Planning & Design Meetings Design - Mtg # 1 11/18/2008 - MinutesPage 1 of 3
A E D I S Architecture & Planning Meeting Notes
1494 Hamilton Avenue, San Jose, CA 95125 408.264.2000 – Fax 408.264.2500
PROJECT: Garland E.S. Renovation & Additions DATE: 11/18/08
MEETING: Design - Mtg # 1 PLACE: DO
PROJECT NO: 28067.00 TIME: 9:30am
ATTENDEES: Todd Walter, (AEDIS) Ginni Davis, (District)
Bob Golton, (District) Tom Hodges, (OCM)
Kevin Skelly, (District) Paul Stickney, (OCM)
Ron Smith, (District)
DISTRIBUTION: Attendees
AEDIS, File
ATTACHMENTS: None
Item # Notes Responsible
NEW MINUTES
GENERAL
1.1 Overall scope, budget and schedule:
a. The scope of work shall be consistent with Option 3 as outlined in the
AEDIS Garland Site Analysis report dated 10/13/08; which states all
existing portables shall be removed and replaced with a new
permanent building (2 story) to increase capacity to 480, a new
library, a new multi-purpose facility to replace the existing facility and
all the existing classrooms and administration spaces will be
renovated.
b. The construction budget is $13,500,000 and the entire project will be
designed as a single project but will be phased during construction.
c. The schedule, as outlined in Timeline “b” within the Garland Site
Analysis report, shall have DSA approval by May 2010 and
construction from June 2010 to July 2011. During construction the
(8) existing classrooms on the east side of the site and part of the
administration building shall remain available for use starting August
2010 for the new students and faculty. These spaces will be
renovated once the other facilities have been renovated.
1.2 Capacity Info:
a. Capacity of school shall be 480, with SDC room’s 15:1 ratio and
general classrooms 20:1 ratio.
b. The need is for 24 26 total classrooms; which shall include the
existing buildings (14 classrooms), the new classroom building (10
classrooms), SDC classrooms (2) and a Flex room (1) which is not
part of the total room count.
PROJECT: Garland E.S. Renovation and Additions
DATE: 11/18/08
MEETING: Design - Mtg # 1
PROJECT NO: 28067.00
Page 2 of 3
c. There shall be (4) kindergarten classrooms within the total classroom
count.
1.3 (E) Classroom Spaces – Scope:
a. Provide a voluntary seismic upgrade.
b. ADA upgrades at classrooms and restrooms. An ADA upgrade
occurred at the restrooms but it was not submitted to DSA for
approval.
c. All (N) casework. This includes a new teaching wall that is being
designed by Gelfand Architects. We are to incorporate their design
within our documents.
d. Technology upgrades shall include 8 to 10 computer stations per
room, LCD ceiling mount projectors and projection screen on or
within the teaching wall.
e. Include science provisions which are a sink with hold and cold water.
f. Refer to the District Ed Spec for other key features.
1.4 (N) Classroom Spaces – Scope:
a. Refer to the District Ed Specs.
b. All (N) casework. This includes a new teaching wall that is being
designed by Gelfand Architects. We are to incorporate their design
within our documents.
c. Technology upgrades shall include 8 to 10 computer stations per
room, LCD ceiling mount projectors and projection screen on or
within the teaching wall.
d. Include science provisions which are a sink with hold and cold water.
1.5 (N) Library – Scope:
a. Refer to the District Ed Specs.
b. Book volume +/-10,000.
c. The facility shall be +/-3,000 sf.
d. Provide HVAC.
1.6 (N) Multi-purpose – Scope:
a. Refer to the District Ed Specs.
b. The facility shall be +/-7,518 sf.
c. General storage.
d. 1 PE storage for internal access and 1 PE storage with exterior
access.
e. Band and music storage.
f. Restrooms.
g. Warming kitchen with a food serving area.
h. Stage area. There will be no exterior stage area.
i. Utility space for MEP.
j. Basketball court shall be a smaller court size or a half court size.
1.7 (E) Administration – Scope:
a. Renovate existing space.
b. Add HVAC.
c. Must have spaces - Counselor office(s) and a conference room.
1.8 (E) Permanent Portables (concrete foundation) / Day Care – Scope:
a. Convert spaces into day care. Current facility has two larger spaces
and one smaller space and a restroom.
1.9 Exterior Spaces – Scope:
a. Replace (2) existing play structures with new. Location TBD through
PROJECT: Garland E.S. Renovation and Additions
DATE: 11/18/08
MEETING: Design - Mtg # 1
PROJECT NO: 28067.00
Page 3 of 3
design process, but one has to be located at the kindergarten area.
b. No need for exterior play area for the child care facility.
c. Provide enough space within the turf area for a junior size soccer
area.
d. Refer to the District Ed Specs for requirements for tether ball,
basketball, etc…
e. Parking is okay. Maybe some restriping or sealing will be required.
1.10 Teachers Lounge – Scope:
a. Unfunded, however we are to see if it can be added.
1.11 Flex Room – Scope:
b. Location of the flex room TBD.
c. There shall be (2) sinks and a counter.
d. Lots of storage.
e. Space will be used primarily as an art room.
1.12 AV / Technology – Scope:
f. Technology upgrades shall include 8 to 10 computer stations per
classroom, LCD ceiling mount projectors and projection screen on or
within the teaching wall.
g. A “smart board” shall be included in each teaching wall.
1.13 HVAC – Scope:
a. Provide HVAC at the admin, library and MDF spaces only.
1.14 Other – Scope:
h. There is some discussion as to whether Garland can use Jordan
M.S. turf area for PE uses. This will be an ongoing discussion.
i. A permanent principal for this campus has not been identified. The
design committee will be made of other active principals and possibly
some of the District staff.
j. District will have BKF or Sandis perform the survey for this campus.
k. Covered eating structure maybe required. Currently most campuses
utilize the roof overhang over the walkways for outdoor eating areas.
The new classroom building should provide similar feature.
l. The requirement for covered walkways connecting all classrooms has
not been determined at this time.
m. Coordinate food service design with Cathy Mak.
1.15 Preliminary Schedule:
Prelim Concept Plan – December 2008
Schematic Design – January to March 2009
Design Development – April to June 2009
Construction Documents 50% - July to August 2009
Construction Documents 90% - September to October 30, 2009
DSA submittal – November 2009
DSA Approval / Construction Documents 100% - March 2010
Bid – April 2010
Construction – June 2010 to July 2011
Occupancy – August 2011
End of Meeting Notes
This information is the understanding of AEDIS Architecture & Planning of the various items
discussed and agreed upon during the meeting. Please contact the writer within five (5) days if
there are any revisions and/or additions necessary to these meeting minutes.