Bid Opening September 7, 2011* Award of Contract (1) September 22, 2011* Notice to Proceed October 19, 2011* Substantial Completion April 18, 2013* Planned Occupancy August 5, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 17 J.L. Stanford Middle School A. PROJECT STATUS AEDIS has proceeded into design development for the buildings. However AEDIS has continued to refine the expanded areas of exterior site work and landscape plans to meet with the advisory committee and interested community members in September 2010. The exterior design and landscaping portion of the JLS project will be presented to the BOE in September 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5 D. PROJECT OVERVIEW: • Schematic design for the buildings was approved on June 22, 2010. Exterior site schematic design to be discussed at September 28, 2010 BOE meeting. Funding State Funds $0 Strong Schools Bond Funds $17,184,697 Other Funding $0 Total $17,184,697 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,281,600 Construction & Equipment $13,406,000 Soft Costs Contingency $497,099 Total $17,184,699 Percent of Budget Expended 1.3% Current Phase: Schematic Design/Design Development Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) June 1, 2010* BOE Approval June 22, 2010* Submit to DSA December 22, 2010* Approval by DSA August 8, 2011* Authorize to Bid (2) August 2, 2011* BOE Approval August 15, 2011* Bid Opening October 4, 2011* Award of Contract (1) October 21, 2011* Notice to Proceed November 15, 2011* Substantial Completion March 6, 2013* Planned Occupancy August 15, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 18 Terman Middle School A. PROJECT STATUS AEDIS has proceeded into design development and drawings are anticipated to be submitted for review by mid‐August 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $12,850,071 Other Funding $0 Total $12,850,071 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $2,411,150 Construction & Equipment $10,096,569 Soft Costs Contingency $342,352 Total $12,850,071 Percent of Budget Expended 1.5% Current Phase: Design Development Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) May 11, 2010 BOE Approval May 25, 2010 Submit to DSA December 6, 2010* Approval by DSA July 26, 2011* Authorize to Bid (2) July 27, 2011* BOE Approval August 10, 2011* Bid Opening September 19, 2011* Award of Contract (1) October 4, 2011* Notice to Proceed October 5, 2011* Substantial Completion March 26, 2013* Planned Occupancy July 3, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 19 Fairmeadow Elementary School New Classroom Building and Modernization A. PROJECT STATUS Gelfand Partners will submit schematic design plans and a cost estimate in August 2010 for district review. In September 2010, Gelfand will meet with the site committee, the PTA and the community before presenting the schematic design plans to the BOE on September 14, 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Anticipate schematic design to be presented to BOE at September 14, 2010 meeting. Funding State Funds $0 Strong Schools Bond Funds $9,327,500 Other Funding $0 Total $9,327,500 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,770,519 Construction & Equipment $7,478,000 Soft Costs Contingency $78,981 Total $9,327,500 Percent of Budget Expended 1.3% Current Phase: Schematic Design Schedule: Architect Contract (2) October 13, 2009 BOE Approval October 27, 2009 Conceptual Design (2) March 23, 2010 BOE Approval April 6, 2010 Schematic Design (2) September 14, 2010* BOE Approval September 28, 2010* Submit to DSA March 18, 2011* Approval by DSA November 11, 2011* Authorize to Bid (2) December 23, 2011* BOE Approval January 7, 2012* Bid Opening February 14, 2012* Award of Contract (1) February 27, 2012* Notice to Proceed February 28, 2012* Substantial Completion April 29, 2013* Planned Occupancy August 1, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 20 Ohlone Elementary School New Classroom Building and Modernization A. PROJECT STATUS Bids were received from prequalified contractors on July 13, 2010. The award is expected to be approved during a special meeting of the BOE on August 3, 2010. Construction is expected to commence in August 2010 as planned, with completion scheduled to occur late in 2011. Coulter Construction completed the relocation of existing day care portables on the site to accommodate the new building, and also brought two new portables on campus for growth. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • BOE to authorize the award of contract at August 3, 2010 board meeting. Funding State Funds $0 Strong Schools Bond Funds $11,667,965 Other Funding $0 Total $11,667,965 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $2,221,535 Construction & Equipment $9,181,991 Soft Costs Contingency $264,439 Total $11,667,965 Percent of Budget Expended 8.6% Current Phase: Bid & Award Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) March 3, 2009 BOE Approval March 17, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA November 24, 2009 Authorize to Bid (2) April 27, 2010 BOE Approval May 11, 2010 Approval by DSA May 18, 2010 Bid Opening July 13, 2010 Award of Contract (1) August 4, 2010* Notice to Proceed August 11, 2010* Substantial Completion December 1, 2011* Planned Occupancy January 4, 2012* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 21 Hoover Elementary School Pre‐Design A. PROJECT STATUS Gelfand has been conducting a building and site conditions assessment for architectural and engineering evaluation at Hoover during the summer break. Gelfand will return to Hoover’s site steering committee with planning options for the campus in September 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Gelfand will meet with the site steering committee in September. Funding State Funds $0 Strong Schools Bond Funds $8,575,389 Other Funding $0 Total $8,575,389 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,608,477 Construction & Equipment $6,866,912 Soft Costs Contingency $100,000 Total $8,575,389 Percent of Budget Expended 0.0% Current Phase: Conceptual Design Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) September 28, 2010* BOE Approval October 12, 2010* Schematic Design (2) December 9, 2010* BOE Approval December 14, 2010* Submit to DSA June 2, 2011* Approval by DSA January 26, 2012* Authorize to Bid (2) March 8, 2012* BOE Approval March 24, 2012* Bid Opening April 30, 2012* Award of Contract (1) May 15, 2012* Notice to Proceed May 21, 2012* Substantial Completion July 23, 2013* Planned Occupancy August 16, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 22 Duveneck Elementary School Pre‐Design A. PROJECT STATUS Gelfand will reconvene campus planning discussions in September 2010 with the site steering committee. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Gelfand will meet with the site steering committee in September. Funding State Funds $0 Strong Schools Bond Funds $7,019,083 Other Funding $0 Total $7,019,083 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,332,019 Construction & Equipment $5,594,683 Soft Costs Contingency $92,381 Total $7,019,083 Percent of Budget Expended 0.0% Current Phase: Conceptual Design Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) September 28, 2010* BOE Approval October 12, 2010* Schematic Design (2) December 9, 2010* BOE Approval December 14, 2010* Submit to DSA June 2, 2011* Approval by DSA January 26, 2012* Authorize to Bid (2) March 8, 2012* BOE Approval March 24, 2012* Bid Opening April 30, 2012* Award of Contract (1) May 15, 2012* Notice to Proceed May 20, 2012* Substantial Completion July 1, 2013* Planned Occupancy August 16, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 23 Elementary Classroom Improvements Phase 1 – Barron Park, Duveneck, El Carmelo, Hoover A. PROJECT STATUS Gelfand began design during summer break so site staff can review proposed improvements upon their return in September. The classroom improvements project is planned to include new lighting, windows and shades, ventilation improvements and ceiling tiles. Also part of the classroom improvements project is the implementation of a technology wall. District staff put the technology wall project for Addison, Escondido and Hays out to bid. Bids will be received on August 10, 2010, which will allow construction to begin in September, 2010. The remaining schools will be bid in the fall. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • Gelfand commenced design for phase 1 schools. Funding State Funds $0 Strong Schools Bond Funds $8,887,522 Other Funding $0 Total $8,887,522 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,193,721 Construction & Equipment $7,488,706 Soft Costs Contingency $205,095 Total $8,887,522 Percent of Budget Expended 1.2% Phase 1 Schools:Barron Park, Duveneck, El Carmelo, Hoover Current Phase: Planning Schedule: Architect Contract (2) June 8, 2010 BOE Approval June 22, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) September 28, 2010* BOE Approval N/A Submit to DSA November 5, 2010* Approval by DSA April 1, 2011* Authorize to Bid (2) April 15, 2011* BOE Approval April 30, 2011* Bid Opening May 23, 2011* Award of Contract (1) May 31, 2011* Notice to Proceed June 1, 2011* Substantial Completion August 15, 2011* Planned Occupancy August 20, 2011* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 24 Technology Improvements A. PROJECT STATUS Approximately 80% of the computer purchases planned for the 2010/11 school year has been made. Computers will be delivered to classrooms and teachers in August 2010, before school starts. The district continues to purchase about 90% Apple products. In addition to traditional desktops and laptops, schools have been purchasing ipod touches, ipads and netbooks for pilot projects. We have also purchased a handful of printers for schools for the 2010/11 school year, but most printer purchases continue to be made from the general fund. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • New computers will be delivered to schools in August. Funding State Funds $0 Strong Schools Bond Funds $5,995,689 Other Funding $0 Total $5,995,689 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $177,798 Construction & Equipment $5,817,891 Soft Costs Contingency $0 Total $5,995,689 Percent of Budget Expended 42.4% Current Phase: N/A Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 25 Gunn High School Industrial Arts Addition and Renovation A. PROJECT STATUS Of the $5,576,500 project budget, 84.6% or $4,720,037 was expended. Approved change orders were $208,756, which is approximately 59.8% of the $349,000 construction contingency. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11 D. PROJECT OVERVIEW: • The building occupied as scheduled, and the project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $5,576,500 Other Funding $0 Total $5,576,500 Budget Salaries and Benefits $0 Supplies $10,358 Contracts & Services $1,216,066 Construction & Equipment $4,300,350 Soft Costs Contingency $49,726 Total $5,576,500 Percent of Budget Expended 89.0% Change Order Contingency • Starting Contingency Balance $349,000 • Remaining Contingency Balance $140,244 • Percent of Changes 59.8% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –January 4, 2010 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA June 17, 2008 Approval by DSA December 24, 2008 Authorize to Bid (2) October 14, 2008 BOE Approval October 28, 2008 Bid Opening December 16, 2008 Award of Contract (1) December 24, 2008 Notice to Proceed January 6, 2009 Substantial Completion November 25, 2009 Planned Occupancy January 4, 2010 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 26 Gunn High School Aquatic Center A. PROJECT STATUS Of the $5,013,750 project budget, 96.6%, or $4,844,070 was expended. Approved change orders were $194,739, which is approximately 49.9% of the $389,887 construction contingency. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.12 D. PROJECT OVERVIEW: • This project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $5,013,750 Other Funding $0 Total $5,013,750 Budget Salaries and Benefits $0 Supplies $7,684 Contracts & Services $679,284 Construction & Equipment $4,323,742 Soft Costs Contingency $3,040 Total $5,013,750 Percent of Budget Expended 96.8% Change Order Contingency • Starting Contingency Balance $389,887 • Remaining Contingency Balance $195,148 • Percent of Changes 49.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –June 15, 2009 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA December 11, 2007 Approval by DSA April 24, 2008 Authorize to Bid (2) April 8, 2008 BOE Approval April 22, 2008 Bid Opening May 28, 2008 Award of Contract (1) June 4, 2008 Notice to Proceed December 6, 2008 Substantial Completion June 15, 2009 Planned Occupancy June 15, 2009 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 27 Middle School Pre‐Design Jordan, J.L. Stanford and Terman A. PROJECT STATUS AEDIS presented recommended concept plans for each campus to the Board of Education on June 23 for discussion and received approval on September 8 by the Board of Education to move into schematic design. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.12 D. PROJECT OVERVIEW: • This project has been completed on schedule and under budget. Board approval received on September 8, 2009. Funding State Funds $0 Strong Schools Bond Funds $101,000 Other Funding $0 Total $101,000 Budget Salaries and Benefits $0 Supplies $1,000 Contracts & Services $85,000 Construction & Equipment $0 Soft Costs Contingency $15,000 Total $101,000 Percent of Budget Expended 52.9% Current Phase: Complete Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 28 Middle Schools Interim Classrooms Jordan and J.L. Stanford A. PROJECT STATUS Contracts were awarded to Coulter Construction for Jordan Middle School and Mark Electric for Stanford Middle School following Board of Education approval on May 26, 2009. Both contractors started work on June 15, 2009 and were completed on August 3, 2009 at Jordan and August 12, 2009 at Stanford. Of the $1,047,186 project budget, 25%, or $236,696 has been expended. Pending Change Orders are currently estimated to be a deduct of ($10,331), which is approximately 0% of the $30,698 construction contingency. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 D. PROJECT OVERVIEW: • This project was completed under budget and on schedule. Funding State Funds $0 Strong Schools Bond Funds $1,047,186 Other Funding $0 Total $1,047,186 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $308,648 Construction & Equipment $707,840 Soft Costs Contingency $30,698 Total $1,047,186 Percent of Budget Expended 48.9% Change Order Contingency • Starting Contingency Balance $30,698 • Remaining Contingency Balance $30,698 • Percent of Changes 0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –August 25, 2009 Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA April 14, 2009 Approval by DSA April 22, 2009 Authorize to Bid (2) March 31, 2009 BOE Approval April 14, 2009 Bid Opening May 14, 2009 Award of Contract (1) May 26, 2009 Notice to Proceed June 1, 2009 Substantial Completion August 12, 2009 Planned Occupancy August 25, 2009 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 29 Garland Elementary School Campus Modernization A. PROJECT STATUS The Board of Education voted on August 25, 2009 to approve the amendment to Garland lease to Stratford School. Therefore, the district has placed the project on hold. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10 D. PROJECT OVERVIEW: • This project has been placed on hold. Funding State Funds $0 Strong Schools Bond Funds $22,178,544 Other Funding $0 Total $22,178,544 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,830,789 Construction & Equipment $17,485,000 Soft Costs Contingency $862,755 Total $22,178,544 Percent of Budget Expended 1.3% Current Phase: Schematic Design Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) February 10, 2009 BOE Approval February 24, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 30 Elementary School Teaching Walls Phase 1 Schools A. PROJECT STATUS The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary above). B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.9 D. PROJECT OVERVIEW: • This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary above). Funding State Funds $0 Strong Schools Bond Funds $7,044,987 Other Funding $0 Total $7,044,987 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,341,394 Construction & Equipment $5,498,498 Soft Costs Contingency $205,095 Total $7,044,987 Percent of Budget Expended 1.6% Current Phase: On Hold Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings OHS WEST:260388860.1 A-1 EXHIBIT A PALO ALTO UNIFIED SCHOOL DISTRICT BOND PROJECT LIST [Note: The order in which projects are listed is not an indication of priority for funding or completion. Not all listed projects will be completed at every site.] 1. ELEMENTARY SCHOOL PROJECTS Addison Barron Park Briones Duveneck El Carmelo Escondido Fairmeadow Garland Greendell Hays Hoover Nixon Ohlone Palo Verde 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Acquire and install modular classrooms, as needed. 4. Expand libraries to accommodate enrollment growth. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 9. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 10. Modernization/replacement of administration/multipurpose/library space. Numbers Added A-2 OHS WEST:260388860.1 2. MIDDLE SCHOOL PROJECTS David Starr Jordan Jane Lathrop Stanford Terman 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 3. Construct extra school-wide storage space. 4. Expand classrooms and classroom wings, library and administration spaces. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Renovate gymnasium, including new gym floors, doors, windows, bleachers and athletic equipment; upgrade building infrastructure, including power and water distribution. 9. Renovate swimming pool and pool deck; new filtration system; new storage and restrooms; upgrade pool equipment. 10. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. 11. Repair/Replace and/or improve concrete walkways and asphalt; canopies; parking lot and driveways. 12. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. A-3 OHS WEST:260388860.1 3. GUNN HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Demolish old library building. 3. Replace temporary classrooms with permanent classrooms. 4. Construct additional restrooms. 5. Construct second gymnasium. 6. Construct new soccer field. 7. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 8. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 9. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 10. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 11. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 12. Replace swimming pool with new 35-meter pool, pool equipment and support structures, pool decking, bleachers, storage, restrooms, showers, associated equipment. 13. Renovate gymnasium; interior renovation including gymnasium floors and bleachers; replace athletic equipment. 14. Modernize football stadium, including new bathrooms and concession stands. A-4 OHS WEST:260388860.1 4. PALO ALTO HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Construct additional restrooms. 4. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 5. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 6. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 7. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 8. Library modernization and building interior improvements, including infrastructure and major building system upgrades. 9. Renovation or replacement of the Tower Building to accommodate administration, classroom and program support space. 10. Renovate Main Gymnasium and second gymnasium, including seismic upgrades; accessibility improvements; construction of new restrooms; install new roofing; replace doors and windows; replace gymnasium floors and athletic equipment, bleachers and renovation of interior. Renovation or replacement of weight training facility. 11. Construct new theater building. 12. Renovate and improve soccer field, including new retaining wall and bleachers; new fencing and storage. 13. Modernize football stadium, including replace bleachers; new bathrooms and concession stands. 14. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. A-5 OHS WEST:260388860.1 5. OTHER DISTRICT-WIDE PROJECTS Furnishing and equipping of existing and newly constructed, modernized or rehabilitated classrooms and facilities on an ongoing basis, including to replace worn, broken, or out-of-date furniture and equipment for all classrooms, athletic facilities and other facilities, as needed. 1. Replace existing or acquire new computers, technology and related equipment on an ongoing basis. 2. Establish a planned maintenance fund to address maintenance work expected to be needed to all District facilities on an ongoing basis (other than as may be necessary for current maintenance, operation or repairs), in order to implement the District’s comprehensive facilities maintenance plan. 3. Acquisition of any of the facilities on the Bond Project List through temporary lease or lease- purchase arrangements, or execute purchase option under a lease for any of these authorized facilities. 4. If and as opportunities become available, and to the extent the Board of Education determines that bond funds are available for the purpose, acquisition of land and other interests in real property for future school buildings and other District facilities, and construction of such facilities, and rehabilitation/renovation of District-owned buildings and sites not otherwise listed. 5. Repair, upgrade, modify, expand, refinish, replace and construct site improvements, including off-street parking areas, pickup/dropoff, signage, paths, sidewalks and walkways, canopies, hard courts (student play areas), athletic play fields, landscaping, irrigation, permanent athletic field equipment and facilities (including nets, basketball standards, goals and goalposts, backstops), field lighting, etc. 6. ADDITIONAL NECESSARY AND INCIDENTAL PROJECTS 1. Remove, dispose of, and otherwise remediate hazardous materials, including asbestos, lead, etc., where necessary. 2. Address unforeseen conditions revealed by construction/modernization (including plumbing or gas line breaks, dry rot, seismic, structural, etc.). 3. Other improvements required to comply with existing building codes, including the Field Act, and access requirements of the Americans with Disabilities Act (ADA). 4. Site preparation/restoration in connection with new construction, renovation or remodeling, or installation or removal of relocatable classrooms, including ingress and egress, demolition of existing structures, removing, replacing, or installing irrigation and drainage, utility lines (such as gas lines, water lines, electrical lines, sewer lines, and communication lines), trees and landscaping, relocating fire access roads, traffic lights and mitigation, and acquiring any necessary easements, licenses, or rights of way to the property. 5. Rental or construction of storage facilities and other space on an interim basis, as needed to accommodate construction materials, equipment, and personnel, and interim classrooms (including relocatables) for students and school functions or other storage for classroom materials displaced during construction. A-6 OHS WEST:260388860.1 7. RENOVATION/MODERNIZATION (DEFINED) For purposes of the Bond Project List, renovation and modernization projects are intended to restore the building systems and infrastructure, weather protections, finishes, and technology, or reallocate and reorganize space, to a condition that will provide a sustainable, functional educational and administrative environment for future years, comparable to new construction. Renovation projects may include, but are not limited to nor necessarily encompass, all of the following, depending upon the age, condition and needs of each particular school facility: 1. upgrade electrical, communication, fire alarm, and similar building systems as well as main power service and distribution, which may include active and passive solar power and heating system acquisition, installation and construction 2. Replace, repair or upgrade plumbing, piping and drainage systems, including water supply, meters, water heating, and wastewater systems, plumbing fixtures and sinks, etc., within buildings and sites and to connect with city supply and drainage systems 3. Replace or modify aging heating, ventilation and air cooling systems with energy-efficient heating and air cooling systems (HVAC), including installing energy management systems (EMS); 4. Replace, modify, upgrade interior lighting and exterior safety/security lighting systems and fixtures, as necessary; 5. Repair, modify and construct structural elements of the existing structure as necessary; 6. Replace or repair aging roofs with similar materials or District standard materials; 7. Replace, repair, install and construct, as necessary, interior walls, floor and ceiling finishes, doors, door locks, windows, cabinets and casework, and equipment attached to wall surfaces (including white boards, marker boards, tack boards, television mounts, scoreboards, fire extinguishers, kitchen cabinets/equipment, etc.); 8. Upgrade, modify and construct restroom facilities; 9. Comply, as necessary, with Americans with Disabilities Act (ADA) and Title 24 requirements; 10. Refinish the exterior finishes of the school (including stucco, wood and metal trims, wood siding, paint, etc.); replace doors and windows 11. Modify, expand, separate, convert and construct school support areas; staff work and lunch areas; and educational areas to provide adequate, functional environments; 12. Modify, replace and construct functional components of altered or replaced building components (including rainwater leaders, fascias, mansards, etc.); For any project involving renovation, modernization, remodeling or rehabilitation of a building or the major portion of a building, the District may proceed with new replacement construction instead (including any necessary demolition), if the Board of Education determines that replacement and new construction is more practical than rehabilitation and renovation, considering the building’s age, condition, expected remaining life, comparative cost, and other relevant factors.