Planning & Design Meetings Facilities Steering Committee Meeting (FSC) 8/31/2009 - MinutesPalo Alto HS Schedule
Palo Alto Unified School District P. 1
SCHEDULE
PALO ALTO HS MEETING SCHEDULE AND AGENDA
25 August 2009
All meetings are at 3:15 p.m. unless otherwise noted.
Meeting dates are scheduled in advance and dates without agendas may or may
not be required. Notification will be given at least one week in advance if a
meeting will occur on that date.
W 26 Aug Performing Arts Meeting
Review CTE grant and application process
• Outstanding information required
• Review theater floor plan prepared for funding/application
• Define equipment, furnishings, etc., and locations
• Review budget and determine cost to be reported
• Status update by Performing Arts Group and/or Theater
Subcommittee
Th 27 Aug Central Plant Meeting (1:00 pm)
• Discuss preliminary findings
• Review potential options
M 31 Aug SFC Meeting
1. Update on El Camino Field Project
2. Update on New Bleacher’s Project
3. Classroom Building
Building sections
Preliminary massing studies
Progress developments
Current SF vs Estimate
4. Media Arts Building
Building Sections
Preliminary Massing Studies
Progress Developments
Current SF vs Estimate
5. Central Plant Update
6. Relocatable Project
7. CTE Plan Update
Performing Arts
Media Arts Project
W 02 Sept Media Arts Building (Meeting No.1)
Palo Alto HS Schedule
Palo Alto Unified School District P. 2
Review CTE grant and application
• Outstanding information required
• Review floor plan
• Define equipment, furnishings, etc., and locations
• Review Media Arts Building in detail with user group
• Budget discussion, value engineering opportunities,
donor/fund raising opportunities
T 08 Sept Board discussion on proposed conceptual design
W 09 Sept Performing Arts /Theater Subcommittee Meeting
• Subcommittee to present information and findings,
visitations, etc.
• Discussion of theater plan prepared for funding application
• Plan components that work, those that don’t, adjustments
• Full Fly versus Grid and cost impact
• Orchestra pit
• Program discussion
Th 10 Sept Palo Alto High School Open House
W 16 Sept Classroom Building (Meeting No.1)
Math and Social Studies
• Review interior layout and typical classroom
• Confirm built-ins, furnishing and equipment
• Review interior elevations
• Review updated massing with exterior elevations
• Review budget and value engineering opportunities
W 23 Sept Departmental Meeting (TBD)
M 28 Sept SFC Meeting
Update progress on Classroom Building and Media Arts
Building
• Schematic design review
• Budget status
• Relocatable project
• Performing Arts conceptual design progress update
• Next steps, schedule
T 22 Sept Board approval of conceptual design
W 30 Sept Media Arts Building (Meeting No.2)
• Review interior layout and specific classrooms
• Review interior elevations
• Confirm built-ins, furnishing and equipment
• Review updated massing with exterior elevations
• Review budget and value engineering opportunities
• Donor/fund raising opportunities
W 07 Oct Facilities and Maintenance Update
Palo Alto HS Schedule
Palo Alto Unified School District P. 3
• Review of projects
• Review/receive District standards or standards set from
other PAUSD projects
• Discussion on MEP system concepts for schematic design
W 14 Oct Performing Arts /Theater Subcommittee Meeting
• Review conceptual plan options
• Review updated massing studies
• Program discussion
W 21 Oct Departmental Meeting (TBD)
M 26 Oct SFC Meeting
Schematic design update
• Classroom Building
• Media Arts Building
• Performing Arts, conceptual design and development
• Relocatable project
• Next steps, schedule
W 28 Oct Departmental Meeting (TBD)
W 04 Nov Classroom Building
Schematic design update
• Follow up from previous meeting comments
• Review interior and exterior updates
• Sign off by Math and English groups
W 11 Oct Departmental Meeting (TBD)
W 18 Nov Media Arts Building
Schematic design update
• Follow up from previous meeting comments
• Review interior and exterior updates
• Sign off by Media Arts groups
T XX Nov Board discussion on proposed schematic design
T XX Dec ‘09 Board approval of schematic design
Th 28 May ‘10 Classroom Building and Media Arts Building
Submit to DSA
Palo Alto HS FACILITIES STEERING COMMITTEE MEETING
Palo Alto Unified School District
03 June 2009
P. 1
PALO ALTO HIGH SCHOOL
Palo Alto Unified School District
FACILITIES STEERING COMMITTEE MEETING
DATE: 31 August 2009, 3:15pm-5:00pm
SUBJECT: Palo Alto HS Facilities Steering Committee
ATTENDEES: See attached sign-in sheet
The following are the highlights of the meeting:
1. Principal Jacquie McEvoy (JM) called the meeting to order. She introduced new
meeting attendees, and mentioned that the school has enrolled 100 more students
than anticipated this year.
2. Architect Erwin Lee (EL) greeted the committee, gave an update on the status of
the Group 1 projects, and gave a Powerpoint presentation of the planning and
design of the Classroom Building and Media Arts Building. The same presentation
will be given to the School Board at an upcoming meeting on Sept, 8th. The
updates are as follows:
New Classroom Building
EL presented updated floor plans and described how comments made from
previous meetings and discussions have been incorporated. The building was
tightened up to conserve the budget and now has 27 efficiently designed
classrooms on two floors while maintaining the budget for 24. At each floor
there is an oversize classroom (#12) and at the first floor there’s a set of
restrooms with interior/exterior access. The central office/resource areas receive
day-lighting from a central light well that is sky-lit from above
EL presented 3D massing studies and noted how the Math and Social Studies
resource areas are visible from the entry and have ample views out. The studies
also depict how the building, though compact, is largely open and affords view
corridors to Embarcadero Road and the Library, to help orient the students. Also
efforts were made to save mature trees adjacent to the building.
EL presented building sections to illustrate the spatial relationship of classrooms
to corridor and to the resource/office areas. Section also depicts how day-
lighting will be brought into both floors of the central resource areas.
Media Arts Center
EL presented updated floor plans and described how comments made from
previous meetings and discussions have been incorporated. EL described the
major spaces and noted how this building is designed to be used after hours
with a corner entry that provides a central control point. EL described the Forum
and adjacent Café as providing opportunities for teacher/student interaction.
EL presented 3D massing studies and noted that the four exterior sides of the
building have been treated differently to respond to location, solar orientation
Palo Alto HS FACILITIES STEERING COMMITTEE MEETING
Palo Alto Unified School District
03 June 2009
P. 2
and its function on campus. At the southeast side a cantilevered stairway and
elevator tower are adjacent to the corner entryway. The entryway is designed to
be open and inviting providing views into the Forum. The northwest side facing
Embarcadero is more closed and with sloping roofs, similar to the adjacent
buildings.
EL presented a building section and interior view of the Forum to illustrate the
main space which can accommodate large groups and features video screens
on three sides and a stage for a multi-media experience. EL called attention to
the Viewing Platform which affords the best views of the screens and stage. JM
asked if the space is large enough to house 150 people and EL responded that
it’s adequate.
Relocatable Classroom Buildings
EL presented a Relocatable Classroom Site Plan that showed the proposed
locations of nine (9) relocatable classroom buildings (relos) that will be used for
interim housing during construction of the various projects. Six Relos are
located in the “Quad” and three near the Gymnasium. With this design the major
spaces of the campus should remain open.
The Relos will be moved in the summer of 2010. Other locations for these relos
were researched, but these locations were considered best for supervision.
Central Plant
EL summarized the capacity issues that may require expansion of the existing
Central Plant.
The current central plant is not capable of serving new buildings, nor the future
modernization of existing buildings. Design options are currently under review.
Tower Building
EL summarized the options for limited scope improvements including window
replacement and required maintenance.
4. Tom Hodges (TH) presented updated plans for the Football Stadium Bleachers
and Multi-Purpose Field projects. The updates are as follows:
Bleacher Replacement
TH presented the site plan by Verde Design.
TH described “concept 1” for the bleacher project which is to fit as many seats
as possible. Current design fits 1,421 bench seats.
One row of sycamore trees, 12 to 13 trees, will need to be removed in order to
fit the required amount of bleachers. If a smaller section is used in order to
save trees from being removed, then 350 seats are lost, and this is not
acceptable.
A Tree Mitigation will be followed. This plan has been reviewed with the
”Canopy” group.
JM noted that it would desirable to include the replacement of the concessions
and restroom building. Its estimated cost is $1.5 million.
TH noted that Verde Design could not design the concessions building and it
would require an architect such as DLM to design and document the building.
Palo Alto HS FACILITIES STEERING COMMITTEE MEETING
Palo Alto Unified School District
03 June 2009
P. 3
It was suggested that portables at 85 Churchill should be removed in order to
free up space (4,000 SF) at the Football Stadium. TH mentioned that this work
is under consideration and he’ll update this group later on a decision.
Multi-Purpose Field
TH presented the site plans by Verde Design of the field.
TH noted that a double row of sycamore trees and zero-curb parking islands
with bio-swales have been incorporated in the design for the new parking area.
El Camino Field Update
At the field, now under construction, palm trees have been removed and
replaced with fruitless olive trees and a few oak trees.
The field is scheduled to be completed by mid-October this year.
5. The following questions were directed to TH:
Mary Gordon asked; will the landscape master plan address the vicinity
surrounding the new Multi-Use Field?
o TH answered that it can be considered.
Stu Berman asked; will landscape master plan consider the entire campus or just
areas surrounding the new buildings?
o TH answered that the intent is to develop a vision for entire campus and
address in particular the design of the spaces between the buildings developing
new uses such as an amphitheater.
o JM noted that shade is a big issue. She added that a sub-committee including
students will study issues such as shading, planted areas, and night lighting.
o TH added that the landscape architect will work as a sub-consultant under DLM
to ensure a coordinated design.
6. EL noted that he will address this group again this month after meeting with the
School Board. The date of September 23rd at 3:15 PM is agreed upon.
Steve Pond asked; will the Media Arts and Math/Social Studies buildings be built at
the same time?
o EL answered that due to the need to keep portables functioning the current
thinking is that construction will be staggered with Math/Social Studies building
built first, most likely in spring of 2011.
SB asked; is the exterior design conceptual in nature with more details to follow?
o EL answered that yes, the exterior design is very conceptual though any
opinions and comments are very welcome. The site plan and floor plans are
established now while schematic design will establish the exterior appearance.
7. JM explained that she intends to pursue a potential $6 million dollars in grant
money that became available, in order to better fund equipment for the Media Arts
and Theatre projects.
8. The following questions were directed to EL and TH.
Palo Alto HS FACILITIES STEERING COMMITTEE MEETING
Palo Alto Unified School District
03 June 2009
P. 4
Has it been considered moving the bleachers to the train tracks side in order to
save trees?
o TH answered that yes it’s been considered and that it results in too few seats
so it’s not an option.
How many months to build the Math/Social Studies building?
o EL answered that will take about 18 months.
Why isn’t the current budget enough to fund the Media Arts building?
o EL answered that this building is very sophisticated and that equipment is more
‘high tech’ than originally anticipated. During Schematic Design the
construction budget will be fine tuned and become more accurate.
o TH added that construction costs are for the building only while project costs
are all inclusive but excludes (unattached) equipment costs. If money can be
raised to pay for equipment it would be very beneficial.
Holly Ward of ‘Theater Boosters’ noted that her organization may help in raising
money for the Media Arts and Theater projects.
END
Prepared by Christopher Ades of Deems Lewis McKinley. Please advise if you feel that any of the above
items are inaccurate or need further clarification or detail.
cc: Attendees
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