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Planning & Design Meetings 11/1/2011 - Agenda 25 Churchill Avenue, Building ‘D’ ● Palo Alto, CA 94306 ● Phone 650.329.3935 ● Fax 650.327.3588 ● www.pausd.org STRONG SCHOOLS BOND Palo Alto High School Facilities Steering Committee Agenda November 1, 2011 3:30 pm to 4:30 pm Library, ERC Room 1. Performing Arts Center Action 20 min 2. Athletic Stadium Update Information 5 min 3. Construction Update (Gilbane) a. Media Arts Center b. Classroom Building Information 15 min 4. Next Meetings a. Paly FSC – Dec. 7, 2011 Information 5 min 5. Public Comments Discussion 5 min Palo Alto HS PAC SUB-COMMITTEE MEETING Palo Alto Unified School District 2 November 2011 P. 1 PALO ALTO HIGH SCHOOL Palo Alto Unified School District PERFORMING ARTS CENTER (PAC) SUBCOMMITTEE MEETING DATE: 1 November 2011, 12:15 pm-1:30 pm SUBJECT: PAC Plan Options ATTENDEES: See attached sign-up sheet The purpose of the meeting was to review the newest revisions to the PAC scheme responding to recent FSC and Board comments, discuss current design option, and come to consensus on a recommendation to the FSC at the 03 November 2011 meeting. The following are the highlights of the meeting: 1. Brad Gunkel (BG) of DLM began the discussion by walking the committee through a set of plans documenting the newest scheme. • The balcony has been removed and the PAC has been increased in width by a couple feet and in length by approximately 12 feet. • The increase in the length of the house and the need to maintain sightlines opened up an exciting opportunity – to provide upper side boxes above the side aisles that can be accessed from the now higher back row, and a possibility of placing program space under the control booth. Side box seats could be removable or closed off to reduce seat count for performances. • Scheme shows 570+ seats (some of which are contingency in case they need to be deleted while moving forward with design development. Possibilities for removable seats include side boxes (24 upper, 8 lower), orchestra pit (25) and numerous seats in the center aisle and back row. • Instead of catwalks running under a coffered ceiling (as had previously been shown), new scheme has catwalks running above a false arched ceiling, hiding the clutter, maintaining the functionality and creating a greater sense of intimacy in the space. • Building has been pulled back a little more to maintain 30+ foot setback from curb at drop-off area. 2. A conversation ensued regarding the new scheme: • Michael Najar (MN) questioned the reason the current design is now being represented as a 570+ seat scheme when the direction coming out Palo Alto HS PAC SUB-COMMITTEE MEETING Palo Alto Unified School District 2 November 2011 P. 2 of the last meeting with Kevin Skelly regarding this topic had 540 seats as a target. JDL stated that the 570+ seats shown were meant as a contingency to get to 540 seats since seats will likely be lost as the design development moves forward. • Tom Hodges (TH) gave a brief history of the conversations that have been occurring behind the scenes regarding the Board’s concerns about the seating capacity of PAC. The board had misinterpreted the seating count of the new scheme and the actual seats shown (570 +) were counted. The Board was responding more positively to the new scheme but was not satisfied with 540 seats. • MN stated that, in his mind, 570 is not 30 seats more than the previously approved direction because he never wanted 540 seats. He stated that the ideal maximum seating capacity would be in the mid 400s so 570 seats is 130 seats (not 30) more than makes sense. He stated concerns about a house feeling half empty for performances and sited recent performance numbers as examples. Holly Ward (HW) expressed similar concerns stating that the 570 seating capacity would rarely be used and would compromise the use of the space for performing arts. • Phil Winston (PW) did a quick calculation based on projected future enrollment and the fact that approximately 10% of a class are generally not in attendance at full-class assemblies to determine that an assembly space would only need to accommodate around 520 students to house an entire class. • BG pointed out that the current scheme can address the Board’s desires that the PAC accommodate an entire class for assemblies while addressing the PAC Subcommittee’s desire for a space that does not feel half empty during performances. BG and JD revisited the locations and numbers of possible removable seats and noted that these seats could be taken out with little impact to the seating capacity that is not being utilized. • MN stated that, even though the current scheme is still not ideal, he believes it is the best it is going to be considering the numerous parties involved in the approval process. MN stated that, overall, he thinks the new plan is a good plan. He and others stated that they’re concerned that, if this moves forward, the elements that make this plan work as a performing arts center are not lost. BG stated that DLM’s intention is to continue working with the Subcommittee to make sure that those elements are preserved as the design moves forward. • The Subcommittee voted to recommend the revised scheme to the FSC. 3. BG showed the Subcommittee the presentation intended for the FSC: • The slideshow presented the information that had been discussed. • The Subcommittee requested that slides emphasizing the numerous schemes previously considered not be presented. Palo Alto HS PAC SUB-COMMITTEE MEETING Palo Alto Unified School District 2 November 2011 P. 3 • Carolyn Williams (CW) asked about sightlines to the Haymarket Theater. BG showed that a 30+ setback from the drop-off curb was being maintained to preserve those sightlines. • Next FSC meeting will be scheduled for Thursday, 03 November 2011 at 3:30 PM. END Prepared by Brad Gunkel of Deems Lewis McKinley. Please advise if you feel that any of the above items are inaccurate or need further clarification or detail. cc: Attendees File P A L O A L T O H I G H S C H O O L P l Al U ifi d S h l Di iPaloAltoUnifiedSchoolDistrict Facility Site Committee 2 November 2011 PERFORMING ARTS CENTERPERFORMING ARTS CENTER Vi h i d Palo Alto High School Various schemes were reviewed and discussed. D e e m s L e w i s M c K i n l e y Reduced Scheme 575 seat max. theater with side boxes, 1 classroom, basement/ orchestra pit& full fly tower 7 Schematic Design: Program Elements:Program Elements: Program remains same as 575 scheme with the deletion of balcony seating •Lobby with restrooms, tickets, concession and gallery/display area idfbd h h l dh•Stage sizedfor band, orchestra, choral, and theater •Full fly loft •Orchestra pit and trap room (now part of base contract – not an alternate) •Control room and tech equipment support rooms •Green Rooms with adjacent toilet and dressing rooms •Scene,prop and costume storage, front of house storage,p p g,g •Performing Arts Classroom •Performing Arts Center office TotalArea: approx 26 000 SFTotalArea: approx 26,000 SF PaloAlto High SchoolPaloAlto High School D e e m s L e w i s M c K i n l e y SdFl Fi t Fl Palo Alto High School Previous Scheme SecondFloor FirstFloor Presented 5 Oct 2010Approx. 38,000 SF D e e m s L e w i s M c K i n l e y Palo Alto High School First Floor Plans 550 Seats with Balcony 575 Max. Seats with Side Boxes Previous Scheme Current Scheme D e e m s L e w i s M c K i n l e y First Floor Plan Upper Side Box Plan 2 November 2011 Palo Alto High School D e e m s L e w i s M c K i n l e y Revised Floor Plan - Single Story with Basement East-West Section Palo Alto High School D e e m s L e w i s M c K i n l e y North-South Section Palo Alto High School Example of Catwalks Above False Arches D e e m s L e w i s M c K i n l e y p Palo Alto High School D e e m s L e w i s M c K i n l e y Site Plan Palo Alto High School Tree Mitigation Strategy xxx XXX D e e m s L e w i s M c K i n l e y ggy •Trees to be removed: Total 7Total 7. •Trees to be relocated: Total 31 l•Replacement trees per landscape plan: Total 53 Palo Alto High School D e e m s L e w i s M c K i n l e y Tree Status Remains Same Tree Inventory Plan View from El Camino 575 seat max. Palo Alto High School View from El Camino 2 November 2011 D e e m s L e w i s M c K i n l e y View from El Camino 575 seat max. 2 N b 2011View from El Camino 2November 2011 Aerial View Remains Similar Remains Similar View from El Camino 540 seats plus Palo Alto High School View from El Camino p 2 November 2011 D e e m s L e w i s M c K i n l e y Remains Similar Performing Arts Center g Schedule 1. BOE Presentation November 29, 2011 OR, Schematic Design December 13, 2011 2. DSA submittal July 2012 3. Bid / Award April 2013 5 SC i J 20135.Start Construction June 2013 6. Planned Occupancy August 2015 Palo Alto High School D e e m s L e w i s M c K i n l e y Proposed Schematic Design BudgetProposed Schematic Design Budget Estimated Construction Cost $17,350,000 Change Order Contingency $ 1,735,000 Total Construction Budget $19,085,000 Soft Costs (Architect, CM, Inspection, Other fees)$ 5,310,049 (p) Total Proposed Project Budget $24,395,049 Palo Alto High School D e e m s L e w i s M c K i n l e y ARCHITECTUREARCHITECTURE