Planning & Design Meetings 11/2/2011 - Agenda
25 Churchill Avenue, Building ‘D’ ● Palo Alto, CA 94306 ● Phone 650.329.3935 ● Fax 650.327.3588 ● www.pausd.org
STRONG SCHOOLS BOND
Palo Alto High School
Facilities Steering Committee
Agenda
November 2, 2011
3:30 pm to 4:30 pm
Library, ERC Room
1. Performing Arts Center
Action 20 min
2. Athletic Stadium Update
Information 5 min
3. Construction Update (Gilbane)
a. Media Arts Center
b. Classroom Building
Information 15 min
4. Next Meetings
a. Paly FSC – Dec. 7, 2011
Information 5 min
5. Public Comments Discussion 5 min
FSC Meeting
Palo Alto High School
02 November 2011
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PALO ALTO HIGH SCHOOL
Palo Alto Unified School District
FACILITIES STEERING COMMITTEE MEETING
DATE: 02 November 2011, 3:30 pm - 5:00 pm
SUBJECT: Palo Alto HS Facilities Steering Committee
ATTENDEES: Sign-in sheet (attached)
The following are the highlights of the meeting:
Introductions:
1. Phil Winston (PW) welcomed the committee and initiated the meeting.
Performing Arts Center (Action):
1. Tom Hodges (TH) gave a brief history of the decision making process that led to the
current design. Current design is recommended by the Performing Arts Subcommittee
and represents a compromise between the Subcommittee’s desire for a smaller, more
performance oriented space and the Board’s desire for greater assembly seating
capacity. TH recommended that the newest plan be approved by the FSC and
presented to the Board at the November 29th meeting..
2. Brad Gunkel (BG) of DLM presented the revised scheme. Notable points of the revised
scheme included the following:
• General program remains the same. Seat capacity is 570+. Seats in side
boxes, orchestra pit, in center aisle, and at rear of theatre can be temporarily
removed to reduce capacity to high 400s for performances.
• Balcony removed, upper side boxes included, accessed from back row of seats.
• Change from coffered ceiling above catwalks to false arches below catwalks.
Arches will conceal catwalks and theatre equipment above and create a greater
feeling of intimacy in the space.
• New approach offers opportunity to tuck some program space under the control
booth, possibly allowing concessions and storage to be pulled back some out of
the lobby, lending the lobby more space..
• Site strategy remains relatively unchanged, footprint of PAC shifted slightly to
maintain 30+ foot setback from curb at drop-off area (to maintain sightline to
Haymarket Theater). Loading yard removed as deliveries will be able to access
staging area entrance directly.
• Tree mitigation plan remains similar with 7 trees removed, alumni-planted trees
to be relocated and 54 new trees proposed. Landscaping remains similar and
will be further discussed by Landscape Subcommittee.
3. TH reviewed schedule and overall budget. Construction budget (including contingency,
motorized orchestra pit and all other items previously listed as alternates which are now
part of base cost) stands at 19.1 million and overall cost is 24.4 million, including
FSC Meeting
Palo Alto High School
02 November 2011
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reduction from removal of balcony. Construction still scheduled to begin in Spring 2013.
4. A discussion of the revised plan ensued:
• Paul Kandell (PK) expressed general support for side box strategy of the revised
scheme.
• Michael Najar (MN) expressed satisfaction with compromise plan. Noted his
continued reservations about potential for excess capacity. Thought that full
house is always desirable. Noted that orchestra recently drew an audience of
283 attendees at Gunn, and that full capacity may only be used once every year
or two for performances.
• Holly Ward (HW) questioned the wisdom of spending an additional two million
dollars on seating that the Drama department is not requesting. Thought that
school board should converse directly with PAC Subcommittee. Considered
functionality of revised proposal to be suboptimal for use as a PAC.
• Lynn Brown (LB) noted that for full class gatherings the gymnasium could be
used, and suggested PAC be smaller.
• MN reiterated his concerns but said the project was at a good point and merited
his support.
• TH stressed that though there are more seats, it maintains a greater flexibility of
use, and DLM has preserved those qualities desired in a performance arts
center to the greatest extent possible.
• Mary Gordon (MG) questioned which seats would be removable, and how that
would work. BG pointed out seats on plan and stated that they could be placed
in storage when not in use.
• RK questioned the wisdom of revised proposal and noted that the Math
Department Awards where maximum capacity may be needed come but once a
year.
• LB raised the possibility of using a curtain to conceal rear seating when capacity
was not needed. Phil Winston (PW) replied that this idea had been considered
at length previously and found to be unfeasible.
5. PW moved for a vote to adopt the revised proposal, and present to the Board. The
motion passed 10/1, with Anne Anderson (AA) casting the dissenting vote. Aimee Lopez
(AL) mentioned that there will be a community meeting on November 16th, possibly at
5:30. She will confirm the date/time.
Stadium Improvement Project Update (Information):
6. TH began discussion on the Stadium Project.
• TH stated that the project is out to bid. Bids will be opened December 1st.
Various issues with landscape committee have been resolved, with the
exception of one that will be addressed via addendum. All bid alternates will be
included in the basis of the award.
• AA questioned whether subcommittee will have input over which alternates are
chosen. TH responded that they would like to include all and will be able to if
bids come in under budget. PW stated if bids exceed allotted budget it will come
back for a vote on whether to increase the budget or drop alternates. Vote
would occur at December meetings.
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02 November 2011
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• MG inquired about overall schedule. TH replied that hopefully it will be
completed before the next football season.
Construction Update - Media Arts Center and Classroom Building (Information):
7. Terry Williams (TW) of Gilbane began discussion of Media Arts Center and Classroom
Building construction progress.
• TC of Gilbane provided update on construction. Underground utilities have been
completed. Classroom Building footings will be poured over the next few weeks.
• TH mentioned that some minor changes will be required for CDE grant, including
door lites for increased supervision throughout the building.
• PW thanked PK for his work in articulating the space.
• MG asked about landscaping/irrigation impacts after trees are removed. PW
stated that this topic should be a Landscape Subcommittee discussion item.
Next Meetings (Information):
1. The next meeting of the Facilities Steering Committee will be December 7th.
2. The next Board meeting will be November 29th
3. The PAC Community Meeting will likely be on November 16th at 5:30 (to be confirmed by
AL)
END
Prepared by Brad Gunkel of Deems Lewis McKinley. Please advise in writing if you feel that any of the above items
are inaccurate.
cc: Attendees, File
P A L O A L T O H I G H S C H O O L P l Al U ifi d S h l Di iPalo Alto Unified School DistrictFacility Site Committee2 November 2011PERFORMING ARTS CENTERPERFORMING ARTS CENTER
Schematic Design:Program Elements:Program Elements:Program remains•Lobby with restrooms, tickets, concession and gallery/display areaidfbd h h l dh•Stage sized for band, orchestra, choral, and theater•Full fly loft•Orchestra pit and trap room•Control room and tech equipment support rooms•Green Rooms with adjacent toilet and dressing rooms•Scene, prop and costume storage, front of house storage,p pg,g•Performing Arts Classroom•Performing Arts Center officeTotalArea: approx 26 000 SFTotal Area: approx 26,000 SFPaloAlto High SchoolPalo Alto High SchoolD e e m s L e w i s M c K i n l e y
First Floor Plan Upper Side Box Plan2 November 2011Palo Alto High SchoolD e e m s L e w i s M c K i n l e yRevised Floor Plan - Single Story with Basement
East-West SectionPalo Alto High SchoolD e e m s L e w i s M c K i n l e yNorth-South Section
Palo Alto High SchoolExample of Catwalks Above False ArchesD e e m s L e w i s M c K i n l e yp
Palo Alto High SchoolD e e m s L e w i s M c K i n l e ySite Plan
Palo Alto High SchoolTree Mitigation StrategyxxxXXXD e e m s L e w i s M c K i n l e yggy
Palo Alto High SchoolD e e m s L e w i s M c K i n l e yTree Status Remains SameTree Inventory Plan
View from El Camino575 seat max.Palo Alto High SchoolView from El Camino2 November 2011D e e m s L e w i s M c K i n l e y
View from El Camino575 seat max.2 N b 2011View from El Camino2 November 2011Aerial ViewRemains Similar
Remains Similar
View from El Camino540 seats plusPalo Alto High SchoolView from El Caminop2 November 2011D e e m s L e w i s M c K i n l e yRemains Similar
Performing Arts Center gSchedule1. BOE PresentationNovember 29, 2011 OR,Schematic DesignDecember 13, 20112. DSA submittalJuly 20123. Bid / AwardApril 20135SC iJ20135.Start Construction June 20136. Planned OccupancyAugust 2015Palo Alto High SchoolD e e m s L e w i s M c K i n l e y
Proposed Schematic Design BudgetProposed Schematic Design BudgetEstimated Construction Cost$17,350,000Change Order Contingency$ 1,735,000Total Construction Budget$19,085,000Soft Costs (Architect, CM, Inspection, Other fees)$ 5,310,049 (p)Total Proposed Project Budget$24,395,049Palo Alto High SchoolD e e m s L e w i s M c K i n l e y
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