Planning & Design Meetings Auxiliary Gym Program Meeting Notes #2 5/7/2009 - Minutes
Auxiliary Gymnasium and Gymnasium Modernization
Gunn High School
5 May 2009
Page 1
GUNN HIGH SCHOOL
Palo Alto Unified School District
PROGRAM MEETING NOTES No.2
DATE: 7 May 2009
SUBJECT: Auxiliary Gymnasium and Gymnasium Modernization
ATTENDEES: Chris Horpel, AD
Don Biggs, PE IS
Paul Stickney, PAUSD/OCMI
Dean Schmitz, DLM
Erwin Lee, DLM
The purpose of the meeting was to review plan diagrams based on information gathered
from the previous meeting and to provide preliminary budget information with the options.
The following are highlights of the meeting:
1. The existing site plan, along with three, gymnasium options were presented.
a. Option A: Auxiliary gymnasium plan and scope as contained in the Master Plan with
the addition of tennis and basketball court.
b. Option B: Expanded auxiliary gymnasium plan and scope in the Master Plan with
additional modernization scope, including deleting the wall between the existing
wrestling and dance rooms, and convert the existing weight room into two
classrooms
c. Option C: Expanded auxiliary gymnasium plan and scope in the Master Plan with
minimum modernization work.
2. Option C was the preferred option but it requires elimination of modernization work as
well as the new lobby addition. Funds for the deleted scope of work would be
reallocated to the auxiliary gymnasium.
3. A third option was discussed but not part of the presentation. This option placed the
auxiliary gymnasium north of the swim center and south of the baseball field. This
location would keep the existing tennis courts and basketball courts undisturbed. In this
option, funds would not be used to restore the tennis courts and basketball courts.
Additionally, the courts could still be used during construction. Loss of the field area at
this location was not a high concern of the PE department.
4. Paul indicated that the existing easement that provides design constraints to the north,
may no longer be useful to PG&E and that it might be worthwhile for the District to
investigate whether or not it can be removed from the site.
Auxiliary Gymnasium and Gymnasium Modernization
Gunn High School
5 May 2009
Page 2
5. The budgets for the auxiliary gymnasium, gymnasium lobby addition and the
modernization project were established in the Master Plan project list. The combination
of work scope cannot exceed the total budget. The total budget from the Master Plan is
approximately $9,945,000.
6. The desire of Chris and Don is to reduce the modernization work in order to expand the
auxiliary gymnasium. Essentially, the auxiliary gymnasium would become the main
spectator and completion gymnasium. Chris noted that there are issues with the
existing gymnasium that the modernization cannot correct such inadequacies as low
clear ceiling/structure height and bleacher capacity.
7. Chris mentioned that a consideration for an emergency vehicle access (EVA) must be
provided from the existing parking lot to the baseball and football fields. The proposed
basketball courts could be used as part of the EVA route. A discussion followed
regarding whether the basketball courts needs to be fenced. It was determined that the
need to provide fencing was for street hockey and not basketball. A low, partial length
fence positioned behind the hockey goals would be adequate.
8. The minimum floor size and configuration of the new gymnasium must be at least the
same as that of the existing.
9. Some of the existing redwood trees east of the tennis courts will need to be removed.
This will be verified after the survey is completed by the District’s surveyor.
10. It has not been determined if the existing wall between the wrestling room and the
exercise room can be easily removed. The wall can probably be removed regardless—
it would then become a cost benefit evaluation. Chris asked if the door pocket could be
removed as well as the folding partition is never closed and divides the gymnasium in
the opposite direction of what is required for the PE programs.
11. Erwin indicated that consideration should be given to not expanding the scope of the
modernization beyond maintenance and upgrade work. Change in plan layout or use
could trigger additional mandated work by DSA requiring dollars to be spent in areas
not originally considered.
12. Provide a roll-down, divider curtain in the existing gymnasium perpendicular to the
direction of the existing folding partition. This requires investigation as to how it would
be supported and what clear height would be achievable.
13. The bleacher seating capacity in the existing gymnasium is approximately 1,200. The
desire is to seat 2,000 in the new gymnasium facility.
14. The desire to pursue Option C is a decision that requires consideration by the entire
site facilities committee. Chris suggests that the option be presented to the larger
group for consideration.
Auxiliary Gymnasium and Gymnasium Modernization
Gunn High School
5 May 2009
Page 3
Next Steps:
DLM will revise the options as discussed for presentation to the site facilities steering
committee. The tentative meeting date is 20 May at 12:30, prior to the IS meeting.
Attachments: Site Diagram Options
END
Prepared by Erwin Lee of Deems Lewis McKinley. Please advise in writing if you feel that any of the above
items are inaccurate.
cc: Attendees
File