Planning & Design Meetings Shematic Design Kickoff Mtg. 3/16/2009 - MinutesPage 1 of 2
A E D I S Architecture & Planning Meeting Notes
1494 Hamilton Avenue, San Jose, CA 95125 408.264.2000 – Fax 408.264.2500
PROJECT: Garland E.S. Renovation & Additions DATE: 3/16/09
Shematic Design
MEETING: Kickoff Mtg. PLACE: D.O. Bldg D
PROJECT NO: 28067.00 TIME: 3:30pm
ATTENDEES: Ginni Davis (PAUSD Assist. Superintendent) Laura Losier (Library Coordinator)
Michael O’Neill (Principal at Briones ES) Debbie Benson (P.E. Primary)
Nancy Coffey (Music Coordinator) Karen Dolkas (P.E. Upper Grades)
Elaine Saussotte (Elem. Secretary) Lori Alvarez (O’Connor Construction)
Duane Kester (Maintenance Operations) Todd Walter (AEDIS Architects)
Melvin Dumas (Custodian) Mariana Alvarez-Parga (AEDIS Arch.)
Sharon Ferguson (Visual Art Coordinator)
DISTRIBUTION: Attendees, AEDIS File
ATTACHMENTS: None
Item # Notes Responsible
1.1
Introduction
Introduction
Program Manager: O’Connor Construction
Architect: Aedis Architecture + Planning
info
1.2
Process
Process and Work Plan
There will be two more meetings: a meeting on Thursday 3/19/09 for each user
group and a follow up general meeting on Monday 4/13/09.
info
1.3
Conceptual
Plan
Presentation
The conceptual plan approved by PAUSD Board was presented. The plan shows
scope being
· General upgrade on existing classrooms,
· New two-story classroom building,
· New library placed in an existing wing with some expansion,
· New multi-purpose building with food service area,
· New and expanded administration in its current location,
· New Flex room in new classroom wing
· Relocated Portable building housing day care program, and
· Removal of existing portable classrooms
It was explained that the plan shows “place holders” for the different programmatic
spaces. This group would be a key contributor to determine the needs of each
space that will be studied during the schematic phase.
info
PROJECT: Garland E.S. Renovation and Additions
DATE: 3/16/09
MEETING: Schematic Design – Gral Mtg # 1
PROJECT NO: 28067.00
Page 2 of 2
1.4
User
Groups
A preliminary list was given to the attendees showing items for each space. This
list is to be completed by the group to help determine needs and design of each
program space (Admin, Flex Rm, Ext. Play areas, Custodial, Library, Day Care, MP
and food service, Primary and upper grade classroom).
info
1.5
CHPS
Sustainable design and minimum standards were briefly explained as this project
will follow CHPS standards. info
1.6
Budget
The estimated total project cost is $22M to $22.5M. This budget includes
construction cost and soft costs, these being DSA fees (Department of State
Architect), Professional fees and estimated escalation costs.
info
1.7 Project
Schedule
A Project Schedule was presented showing estimated construction to be
completed by March 2012. Info
1.8
Next Mtg
Thursday 3/19/09 from 8:30am to 12:30pm. Info
End of Meeting Notes
This information is the understanding of AEDIS Architecture & Planning of the various items
discussed and agreed upon during the meeting. Please contact the writer within five (5) days if
there are any revisions and/or additions necessary to these meeting minutes.