Planning & Design Meetings Design - Mtg # 2 12/16/2008 - MinutesPage 1 of 3
A E D I S Architecture & Planning Meeting Notes
1494 Hamilton Avenue, San Jose, CA 95125 408.264.2000 – Fax 408.264.2500
PROJECT: Garland E.S. Renovation & Additions DATE: 12/16/08
MEETING: Design - Mtg # 2 PLACE: DO
PROJECT NO: 28067.00 TIME: 10:00am
ATTENDEES: Todd Walter, (AEDIS) Ginni Davis, (District)
Bob Golton, (District) Arindam Bose, (AEDIS)
Kevin Skelly, (District) Paul Stickney, (OCM)
Lori Alvarez, (District) John Lents, (District (Addison ES))
Michael O’ Neill, (District (Briones ES)
DISTRIBUTION: Attendees
AEDIS, File
ATTACHMENTS: None
Item # Notes Responsible
NEW MINUTES
GENERAL
1.1 It was confirmed that Garland will be a 4 strand school. For Info.
1.2 Capacity Info:
a. The count will be (24) total classrooms; which shall include the
existing buildings (14 classrooms) and the new classroom building
(10 classrooms). Of the total (24) classrooms (2) shall be SDC
classrooms. In addition to the (24) classrooms there shall also be one
(1) Flex room which is not part of the total room count.
b. There shall be (4) kindergarten classrooms within the total classroom
count.
c. Also, there will be a teacher’s work/lunch room in the new admin
area. The teacher’s work/lunch room is priority one and the Flex room
is priority two if the construction budget is exceeded.
For Info.
1.3 Aedis presented 3 site layout options.
Option 1 - As per original Master Plan option
Option 2 - (E) Admin converted to Library and new 2 story classroom building
bordering the South-East end of the campus and the admin relocated into the
existing classroom wing facing California Avenue. Also two additional
Kindergarten classrooms are created next to the current Kindergarten.
Option 3 - (E) Admin converted to 2 Classrooms and new 2 story Library and
Classroom building bordering the South-East end of the campus and the
For Info.
PROJECT: Garland E.S. Renovation and Additions
DATE: 12/16/08
MEETING: Design - Mtg # 2
PROJECT NO: 28067.00
Page 2 of 3
admin relocated into the existing classroom wing facing California Avenue.
Also two additional Kindergarten classrooms are created next to the current
Kindergarten.
1.4 Option 3 was preferred over Option 2 because of the central location of the
library between the existing Classroom wing and the proposed classroom
wing.
For Info.
1.5 Speech and Psychology rooms to be located preferably in the new Admin
area.
For Info.
1.6 a. AEDIS to make a restroom count and possibly add new restrooms to the
new classroom building.
b. Location of new elevator for new story classroom building to be identified
along with stairs.
AEDIS
1.7 Two more options to be included:
Option 4 - Move 2 story Classroom Building to the South West edge
of campus between Garland and Jordan MS.
Option 5 – Make an ‘L’ shape single story classroom and library building.
1.8 Decorative fence to be provided between Garland ES and Jordan MS.
1.9 Next Meetings:
a. Jan 6th or 7th – Presentation to the neighborhood association in the
evening.
b. Jan 13th - Board meeting and working sessions – Update on design
to be presented.
Presentation will have the following:
1. Design Boards
2. Schedule
3. Budget
4. Calculations of Turf area /student and acreage per student
District/OCMI will send requirements to AEDIS for calculations to be included
in the presentation.
AEDIS/OCMI
1.10 Following schedule was acceptable by all:
Prelim Concept Plan – December 2008
Schematic Design – January to March 2009
Design Development – April to June 2009
Construction Documents 50% - July to August 2009
Construction Documents 90% - September to October 30, 2009
DSA submittal – November 2009
DSA Approval / Construction Documents 100% - March 2010
Bid – April 2010
Construction – June 2010 to July 2011
Occupancy – August 2011
For Info.
1.11 District will review budget of the project with Board after the Board
presentation.
For Info.
1.12 AV / Technology – Scope:
AEDIS to coordinate with Marie Scigliano with respect to Tech. Specs for
each elementary school classroom.
AEDIS
PROJECT: Garland E.S. Renovation and Additions
DATE: 12/16/08
MEETING: Design - Mtg # 2
PROJECT NO: 28067.00
Page 3 of 3
End of Meeting Notes
This information is the understanding of AEDIS Architecture & Planning of the various items
discussed and agreed upon during the meeting. Please contact the writer within five (5) days if
there are any revisions and/or additions necessary to these meeting minutes.