Planning & Design Meetings Pre-Design Meeting #3 1/6/2009 - Minutes
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A E D I S Architecture & Planning Meeting Notes
1494 Hamilton Avenue, San Jose, CA 95125 408.264.2000 – Fax 408.264.2500
PROJECT: Jordan, Stanford, Terman MS Pre-Design DATE: 01/06/09 and 01/07/09
MEETING: Mtg # 3 PLACE: Jordan MS, JLS MS,
Terman MS
PROJECT NO: 28066.00 TIME: All day
ATTENDEES: Paul Stickney, (O’Connor Construction) Lori Alvarez, (O’Connor Construction)
Todd Walter, (Aedis) Arindam Bose, (Aedis)
Don Cox, JL Stanford MS Gerry Larvey, JL Stanford MS
Carmen Giedt, Terman MS Michael Milliken, Jordan MS
Christina Regalia, Jordan MS Sharon Ofek, JL Stanford MS
DISTRIBUTION: Attendees
AEDIS, File
ATTACHMENTS: None
Item # Notes Responsible
3.1 a. Jordan MS
· AEDIS/OCMI presented the final capacity count for the school and
based on that there will be 7 new classrooms needed at Jordan
Middle School for the capacity to go up by 1100.
· Existing Science wing G – currently 4 existing science classrooms,
need 6 total to accommodate future growth. (E) G4-G7 are equipped
as science classrooms already and need no updates. (E) G2 is not
set up as a science classroom but is being used as that. Entire G
wing is to be renovated to house 6 Science Classrooms.
· 6th Grade – currently has 12 classrooms, will have 14 in the future
· AEDIS suggested that if the location and proximity to other buildings
determined a 2-story building then 8 new classrooms should be built
instead of 7 to make it equal number on both floors without a
significant cost increase.
· Since the G wing would be renovated, all new classrooms would be
regular standard size classrooms.
· Different options were discussed for location of new building. The 2
possible options were :
a. Make new single storey building at the corner of Middlefield
and California and convert wing C to 6th grade. This way the
new building would be all 6th grade classrooms and help create
a 6th Grade quad at that location.
b. Take down Music building M1 & M2, relocate those rooms and
For Info.
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create a new 2 story block in it’s place of 4 classrooms on each floor.
· The added growth would also require requirement of new
SDC classrooms for @20 students.
· Requirement for new conference rooms were discussed. The same
are not required at the admin block and are to be located in other
buildings.
· The proposal of a shared staff office space with tables was
discussed. This would allow for all classrooms to be used efficiently
to avoid usage of classrooms for prep work wherever not possible.
· AEDIS asked Jordan staff to review the existing locations of
classrooms and possible location of new building to review campus
wide changes to provide for a more efficient campus with ideal
grouping of classrooms.
· The project priority list of the staff wishes/wants and needs were
discussed briefly and it was decided that this was an ongoing
discussion and would be tackled in detail once the process got into
schematic design phase.
· AEDIS and Jordan staff agreed to have a presentation to the Jordan
Advisory group next Wednesday 01.14.2008 at 3:15 pm to bring
them up-to-date with the work progress.
3.2 b. J.L Stanford MS
· AEDIS/OCMI presented the final capacity count for the school and
based on that there will be 7 (net) new classrooms needed at J. L
Stanford Middle School for the capacity to go up by 1100.
· AEDIS recommends 8 CR for efficiency and since the 2 portables
located in the new location will be moved, the new building would be
10 CR or 8 net.
· New 10 classroom two-story building will be located where the
existing portables are. · Existing Science wing 600 – Entire 600 wing is to be renovated to
house 6 standard size Science Classrooms.
· 6th Grade science rooms – will be designed with water, counter
space and storage. No gas connections are needed.
· Exact number of 6th standard classrooms couldn’t be determined
because the school wants approximate enrollment numbers based
on demographic studies. OCMI indicated that the same study is in
progress and that the numbers will be available shortly.
· 6TH Grade classrooms would be located together close to the parking
and Waverly drive.
· Existing wings to be renovated so that most spaces are a standard
960 SF. Rearrangement to also include identification of storage
spaces.
· New bike racks would be needed for added growth.
· The proposal of a shared staff office space with tables was
discussed. This would allow for all classrooms to be used efficiently
to avoid usage of classrooms for prep work wherever not possible.
· Don Cox from JLS insisted that the school district arrive at a design
of a standard core classroom design (teaching wall, sinks, projectors
etc.) which can be applied across the board to all core classrooms.
· AEDIS asked J.L Stanford staff to review the existing locations of
classrooms and possible location of new building to review campus
wide changes to provide for a more efficient campus with ideal
grouping of classrooms.
· J.L Stanford staff also asked for help in identifying and creating a
new school quad/courtyard for student congregation and events.
For Info.
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AEDIS proposed extending the existing one to existing hard courts.
· Also an idea of removing classroom blocks 050 and 060 was
discussed and would need further discussion. This would allow for
the entire campus to be connected better to the new quad/courtyard
space. Stanford staff to review the same.
· AEDIS and Stanford staff agreed to have a presentation to the
Stanford Advisory group next Tuesday 01.13.2008 at 3:15 pm to
bring them up-to-date with the work progress.
3.3 c. Terman Middle School
· AEDIS/OCMI presented the final capacity count considering the fact
that this school is not going to get growth.
· It was decided that the original master plan was appropriate in terms
of adding total 4 new classrooms to compensate for the undersized
classrooms. It was decided that the drama room would be moved
behind C1 and C3 in a new building. 3 New classrooms would be
added other than the drama room.
· Special Education would move out of D-8 due to more available
room and reconfigured elsewhere on the campus.
· The proposal of a shared staff office space with tables was
discussed. This would allow for all classrooms to be used efficiently
to avoid usage of classrooms for prep work wherever not possible.
· The configuration of the existing admin building will be looked at to
accommodate admin up front, library behind, computer classroom
and 3 regular classrooms.
· AEDIS asked Terman staff to review the existing locations of
classrooms and possible location of new building to review campus
wide changes to provide for a more efficient campus with ideal
grouping of classrooms.
· Terman staff also indicated that they are unhappy with their current
parking configuration at the front and wants AEDIS to come up with a
new configuration to make bus movement easier.
· AEDIS and Terman staff agreed to have a presentation meeting with
the Terman Advisory group next month to bring them up-to-date with
the work progress. Terman principal assured that the staff is aware
of the progress of the pre-design phase and due to this being the last
week of semester an advisory group meeting won’t be possible.
· Terman principal indicated that window coverings were the major
issue in terms of renovation items for the existing buildings.
For Info.
3.4 Dates and time for next meeting. All meetings would be held at the respective
school sites. Duration of 1.0 Hr per school site.
J.L. Stanford Advisory group next Tuesday 01.13.2008 at 3:15pm
Jordan Advisory group next Wednesday 01.14.2008 at 3:15 pm
End of Meeting Notes
This information is the understanding of AEDIS Architecture & Planning of the various items
discussed and agreed upon during the meeting. Please contact the writer within five (5) days if
there are any revisions and/or additions necessary to these meeting minutes.