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Monthly Reports 2009-06 (Jun) MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT Through June 2009 Current Measure A Bond Capital Improvement Projects Prepared by O’Connor Construction Management, Inc. & Gilbane Building Company Page | 2 TABLE OF CONTENTS Executive Summary page 3 Attachment 1 – Consolidated Expenditure Report (1 page) Attachment 2 – Master Project Schedule Capital Projects High School Master Plan page 6 Gunn High School – Aquatic Center page 7 Gunn High School – Industrial Arts Renovation page 8 Gunn High School – New Classroom Buildings A & B page 9 Gunn High School – Parking and Drop-off Sitework Improvement page 10 Gunn High School – New Gymnasium page 11 Palo Alto High School – Home-side Bleacher Replacement page 12 Palo Alto High School – Multi-use Field page 13 Palo Alto High School – Classroom Building, Media Arts and Science Lab page 14 Palo Alto High School – Theater and Associated Site Improvements page 15 Palo Alto High School – Central Plant and Tower Assessments page 16 Middle School Pre-Design page 17 Middle School Interim Classrooms – Jordan & JLS page 18 Elementary School Growth Plan page 19 Garland Elementary School page 20 Ohlone Elementary School page 21 Elementary School Teaching Walls page 22 Appendix Exhibit A – Bond Project List Page | 3 EXECUTIVE SUMMARY CAPITAL PROJECTS High School Master Plan Deems Lewis McKinley Architects has completed the initial draft master plan for the High Schools, which was approved by the board on March 31, 2009. The CEQA process for both high schools has commenced, with a planned completion of October 2009. The final master plan report will be produced after the CEQA process is complete, with all findings and mitigation measures to be incorporated. The overall project is approximately 95% complete. Gunn High School – Aquatic Center Construction began on this project in June 2008, and the Health Department approved inspection on June 11, 2009. The pool was open for use on June 15, 2009. Currently the project is in final punch-list and completing the shade structures per DSA deferred approval. Of the $5,013,750 project budget, 75%, or $3,464,558 has been expended. Pending Change Orders are currently estimated to be $134,554, which is approximately 34.5% of the $389,887 construction contingency. The overall project is approximately 98% complete. Gunn High School – IA Building Construction/ Renovation Svala Construction began has completed concrete pours for foundation, slabs, and columns. Currently the project is being framed and completing site utilities installation. The project is scheduled to be complete on November 25, 2009. Of the $5,519,032 project budget, 27%, or $1,176,697 has been expended. Pending Change Orders are currently estimated to be $124,493 which is approximately 35.7% of the $349,000 construction contingency. The overall project is approximately 58% complete. Gunn High School – New Classroom Buildings A & B Deems Lewis McKinley Architects has met with the Gunn High School program users to continue programming on the New Classroom Buildings A & B for Math and English Departments. New classroom building A is currently trending to be a 37,500 square feet, two story building with 28 classrooms. Each floor includes 14 classrooms, a shared general office area, a staff room, two conference rooms, a resource room, a secured work room, staff storage, bathrooms, janitor storage, IS office, three stairways and one elevator. New classroom building B is a single story structure of 5 classrooms for the World Languages Department. Currently the plan includes an area for staff office-desks, a resource room, a conference room, a reception area, and staff bathroom. The resource room will be used for both students and teachers; it will have a kitchenette to prepared cultured foods and a patio door to the outside to support its department activities. The latest progress plans have been updated and distributed to the programming team with meetings recommencing in August. The overall project is approximately 2% complete. Gunn High School – Parking and Drop-off Sitework Improvement Deems Lewis McKinley Architects will work on the Parking and Drop-off project that will involve the reconfiguration of the existing parking and drop-off area. The District traffic engineer compiled data in May to study the configuration of the parking lots and drop-off area and submitted a preliminary draft transportation study. DLM started to review this study and will further develop improvements in the parking and drop off layout. The parking lot will house 26 portable classrooms until the completion of the classroom buildings. The goal is to maintain 500 spaces for parking. The overall project is approximately 2% complete. Gunn High School – New Gymnasium Deems Lewis McKinley Architects has continued to meet with the athletics and physical education departments at Gunn High School for planning on the new gym and modernization of the existing gym. Gunn’s facilities steering committee has recommended that the planned modernization work in the main gym be reduced in order to enlarge the new gym to house more seating capacity and a new lobby. Currently the new gym is approximately 19,700 square feet and it will include the main gymnasium with bleacher capacity of approximately 1,900, a wrestling room, team rooms, a lobby, storage, offices, and restrooms. The modernization of the existing Gym will include a new weight room and a new classroom. This scope will also include relocation of tennis courts and the three basketball courts. The overall project is approximately 3% complete. Page | 4 Palo Alto High School – Home Bleacher Replacement Verde submitted four layouts options for the seat bleacher replacement project. Option 1 is currently being reviewed by the Steering Committee for approval and submission to DSA. This option will include a mitigate removal of some trees to make room for a new 1,439 Seat Bleacher. The new bleachers will comply with ADA and code requirements including ADA seating and an ADA lift. It is anticipated that this project will be constructed during the summer 2010. The overall project is approximately 18% complete. Palo Alto High School – Multi-use Field Verde produced the 95% construction documents which were received and reviewed with the District in mid March and submitted to the Division of State Architect for review on March 19. General contractor prequalification packages were received on March 3 and six contractors were successful in prequalifying for this project. Due to delays in DSA review of this project and of the El Camino field project, this project will have to be deferred for construction in 2010. The overall project is approximately 20% complete. Palo Alto High School – Classroom Building and Media Arts Building Deems Lewis McKinley Architects continued programming efforts for the new Classroom Building and the Media Arts Building. The Classroom Building will serve both the Math and social Studies Department. Three options were reviewed and discussed by the programming team and agreed on a current scheme that includes 14 classrooms on the second floor and 13 on the first floor. It is approximately 41,500 square feet, and it includes a central resource area for offices, work rooms, staff rooms, conference rooms, restrooms, and an elevator. The Media Arts building configuration is organized around a large two-story central atrium “forum” to encourage interaction and interface between the many departments and occupants. It is approximately 20,500 square feet with space for 7 classrooms, a darkroom, broadcast TV Studios, editing rooms, computer labs, conference rooms, offices, a gallery, and restrooms. The latest progress plans have been updated and distributed to the programming team for meetings recommencing in August. The overall project is approximately 2% complete. Palo Alto High School – Theater and Associated Site Improvements Deems Lewis McKinley Architects is scheduled to begin programming efforts after the summer after the Theater subcommittee has presented its recommendations to the campus Facilities Steering Committee. The New Theater is planned to be approximately 15,000 square feet and accommodate about 600 people. The plan will include support facilities and associated site improvements around the new theater to maximize parking spaces, preserve existing trees, and accommodate new alignment from Embarcadero Road. This project has not yet commenced. Middle School Pre-Design AEDIS met with each campus’ administration in mid June to review concept designs based on staff and community input, and options to accommodate enrollment growth, campus utilization, project prioritization and budget. AEDIS presented recommended concept plans for each campus to the Board of Education on June 23 for discussion. AEDIS will return in August to the Board of Education for approval to move into schematic design after conducting community input meetings when school resumes. The overall project is approximately 99% complete. Middle Schools Interim Classrooms – Jordan & Stanford Contracts were awarded to Coulter Construction for Jordan Middle School and Mark Electric for Stanford Middle School following Board of Education approval on May 26, 2009. Both contractors started work on June 15, 2009. The location has been prepared for the modular classroom and will be set in place at Jordan in early July. At Stanford, the locations were prepared prior to the modular classrooms being set in place at on June 23, 2009. Both projects are anticipated to be complete on August 1, 2009. Of the $1,047,186 project budget, 7%, or $72,776 has been expended. Pending Change Orders are currently estimated to be $700, which is approximately 2% of the $30,698 construction contingency. The overall project is approximately 65% complete. Elementary School Growth Plan Gelfand Partners, as part of this elementary school growth plan effort, has continued to identify other high priority projects at the elementary schools. Gelfand presented a proposed road map of projects for the District to consider and will continue to study the projects through next fall. The overall project is approximately 100% complete. Page | 5 Garland Elementary School Renovation AEDIS presented its schematic design package and updated budget to the district to the Board of Education on June 2, 2009 for discussion and June 23, 2009 for action, which was approved. The overall project is approximately 5% complete. Ohlone Elementary School – New Classroom Building and Modernization Gelfand Partners presented its schematic design package and updated budget to the Board of Education on June 2, 2009 for discussion and June 23, 2009 for action, which was approved. Gelfand will continue their design efforts this summer as they continue into the design development phase. Meetings with the site building committee will recommence in August following the summer break. The district will conduct project turnover meetings in early July to handoff to Gilbane Building Company for design development and remaining phases. The overall project is approximately 5% complete. Elementary School Teaching Walls Gelfand Partners produced construction documents for the installation of one teaching wall at each school, Duveneck and Escondido, this summer. Bids were received on June 9, 2009 and awarded to Coulter Construction. Currently the casework shop drawings are being finalized and the classrooms are being prepared for the installation. The project is scheduled to be complete on August 1, 2009. The overall project is approximately 18% complete. Board Actions in June June 2, 2009 Action 18 – Measure A Budget for the Middle School Level and Establishment of a Measure A Reserve for Contingencies June 23, 2009 Consent 6 – Contract with the Firm Nigro & White to do the 2009 Performance and Financial Audits for the Measure A Program Consent 7 – Authorization to File CEQA Exemption for Garland and Ohlone Elementary Schools Consent 8 – Contracts with O’Connor Construction Management, Inc and Gilbane Building Company to Provide Program, Project, and Construction Management Services Action 22 - Approval of Schematic Design of Ohlone Elementary School Action 23 - Approval of Schematic Design Garland Elementary School Action 24 - Authorization of Contract Addendum for a Fourth Modular Building Site Infrastructure at JLS Middle School 115,000 87,275 59.74% 78.72%5,013,750 4,630,357 69.10% 74.82%5,511,500 4,364,531 21.35% 26.96%5,777 5,777 100.00% 100.00%24,120,000 1,259,900 0.11% 2.04%3,940,000 214,620 0.01% 0.24%13,830,000 820,628 0.00% 0.00%200 Palo Alto High Schools - High School Master Plan 115,000 87,877 61.01% 79.84%1,358,437 171,106 4.24% 33.63%202 Palo Alto High School - Multi-Use Field (Multi-Fund) 4,078,054 412,342 6.23% 61.58%34,220,000 1,816,755 0.02% 0.45%204 Palo Alto High School - New Theater 17,720,000 1,026,210 0.00% 033,665 19,718 39.49% 67.42%600,342 224,118 6.41% 17.17%33,669 19,627 39.21% 67.27%401 J.L.S Middle School - Interim Classrooms 446,844 257,709 7.67%13.31300 Jordan Middle School - Middle School Pre-Design13,294 6,424 13,947 301 Jordan Middle Schools - Interim Classrooms 38,487 185,631 376,224 34,289 400 J.L.S Middle School - Middle School Pre-Design13,203 6,424 14,042 189,135 070,164 201 Palo Alto High School - Bleacher57,539 113,567 1,187,331 27,123 016,693,790 253,932 203 Palo Alto High School - New classroom & Media Art Building8,223 1,808,533 32,403,245 3,665,712 000106 Gunn High School - New/Auxiliary Gymnasium- 820,628 13,009,372 104 Gunn High School - New classroom A & B25,662 1,234,238 22,860,100 105 Gunn High School - Parking & Drop Off improvements511 214,109 3,725,380 100 Gunn High School - High School Master Plan 68,702 27,725 101 Gunn High School - Aquatic Center 1,165,79918,573102 Gunn High School - I.A 1,146,969 103 Gunn High School - AD2- close out5,777 01,176,697 3,187,8353,464,558 383,393 0District: Palo Alto Unified School DistrictPrinted: 6/30/2009 Consolidated Expenditure ReportAccount-AbilityContract BalancePercentage ExpendedBudget VarianceSchool Name - Project Name Budget CommittedPercentage of Budget ExpendedExpenditures & Retentions33,666 19,627 39.22% 67.27%600 PAUSD Elementary Schools - Elementary Growth Plan 145,000 62,700 38.32% 88.61%22,178,544 1,386,384 0.69% 10.96%602 Ohlone Elementary School - Phase I 11,667,965 971,288 1.40% 16.78%7,044,987 104,498 0.33% 21.98%1,461,135 1,209,535 62.38% 75.36%1,935,000 1,654,253 76.38% 89.34%155,608,335 20,826,835 5.16% 38.54%22,963 81,535 6,940,489 10,696,677 55,560 8,027,029 12,799,805 134,781,500 901 PAUSD - Technology 1,477,869 176,384 280,747 900 PAUSD - Program Admin.911,516 298,018 251,600 162,934 603 Elementary Schools - Elem Teaching Wall Project601 Garland Elementary School - Phase I 151,946 1,234,438 20,792,160 500 Terman Middle School - Middle School Pre- Design13,203 6,424 14,039 82,300 0 Activity IDPhaseActivity NameOriginalDurationSchedule % CompleteStartFinishTotalFloatGunn PooGunn Pool ReplGunn Pool Replacement2940%30-Jun-0825-Aug-090CONSTRCONSTRUCTIOCONSTRUCTION2940%30-Jun-0825-Aug-090ConstruConstruction PhaConstruction Phase10%30-Jun-0830-Jun-080Post CoPost ConstructioPost Construction Phase500%16-Jun-0925-Aug-090Gunn- IndGunn- IndustriaGunn- Industrial Arts Renovation3390%01-Oct-0802-Feb-10944PlanningPlanningPlanning00%0DesignDesignDesign00%0Bid and Bid and AwardBid and Award480%28-Oct-0807-Jan-091218DSADSADSA430%01-Oct-0802-Dec-08943ConstruConstructionConstruction2740%06-Jan-0902-Feb-10944ConstruConstructionConstruction2280%06-Jan-0924-Nov-09940CloseoutCloseoutCloseout460%25-Nov-0902-Feb-10944Gunn - NeGunn - New ClasGunn - New Classroom Building11080%14-Aug-0806-Dec-120PLANNIPLANNINGPLANNING460%20-Apr-0923-Jun-09394ProgramProgramming PhProgramming Phase460%20-Apr-0923-Jun-09394DESIGNDESIGNDESIGN5110%14-Aug-0818-Aug-10598PreliminPreliminary PlanPreliminary Plans Phase3480%14-Aug-0824-Dec-09677WorkingWorking DrawingWorking Drawing Phase920%24-Dec-0904-May-10598Interim HInterim HousingInterim Housing1280%18-Feb-1018-Aug-100DSADSADSA1340%05-May-1011-Nov-10409DSA RevDSA Review & ADSA Review & Approval1340%05-May-1011-Nov-10409CONSTRCONSTRUCTIOCONSTRUCTION5440%03-Nov-1006-Dec-120Bid & AwBid & Award PhaBid & Award Phase720%03-Nov-1015-Feb-11401ConstruConstruction PhaConstruction Phase4360%16-Feb-1117-Oct-120Post CoPost ConstructioPost Construction Phase360%18-Oct-1206-Dec-120Gunn - PaGunn - Parking Gunn - Parking and Drop Off5050%19-Apr-1002-Apr-12608PLANNIPLANNINGPLANNING00%0ProgramProgramming PhProgramming Phase00%0DESIGNDESIGNDESIGN1690%19-Apr-1016-Dec-10770PreliminPreliminary PlanPreliminary Plans Phase890%19-Apr-1023-Aug-10846WorkingWorking DrawingWorking Drawing Phase800%24-Aug-1016-Dec-10770DSADSADSA950%17-Dec-1029-Apr-11617DSA RevDSA Review & ADSA Review & Approval950%17-Dec-1029-Apr-11617CONSTRCONSTRUCTIOCONSTRUCTION2470%22-Apr-1102-Apr-12608Bid & AwBid & Award PhaBid & Award Phase750%22-Apr-1104-Aug-11608ConstruConstruction PhaConstruction Phase1360%05-Aug-1110-Feb-121151Post CoPost ConstructioPost Construction Phase360%13-Feb-1202-Apr-121247Gunn NewGunn New GymGunn New Gymnasium7620%20-Apr-0906-Apr-120SONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJF200920102011201220132014PALO ALTO UNIFIED SCHOOL DISTRICTMEASURE "A" BOND PROGRAMMASTER SCHEDULE SUMMARY07-Jul-09 17:09DesignPlanningBid and AwardConstructionDSACloseoutPage 1 of 5TASK filter: All Activities© Primavera Systems, Inc. Activity IDPhaseActivity NameOriginalDurationSchedule % CompleteStartFinishTotalFloatPLANNIPLANNINGPLANNING460%20-Apr-0923-Jun-09394ProgramProgramming PhProgramming Phase460%20-Apr-0923-Jun-09394DESIGNDESIGNDESIGN2200%24-Jun-0905-May-10598PreliminPreliminary PlanPreliminary Plans Phase1370%24-Jun-0908-Jan-10677WorkingWorking DrawingWorking Drawing Phase830%11-Jan-1005-May-10598DSADSADSA1330%06-May-1011-Nov-10409DSA RevDSA Review & ADSA Review & Approval1330%06-May-1011-Nov-10409CONSTRCONSTRUCTIOCONSTRUCTION3690%04-Nov-1006-Apr-120Bid & AwBid & Award PhaBid & Award Phase720%04-Nov-1016-Feb-11401ConstruConstruction PhaConstruction Phase2610%17-Feb-1116-Feb-120Post CoPost ConstructioPost Construction Phase360%17-Feb-1206-Apr-120Paly - HomPaly - Home SidPaly - Home Side Bleachers5120%03-Nov-0808-Nov-10963PLANNIPLANNINGPLANNING00%0ProgramProgramming PhProgramming Phase00%0DESIGNDESIGNDESIGN1730%03-Nov-0809-Jul-09956PreliminPreliminary PlanPreliminary Plans Phase250%03-Nov-0809-Dec-08954WorkingWorking DrawingWorking Drawing Phase1480%10-Dec-0809-Jul-09956DSADSADSA1010%10-Jul-0902-Dec-091015DSA RevDSA Review & ADSA Review & Approval1010%10-Jul-0902-Dec-091015CONSTRCONSTRUCTIOCONSTRUCTION2550%06-Nov-0908-Nov-10963Bid & AwBid & Award PhaBid & Award Phase840%06-Nov-0909-Mar-10961ConstruConstruction PhaConstruction Phase1580%09-Mar-1019-Oct-10963Post CoPost ConstructioPost Construction Phase1710%10-Mar-1008-Nov-101114Paly - MuPaly - Multi Use Paly - Multi Use Field Improvements3410%03-Nov-0809-Mar-100PLANNIPLANNINGPLANNING480%03-Nov-0813-Jan-09858ProgramProgramming PhProgramming Phase480%03-Nov-0813-Jan-09858DESIGNDESIGNDESIGN1700%28-Nov-0830-Jul-09718PreliminPreliminary PlanPreliminary Plans Phase800%28-Nov-0806-Apr-09799WorkingWorking DrawingWorking Drawing Phase660%28-Apr-0930-Jul-09718DSADSADSA720%24-Mar-0903-Jul-09517DSA RevDSA Review & ADSA Review & Approval720%24-Mar-0903-Jul-09517CONSTRCONSTRUCTIOCONSTRUCTION1900%09-Jun-0909-Mar-100Bid & AwBid & Award PhaBid & Award Phase410%09-Jun-0905-Aug-09508ConstruConstruction PhaConstruction Phase1360%05-Aug-0917-Feb-100Post CoPost ConstructioPost Construction Phase140%18-Feb-1009-Mar-100Paly NewPaly New ClassrPaly New Classroom Building & M...9520%20-Apr-0920-Dec-120PLANNIPLANNINGPLANNING460%20-Apr-0923-Jun-09739ProgramProgramming PhProgramming Phase460%20-Apr-0923-Jun-09739DESIGNDESIGNDESIGN2980%24-Jun-0925-Aug-10681SONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJF200920102011201220132014PALO ALTO UNIFIED SCHOOL DISTRICTMEASURE "A" BOND PROGRAMMASTER SCHEDULE SUMMARY07-Jul-09 17:09DesignPlanningBid and AwardConstructionDSACloseoutPage 2 of 5TASK filter: All Activities© Primavera Systems, Inc. Activity IDPhaseActivity NameOriginalDurationSchedule % CompleteStartFinishTotalFloatPreliminPreliminary PlanPreliminary Plans Phase1320%24-Jun-0931-Dec-09762WorkingWorking DrawingWorking Drawing Phase920%01-Jan-1011-May-10681Interim HInterim HousingInterim Housing1280%25-Feb-1025-Aug-100DSADSADSA1330%12-May-1017-Nov-10494DSA RevDSA Review & ADSA Review & Approval1330%12-May-1017-Nov-10494CONSTRCONSTRUCTIOCONSTRUCTION5550%10-Nov-1020-Dec-120Bid & AwBid & Award PhaBid & Award Phase770%10-Nov-1001-Mar-11486ConstruConstruction PhaConstruction Phase4360%02-Mar-1131-Oct-120Post CoPost ConstructioPost Construction Phase420%01-Nov-1220-Dec-120Paly - NewPaly - New TheaPaly - New Theater and Sitework11460%24-Aug-0928-Jan-140PLANNIPLANNINGPLANNING1110%24-Aug-0901-Feb-10739ProgramProgramming PhProgramming Phase1110%24-Aug-0901-Feb-10739DESIGNDESIGNDESIGN2810%02-Feb-1009-Mar-11703PreliminPreliminary PlanPreliminary Plans Phase1500%02-Feb-1001-Sep-10784WorkingWorking DrawingWorking Drawing Phase1310%02-Sep-1009-Mar-11703DSADSADSA1860%10-Mar-1124-Nov-11517DSA RevDSA Review & ADSA Review & Approval1860%10-Mar-1124-Nov-11517CONSTRCONSTRUCTIOCONSTRUCTION11420%28-Aug-0928-Jan-140Bid & AwBid & Award PhaBid & Award Phase1370%17-Nov-1125-May-12508ConstruConstruction PhaConstruction Phase4010%28-May-1209-Dec-130Post CoPost ConstructioPost Construction Phase11420%28-Aug-0928-Jan-140Paly - El CPaly - El CaminoPaly - El Camino Field Improveme...2450%03-Nov-0820-Oct-090Paly - ElPaly - El CaminPaly - El Camino Field Improvements2450%03-Nov-0820-Oct-090DESIGNDESIGNDESIGN680%03-Nov-0810-Feb-09575DSADSADSA430%20-Apr-0918-Jun-09372CONSTRCONSTRUCTIONCONSTRUCTION1630%03-Mar-0920-Oct-090Jordan NeJordan New ClaJordan New Classroom Wing & M...2600%01-Oct-0808-Oct-090PLANNIPLANNINGPLANNING520%01-Oct-0815-Dec-08394ProgramProgramming PhProgramming Phase520%01-Oct-0815-Dec-08394DESIGNDESIGNDESIGN700%11-Feb-0919-May-09648PreliminPreliminary PlanPreliminary Plans Phase180%11-Feb-0906-Mar-09726WorkingWorking DrawingWorking Drawing Phase520%09-Mar-0919-May-09648DSADSADSA1290%22-Jan-0923-Jul-09409DSA RevDSA Review & ADSA Review & Approval1290%22-Jan-0923-Jul-09409CONSTRCONSTRUCTIOCONSTRUCTION990%20-May-0908-Oct-090Bid & AwBid & Award PhaBid & Award Phase460%20-May-0924-Jul-09401ConstruConstruction PhaConstruction Phase400%24-Jul-0918-Sep-090Post CoPost ConstructioPost Construction Phase140%21-Sep-0908-Oct-090Stanford Stanford New CStanford New Classroom Wing8660%01-Jan-0916-May-120SONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJF200920102011201220132014PALO ALTO UNIFIED SCHOOL DISTRICTMEASURE "A" BOND PROGRAMMASTER SCHEDULE SUMMARY07-Jul-09 17:09DesignPlanningBid and AwardConstructionDSACloseoutPage 3 of 5TASK filter: All Activities© Primavera Systems, Inc. Activity IDPhaseActivity NameOriginalDurationSchedule % CompleteStartFinishTotalFloatPLANNIPLANNINGPLANNING510%01-Sep-0911-Nov-09645ProgramProgramming PhProgramming Phase510%01-Sep-0911-Nov-09645DESIGNDESIGNDESIGN1860%01-Jan-0923-Sep-09680PreliminPreliminary PlanPreliminary Plans Phase1050%01-Jan-0929-May-09761WorkingWorking DrawingWorking Drawing Phase810%01-Jun-0923-Sep-09680DSADSADSA1270%24-Sep-0925-Mar-10493DSA RevDSA Review & ADSA Review & Approval1270%24-Sep-0925-Mar-10493CONSTRCONSTRUCTIOCONSTRUCTION5590%18-Mar-1016-May-120Bid & AwBid & Award PhaBid & Award Phase740%18-Mar-1030-Jun-10485ConstruConstruction PhaConstruction Phase3460%29-Nov-1027-Mar-120Post CoPost ConstructioPost Construction Phase360%28-Mar-1216-May-120Terman ATerman Admin WTerman Admin Wing Addition & M...6960%01-Sep-0916-May-120PLANNIPLANNINGPLANNING510%01-Sep-0911-Nov-09645ProgramProgramming PhProgramming Phase510%01-Sep-0911-Nov-09645DESIGNDESIGNDESIGN1840%28-Oct-0920-Jul-10472PreliminPreliminary PlanPreliminary Plans Phase1030%28-Oct-0925-Mar-10553WorkingWorking DrawingWorking Drawing Phase810%26-Mar-1020-Jul-10472DSADSADSA1270%21-Jul-1019-Jan-11285DSA RevDSA Review & ADSA Review & Approval1270%21-Jul-1019-Jan-11285CONSTRCONSTRUCTIOCONSTRUCTION3820%29-Nov-1016-May-120Bid & AwBid & Award PhaBid & Award Phase750%12-Jan-1126-Apr-11276ConstruConstruction PhaConstruction Phase3460%29-Nov-1027-Mar-120Post CoPost ConstructioPost Construction Phase360%28-Mar-1216-May-120ElementaElementary SchElementary School Growth Plan (L...00%0PLANNIPLANNINGPLANNING00%0ProgramProgramming PhProgramming Phase00%0DESIGNDESIGNDESIGN00%0PreliminPreliminary PlanPreliminary Plans Phase00%0WorkingWorking DrawingWorking Drawing Phase00%0DSADSADSA00%0DSA RevDSA Review & ADSA Review & Approval00%0CONSTRCONSTRUCTIOCONSTRUCTION00%0Bid & AwBid & Award PhaBid & Award Phase00%0ConstruConstruction PhaConstruction Phase00%0Post CoPost ConstructioPost Construction Phase00%0Garland SGarland School Garland School Modernization9060%03-Nov-08 A16-May-120PLANNIPLANNINGPLANNING830%03-Nov-08 A03-Mar-09 AProgramProgramming PhProgramming Phase830%03-Nov-08 A03-Mar-09 ADESIGNDESIGNDESIGN1870%04-Mar-09 A24-Nov-09394SONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJF200920102011201220132014PALO ALTO UNIFIED SCHOOL DISTRICTMEASURE "A" BOND PROGRAMMASTER SCHEDULE SUMMARY07-Jul-09 17:09DesignPlanningBid and AwardConstructionDSACloseoutPage 4 of 5TASK filter: All Activities© Primavera Systems, Inc. Activity IDPhaseActivity NameOriginalDurationSchedule % CompleteStartFinishTotalFloatPreliminPreliminary PlanPreliminary Plans Phase1790%04-Mar-09 A21-Sep-09394WorkingWorking DrawingWorking Drawing Phase810%03-Aug-0924-Nov-090DSADSADSA1270%25-Nov-0926-May-100DSA RevDSA Review & ADSA Review & Approval1270%25-Nov-0926-May-100CONSTRCONSTRUCTIOCONSTRUCTION5150%19-May-1016-May-120Bid & AwBid & Award PhaBid & Award Phase730%19-May-1031-Aug-100ConstruConstruction PhaConstruction Phase3460%29-Nov-1027-Mar-120Post CoPost ConstructioPost Construction Phase360%28-Mar-1216-May-120Ohlone NOhlone New ClaOhlone New Classroom Wing7640%03-Nov-08 A31-Oct-11123PLANNIPLANNINGPLANNING830%03-Nov-08 A03-Mar-09 AProgramProgramming PhProgramming Phase830%03-Nov-08 A03-Mar-09 ADESIGNDESIGNDESIGN2250%04-Mar-09 A21-Jan-10598PreliminPreliminary PlanPreliminary Plans Phase1620%04-Mar-09 A28-Sep-09 AWorkingWorking DrawingWorking Drawing Phase790%29-Sep-0921-Jan-10598DSADSADSA1320%30-Nov-0904-Jun-10503DSA RevDSA Review & ADSA Review & Approval1320%30-Nov-0904-Jun-10503CONSTRCONSTRUCTIOCONSTRUCTION3650%31-May-1031-Oct-11123Bid & AwBid & Award PhaBid & Award Phase680%31-May-1003-Sep-10164ConstruConstruction PhaConstruction Phase2410%06-Sep-1012-Aug-11123Post CoPost ConstructioPost Construction Phase560%15-Aug-1131-Oct-11123TeachingTeaching Walls Teaching Walls Casework1690%11-Feb-0908-Oct-09315PLANNIPLANNINGPLANNING650%11-Feb-0918-Feb-09308ProgramProgramming PhProgramming Phase650%11-Feb-0918-Feb-09308DESIGNDESIGNDESIGN700%11-Feb-0919-Jun-09761PreliminPreliminary PlanPreliminary Plans Phase180%11-Feb-0906-Mar-09800WorkingWorking DrawingWorking Drawing Phase520%09-Mar-0919-Jun-09307DSADSADSA00%0DSA RevDSA Review & ADSA Review & Approval00%0CONSTRCONSTRUCTIOCONSTRUCTION990%20-May-0908-Oct-09315Bid & AwBid & Award PhaBid & Award Phase460%20-May-0924-Jul-09306ConstruConstruction PhaConstruction Phase400%24-Jul-0917-Sep-09315Post CoPost ConstructioPost Construction Phase140%21-Sep-0908-Oct-09315SONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJF200920102011201220132014PALO ALTO UNIFIED SCHOOL DISTRICTMEASURE "A" BOND PROGRAMMASTER SCHEDULE SUMMARY07-Jul-09 17:09DesignPlanningBid and AwardConstructionDSACloseoutPage 5 of 5TASK filter: All Activities© Primavera Systems, Inc. Page | 6 High School Master Plan Palo Alto HS and Gunn HS A. PROJECT TEAM Project Manager: Aimée Lopez, O’Connor Construction Management, Inc. Architect/Engineer: Deems Lewis McKinley B. PROJECT STATUS Deems Lewis McKinley Architects has completed the initial draft master plan for the High Schools, which was approved by the board on March 31, 2009. The CEQA process for both high schools has commenced, with a planned completion of October 2009. The final master plan report will be produced after the CEQA process is complete, with all findings and mitigation measures to be incorporated. The overall project is approximately 95% complete. C. CONTRACT TIME • Current Phase: Planning • Planned Completion for Current Phase: October 31, 2009 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $230,000 Supplies $1,000 Other $0 Contracts & Services $213,000 Total $ 230,000 Construction & Equipment $0 Contingency $16,000 Total $230,000 • Percent of Budget Expended 59.7% E. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14 F. PROJECT OVERVIEW: • This project was on schedule and is within the budget, and will be finalized after completion of the CEQA process for both schools. Page | 7 Gunn High School Aquatic Center A. PROJECT TEAM Project Manager: Alex Morrison, Gilbane Building Company Architect/Engineer: Spencer & Associates General Contractor: Beals Martin Construction B. CONSTRUCTION Construction began on this project in June 2008, and the Health Department approved inspection on June 11, 2009. The pool was open for use on June 15, 2009. Currently the project is in final punch-list and completing the shade structures per DSA deferred approval. Of the $5,013,750 project budget, 75%, or $3,464,558 has been expended. Pending Change Orders are currently estimated to be $134,554, which is approximately 34.5% of the $389,887 construction contingency. The overall project is approximately 98% complete. C. CONTRACT TIME • Current Phase: Construction • Notice To Proceed: June 20, 2009 • Contract Completion Date: April 18, 2009 • Original Contract Days: 300 Days • Total Days Elapsed: 373 Days • Total Days Remaining: (73) Days • Rain Days: 20 Days D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $5,013,750 Supplies $1,000 Other $0 Contracts & Services $542,350 Total $5,013,750 Construction & Equipment $4,377,649 Contingency $92,751 Total $5,013,750 • Percent of Budget Expended 69.1% E. CONTINGENCY • Starting Contingency Balance $ 389,887 • Remaining Contingency Balance $294,899 • Percent Of Changes 24% (Change Orders + Construction Change Directives vs. Original Contract) F. BOND PROJECT LIST REFERENCE: 3.12 G. PROJECT OVERVIEW: • The pool was open for use on June 15, 2009 Page | 8 Gunn High School Industrial Arts (IA) Renovation A. PROJECT TEAM Project Manager: Alex Morrison, Gilbane Building Company Architect/Engineer: VBN Architects General Contractor: Svala Construction B. PROJECT STATUS Svala Construction began has completed concrete pours for foundation, slabs, and columns. Currently the project is being framed and completing site utilities installation. The project is scheduled to be complete on November 25, 2009. Of the $5,519,032 project budget, 27%, or $1,176,697 has been expended. Pending Change Orders are currently estimated to be $124,493 which is approximately 35.7% of the $349,000 construction contingency. The overall project is approximately 58% complete. C. CONTRACT TIME • Current Phase: Construction • Notice To Proceed: January 5, 2009 • Contract Completion Date: Nov. 25, 2009 • Original Contract Days: 324 Days • Total Days Elapsed: 145 Days • Total Days Remaining: 189 Days • Rain Days: 0 Days D. BUDGET/FUNDING • Funding Budget State Funds 0 Salaries and Benefits $0 Bond Funds $5,518,518 Supplies $0 Other $0 Contracts & Services $1,267,676 Total $5,518,518 Construction & Equipment $4,154,000 Contingency $96,842 Total $5,518,518 • Percent of Budget Expended 21.4% E. CONTINGENCY • Starting Contingency Balance $349,000 • Remaining Contingency Balance $303,652 • Percent Of Changes 13% (Change Orders + Construction Change Directives vs. Original Contract) F. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11 G. PROJECT OVERVIEW: • This project is currently proceeding on schedule and change orders are forecasted to be within the 10% change order contingency. Page | 9 Gunn High School New Classroom Buildings A & B A. PROJECT TEAM Project Manager: Aimée Lopez, O’Connor Construction Management, Inc. Architect/Engineer: Deems Lewis McKinley B. PROJECT STATUS Deems Lewis McKinley Architects has met with the Gunn High School program users to continue programming on the New Classroom Buildings A & B for Math and English Departments. New classroom building A is currently trending to be a 37,500 square feet, two story building with 28 classrooms. Each floor includes 14 classrooms, a shared general office area, a staff room, two conference rooms, a resource room, a secured work room, staff storage, bathrooms, janitor storage, IS office, three stairways and one elevator. New classroom building B is a single story structure of 5 classrooms for the World Languages Department. Currently the plan includes an area for staff office-desks, a resource room, a conference room, a reception area, and staff bathroom. The resource room will be used for both students and teachers; it will have a kitchenette to prepared cultured foods and a patio door to the outside to support its department activities. The latest progress plans have been updated and distributed to the programming team with meetings recommencing in August. The overall project is approximately 2% complete. C. CONTRACT TIME • Current Phase: Programming Design • Planned Completion for Current Phase: September 1, 2009 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $24,120,000 Supplies $0 Other $ 0 Contracts & Services $4,475,728 Total $24,120,000 Construction & Equipment $19,480,000 Contingency $ 164,272 Total $24,120,000 • Percent of Budget Expended 0.11% E. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4 F. PROJECT OVERVIEW: • This project programming will recommence in fall. Page | 10 Gunn High School Parking and Drop-off Sitework Improvement A. PROJECT TEAM Project Manager: Aimée Lopez, O’Connor Construction Management, Inc. Architect/Engineer: Deems Lewis McKinley B. PROJECT STATUS Deems Lewis McKinley Architects will work on the Parking and Drop-off project that will involve the reconfiguration of the existing parking and drop-off area. The District traffic engineer compiled data in May to study the configuration of the parking lots and drop-off area and submitted a preliminary draft transportation study. DLM started to review this study and will further develop improvements in the parking and drop off layout. The parking lot will house 26 portable classrooms until the completion of the classroom buildings. The goal is to maintain 500 spaces for parking. The overall project is approximately 2% complete. C. CONTRACT TIME • Current Phase: Programming Design • Planned Completion for Current Phase: June 21, 2009 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $3,940,000 Supplies $0 Other $ 0 Contracts & Services $898,978 Total $3,940,000 Construction & Equipment $ 2,919,840 Contingency $ 121,182 Total $3,940,000 • Percent of Budget Expended 0.01% E. BOND PROJECT LIST REFERENCE: 5.5 F. PROJECT OVERVIEW: • The project schedule will need to consider coordination efforts with the portable classroom relocation in 2010. This project programming will recommence in fall. Page | 11 Gunn High School New Gymnasium A. PROJECT TEAM Project Manager: Aimée Lopez, O’Connor Construction Management, Inc. Architect/Engineer: Deems Lewis McKinley B. PROJECT STATUS Deems Lewis McKinley Architects has continued to meet with the athletics and physical education departments at Gunn High School for planning on the new gym and modernization of the existing gym. Gunn’s facilities steering committee has recommended that the planned modernization work in the main gym be reduced in order to enlarge the new gym to house more seating capacity and a new lobby. Currently the new gym is approximately 19,700 square feet and it will include the main gymnasium with bleacher capacity of approximately 1,900, a wrestling room, team rooms, a lobby, storage, offices, and restrooms. The modernization of the existing Gym will include a new weight room and a new classroom. This scope will also include relocation of tennis courts and the three basketball courts. The overall project is approximately 3% complete. C. CONTRACT TIME • Current Phase: Programming Design • Planned Completion for Current Phase: June 23, 2009 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $13,830,000 Supplies $0 Other $ 0 Contracts & Services $2,651,521 Total $13,830,000 Construction & Equipment $ 11,094,450 Contingency $ 84,029 Total $13,830,000 • Percent of Budget Expended 0% E. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 F. PROJECT OVERVIEW: • Programming for this project will recommence in fall. Page | 12 Palo Alto High School Home-side Bleacher Replacement A. PROJECT TEAM Project Manager: Connie Conroy, Gilbane Building Company Architect/Engineer: Verde Design, Inc. B. PROJECT STATUS Verde submitted four layouts options for the seat bleacher replacement project. Option 1 is currently being reviewed by the Steering Committee for approval and submission to DSA. This option will include a mitigate removal of some trees to make room for a new 1,439 Seat Bleacher. The new bleachers will comply with ADA and code requirements including ADA seating and an ADA lift. It is anticipated that this project will be constructed during the summer 2010. The overall project is approximately 18% complete. C. CONTRACT TIME • Current Phase: Working Drawings • Planned Completion for Current Phase: Pending board approval of size D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $1,358,437 Supplies $0 Other $0 Contracts & Services $221,281 Total $1,358,437 Construction & Equipment $1,098,590 Contingency $38,566 Total $1,358,437 • Percent of Budget Expended 4.24% E. BOND PROJECT LIST REFERENCE: 4.13 F. PROJECT OVERVIEW: • Steering Committee to approve option; this will delay submission to DSA, and possibly construction period for next summer depending on DSA review time. Page | 13 Palo Alto High School Multi-Use Field A. PROJECT TEAM Project Manager: Connie Conroy, Gilbane Building Company Architect/Engineer: Verde Design, Inc. B. PROJECT STATUS Verde produced the 95% construction documents which were received and reviewed with the District in mid March and submitted to the Division of State Architect for review on March 19. General contractor prequalification packages were received on March 3 and six contractors were successful in prequalifying for this project. Due to delays in DSA review of this project and of the El Camino field project, this project will have to be deferred for construction in 2010. The overall project is approximately 20% complete. C. CONTRACT TIME • Current Phase: DSA Review • Planned Completion for Current Phase: Planned June 20, 2009 D. BUDGET/FUNDING • Funding Budget – Measure A Only State Funds $0 Salaries and Benefits $0 Bond Funds $3,002,063 Supplies $0 Other $ 1,075,991 Contracts & Services $646,593 Total $4,078,054 Construction & Equipment $ 3,312,683 Contingency $ 118,778 Total $4,078,054 • Percent of Budget Expended 6.23% E. BOND PROJECT LIST REFERENCE: 4.14 F. PROJECT OVERVIEW: • Due to delays in DSA on El Camino field, the construction for this project will occur after the spring 2010 baseball and softball seasons. Page | 14 Palo Alto High School Classroom Building, Media Arts and Science Lab A. PROJECT TEAM Project Manager: Aimée Lopez, O’Connor Construction Management, Inc. Architect/Engineer: Deems Lewis McKinley B. PROJECT STATUS Deems Lewis McKinley Architects continued programming efforts for the new Classroom Building and the Media Arts Building. The Classroom Building will serve both the Math and social Studies Department. Three options were reviewed and discussed by the programming team and agreed on a current scheme that includes 14 classrooms on the second floor and 13 on the first floor. It is approximately 41,500 square feet, and it includes a central resource area for offices, work rooms, staff rooms, conference rooms, restrooms, and an elevator. The Media Arts building configuration is organized around a large two-story central atrium “forum” to encourage interaction and interface between the many departments and occupants. It is approximately 20,500 square feet with space for 7 classrooms, a darkroom, broadcast TV Studios, editing rooms, computer labs, conference rooms, offices, a gallery, and restrooms. The latest progress plans have been updated and distributed to the programming team for meetings recommencing in August. The overall project is approximately 2% complete. C. CONTRACT TIME • Current Phase: Programming Design • Planned Completion for Current Phase: June 23, 2009 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $34,220,000 Supplies $0 Other $0 Contracts & Services $6,252,996 Total $34,220,000 Construction & Equipment $27,741,384 Contingency $225,620 Total $34,220,000 • Percent of Budget Expended 0.02% E. BOND PROJECT LIST REFERENCE: 4.1 - 4.3 F. PROJECT OVERVIEW: • This project programming will recommence in fall. Page | 15 Palo Alto High School Theater and Associated Site Improvements A. PROJECT TEAM Project Manager: Aimée Lopez, O’Connor Construction Management, Inc. Architect/Engineer: Deems Lewis McKinley B. PROJECT STATUS Deems Lewis McKinley Architects is scheduled to begin programming efforts after the summer after the Theater subcommittee has presented its recommendations to the campus Facilities Steering Committee. The New Theater is planned to be approximately 15,000 square feet and accommodate about 600 people. The plan will include support facilities and associated site improvements around the new theater to maximize parking spaces, preserve existing trees, and accommodate new alignment from Embarcadero Road. This project has not yet commenced. C. CONTRACT TIME • Current Phase: Programming • Planned Completion for Current Phase: September 28, 2009 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $17,720,000 Supplies $0 Other $0 Contracts & Services $3,451,077 Total $17,720,000 Construction & Equipment $14,159,700 Contingency $109,223 Total $17,720,000 • Percent of Budget Expended 0% E. BOND PROJECT LIST REFERENCE: 4.11 F. PROJECT OVERVIEW: • This project has not yet commenced. Page | 16 Middle School Pre-Design A. PROJECT TEAM Project Manager: Lori Alvarez, O’Connor Construction Management, Inc. Architect/Engineer: AEDIS Architects and Planners B. PROJECT STATUS AEDIS met with each campus’ administration in mid June to review concept designs based on staff and community input, and options to accommodate enrollment growth, campus utilization, project prioritization and budget. AEDIS presented recommended concept plans for each campus to the Board of Education on June 23 for discussion. AEDIS will return in August to the Board of Education for approval to move into schematic design after conducting community input meetings when school resumes. The overall project is approximately 99% complete. C. CONTRACT TIME • Current Phase: Planning • Planned Completion for Current Phase: August 25, 2009 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $101,000 Supplies $1,000 Other $0 Contracts & Services $85,000 Total $ 101,000 Construction & Equipment $0 Contingency $15,000 Total $101,000 • Percent of Budget Expended 39.3% E. BOND PROJECT LIST REFERENCE: 2.1 – 2.12 F. PROJECT OVERVIEW: • This project on schedule and under budget. Page | 17 Middle School Interim Classrooms Jordan & Stanford A. PROJECT TEAM Project Manager: Connie Conroy, Gilbane Building Company Architect/Engineer: AEDIS Architects and Planners B. PROJECT STATUS Contracts were awarded to Coulter Construction for Jordan Middle School and Mark Electric for Stanford Middle School following Board of Education approval on May 26, 2009. Both contractors started work on June 15, 2009. The location has been prepared for the modular classroom and will be set in place at Jordan in early July. At Stanford, the locations were prepared prior to the modular classrooms being set in place at on June 23, 2009. Both projects are anticipated to be complete on August 1, 2009. Of the $1,047,186 project budget, 7%, or $72,776 has been expended. Pending Change Orders are currently estimated to be $700, which is approximately 2% of the $30,698 construction contingency. The overall project is approximately 65% complete. C. CONTRACT TIME • Current Phase: Construction • Notice To Proceed: June 15, 2009 • Contract Completion Date: August 1, 2009 • Original Contract Days: 56 Days • Total Days Elapsed: 24 Days • Total Days Remaining: 32 Days D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $1,047,186 Supplies $0 Other $0 Contracts & Services $308,648 Total $ 1,047,186 Construction & Equipment $707,840 Contingency $30,698 Total $1,047,186 • Percent of Budget Expended 7.04% E. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 F. PROJECT OVERVIEW: • This project is proceeding within budget and on schedule. Page | 18 Elementary School Growth Plan A. PROJECT TEAM Project Manager: Lori Alvarez, O’Connor Construction Management, Inc. Architect/Engineer: Gelfand Partners B. PROJECT STATUS Gelfand Partners, as part of this elementary school growth plan effort, has continued to identify other high priority projects at the elementary schools. Gelfand presented a proposed road map of projects for the District to consider and will continue to study the projects through next fall. The overall project is approximately 100% complete. C. CONTRACT TIME • Current Phase: Planning • Planned Completion for Current Phase: June 23, 2009 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $145,000 Supplies $1,000 Other $0 Contracts & Services $119,000 Total $ 145,000 Construction & Equipment $0 Contingency $25,000 Total $145,000 • Percent of Budget Expended 38.3% E. BOND PROJECT LIST REFERENCE: 1.1 F. PROJECT OVERVIEW: • This project finished on time and under budget. The district has requested a proposal from Gelfand for the next round of elementary school projects. Page | 19 Garland Elementary School Campus Modernization A. PROJECT TEAM Project Manager: Lori Alvarez, O’Connor Construction Management, Inc. Architect/Engineer: AEDIS Architects and Planners B. PROJECT STATUS C. AEDIS presented its schematic design package and updated budget to the district to the Board of Education on June 2, 2009 for discussion and June 23, 2009 for action, which was approved. The overall project is approximately 5% complete. D. CONTRACT TIME • Current Phase: Preliminary Design • Planned Completion for Current Phase: July 30, 2009 E. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $22,178,544 Supplies $0 Other $0 Contracts & Services $3,830,739 Total $22,178,544 Construction & Equipment $17,485,000 Contingency $862,805, Total $22,178,544 • Percent of Budget Expended 0.69% E. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10 F. PROJECT OVERVIEW: • This project is proceeding on schedule and within budget. Page | 20 Ohlone Elementary School New Classroom Building and Modernization A. PROJECT TEAM Project Manager: Lori Alvarez, O’Connor Construction Management, Inc. Architect/Engineer: Gelfand Partners B. PROJECT STATUS Gelfand Partners presented its schematic design package and updated budget to the Board of Education on June 2, 2009 for discussion and June 23, 2009 for action, which was approved. Gelfand will continue their design efforts this summer as they continue into the design development phase. Meetings with the site building committee will recommence in August following the summer break. The district will conduct project turnover meetings in early July to handoff to Gilbane Building Company for design development and remaining phases. The overall project is approximately 5% complete. C. CONTRACT TIME • Current Phase: Preliminary Design • Planned Completion for Current Phase: July 30, 2009 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $11,667,965 Supplies $0 Other $0 Contracts & Services $2,187,575 Total $11,667,965 Construction & Equipment $9,181,991 Contingency $298,399 Total $11,667,965 • Percent of Budget Expended 1.40% E. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 F. PROJECT OVERVIEW: • This project is proceeding on schedule and within budget. Page | 21 Elementary School Teaching Walls A. PROJECT TEAM Project Manager: Alex Morrison, Gilbane Building Company Architect/Engineer: Gelfand Partners General Contractor: Coulter Construction B. PROJECT STATUS Gelfand Partners produced construction documents for the installation of one teaching wall at each school, Duveneck and Escondido, this summer. Bids were received on June 9, 2009 and awarded to Coulter Construction. Currently the casework shop drawings are being finalized and the classrooms are being prepared for the installation. The project is scheduled to be complete on August 1, 2009. The overall project is approximately 18% complete. C. CONTRACT TIME (Pilot Project) • Current Phase: Construction • Notice To Proceed: June 12, 2009 • Contract Completion Date: August 1, 2009 • Original Contract Days: 50 Days • Total Days Elapsed: 24 Days • Total Days Remaining: 26 Days D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $7,044,987 Supplies $0 Other $0 Contracts & Services $1,341,394 Total $7,044,987 Construction & Equipment $5,498,498 Contingency $205,095 Total $7,044,987 • Percent of Budget Expended 0.33% E. BOND PROJECT LIST REFERENCE: 1.9 F. PROJECT OVERVIEW: • The pilot project is proceeding as planned for completion this summer. OHS WEST:260388860.1 A-1 EXHIBIT A PALO ALTO UNIFIED SCHOOL DISTRICT BOND PROJECT LIST [Note: The order in which projects are listed is not an indication of priority for funding or completion. Not all listed projects will be completed at every site.] 1. ELEMENTARY SCHOOL PROJECTS Addison Barron Park Briones Duveneck El Carmelo Escondido Fairmeadow Garland Greendell Hays Hoover Nixon Ohlone Palo Verde 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Acquire and install modular classrooms, as needed. 4. Expand libraries to accommodate enrollment growth. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 9. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 10. Modernization/replacement of administration/multipurpose/library space. Numbers Added A-2 OHS WEST:260388860.1 2. MIDDLE SCHOOL PROJECTS David Starr Jordan Jane Lathrop Stanford Terman 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 3. Construct extra school-wide storage space. 4. Expand classrooms and classroom wings, library and administration spaces. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Renovate gymnasium, including new gym floors, doors, windows, bleachers and athletic equipment; upgrade building infrastructure, including power and water distribution. 9. Renovate swimming pool and pool deck; new filtration system; new storage and restrooms; upgrade pool equipment. 10. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. 11. Repair/Replace and/or improve concrete walkways and asphalt; canopies; parking lot and driveways. 12. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. A-3 OHS WEST:260388860.1 3. GUNN HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Demolish old library building. 3. Replace temporary classrooms with permanent classrooms. 4. Construct additional restrooms. 5. Construct second gymnasium. 6. Construct new soccer field. 7. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 8. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 9. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 10. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 11. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 12. Replace swimming pool with new 35-meter pool, pool equipment and support structures, pool decking, bleachers, storage, restrooms, showers, associated equipment. 13. Renovate gymnasium; interior renovation including gymnasium floors and bleachers; replace athletic equipment. 14. Modernize football stadium, including new bathrooms and concession stands. A-4 OHS WEST:260388860.1 4. PALO ALTO HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Construct additional restrooms. 4. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 5. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 6. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 7. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 8. Library modernization and building interior improvements, including infrastructure and major building system upgrades. 9. Renovation or replacement of the Tower Building to accommodate administration, classroom and program support space. 10. Renovate Main Gymnasium and second gymnasium, including seismic upgrades; accessibility improvements; construction of new restrooms; install new roofing; replace doors and windows; replace gymnasium floors and athletic equipment, bleachers and renovation of interior. Renovation or replacement of weight training facility. 11. Construct new theater building. 12. Renovate and improve soccer field, including new retaining wall and bleachers; new fencing and storage. 13. Modernize football stadium, including replace bleachers; new bathrooms and concession stands. 14. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. A-5 OHS WEST:260388860.1 5. OTHER DISTRICT-WIDE PROJECTS Furnishing and equipping of existing and newly constructed, modernized or rehabilitated classrooms and facilities on an ongoing basis, including to replace worn, broken, or out-of-date furniture and equipment for all classrooms, athletic facilities and other facilities, as needed. 1. Replace existing or acquire new computers, technology and related equipment on an ongoing basis. 2. Establish a planned maintenance fund to address maintenance work expected to be needed to all District facilities on an ongoing basis (other than as may be necessary for current maintenance, operation or repairs), in order to implement the District’s comprehensive facilities maintenance plan. 3. Acquisition of any of the facilities on the Bond Project List through temporary lease or lease- purchase arrangements, or execute purchase option under a lease for any of these authorized facilities. 4. If and as opportunities become available, and to the extent the Board of Education determines that bond funds are available for the purpose, acquisition of land and other interests in real property for future school buildings and other District facilities, and construction of such facilities, and rehabilitation/renovation of District-owned buildings and sites not otherwise listed. 5. Repair, upgrade, modify, expand, refinish, replace and construct site improvements, including off-street parking areas, pickup/dropoff, signage, paths, sidewalks and walkways, canopies, hard courts (student play areas), athletic play fields, landscaping, irrigation, permanent athletic field equipment and facilities (including nets, basketball standards, goals and goalposts, backstops), field lighting, etc. 6. ADDITIONAL NECESSARY AND INCIDENTAL PROJECTS 1. Remove, dispose of, and otherwise remediate hazardous materials, including asbestos, lead, etc., where necessary. 2. Address unforeseen conditions revealed by construction/modernization (including plumbing or gas line breaks, dry rot, seismic, structural, etc.). 3. Other improvements required to comply with existing building codes, including the Field Act, and access requirements of the Americans with Disabilities Act (ADA). 4. Site preparation/restoration in connection with new construction, renovation or remodeling, or installation or removal of relocatable classrooms, including ingress and egress, demolition of existing structures, removing, replacing, or installing irrigation and drainage, utility lines (such as gas lines, water lines, electrical lines, sewer lines, and communication lines), trees and landscaping, relocating fire access roads, traffic lights and mitigation, and acquiring any necessary easements, licenses, or rights of way to the property. 5. Rental or construction of storage facilities and other space on an interim basis, as needed to accommodate construction materials, equipment, and personnel, and interim classrooms (including relocatables) for students and school functions or other storage for classroom materials displaced during construction. A-6 OHS WEST:260388860.1 7. RENOVATION/MODERNIZATION (DEFINED) For purposes of the Bond Project List, renovation and modernization projects are intended to restore the building systems and infrastructure, weather protections, finishes, and technology, or reallocate and reorganize space, to a condition that will provide a sustainable, functional educational and administrative environment for future years, comparable to new construction. Renovation projects may include, but are not limited to nor necessarily encompass, all of the following, depending upon the age, condition and needs of each particular school facility: 1. upgrade electrical, communication, fire alarm, and similar building systems as well as main power service and distribution, which may include active and passive solar power and heating system acquisition, installation and construction 2. Replace, repair or upgrade plumbing, piping and drainage systems, including water supply, meters, water heating, and wastewater systems, plumbing fixtures and sinks, etc., within buildings and sites and to connect with city supply and drainage systems 3. Replace or modify aging heating, ventilation and air cooling systems with energy-efficient heating and air cooling systems (HVAC), including installing energy management systems (EMS); 4. Replace, modify, upgrade interior lighting and exterior safety/security lighting systems and fixtures, as necessary; 5. Repair, modify and construct structural elements of the existing structure as necessary; 6. Replace or repair aging roofs with similar materials or District standard materials; 7. Replace, repair, install and construct, as necessary, interior walls, floor and ceiling finishes, doors, door locks, windows, cabinets and casework, and equipment attached to wall surfaces (including white boards, marker boards, tack boards, television mounts, scoreboards, fire extinguishers, kitchen cabinets/equipment, etc.); 8. Upgrade, modify and construct restroom facilities; 9. Comply, as necessary, with Americans with Disabilities Act (ADA) and Title 24 requirements; 10. Refinish the exterior finishes of the school (including stucco, wood and metal trims, wood siding, paint, etc.); replace doors and windows 11. Modify, expand, separate, convert and construct school support areas; staff work and lunch areas; and educational areas to provide adequate, functional environments; 12. Modify, replace and construct functional components of altered or replaced building components (including rainwater leaders, fascias, mansards, etc.); ™ For any project involving renovation, modernization, remodeling or rehabilitation of a building or the major portion of a building, the District may proceed with new replacement construction instead (including any necessary demolition), if the Board of Education determines that replacement and new construction is more practical than rehabilitation and renovation, considering the building’s age, condition, expected remaining life, comparative cost, and other relevant factors. OHS WEST:260388860.1