Planning & Design Meetings Bond Advisory Committee Meeting #3 1/20/2010 - MinutesPage 1 of 2
A E D I S Architecture & Planning Meeting Notes
1494 Hamilton Avenue, San Jose, CA 95125 408.264.2000 – Fax 408.264.2500
PROJECT: Jordan Middle School Modernization & New Construction DATE: 01/20/10
MEETING: Bond Advisory Committee Meeting #3 PLACE: JMS
PROJECT NO: 29035.00 TIME: 3:15 pm
ATTENDEES: Michael Milliken (Principal at Jordan MS) Parent
Chris Regala (Assit. Principal) Terry Noeth (Science Teacher)
Paul Gralen (Art Teacher) Tami Warr (Science Teacher)
Mark Ginanm (PE Teacher) Lori Alvarez, (OCM)
Vivian Boureaux (Music Teacher) Todd Walter, (AEDIS Principal)
Other staff members Mariana Alvarez-Parga (AEDIS)
Item # Notes
3.1
Objectives
Review cost estimate of progress work to date and understand scope of work
3.2
Overall
a. Overall Cost Estimate is currently $205,508 over budget.
3.3
New Classroom Wing
a. Site work: It is considerable more than originally anticipated. This is due to reconfiguring
the parking lot along Middlefield and the alley behind H wing. There is considerable
demolition and off-hauling of existing paving due to drainage problems.
b. Fire Safety: Per Fire Marshall’s request, a fire hydrant needs to be relocated and a new
one added.
c. New construction: the estimate came out to be similar to that of June ’09.
d. Soils Conditions: A soils report showed liquefaction conditions. A soils stiffening system
with geopiers needs to be added to the scope in order to support the load on the new
classroom building.
3.4
G-wing
a. The modernizing for the prep rooms is an added scope.
b. In this estimate new labs and rest of classrooms to receive baseline design for improving
the ventilation system that includes two motorized heat exhaust fans in each classroom
and re-ducting the distribution. Decision from the District on the use of AC is still pending.
3.5
Site Drainage
a. This item is within budget.
b. It considers an extensive new storm drain layout to improve drainage at Hugh Student
Center and areas between F and G wings.
c. A storm drain pump was included due to low levels at the lawn area by the Hugh Student
Center.
3.6 ADA upgrades
a. A couple of ramps need to be added to provide an accessible path of travel.
PROJECT: Jordan Middle School Modernization & New Construction
DATE: 01/20/10
MEETING: Bond Advisory Committee Mtg #3
PROJECT NO: 29035.00
Page 2 of 2
3.7
Seismic Upgrade
a. A Seismic Assessment Report was prepared for the District.
b. The structural engineer has recommended adding to the scope those building rated as
priority number one.
c. The work on these building will require adding some shear walls to several wings by filling
in some windows.
d. The gym will need a new roof to reinforce its structure.
3.8
Hugh Student Center
a. New seating steps will be built by the outdoor stage, removing the bricks on the ground.
3.9
Gymnasium
a. Estimate is within budget.
b. New epoxy floor may be considered to be removed from scope if needed.
3.10
Auditorium Expansion
a. Original estimate did not include structural retrofit of existing building.
b. Soils conditions require a soils stiffening system.
c. There is the added scope of paving area for two new tennis courts and access for fire
department.
d. Also storage spaces were added to the scope.
e. This resulted in an estimate that is over budget.
f. Option 3 was considered for this estimate update. This option proposes an independent
structure that holds auditorium with new stage.
3.11
M Wing
a. Estimate is within budget.
b. Exterior kiln enclosure is an added scope as well as the expansion of the interior office
and storage room.
c. Most of the cost is allocated to custom shelving and cabinets.
3.12
Ventilation issues in other classroom wings and Administration
a. Estimates did not change. Note calculations for mechanical work on these building are
cost per square foot at this stage.
3.13
Next Steps
a. Committee to discuss internally budget and modifications to scope.
b. AEDIS to send recommendations on items that could be help reduce costs.
c. Items removed from scope will be listed as Add Alternates in order of priority.
End of Meeting Notes
This information is the understanding of AEDIS Architecture & Planning of the various items discussed and
agreed upon during the meeting. Please contact the writer within five (5) days if there are any revisions
and/or additions necessary to these meeting minutes.
A E D I S Architecture Planning
PROJECT:
LOCATION:
,
CALIFORNIA
CLIENT:UNIFIED
STATUS:
FACILITY PROGRAM:
PROJECT COST PROJECT COST PROJECT COST
30% SOFT COST 30% SOFT COST
3,802,050 4,942,665 2,967,800 3,858,140 (834,250) (1,084,525)
882,580 1,147,354 1,058,125 1,375,563 175,545 228,209
238,500 310,050 350,000 455,000 111,500 144,950
72,500 94,250 128,558 167,125 56,058 72,875
508,617 661,202 912,760 1,186,588 404,143 525,386
36,663 47,661 37,500 48,750 838 1,089
289,575 376,448 432,600 562,380 143,025 185,933
5,830,485 7,579,630 5,887,343 7,653,546 56,859 73,916
3,464,846 4,504,299 2,656,080 3,452,904 (808,766) (1,051,395)
369,605 480,487 558,000 725,400 188,395 244,914
3,834,451 4,984,786 3,214,080 4,178,304 (620,371)(806,482)
10. G-WING HEAT/VENTILATION
101,560 132,028 101,560 132,028 0 0
336,000 436,800 336,000 436,800 0 0
580,500 754,650 580,500 754,650 0 0
1,018,060 1,323,478 1,018,060 1,323,478 0 0
SUB-TOTAL 10,682,995 13,887,894 10,119,483 13,155,328 (563,512)(732,566)
Design Contingency 0.10 1,068,300 1,388,789 1,011,948 1,315,533
TOTAL SCOPE COST 11,751,295 15,276,683 11,131,431 14,470,861 (619,863)(805,822)
ESCALATION (TO 2012) 0.08 940,104 1,222,135 890,515 1,157,669
GRAND TOTAL COST 12,691,398 16,498,817 12,021,946 15,628,530 (669,452)(870,288)
Change Order Contingency 0.10 1,269,140 1,649,882 1,202,195 1,562,853
13,960,538 18,148,699 13,224,140 17,191,382
BUDGET ALLOCATION 13,802,455 17,943,192 13,802,455 17,943,192
REMAINING BUDGET (158,083) (205,508) 578,315 751,809
6. Hugh Student Center
Difference
CONSTRUCTION
COST
Current Estimate - Jan '10 Estimated in June '09
CONSTRUCTION
COST
CONSTRUCTION
COST
4. ADA Upgrades
5. Seismic Upgrade
ITEM NO.
1. NEW CLASSROOM
REQUIRED PROJECTS
CLASSROOM PRIORITIES
11. H-WING HEAT/VENTILATION
12. C-WING HEAT/VENTILATION
13. Admin & Library
3. Improve Site
7. Gymnasium Upgrades
included in item 2
9. M-Wing
CLASSROOM PRIORITIES
SCHOOL WIDE PROJECTS
SCHOOL WIDE
8. Auditorium expansion
SUB-TOTAL REQUIRED PROJECTS
JORDAN MS - MODERNIZATION & ADDITIONS
PROGRAMMING
January 19, 2010
2. G-WING Convert to 2 labs
UPDATED:
Palo Alto Unified School District 29035 - Jordan MS - Preliminary Cost Estimate - 2/16/2010 Page 1 of 1