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Planning & Design Meetings 5/26/2010 - Minutes FSC Meeting Palo Alto High School 26 May 2010 Page 1 PALO ALTO HIGH SCHOOL Palo Alto Unified School District FACILITIES STEERING COMMITTEE MEETING DATE: 26 May 2010, 3:30 – 5:00 pm SUBJECT: Palo Alto HS Facilities Steering Committee ATTENDEES: Sign-in sheet (attached) The following are the highlights of the meeting: 1. Introductions: Rachel Kellerman (RK) welcomed the committee and initiated the meeting. 2. Tom Hodges noted that the agenda for this meeting is very full as this is the last FSC meeting before an upcoming BOE meeting. At the BOE meeting Conceptual Design for the Stadium Improvements project as well as the Theater Project will be presented. Budget increases for both projects will be considered. The Landscape Master Plan will be presented for information on June 8, 2010 at a daytime BOE meeting. New Theater 3. Erwin Lee (EL) gave a power point presentation of the latest plans and design studies of the new Theater (Schemes B and E) and recapped the progress made by the Theater subcommittee. The highlights included: The Theater subcommittee has narrowed the design options to two, schemes B and E. Photos of the site show that the site is most visible from the campus driveway of Embarcadero Road. Schemes B and E were shown with a site plan using the latest Landscape Master Plan, plan diagrams of both floors, 3D aerial views showing relationship to the campus, perspective views with photo overlay, and two 3D model views. Schemes B and E are both about 29,000 SF and incorporate the same program elements. Scheme B takes design cues from Haymarket Theater and Tower Building. Its signature element is a curved façade and a rotated house that helps to minimize the apparent mass of the fly loft. It relates to the campus by using compositional elements found on campus. Scheme E is a frontal building with all masses parallel or perpendicular to the campus buildings. Its signature element is a tall gable roofed lobby, FSC Meeting Palo Alto High School 26 May 2010 Page 2 terminated by a grand staircase that continues the long roof lines of the Tower Building. EL noted that each scheme would have a different presence on campus. EL added that a rotated scheme was studied without a curved façade but that this option was less successful as a composition. Discussion followed and the following comments were made by members of the committee: Paul Kandell (PK) complemented both design schemes and noted that he liked scheme B for its soft edge and rotated angle. Anne Ingals (AE) preferred Scheme E because it seemed more traditional and carried the theme of the campus most successfully. Stu Berman (SB) noted that the fly loft looked better on Scheme B but questioned the usefulness of triangular spaces resulting from plan rotation. Michael Najar (MN) noted he reviewed the plans with Jeff Wilner, Kathleen Woods, performing arts and music instructors and they preferred Scheme B. The less than rectangular spaces were not a concern to them and they liked the way this scheme was different while maintaining a strong relation to the existing campus buildings. In summary MN noted that this scheme was attractive, welcoming and represented the arts program very well. Ann Anderson (AA) noted that whichever scheme is chosen, it needs to strongly relate to the campus buildings.  The FSC voted and approved Scheme B as the preferred scheme. Pending Board approval, the FSC recommended DLM to proceed with Schematic Design. Stadium Improvements Project 3. EL provided a power-point presentation of the updated stadium improvement plans: EL noted that the objective of this design was to maximize seating and add the necessary programmatic elements. El summarized that the stadium plans include: Home and Visitor bleachers with press box, Concessions/Restroom building, entry gates and ticket counters, pedestrian paths with landscaping, new long jumps, picnic areas, and the relocation of various portable buildings. Stadium site plans include a full build-out and the interim plan. The interim site plan does not include the drop-off/turn around and entry plaza. Concessions/Restroom building is shown with two 3D views. Discussion followed and the following comments were made by members of the committee: General reaction is favorable and supportive of the overall design.  TH noted that the entries to the restrooms should move back to the side facing the concession windows. This would improve supervision and keep everyone on one side of the structure. FSC Meeting Palo Alto High School 26 May 2010 Page 3  TH noted that next steps for this project are to produce cost estimates and to present the conceptual design at the upcoming BOE meeting. Construction Updates: 4. TH noted that the baseball coach is in favor of the all turf field with no cut out for the base runways. Majority of the athletes were also in favor of the idea. Its composed of natural turf with artificial turf at the bases. Anne Anderson (AA) had taken exception to the transition between the artificial turf and natural turf but after further review and discussion is now in favor of the change. Another committee member noted that at Gunn High School has had trouble with this transition in their new field and that it needs to be carefully detailed. Mary Gordon who could not attend today’s meeting is against this type of field with artificial turf. TH noted that the majority of the votes submitted via email approved the all turf design. The FSC re-voted and approved the change to all turf. 5. Bob Golton (BG) updated the group on the redwood tree relocation proposal. TH handed out a site plan showing optional locations for the relocation of the redwood trees. He explained that they walked the site with Mary Gordon, and best locations were identified and reviewed with Chuck McDonnell. The FSC approved the proposal.. 6. Heidi Rank (HR) updated the group on the Media Center/Classroom Building budget augmentation issue and handed out a “High School Project Estimate Comparisons” matrix. After reconciling two project Design Development cost estimates the Media Center and Classroom Building projects are found to be $1.8 million over budget. It’s due to several factors: extensive storm drain retention areas (unknown during the Schematic Design phase), added day lighting for the Classroom Building, and a more advanced tel./communications system. TH noted that the difference could come out of the infrastructure budget but this would require approval from the BOE. 7. TH updated the group with a revised Project List. TH explained that the list now takes into account increased budgets for the Stadium Improvements and New Theater projects. The following discussion followed:  BG noted that an option is to proceed with outstanding projects and re-review the project list.  TH noted that the CTE building has not yet been programmed and there could be some funds available if the building is smaller.  It was noted that the Boosters may be able to raise the necessary funds to help offset cost overages for the Stadium improvements.  AA noted that the Tower Building should not be left out and related a story where Apple Computer chose Los Gatos High School over Paly because the Tower Building windows did not look good in the photos. FSC Meeting Palo Alto High School 26 May 2010 Page 4 8. HR showed the group various tree diagrams and a bench relocation diagram. The following discussion followed:  HR explained that the tree diagrams showed existing underground utilities that delimit tree planting options.  HR asked EL if Gates could look at the diagrams and determine whether one or two trees would fit between the utilities at the proposed Memorial Garden.  HR explained that the bench relocation design was based on current circulation paths and could be changed at a later date as the benches are moveable. The group took no exception to the Bench Relocation diagram. 9. Next Steps: TH noted that the New Theater and Stadium Improvements Project will be presented at the upcoming BOE meeting. The Landscape Master Plan will be given as information only and the design shown at the following meeting.  Next meetings include Community Meeting on May 26th at 6:30 PM and Theater Meeting on May 27th at 3:30 PM.  Next FSC meeting date to be determined. END Prepared by Christopher Ades of Deems Lewis McKinley. Please advise in writing if you feel that any of the above items are inaccurate. cc: Attendees File Landscape Master PlanP A L O A L T O DLMH I G H S C H O O L Palo Alto Unified School District26 Ma 2010DLMA R C H I T E C T U R E26 May 2010GATES + ASSOCIATES Palo Alto High SchoolLandscape Master PlanD e e m s L e w i s M c K i n l e yLandscape Master Plan LibraryHaymarketFuture Student ActivitiesScienceActivitiesPalo Alto High SchoolEnlarged Quad PlanTower BuildingD e e m s L e w i s M c K i n l e ygQ LibraryScienceHaymarketFuture Student ActivitiesActivitiesPalo Alto High SchoolEnlarged Quad PlanTower BuildingD e e m s L e w i s M c K i n l e ygQ Theater 100 BuildingHkHaymarketPalo Alto High SchoolEnlarged Plan at Performing Arts PlazaD e e m s L e w i s M c K i n l e y Tower BuildingPalo Alto High SchoolEnlarged Plan at Tower BuildingD e e m s L e w i s M c K i n l e yEnlarged Plan at Tower Building Conceptual DesignTheater And Stadium ImprovementsP A L O A L T O DLMH I G H S C H O O L Palo Alto Unified School District1 J ne 2010DLMA R C H I T E C T U R E1 June 2010 Stadium ImprovementsNew Theater andPerforming ArtsPalo Alto High SchoolD e e m s L e w i s M c K i n l e y New Theater and PerformingArts ProjectNew Theater and Performing Arts Project•600 seat theater of approximately 29,000 SF•7 theater subcommittee and 5 FSC meetings•Currently refining design and reconciling program area•Visited Sacred Heart and the Menlo Atherton Performing Arts Centerg•Responding to community comments by creating building exteriors that take visual cues from the Tower and Haymarket Buildings•Reviewed multiple conceptual plan diagrams before deciding toReviewed multiple conceptual plan diagrams before deciding to continue development of conceptual plan diagram Schemes B and EPalo Alto High SchoolD e e m s L e w i s M c K i n l e y Conceptual Design: Schemes B and EConceptual Design: Schemes B and EProgram Elements:•Lobby with restrooms, tickets, concession and gallery/display area•Seating capacity of 600 with approximately 400 at orchestra level and 200 at balcony level•Stage with side wings and full flyggy•Orchestra pit and trap room•Control room and tech equipment support rooms•Green Rooms with adjacent toilet and changing roomsGreen Rooms with adjacent toilet and changing rooms•Scene, prop and costume storage, front of house storage•Drama classroomTh t ffi d k•Theater office and work areasTotal Area: approx 29,000 SFConstruction Cost: approx $14.7mPalo Alto High SchoolD e e m s L e w i s M c K i n l e y Palo Alto High SchoolView from corner of El Camino and EmbarcaderoD e e m s L e w i s M c K i n l e y Views from EmbarcaderoPalo Alto High SchoolD e e m s L e w i s M c K i n l e y Views from EmbarcaderoPalo Alto High SchoolD e e m s L e w i s M c K i n l e y Views across Embarcadero from Town and Country parking lotPalo Alto High SchoolD e e m s L e w i s M c K i n l e y Palo Alto High SchoolPartial Site PlanScheme BD e e m s L e w i s M c K i n l e yScheme B Media Arts Bldg.FlStageHouseFlyLobbyBalconySecond FloorEntry PlazaPalo Alto High SchoolFirst FloorD e e m s L e w i s M c K i n l e yScheme B Palo Alto High SchoolD e e m s L e w i s M c K i n l e y Palo Alto High SchoolD e e m s L e w i s M c K i n l e y Palo Alto High SchoolD e e m s L e w i s M c K i n l e y View from El CaminoView from El CaminoPalo Alto High SchoolView from EmbarcaderoSh BD e e m s L e w i s M c K i n l e yScheme B Palo Alto High SchoolView from parking lotD e e m s L e w i s M c K i n l e y Palo Alto High SchoolView from parking lotD e e m s L e w i s M c K i n l e y Palo Alto High SchoolPartial Site PlanD e e m s L e w i s M c K i n l e yScheme E Media Arts Bldg.FlyStageBalconyHouseLbbSecond FloorLobbyEntry PlazaPalo Alto High SchoolFirst FloorD e e m s L e w i s M c K i n l e yScheme E PaloAlto High SchoolPalo Alto High SchoolD e e m s L e w i s M c K i n l e y Palo Alto High SchoolD e e m s L e w i s M c K i n l e y PaloAlto High SchoolPalo Alto High SchoolD e e m s L e w i s M c K i n l e yPaloAlto High SchoolPalo Alto High SchoolD e e m s L e w i s M c K i n l e y View from El CaminoPalo Alto High SchoolDeems Lewis McKinleyView from EmbarcaderoD e e m s L e w i s M c K i n l e yScheme E Palo Alto High SchoolView from parking lotD e e m s L e w i s M c K i n l e y Palo Alto High SchoolScheme ED e e m s L e w i s M c K i n l e y Scheme BPalo Alto High SchoolDLiMKilScheme ED e e m s L e w i s M c K i n l e y Scheme BScheme BPalo Alto High SchoolDLiMKilView from EmbarcaderoScheme ED e e m s L e w i s M c K i n l e y 100 FT40 FT60 FT80 FT0 FT20 FT0Tower Bldg. Proposed Haymarket HaymarketMedia Arts Bldg.Theater Fly Theater Fly TheaterPalo Alto High SchoolD e e m s L e w i s M c K i n l e y Project Milestones: PerformingArts ProjectProject Milestones: Performing Arts ProjectConceptual Design June 2010Schematic Design October 2010DSA Submittal July 2011ConstructionJune 2013ConstructionJune 2013Palo Alto High SchoolD e e m s L e w i s M c K i n l e y Conceptual DesignStadium ImprovementsP A L O A L T O DLMH I G H S C H O O L Palo Alto Unified School District1 J ne 2010DLMA R C H I T E C T U R E1 June 2010 Football Stadium ImprovementsFootball Stadium ImprovementsProgram Elements:•New home and visitors bleachers with approximate seating capacity of 2,524 with 1,730 at home side and 794 at visitors side•New press box and filming platform•Concession and Restroom Facility with athletic storageyg•Entry gates and ticket control•Pedestrian path to visitors bleachers•Trees to block views to“white”corporation yard warehouseTrees to block views to white corporation yard warehouse•New long jump pits•Upgrade picnic and gathering areas under existing treesR l t t l t bl b ildi i ti d•Relocate two relocatable buildings in corporation yardConstruction Cost: approx $2.6mPalo Alto High SchoolD e e m s L e w i s M c K i n l e y Palo Alto High SchoolFootball Stadiumconnection to campus and quadD e e m s L e w i s M c K i n l e y Jump PitVisitor BleacherPicnic AreaLandscape ScreenPedestrian PathH 1 730p(16 new trees)Home BleachersConcession/RestroomsJump PitHome 1,730Visitor 794Total 2,524RestroomsPicnic AreaPalo Alto High SchoolFootball Stadium ImprovementsCampusEntry PlazaDrop-offPi kD e e m s L e w i s M c K i n l e yPick-up Jump PitVisitor BleacherPicnic AreaLandscape ScreenPedestrian Pathp(16 new trees)Home BleachersConcession/RestroomsJump PitRestroomsPicnic AreaPalo Alto High SchoolThis area is not part of the stadium improvements projectD e e m s L e w i s M c K i n l e y Visitorsseating capacity 794Palo Alto High SchoolHomeseating capacity 1730D e e m s L e w i s M c K i n l e yseating capacity 1730 Palo Alto High SchoolHome Sight LinesD e e m s L e w i s M c K i n l e y BeforePalo Alto High SchoolAfterD e e m s L e w i s M c K i n l e y New BleachersPicnic AreaConcessionCampus StadiumEtRestroomEntry PlazaEntryTurn-aroundBikesTurnaroundDrop-off/Pick-upKioskPalo Alto High SchoolCampus Entry and Vehicular Drop-offD e e m s L e w i s M c K i n l e y Palo Alto High SchoolConcession / Restroom Facility Floor PlanD e e m s L e w i s M c K i n l e yConcession / Restroom Facility Floor Plan Palo Alto High SchoolConcession / Restroom FacilityD e e m s L e w i s M c K i n l e yConcession / Restroom Facility Palo Alto High SchoolConcession / Restroom FacilityD e e m s L e w i s M c K i n l e yConcession / Restroom Facility Project Milestones:Project Milestones:Sequence of work•Relocate existing relocatable buildings•Jump pits•Concession /Restroom Facility•Visitors Bleachers•Demolition of existing restroom and concession buildings•Home Bleachers•Submit to DSA : December 2010•DSA Review: June 2011CttiJ /J l 2011•Construction:June/July 2011Palo Alto High SchoolD e e m s L e w i s M c K i n l e y Next Steps:•Meet with the user groups to begin schematic design levelMeet with the user groups to begin schematic design level discussions•Fine tune budget and program scope•C ltthL d M t Pl d di t ithidiid l•Complete the Landscape Master Plan and coordinate with individual landscape projects•Meet with traffic consultant and schedule coordination meetings with the Traffic and Safety group Palo Alto High SchoolD e e m s L e w i s M c K i n l e y A R C H I T E C T U R E