Planning & Design Meetings Facilities Steering Committee Meeting 11/4/2009 - Minutes
Gunn HS FACILITIES STEERING COMMITTEE MEETING
Palo Alto Unified School District
04 November 2009
P. 1
GUNN HIGH SCHOOL
Palo Alto Unified School District
FACILITIES STEERING COMMITTEE MEETING
DATE: 04 November 2009, 1:30pm-3:00pm
SUBJECT: Gunn HS Facilities Steering Committee
ATTENDEES: Sign-in sheet (not attached)
The following are the highlights of the meeting:
1. Noreen Likins (NL) welcomed the committee, introduced student participants and
opened the meeting.
2. Architect Erwin Lee (EL) related the progress of the study for including AC in the
new and existing buildings. The L, M and S buildings are given top priority and the
existing Gym is excluded. Two components are being evaluated, the construction
costs and operating costs. There are two options. Option 1 covers the three
buildings and at $24/sq. ft. construction costs $870,000 and uses the existing
systems with a cooling section. Option 2 includes an additional 82,000 sq. ft. and
adds $67,000 to the budget. EL noted that for the new buildings construction costs
are minor but the ongoing operating cost is what concerns.
3. EL opened a discussion on including AC for the new buildings and modernization:
TH related that the District does not want to fund the additional operating costs.
An option might be to offset the increased operating costs with alternative forms
of energy generation such as with solar power.
NL asked if it‘s possible to design the new Classroom Buildings to stay
comfortable without AC, within a temperature range of 72-75 degrees.
EL answered that yes it is possible but that even with AC there could be a few
hot days outside of the comfort range.
NL noted that the consensus was to include AC but questioned the increased
operating costs being their responsibility, and asked why this was not the case
at Palo Alto High School. TH said he wasn’t prepared to answer that question.
Participant asked whether it‘s possible to design “Green“ and still include AC. EL
answered that DLM always design the most efficient “Green“ envelope to reduce
the use of AC and allow the buildings to be comfortable in case there‘s a power
outage.
Participant asked whether a geothermal or ground heat pump system such as
the one used at the Paly Children’s Library was considered. EL noted that these
systems worked best in places with temperature extremes, and that a study
would need to be performed for this site.
Gunn HS FACILITIES STEERING COMMITTEE MEETING
Palo Alto Unified School District
04 November 2009
P. 2
Question was asked whether or not L-31 would be included and EL answered
that it was included under a separate District Maintenance project.
A student asked whether the AC could be controlled manually or only
automatically. NL noted that it’s difficult to control the AC and that there is a
small temperature range available.
Another student noted that in his world language class they use ceiling fans to
great effect and that he thought it was a good alternative to AC.
A participant noted that the new two story building needs AC more than the one-
story buildings.
TH asked whether the decision was made to pursue Option 1 or Option 2 for the
existing buildings. He could work with NL and TJ on ways to offset increased
operating costs and look for other funding opportunities.
NL suggested that the whole campus should receive AC as listed in Option 2
and proposed to apply the recently received CTE Grant funds for this project. NL
put the option to the group and all agreed, with no objections, to proceed with
installation of air conditioning in the existing campus and reallocate the funds
from the CTE grant.
TH noted that the master list would be updated for the next FSC meeting and for
the BOE.
4. EL opened up discussion on a required Electrical Service upgrade.
EL noted that the existing electrical service capacity is deficient and an upgrade
is required to accommodate the additional new buildings and AC load. Also,
replacement parts and components are difficult to find for the age of the existing
equipment. The transformer by the new classroom building would be replaced.
Question was asked about downtime and El responded that the switchover
would be done while the students were off-campus.
5. EL provided an update on the new Landscape Master Plan.
EL related that the School Board decided to add a landscape master plan to
augment the current master plan. Gates & Associates is the selected landscape
architect and is currently at work tagging trees, identifying mitigation areas, and
putting together plans. They will program the Quad and work with the campus.
At Paly they have already walked the site with a “green” student group and will
do the same at Gunn.
Aimee Lopez (AL) noted an upcoming Landscape Subcommittee meeting is
scheduled for 3:30 PM. TH added that these meetings are open to the public
and announced on the website.
Question was asked; what are the mechanics to report a broken water line or
over-watering. Tom Jacoubowsky (TJ) answered that these issues should go
directly to him.
5. EL gave an update on the Math-English Classroom Building. He presented plans
that compared the original plan to the new plan that now includes a Lab at each
floor. It also has added space for offices and resource room. He noted that the
Resource Room has added $328,000 and the extra Lab has added $456,000 for a
total increase of $784,000 to the estimated construction budget. Discussion
followed and it was decided to adopt the expanded version because it met the
requirements for expansion. The additional labs also frees up space on campus for
Gunn HS FACILITIES STEERING COMMITTEE MEETING
Palo Alto Unified School District
04 November 2009
P. 3
other departments. The consensus was that the labs should also function as
classrooms.
6. EL opened a discussion on the work for the existing Gym and new Gym.
EL gave a handout on the budget for both Gyms.
EL noted that budget includes the existing gymnasium floor to be sanded
and refinished together with new bleachers on one side only. The heater
would be replaced under a maintenance project.
Chris Horpel agreed and noted that the scope of work for the existing Gym
can be limited to the conversion of the existing fitness area to Wrestling Area
and one set of new bleachers to seat 500. He said he felt strongly that the
new Gym’s Fitness/Weight Rooms need to increase by 10-feet in depth.
EL noted that this increased area represented 820 sq. ft. at an approximate
cost of $307,000.
7. AL related the upcoming milestone dates.
o Schematic Design is due to the BOE by December 8th. The presentation will
include exteriors and they want the schools to take a hard look at how the
design of the new buildings fit in to the campus. TH noted that the design team
needs to get input by next week.
o CEQA has extended the deadline to Thursday. Some comments have come in
regarding storm water and traffic. Comments can be made in writing to TH
8. Schedule:
Next Monthly FPC meeting is scheduled for Dec. 4th at 12:30 PM.
END
Prepared by Christopher Ades of Deems Lewis McKinley. Please advise if you feel that any of the above
items are inaccurate or need further clarification or detail.
cc: Attendees
File
A1.1SCHEMATIC DESIGN DLM
D E E M S L E W I S M c K I N L E Y
T W E L V E G O U G H S T R E E T
S A N F R A N C I S C O C A 9 4 1 0 3
4 1 5 . 2 5 5 . 1 8 1 1 F A X 2 5 5 . 0 2 4 8Palo Alto Unified School District | Palo Alto, CA
Gunn High School
FIRST FLOOR PLAN
A1.2SCHEMATIC DESIGN DLM
D E E M S L E W I S M c K I N L E Y
T W E L V E G O U G H S T R E E T
S A N F R A N C I S C O C A 9 4 1 0 3
4 1 5 . 2 5 5 . 1 8 1 1 F A X 2 5 5 . 0 2 4 8Palo Alto Unified School District | Palo Alto, CA
Gunn High School
SECOND FLOOR PLAN
New Gymnasium and Gymnasium Modernization BudgetsBUDGETGunn High School12-Oct-09 Gymnasium and Lobby Addition $8.28mPalo Alto Unified School District Gymnasium Modernization $1.56mTotal $9.84area costarea costarea costOption C2 (5/09)Current10.14.09New GymNew GymNew GymA. Gymnasium 12,600 SF A. Gymnasium 17,200 SFA. Gymnasium 17,200 SFB. Wrestling Room 3,150 SF B. Weight Rm. / Fitness 3,200 SFB. Weight Rm. / Fitness 3,200 SFC. Bleachers (approx 1,900 capacity) 350,000.00$ C. Bleachers (approx 1,900 capacity) 350,000.00$ C. Bleachers (approx 1,900 capacity) allowance 250,000.00$ Total Area 19,686 SF @ $385/S 7,579,110.00$ Total Area 20,400 @ $385/SF 7,854,000.00$ Total Area 20,400 @ $375/SF 7,650,000.00$ Subtotal 7,929,110.00$ 7,929,110.00$ 8,204,000.00$ 8,204,000.00$ 7,900,000.00$ 7,900,000.00$ 19,420 SF in lieu of 20,400 SF (-980 SF) 7,477,025.00$ 19,420 SF in lieu of 20,400 SF (-980 SF)ModernizationModernizationModernizationA. Vestibule 40,000.00$ A. Replace wood floor* 12,545 SF@ $12.50 156,813.00$ A. Replace wood floor* allowance 50,000.00$ B. Misc Modernization allowance 100,000.00$ B. Replace furnace and ductwork 17,557 SF @ $25/SF438,925.00$ B. Replace furnace and ductwork 17,557 SF @ $25/SF -$ C. Remove partition at Wrestling/Dance 200,000.00$ C. Replace space heaters at gym 12,545 SF @ $15/SF188,160.00$ C. Replace space heaters at gym 12,545 SF @ $15/SF -$ D. Convert weight rm. To classroom 100,000.00$ D. Replace light fixtures 65,000.00$ D. Replace light fixtures 65,000.00$ E. Remove partition at Wrestling/Danceallowance 150,000.00$ E. Remove partition at Wrestling/Danceallowance 150,000.00$ Subtotal 440,000.00$ 440,000.00$ F. Convert weight rm. To classroom** allowance 100,000.00$ F. Convert weight rm. To classroom** allowance 100,000.00$ G. Replace bleachers one side (500 seaallowance 75,000.00$ 1,098,898.00$ 1,098,898.00$ 440,000.00$ 440,000.00$ Site* Refinish in lieu of replace wood floor $50,000* Refinish in lieu of replace wood floor $50,000A. Tennis Courts (8) 8 @ $75,000 600,000.00$ ** no work in existing wt. room allowance 892,085.00$ 892,085.00$ ** no work in existing wt. room allowanceB. Basketball Courts (3) $120,000 120,000.00$ SiteSiteC. Misc. site imporvements 325,000 325,000.00$ A. Tennis Courts (8) 8 @ $75,000 600,000.00$ A. Tennis Courts (8) 8 @ $75,000 600,000.00$ 1,045,000.00$ 1,045,000.00$ B. Basketball Courts (3) $120,000 120,000.00$ B. Basketball Courts (3) $120,000 120,000.00$ C. Misc. site imporvements 325,000 325,000.00$ C. Misc. site imporvements 325,000 325,000.00$ 1,045,000.00$ 1,045,000.00$ 1,045,000.00$ 1,045,000.00$ 1,045,000.00$ SUBTOTAL9,414,110.00$ SUBTOTAL10,347,898.00$ 9,414,110.00$ SUBTOTAL9,385,000.00$ Contingency @ 5% 470,800.00$ Contingency @ 5% 517,395.00$ 470,800.00$ Contingency @ 5%469,250.00$ TOTAL9,884,910.00$ TOTAL10,865,293.00$ 9,884,910.00$ TOTAL9,854,250.00$ 44,910.00$ 980,383.00$ 9,840,000.00$ 14,250.00$ Add 820 SF or 10 feet to the width of the weight/fitness room820 SF @ $375/SF = $307,500 307,500.00$ Contingency @ 5% 15,375.00$ 9,854,250.00$ 322,875.00$ 322,875.00$ 10,177,125.00$