Monthly Reports 2016-03 (Mar)
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MONTHLY PROGRESS REPORT
Through
March 2016
Strong Schools Bond
Capital Improvement Projects
Prepared by
fs3|Hodges
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TABLE OF CONTENTS
Executive Summary page 3
Attachment 1 – Consolidated Expenditure Report
Capital Projects
Gunn High School – Central Building Project page 6
Palo Alto High School – Performing Arts Center page 7
Palo Alto High School – Science Building Addition page 8
Palo Alto High School – Indoor PE and Athletic Facilities page 9
Palo Alto High School – Building 500 Renovation page 10
Completed Capital Projects
Gunn High School – New Classroom Building and World Languages Building page 11
Gunn High School – New Gymnasium page 12
Gunn High School – Existing Gymnasium Modernization page 13
Gunn High School – E and K (L31 and MS) Buildings Renovation page 14
Gunn High School – Traffic Signal Replacement (Phase I- Improvements) page 15
Palo Alto High School – Athletic Stadium Improvements page 16
Palo Alto High School – Haymarket and Tower Building Improvements page 17
Palo Alto High School – New Classroom Building and Media Arts page 18
Jordan Middle School page 19
J.L. Stanford Middle School page 20
J.L. Stanford Middle School – Landscape and Site Improvements page 21
Terman Middle School page 22
Duveneck Elementary School – New Classroom Buildings and Modernization page 23
Fairmeadow Elementary School – New Classroom Buildings and Modernization page 24
Ohlone Elementary School page 25
Property Acquisition – 525 San Antonio Rd page 26
Jordan Middle School – Interim Classrooms page 27
Gunn High School – Air Conditioning of Existing Buildings page 28
J.L. Stanford Middle School – Interim Classrooms page 29
Fairmeadow Elementary School – Portable Relocation page 30
Elementary Classroom Improvements – Interactive Whiteboard & Sound Assist System page 31
Palo Alto High School – Multi-use Field page 32
Gunn High School – Industrial Arts Renovation page 33
Gunn High School – Aquatic Center page 34
Middle School Pre-Design page 35
Technology page 36
Inactive Capital Projects
Garland Elementary School page 37
High School Master Plan page 38
Hoover Elementary School page 39
Page | 3
EXECUTIVE SUMMARY
CURRENT CAPITAL PROJECTS
Gunn High School – Central Building Project
DLM has submitted construction documents to DSA on February 15th after authorization by the Board. Staff is
completing their scope and constructability reviews in April. DLM is in the process of updating their cost estimate.
The MDF Relocation make-ready project is in DSA backcheck, and new fiber will be pulled from each building to the
new location over spring break. Staff is soliciting bids for the Custodian shed and trash/recycling center relocation.
Gelfand Partners submitted construction documents to DSA for the portable renovation and relocation work for
interim housing, and are awaiting comments back.
Palo Alto High School – Performing Arts Center (PAC)
Alten Construction has completed floor and ceiling finishes throughout the building, and installation of the seating
is in progress. Paver installation in the plaza area and the trellis area is now complete, and landscaping work is in
progress. Interior finish work, including casework installation, electrical and plumbing finish, toilet partitions and
accessories is also nearly complete. Substantial completion is anticipated to occur on May 1. Testing and
commissioning of AV and sound systems is also in progress. Staff is ordering additional audio-visual equipment,
drapes and production lighting for installation over the summer break, in time for occupancy in August 2016.
Palo Alto High School – Science Building Addition
The project schedule has been suspended to coincide with completion of construction of the new gymnasium, due
to space constraints and access to the site. Design work will resume after DLM submits the Gunn Central Building
project to DSA for review.
Palo Alto High School – Indoor PE and Athletic Facilities
Vance Brown will mobilize a crane for steel erection to begin on April 18. Steel roof trusses will first be welded
together in place, due to the length of the trusses. The basement walls have been completely backfilled around the
eastern portion of the gym. The basement slab on grade was poured last week, with grade level grade beams for
the perimeter walls on the western portion of the gym. Exterior waterproofing of basement walls and backfill of
walls is in progress around this portion of the site. Steel erection for this area will follow the eastern half. The
crane will remain through the end of April.
Palo Alto High School – Building 500 Renovation (Library)
DLM has submitted construction documents to DSA for review on December 19. Paly site staff decided to postpone
construction on the Library project until the Gym project is complete, allowing staff to move into their final locations
when the Gymnasium is complete and PE/Athletics has vacated the 700 building. DLM has submitted an estimate
for the project, which is slightly over budget. Staff is reviewing the costs and design with DLM to look at cost savings
of approximately 5%.
COMPLETED CAPITAL PROJECTS
Gunn High School – New Classroom Building and World Languages Building
The new Math and English Building was occupied by staff and students on August 15, 2013. World Language Building
classrooms were occupied in February, 2013.
Gunn High School – New Gymnasium
The new gymnasium was occupied on June 7, 2013 and PE classes were held in the new gym on August 15, 2013.
The tennis courts were completed August 27, 2013.
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Gunn High School – Existing Gymnasium Modernization
The modernized Bow gym was occupied by the campus on November 4, 2013.
Gunn High School – E and K (L-31 and MS) Buildings Renovation
Students occupied E and K buildings on August 13, 2014, and building E was occupied on September 15, 2014.
Gunn High School –Traffic Signal Replacement (Phase I - Parking and Drop-Off Improvements)
Columbia Electric installed the new traffic signal pole at Arastradero and Miranda Ave. and wiring has been
completed. Concrete sidewalk work was also done in late July. Final landscape improvements were completed in
August, and the first phase of this project is now complete.
Palo Alto High School – Athletics Stadium Improvements
The concessions building, track re-surfacing, new ornamental fence, signage and entry lighting were completed for
the 2013 football season.
Palo Alto High School – Haymarket and Tower Building Improvements
All Trusty Builders completed the installation of the new windows on August 9, 2013.
Palo Alto High School – New Math/Social Sciences Building and Media Arts Building
Move in and occupancy of both buildings occurred in July 2014. Taisei has completed their work, and contract
closeout is complete, with DSA closeout in progress.
Jordan Middle School
Students occupied all new and modernized buildings in fall 2013.
J.L. Stanford Middle School
Students occupied all new and modernized buildings in fall 2013.
J.L. Stanford Middle School – Landscape and Sitework Improvements
Scapes completed the project on schedule in the fall 2013.
Terman Middle School
Students occupied the new instructional spaces and modernized buildings in fall 2013. The cafetorium
modernization was completed in October 2013.
Duveneck Elementary School – New Classroom Buildings and Modernization
All buildings were substantially complete and occupied on August 11, 2014.
Fairmeadow Elementary School – New Classroom Building and Modernization
Students occupied all new and modernized buildings in fall 2013.
525 San Antonio Road – Site Acquisition
This site has been leased to Athena Academy.
Ohlone Elementary School – New Classroom Building and Modernization
Students occupied the new building on January 3, 2012.
Jordan Middle School - Interim Classrooms
The portables were installed and moved into for fall 2011. DSA closeout received November 19, 2012.
Page | 5
Gunn High School – Air Conditioning of Existing Buildings
Best Contracting Services Inc. completed the installation of air conditioning units and roofing in the summer 2011.
J.L. Stanford Middle School - Interim Classrooms
Coulter Construction completed the work on the relocated portables in August 2011.
Fairmeadow Elementary School – Portable Relocation
Relocation of the portable was complete and occupied on August 8, 2011.
Elementary Classroom Improvements – Installation of Interactive Whiteboards and Sound Assist Systems
Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school
classrooms and libraries in April 2011.
Palo Alto High School – Multi-use Field
The fields were available for play on February 1, 2011, and the project was completed on March 9, 2011.
Gunn High School – Industrial Arts Addition & Renovation
This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011.
Gunn High School – Aquatic Center
This facility was available for use in July 2009, and has been closed out with DSA.
Middle Schools Pre-Design – Jordan, J.L. Stanford and Terman
These projects for pre-design work have been closed.
Technology
Equipment orders have arrived and were deployed to the various campuses for use during the 2014/15 school year.
INACTIVE CAPITAL PROJECTS
Garland Elementary School Renovation
The Board of Education has put new development for Garland on hold until a growth plan is established for the
elementary schools.
High School Master Plan
The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed.
Hoover Elementary School – Pre-Design
This project has been put on hold until a growth plan is established for the elementary schools.
Board Items in March
March 8
Discussion 6: Approval of Paint Gunn HS Project, Budget, and Authorization to Bid
Action 7: Addison Project Donation, Preconstruction Budget and Contracts
March 22
Action Item 11: Approval of Paint Gunn HS Project, Budget, and Authorization to Bid
Discussion Item 12: Modification of Gunn Portables to Accommodate Music Classrooms
Discussion Item 13: Authorization to Seek Bid for Summer Maintenance Projects
Action Item 14: Award of Contract for the Gunn Lighting Project
Discussion Item 15: Resolution Authorizing the Issuance and Sale of the Next Series of Strong Schools Bonds
A B C C / A B - C C / B A - B
Measure A Fund
Gunn High School - High School Master Plan 172,390 166,328 147,706 85.7%18,622 88.80%6,062
Gunn High School 1 - Aquatic Center 4,862,530 4,862,530 4,862,530 100.0%0 100.00%0
Gunn High School 2 - I.A Building 5,065,128 5,065,128 5,065,128 100.0%0 100.00%0
Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100.0%0 100.00%0
Gunn High School 4 - New classroom Buildings 24,808,489 24,773,686 24,773,686 99.9%0 100.00%34,803
Gunn High School 5 - Parking & Drop Off improvements 3,939,998 2,136,290 1,742,712 44.2%393,578 81.58%1,803,708
Gunn High School 6- New/Auxiliary Gymnasium 12,450,948 12,450,948 12,440,998 99.9%9,950 99.92%0
Gunn High School 7- A/C 2,092,366 2,092,366 2,092,366 100.0%0 100.00%0
Gunn High School 8 - MS & L-31 Buildings 1,629,176 1,600,418 1,599,266 98.2%1,152 99.93%28,758
Gunn High School 9 - Central building 21,084,277 1,808,708 1,177,902 5.6%630,806 65.12%19,275,569
Gunn High School - Reserved 7,193,735 0 0 0.0%0 0.00%7,193,735
Palo Alto High Schools - High School Master Plan 172,999 167,759 161,616 93.4%6,143 96.34%5,240
Palo Alto High School 1 - Stadium Field 4,758,037 4,758,037 4,758,037 100.0%0 100.00%0
Palo Alto High School 2 - Multi-Use Field (Multi-Fund)2,609,680 2,609,680 2,609,680 100.0%0 100.00%0
Palo Alto high School 3 - New classroom & Media Art Building 36,938,516 36,813,434 36,808,334 99.6%5,100 99.99%125,082
Palo Alto High School 4 - New Theater 29,370,049 28,059,578 24,593,866 83.7%3,465,712 87.65%1,310,471
Palo Alto High School 5 - Haymarket and Tower Admin. Building 1,260,933 1,260,933 1,260,933 100.0%0 100.00%0
Palo Alto High School 6- Science Addition 5,532,205 929,613 623,924 11.3%305,689 67.12%4,602,592
Paly 7- Paly Athletic Center (Two Funds)17,671,555 16,710,950 14,024,461 79.4%2,686,489 83.92%960,605
Paly 8 Library 10,394,140 999,425 595,479 5.7%403,946 59.58%9,394,715
Palo Alto High School - Reserved 3,000,000 0 0 0.0%0 0.00%3,000,000
Jordan Middle School -Program Management- MS Pre-Design 17,826 17,826 17,826 100.0%0 100.00%0
Jordan Middle Schools 1- Interim Classrooms 488,033 488,033 488,033 100.0%0 100.00%0
Jordan Middle School 2- Improvements 19,109,345 18,947,062 18,947,062 99.2%0 100.00%162,283
J.L.S Middle School - Program Management- MS Pre-Design 18,408 18,408 18,408 100.0%0 100.00%0
J.L.S Middle School 1 - Interim Classrooms 422,500 422,500 422,500 100.0%0 100.00%0
J.L.S Middle School 2- Improvements 15,670,128 15,535,784 15,535,784 99.1%0 100.00%134,344
Terman Middle School - Program Management- MS Pre-Design 18,423 18,423 18,423 100.0%0 100.00%0
Terman Middle School 1- Improvements 13,051,488 13,003,128 13,003,128 99.6%0 100.00%48,360
PAUSD Elementary Schools - Program Management- Elem. Growth Plan 308,000 98,480 92,290 30.0%6,190 93.71%209,520
Addison Elementary School 1-Phase I 21,267 21,267 21,267 100.0%0 100.00%0
Duveneck Elementary School 1-Phase I 9,277,534 9,230,004 9,230,004 99.5%0 100.00%47,530
Garland Elementary School 1- Phase I 22,178,544 280,113 280,113 1.3%0 100.00%21,898,431
Fairmeadow Elementary School 1- Phase I 7,656,720 7,590,192 7,584,172 99.1%6,020 99.92%66,528
Hoover Elementary School 1-Phase I 57,165 57,165 57,165 100.0%0 100.00%0
Ohlone Elementary School 1- Phase I 10,556,389 10,528,254 10,528,254 99.7%0 100.00%28,135
Elementary Schools 1 - Elementary Classroom Improvements 1,879,695 1,879,695 1,879,695 100.0%0 100.00%0
Elementary Schools - Reserved 38,242,967 0 0 0.0%0 0.00%38,242,967
PAUSD - Program Management 14,507,468 11,969,179 11,182,050 77.1%787,129 93.42%2,538,289
PAUSD - Technology 10,485,056 9,786,362 9,766,513 93.1%19,849 99.80%698,694
PAUSD - Technology -Reserved 3,422,312 0 0 0.0%0 0.00%3,422,312
PAUSD - Reserved 0 0 0 #DIV/0!0 0.00%0
525 San Antonio -Property Acquisition 8,500,000 8,500,000 8,500,000 100.0%0 100.00%0
Transfer out to Planned Maintenance Fund*17,758,557 17,758,557 17,758,557 100.0%0 100.00%0
Bond Issuance Cost 2,530,220 2,530,220 2,530,220 100.0%0 100.00%0
Measure A Fund Total 391,190,973 275,952,239 267,205,864 8,746,375 115,238,734
* Planned Maintenance Fund Total 6,544,973 4,005,706 3,495,404 53.4%510,302 2,539,267
*$17,758,557 transfer from Measure A fund to Planned Maintenance fund was done during FY 2013-14 .The budget for Planned maintenance fund will be increased about $2 M every year in 9 years.
Prepared by: Business Services Department based on QSS accounting System
Expenditures Budget
BalanceCommittedBudgetSchool Name - Project Name Percent of
Budget
Expended
Palo Alto Unified School District
Strong Schools Bond
3/31/2016
Percent of
Expended
Contract
Balance
Page | 6
Gunn High School
Central Building Project
A. PROJECT STATUS
DLM has submitted construction documents to
DSA on February 15th after authorization by the
Board. Staff is completing their scope and
constructability reviews in April. DLM is in the
process of updating their cost estimate. The
MDF Relocation make-ready project is in DSA
backcheck, and new fiber will be pulled from
each building to the new location over spring
break. Staff is soliciting bids for the Custodian
shed and trash/recycling center relocation.
Gelfand Partners submitted construction
documents to DSA for the portable renovation
and relocation work for interim housing, and
are awaiting comments back.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 5.5
D. PROJECT OVERVIEW:
DLM submitted construction documents to DSA on February 15th, 2016.
Funding
State Funds $0
Strong Schools Bond Funds $21,087,277
Other Funding $0
Total $21,087,277
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $3,237,823
Construction & Equipment $17,649,454
Soft Costs Contingency $200,000
Total $19,374,242
Percent of Budget Expended 5.6%
Current Phase: DSA Review
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) February 25, 2014
BOE Approval March 11, 2014
Schematic Design (2) June 3, 2014
BOE Approval June 17, 2014
BOE Approval of Program Change December 9, 2014
Submit to DSA February 15, 2016
Authorize to Bid (2) August 23, 2016*
BOE Approval September 13, 2016*
Approval by DSA August 1, 2016*
Bid Opening October 1, 2016*
Award of Contract (1) October 11, 2016*
Notice to Proceed November 1, 2016*
Substantial Completion March 15, 2018*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
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Palo Alto High School
Performing Arts Center (PAC)
A. PROJECT STATUS
Alten Construction has completed floor and ceiling
finishes throughout the building, and installation of
the seating is in progress. Paver installation in the
plaza area and the trellis area is now complete, and
landscaping work is in progress. Interior finish work,
including casework installation, electrical and
plumbing finish, toilet partitions and accessories is
also nearly complete. Substantial completion is
anticipated to occur on May 1. Testing and
commissioning of AV and sound systems is also in
progress. Staff is ordering additional audio-visual
equipment, drapes and production lighting for
installation over the summer break, in time for
occupancy in August 2016.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.11
D. PROJECT OVERVIEW:
Construction is proceeding within budget, with anticipated completion scheduled for May 1, 2016, with
occupancy planned for August 2016.
Funding
State Funds $0
Strong Schools Bond Funds $29,370,049
Other Funding $0
Total $29,370,049
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $4,377,871
Construction & Equipment $24,845,000
Soft Costs Contingency $147,178
Total $29,370,049
Percent of Budget Expended 83.7%
Change Order Contingency
Starting Contingency Balance $2,184,400
Remaining Contingency Balance $1,351,810
Percent of Changes 3.8%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) June 1, 2010
BOE Approval June 22, 2010
Schematic Design (3) June 14, 2011
BOE Approval December 13, 2011
BOE Approval January 17, 2012
Submit to DSA March 28, 2013
Approval by DSA January 16, 2014
Authorize to Bid (2) January 14, 2014
BOE Approval January 28, 2014
Bid Opening May 13, 2014
Award of Contract (1) June 3, 2014
Notice to Proceed June 23, 2014
Substantial Completion April 15, 2016*
Planned Occupancy August 1, 2016*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 8
Palo Alto High School
Science Building Addition
A. PROJECT STATUS
The project schedule has been suspended to coincide with
completion of construction of the new gymnasium, due to
space constraints and access to the site. Design work will
resume after DLM submits the Gunn Central Building
project to DSA for review.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 - 4.3
D. PROJECT OVERVIEW:
Design development will resume in spring of 2016. Construction will not begin until after completion of
the Gymnasium project.
Funding
State Funds $0
Strong Schools Bond Funds $5,532,204
Other Funding $0
Total $5,532,204
Budget
Salaries and Benefits $0
Supplies $60,309
Contracts & Services $842,825
Construction & Equipment $4,628,294
Soft Costs Contingency $776
Total $5,532,204
Percent of Budget Expended 11.3%
Current Phase: On Hold
Schedule:
Architect Contract (2) March 12, 2013
BOE Approval March 19, 2013
Conceptual Design (2) March 12, 2013
BOE Approval March 19, 2013
Schematic Design (2) September 10, 2013
BOE Approval October 8, 2013
Submit to DSA On Hold
Authorize to Bid (2)
BOE Approval
Approval by DSA
Bid Opening
Award of Contract (1)
Notice to Proceed
Substantial Completion
Planned Occupancy
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 9
Palo Alto High School
Indoor PE and Athletic Facilities
A. PROJECT STATUS
Vance Brown will mobilize a crane for steel erection to
begin on April 18. Steel roof trusses will first be welded
together in place, due to the length of the trusses. The
basement walls have been completely backfilled around
the eastern portion of the gym. The basement slab on
grade was poured last week, with grade level grade
beams for the perimeter walls on the western portion of
the gym. Exterior waterproofing of basement walls and
backfill of walls is in progress around this portion of the
site. Steel erection for this area will follow the eastern
half. The crane will remain through the end of April.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 - 4.3
D. PROJECT OVERVIEW:
Basement wall construction nearly complete, with steel erection commencing in April.
Funding
State Funds $0
Strong Schools Bond Funds $17,671,555
Other Funding (Deseret Trust Co.) $23,443,720
Total $41,671,555
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $2,991,039
Construction & Equipment $38,500,516
Soft Costs Contingency $180,000
Total $41,671,555
Percent of Budget Expended * 79.4%
(Above % of budget expended is against bond funds of
$17,671,555)
Change Order Contingency
Starting Contingency Balance $1,822,167
Remaining Contingency Balance $1,783,416
Percent of Changes 0.11%
(Change Orders + Construction Change Directives.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) March 12, 2013
BOE Approval March 19, 2013
Schematic Design (2) September 10, 2013
BOE Approval October 8, 2013
Submit to DSA December 4, 2013
Re-Submit to DSA January 27, 2014
Approval by DSA September 22, 2014
Lease Leaseback Agreement (1) May 26, 2015
Award of LLB Contract (1) June 23, 2015
Notice to Proceed August 1, 2015
Substantial Completion March 15, 2017*
Planned Occupancy April 1, 2017*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 10
Palo Alto High School
Building 500 Renovation (Library)
A. PROJECT STATUS
DLM has submitted construction documents to
DSA for review on December 19. Paly site staff
decided to postpone construction on the Library
project until the Gym project is complete, allowing
staff to move into their final locations when the
Gymnasium is complete and PE/Athletics has
vacated the 700 building. DLM has submitted an
estimate for the project, which is slightly over
budget. Staff is reviewing the costs and design
with DLM to look at cost savings of approximately
5%.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.8
D. PROJECT OVERVIEW:
DLM submitted construction documents to DSA in December 2015, but project bidding will be suspended
1 year to coincide with completion of Gym.
Funding
State Funds $0
Strong Schools Bond Funds $9,350,000
Other Funding $0
Total $9,350,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $1,886,000
Construction & Equipment $7,344,000
Soft Costs Contingency $120,000
Total $9,350,000
Percent of Budget Expended 5.7%
Current Phase: DSA Review
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) September 23, 2014
BOE Approval October 14, 2014
Schematic Design (2) March 24, 2015
BOE Approval April 21, 2015
Submit to DSA December 15, 2015
Authorize to Bid (1) April 19, 2017*
Approval by DSA May 1, 2017*
Award of Contract (1) June 15, 2017*
Notice to Proceed May 26, 2017*
Substantial Completion July 1, 2018*
Planned Occupancy August 15, 2018*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 11
Gunn High School
New Classroom Buildings A & B
A. PROJECT STATUS
The new Math and English Building was occupied by staff and
students on August 15, 2013. World Language Building classrooms
have been in use since February, 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4
D. PROJECT OVERVIEW:
The World Languages building move-in occurred on February 8, 2013, and was occupied with staff and
students on February 11, 2013. The Math & English building move-in occurred on July 15, 2013, and was
occupied with staff and students on August 15, 2013. The project was completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $24,808,488
Other Funding $0
Total $24,808,488
Budget
Salaries and Benefits $24,948
Supplies $308,194
Contracts & Services $3,789,909
Construction & Equipment $20,685,160
Soft Costs Contingency $277
Total $24,808,488
Percent of Budget Expended 99.9%
Change Order Contingency
Starting Contingency Balance $ 1,763,200
Remaining Contingency Balance $ 99,232
Percent of Changes 9.3%
(Change Orders + Construction Change Directives vs.
Original Contract)
Project Savings Realized = $226,713
Current Phase: Occupancy – August 15, 2013
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA May 27, 2011
Bid Opening July 13, 2011
Award of Contract (1) July 22, 2011
Notice to Proceed August 24, 2011
Substantial Completion July 15, 2013
Planned Occupancy August 15, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 12
Gunn High School
New Gymnasium
A. PROJECT STATUS
The new gymnasium was occupied on June 7, 2013 and PE classes were held in the new gym on August 15, 2013.
The tennis courts surfacing and striping was installed and completed August 27, 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13
D. PROJECT OVERVIEW:
The new gym was occupied on June 7, 2013.
Funding
State Funds $0
Strong Schools Bond Funds $ 12,450,946
Other Funding $0
Total $12,450,946
Budget
Salaries and Benefits $0
Supplies $19,706
Contracts & Services $2,461,402
Construction & Equipment $9,936,883
Soft Costs Contingency $32,955
Total $12,450,946
Percent of Budget Expended 99.9%
Change Order Contingency
Starting Contingency Balance $834,700
Remaining Contingency Balance $7,909
Percent of Changes 9.9%
(Change Orders + Construction Change Directives vs.
Original Contract)
Project Savings Realized = $463,854
Current Phase: Occupancy – June 7, 2013
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA May 27, 2011
Bid Opening July 13, 2011
Award of Contract (1) July 20, 2011
Notice to Proceed August 1, 2011
Substantial Completion May 1, 2013
Planned Occupancy June 7, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 13
Gunn High School
Existing Gymnasium Modernization
A. PROJECT STATUS
The modernized Bow gym was occupied by the campus on
November 4, 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13
D. PROJECT OVERVIEW:
The project was completed on-schedule and within budget. Occupancy by the school occurred on
November 12, 2013.
Funding and Budget
This project is funded by the New Gymnasium project
budget. See that project budget for status.
Change Order Contingency
Starting Contingency Balance $99,800
Remaining Contingency Balance $51,455
Percent of Changes 4.8%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Close-out / Occupancy – November 12, 2013
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) February 12, 2013
BOE Approval February 26, 2013
Approval by DSA January 23, 2013
Bid Opening April 2, 2013
Award of Contract (1) April 9, 2013
Notice to Proceed May 31, 2013
Substantial Completion October 28, 2013
Planned Occupancy November 12, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 14
Gunn High School
E and K (MS and L-31) Buildings Renovation
A. PROJECT STATUS
Students occupied E and K buildings on August 13,
2014, and the flex room in building E was occupied on
September 15, 2014.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13
D. PROJECT OVERVIEW:
Construction was completed on schedule and within budget. Occupancy took place on August 13, 2014.
Funding
State Funds $0
Strong Schools Bond Funds $1,629,173
Other Funding $0
Total $1,629,173
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $428,000
Construction & Equipment $1,198,886
Soft Costs Contingency $2,287
Total $1,629,173
Percent of Budget Expended 98.2%
Change Order Contingency
Starting Contingency Balance $122,800
Remaining Contingency Balance $114,946
Percent of Changes 1.0%
(Change Orders + Construction Change Directives vs.
Original Contract)
Project Savings Realized = $491,666
Current Phase: Close-out/Occupancy – August 15, 2014
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) June 11, 2013
BOE Approval June 18, 2013
Submit to DSA November 25, 2013
Authorize to Bid (2) March 25, 2014
BOE Approval April 22, 2014
Approval by DSA March 27, 2014
Bid Opening April 29, 2014
Award of Contract (1) May 20, 2014
Notice to Proceed May 27, 2014
Substantial Completion August 11, 2014
Planned Occupancy August 15, 2014
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 15
Gunn High School
Traffic Signal Replacement
Phase I – Parking and Drop-off Improvements
A. PROJECT STATUS
Columbia Electric installed the new traffic signal
pole at Arastradero and Miranda Ave. and wiring
has been completed. Concrete sidewalk work was
also done in late July. Final landscape
improvements were completed in August, and
the first phase of this project is now complete.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 5.5
D. PROJECT OVERVIEW:
The Miranda Ave. parking and drop-off was phase one of a multi-phase project for various parking and
drop off improvements. Future phases will be coordinated with the Central Building project, which will
develop a new drop off area and entry plaza in the main parking lot.
Funding
State Funds $0
Strong Schools Bond Funds $3,940,000
Other Funding $0
Total $3,940,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $919,858
Construction & Equipment $2,919,840
Soft Costs Contingency $100,302
Total $3,940,000
Percent of Budget Expended 44.2%
Change Order Contingency
Starting Contingency Balance $121,380
Remaining Contingency Balance $77,492
Percent of Changes 3.6%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Closeout
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) June 19, 2012
BOE Approval June 26, 2012
Schematic Design (2) December 18, 2012
BOE Approval January 15, 2013
Authorize to Bid (2) June 11, 2013
BOE Approval June18, 2013
Submit to DSA July 17, 2013
Approval by DSA October 2, 2013
Bid Opening November 12, 2013
Award of Contract (1) November 19, 2013
Notice to Proceed December 4, 2013
Substantial Completion August 15, 2014
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 16
Palo Alto High School
Athletic Stadium Improvements
A. PROJECT STATUS
The concessions building, track re-surfacing, new ornamental
fence, signage and entry lighting were completed for the Fall 2013
football season.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.13
D. PROJECT OVERVIEW:
The ornamental fence was completed on schedule in August 2013. The concessions building was
occupied September 10, 2012. The bleacher replacement work was completed on schedule in June 2013.
Funding
State Funds $0
Strong Schools Bond Funds $4,758,036
Other Funding $0
Total $4,758,036
Budget
Salaries and Benefits $882
Supplies $2,746
Contracts & Services $818,716
Construction & Equipment $3,935,692
Soft Costs Contingency $0
Total $4,758,036
Percent of Budget Expended 100%
Change Order Contingency
Starting Contingency Balance $310,200
Remaining Contingency Balance $364,338
Percent of Changes -1.7%
(Change Orders + Construction Change Directives vs.
Original Contract)
Project Savings Realized = $331,964
Current Phase: Close-out / Occupancy – August 1, 2013
Schedule:
Architect Contract (2) January 26, 2010
BOE Approval February 9, 2010
Conceptual Design (2) June 1, 2010
BOE Approval June 22, 2010
Schematic Design (2) February 22, 2011
BOE Approval March 8, 2011
Submit to DSA April 4, 2011
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA July 26, 2011
Bid Opening December 1, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed January 4, 2012
Substantial Completion - Concession August 31, 2012
Planned Occupancy - Concessions September 10, 2012
Bleachers March 31, 2013
Fence Completion August 1, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 17
Palo Alto High School
Haymarket and Tower Building Improvements
A. PROJECT STATUS
All Trusty Builders completed the installation of the new
windows on August 9, 2013, on schedule and within
budget.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 - 4.3
D. PROJECT OVERVIEW:
The project completed on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $1,260,933
Other Funding $0
Total $1,260,933
Budget
Salaries and Benefits $0
Supplies $62,844
Contracts & Services $179,000
Construction & Equipment $1,019,092
Soft Costs Contingency $0
Total $1,260,933
Percent of Budget Expended 100%
Change Order Contingency
Starting Contingency Balance $39,200
Remaining Contingency Balance $33,930
Percent of Changes 1.3%
(Change Orders + Construction Change Directives vs.
Original Contract)
Project Savings Realized = $239,067
Current Phase: Close-out / Occupancy – August 9, 2013
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA May 25, 2012
Authorize to Bid (2) April 24, 2012
BOE Approval May 6, 2012
Approval by DSA August 24, 2012
Bid Opening January 17, 2013
Award of Contract (1) January 29, 2013
Notice to Proceed February 21, 2013
Substantial Completion August 9, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 18
Palo Alto High School
Classroom Building and Media Arts
A. PROJECT STATUS
Move in and occupancy of both buildings occurred in July
2014. Taisei has completed their work, and contract
closeout is complete.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 - 4.3
D. PROJECT OVERVIEW:
Furniture installation and occupancy of the Media Arts and Math/Social Sciences buildings completed.
Funding
State Funds $0
Strong Schools Bond Funds $36,938,515
Other Funding $0
Total $36,938,515
Budget
Salaries and Benefits $18,448
Supplies $1,325,333
Contracts & Services $6,261,915
Construction & Equipment $29,236,995
Soft Costs Contingency $95,826
Total $38,415,001
Percent of Budget Expended 99.6%
Change Order Contingency
Starting Contingency Balance $2,515,000
Remaining Contingency Balance $34,288
Percent of Changes * 9.9%
(Change Orders + Construction Change Directives vs.
Original Contract)
* Does not include $570,000 settlement agreement with
Taisei for release of any and all claims
Project Savings Realized = $1,476,486
Current Phase: Close-out/ Occupancy – August 1, 2014
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA April 28, 2011
Bid Opening June 30, 2011
Award of Contract (1) July 12, 2011
Notice to Proceed August 4, 2011
Substantial Completion April 15, 2014
Planned Occupancy August 1, 2014
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 19
Jordan Middle School
Classroom Wing, Cafetorium and
Campus Improvements
A. PROJECT STATUS
Students occupied all new and modernized buildings for
the start of school in fall 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5
D. PROJECT OVERVIEW:
The project was completed on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $19,109,345
Other Funding $0
Total $19,109,345
Budget
Salaries and Benefits $6,111
Supplies $86,265
Contracts & Services $3,723,370
Construction & Equipment $15,224,812
Soft Costs Contingency $68,787
Total $19,109,345
Percent of Budget Expended 99.2%
Change Order Contingency
Starting Contingency Balance $1,398,700
Remaining Contingency Balance $202,769
Percent of Changes 8.6%
(Change Orders + Construction Change Directives vs.
Original Contract)
Project Savings Realized = $782,219
Current Phase: Close-out / Occupancy – August 15, 2013
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) March 23, 2010
BOE Approval April 27, 2010
Submit to DSA December 21, 2010
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA October 5, 2011
Bid Opening December 8, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed December 27, 2011
Substantial Completion August 1, 2013
Planned Occupancy August 15, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 20
J.L. Stanford Middle School
Classroom Wing and Campus Improvements
A. PROJECT STATUS
Students occupied all new and modernized buildings for
the start of school in fall 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5
D. PROJECT OVERVIEW:
The project completed on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $15,670,127
Other Funding $0
Total $15,670,127
Budget
Salaries and Benefits $8,879
Supplies $144,790
Contracts & Services $3,545,843
Construction & Equipment $11,970,665
Soft Costs Contingency $0
Total $15,670,127
Percent of Budget Expended 99.1%
Change Order Contingency
Starting Contingency Balance $1,057,800
Remaining Contingency Balance $911,677
Percent of Changes 1.4%
(Change Orders + Construction Change Directives vs.
Original Contract)
Project Savings Realized = $1,514,522
Current Phase: Close-out / Occupancy – August 15, 2013
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (3) June 1, 2010
BOE Approval June 22, 2010
BOE Approval (Sitework) September 28, 2010
Submit to DSA May 6, 2011
Authorize to Bid (2) November 29, 2011
BOE Approval December 13, 2011
Approval by DSA January 24, 2012
Bid Opening May 3, 2012
Award of Contract (1) May 8, 2012
Notice to Proceed May 30, 2012
Substantial Completion August 7, 2013
Planned Occupancy August 15, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 21
J.L. Stanford Middle School
Landscape and Site Improvements
A. PROJECT STATUS
Scapes completed the project on schedule in the fall 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5
D. PROJECT OVERVIEW:
The project completed on schedule and within budget.
Funding and Budget
This project is funded by the J.L. Stanford Middle School
project budget. See that project budget for status.
Percent of Budget Expended 100%
Change Order Contingency
Starting Contingency Balance $1,057,800
Remaining Contingency Balance $902,445
Percent of Changes 2.8%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Close-out / Occupancy – August 16, 2013
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (3) June 1, 2010
BOE Approval June 22, 2010
BOE Approval (Sitework) September 28, 2010
Submit to DSA May 6, 2011
Authorize to Bid (2) November 29, 2011
BOE Approval December 13, 2011
Approval by DSA January 24, 2012
Bid Opening May 3, 2013
Award of Contract (1) May 8, 2013
Notice to Proceed May 23, 2013
Substantial Completion August 16, 2013
Completion August 16, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 22
Terman Middle School
Library Addition and Campus Improvements
A. PROJECT STATUS
Students occupied the new instructional spaces and
modernized buildings for the start of school in fall 2013. The
cafetorium modernization was completed in October 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12
D. PROJECT OVERVIEW:
The project completed on schedule in August 2013, except for the Cafetorium, which was completed in
November 2013. The project has been completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $13,051,487
Other Funding $0
Total $13,051,487
Budget
Salaries and Benefits $4,153
Supplies $75,747
Contracts & Services $2,720,590
Construction & Equipment $10,246,249
Soft Costs Contingency $4,748
Total $13,051,487
Percent of Budget Expended 99.6%
Change Order Contingency
Starting Contingency Balance $929,900
Remaining Contingency Balance $12,909
Percent of Changes 9.4%
(Change Orders + Construction Change Directives vs.
Original Contract)
Project Savings Realized = $261,484
Current Phase: Close-out / Occupancy – November 15, 2013
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) May 11, 2010
BOE Approval May 25, 2010
Submit to DSA December 21, 2010
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA September 1, 2011
Bid Opening December 6, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed December 27, 2011
Substantial Completion October 31, 2013
Planned Occupancy November 15, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 23
Duveneck Elementary School
New Classroom Buildings and Modernization
A. PROJECT STATUS
The fence around the sod for the field area to establish
growth was removed on September 19, 2014. All buildings
were substantially complete and occupied on August 11,
2014.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
The project has been completed within budget, and was occupied on August 5, 2014.
Funding
State Funds $0
Strong Schools Bond Funds $9,277,534
Other Funding $0
Total $9,277,534
Budget
Salaries and Benefits $20,313
Supplies $0
Contracts & Services $2,098,650
Construction & Equipment $7,154,178
Soft Costs Contingency $4,393
Total $9,277,534
Percent of Budget Expended 99.5%
Change Order Contingency
Starting Contingency Balance $703 ,772
Remaining Contingency Balance $304,029
Percent of Changes 5.7%
(Change Orders + Construction Change Directives vs.
Original Contract)
Realized Project Savings = $500,824
Current Phase: Close-out/Occupancy – August 5, 2014
Schedule:
Architect Contract (2) April 27, 2010
BOE Approval May 11, 2010
Conceptual Design (2) December 14, 2010
BOE Approval January 11, 2011
Schematic Design (2) June 14, 2011
BOE Approval June 28, 2011
Submit to DSA February 27, 2012
Approval by DSA December 10, 2012
Authorize to Bid (2) December 18 2012
BOE Approval January 15, 2013
Bid Opening February 28, 2013
Award of Contract (1) March 12, 2013
Notice to Proceed March 25, 2013
Substantial Completion July 31, 2014
Planned Occupancy August 5, 2014
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 24
Fairmeadow Elementary School
New Classroom Building and Modernization
A. PROJECT STATUS
Students occupied all new and modernized buildings for
the start of school in fall 2013.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
The project completed on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $7,656,720
Other Funding $0
Total $7,656,720
Budget
Salaries and Benefits $32,377
Supplies $98,962
Contracts & Services $1,992,932
Construction & Equipment $5,531,329
Soft Costs Contingency $1,120
Total $7,656,720
Percent of Budget Expended 99.1%
Change Order Contingency
Starting Contingency Balance $642 ,300
Remaining Contingency Balance $186,122
Percent of Changes 7.1%
(Change Orders + Construction Change Directives vs.
Original Contract)
Realized Project Savings = $139,830
Current Phase: Close-out / Occupancy – August 15, 2013
Schedule:
Architect Contract (2) October 13, 2009
BOE Approval October 27, 2009
Conceptual Design (2) March 23, 2010
BOE Approval April 6, 2010
Schematic Design (2) September 14, 2010
BOE Approval September 28, 2010
Submit to DSA April 18, 2011
Authorize to Bid (2) October 11, 2011
BOE Approval October 25, 2011
Approval by DSA November 14, 2011
Bid Opening December 5, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed January 3, 2012
Substantial Completion August 5, 2013
Planned Occupancy August 15, 2013
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 25
Ohlone Elementary School
New Classroom Building and Modernization
A. PROJECT STATUS
Move-in to the new building and other existing classrooms
occurred in December 2011. Students occupied the new
building on January 3, 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
Occupancy occurred on January 3, 2012. Project completed on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $10,556,389
Other Funding $0
Total $10,556,389
Budget
Salaries and Benefits $7,461
Supplies $49,049
Contracts & Services $2,180,418
Construction & Equipment $8,319,461
Soft Costs Contingency $62,598
Total $10,556,389
Percent of Budget Expended 99.7%
Change Order Contingency
Starting Contingency Balance $748,400
Remaining Contingency Balance $459,113
Percent of Changes 3.9%
(Change Orders + Construction Change Directives vs.
Original Contract)
Realized Project Savings = $41,481
Current Phase: Occupancy – January 3, 2012
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) March 3, 2009
BOE Approval March 17, 2009
Schematic Design (2) June 2, 2009
BOE Approval June 23, 2009
Submit to DSA November 24, 2009
Authorize to Bid (2) April 27, 2010
BOE Approval May 11, 2010
Approval by DSA May 18, 2010
Bid Opening July 13, 2010
Award of Contract (1) August 3, 2010
Notice to Proceed August 19, 2010
Substantial Completion November 18, 2011
Planned Occupancy January 3, 2012
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 26
Site Acquisition
525 San Antonio Rd
A. PROJECT STATUS
This site has been leased to Athena Academy.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
The site has been leased to Athena Academy.
Funding
State Funds $0
Strong Schools Bond Funds $8,500,000
Other Funding $0
Total $8,500,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $8,500,000
Construction & Equipment $0
Soft Costs Contingency $0
Total $8,500,000
Percent of Budget Expended 100%
Current Phase: N/A
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 27
Jordan Middle Schools - Interim Classrooms
A. PROJECT STATUS
The portables were installed and moved into for fall 2011. DSA closeout received November 19, 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5
D. PROJECT OVERVIEW:
This project completed ahead of schedule and under budget.
Move in occurred on September 30, 2011.
Funding
State Funds $0
Strong Schools Bond Funds $379,811
Other Funding $208,222
Total $488,033
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $180,286
Construction & Equipment $306,983
Soft Costs Contingency $764
Total $488,033
Percent of Budget Expended 100%
Current Phase: Move-in
Schedule:
Approval by DSA June 16, 2011
Authorize to Bid (2) June 14, 2011
BOE Approval June 28, 2011
Bid Opening July 14, 2011
Award of Contract (1) July 20, 2011
Notice to Proceed July 27, 2011
Substantial Completion September 20, 2011
Occupancy September 30, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 28
Gunn High School
Air Conditioning of Existing Buildings
A. PROJECT STATUS
Best Contracting Services Inc. completed the installation of air
conditioning units and cool roof coating in the summer 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.7
D. PROJECT OVERVIEW:
Project has been closed-out.
Funding
State Funds $0
Strong Schools Bond Funds $2,092,366
Other Funding $0
Total $2,092,366
Budget
Salaries and Benefits $1,919
Supplies $0
Contracts & Services $454,610
Construction & Equipment $1,612,946
Soft Costs Contingency $22,891
Total $2,092,366
Percent of Budget Expended 100%
Current Phase: Completed
Schedule:
Architect Contract (2) March 27, 2010
BOE Approval April 6, 2010
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA October 20, 2010
Approval by DSA February 10, 2011
Authorize to Bid (2) February 22, 2011
BOE Approval March 8, 2011
Bid Opening March 28, 2011
Award of Contract (1) April 8, 2011
Notice to Proceed April 11, 2011
Substantial Completion August 8, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 29
J.L. Stanford Middle School
Interim Classrooms
A. PROJECT STATUS
Coulter Construction completed the work on the
relocated portables in August 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5
D. PROJECT OVERVIEW:
Project completed on schedule and is currently in close-out.
This portable relocation project funded by main
JLS project. Refer to pg. 14
Current Phase: Occupancy - August 11, 2011
Schedule:
Approval by DSA April 19, 2011
Jordan Project June 16, 2011
Authorize to Bid (2) May 10, 2011
BOE Approval May 24, 2011
Bid Opening June 1, 2011
Award of Contract (1) June 13, 2011
Notice to Proceed June 20, 2011
Substantial Completion August 8, 2011
Planned Occupancy August 15, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 30
Fairmeadow Elementary School
Portable Relocation Project
A. PROJECT STATUS
Relocation of the portable was complete and occupied on August 8, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 6.4
D. PROJECT OVERVIEW:
Project completed ahead of schedule on August 8, 2011.
This portable relocation project funded by main
JLS project. Refer to pg. 14
Current Phase: Occupancy - August 8, 2011
Schedule:
Architect Contract (2) February 15, 2011
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA March 3, 2011
Approval by DSA March 3, 2011
Authorize to Bid (2) May 11, 2011
BOE Approval May 24, 2011
Bid Opening June 14, 2011
Award of Contract (1) June 14, 2011
Notice to Proceed June 20, 2011
Substantial Completion August 1, 2011
Planned Occupancy August 8, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 31
Elementary Classroom Improvements
Interactive Whiteboards and Sound Assist System Installation
A. PROJECT STATUS
Installation of SmartBoards and Lightspeed sound assist
systems were completed for all elementary school
classrooms and libraries in April 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
All SmartBoards and Lightspeed sound systems installed.
Funding
State Funds $0
Strong Schools Bond Funds $1,879,695
Other Funding $0
Total $1,879,695
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $275,488
Construction & Equipment $1,604,207
Soft Costs Contingency $0
Total $1,879,695
Percent of Budget Expended 100%
Current Phase: Complete - May 15, 2011
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) November 9, 2010
BOE Approval November 23, 2010
Bid Opening February 25, 2011
Award of Contract (1) March 8, 2011
Notice to Proceed March 9, 2011
Completion May 15, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 32
Palo Alto High School
Multi-Use Field
A. PROJECT STATUS
The fields were available for play on February 1, 2011, and
final change order negotiations completed on March 9,
2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.14
D. PROJECT OVERVIEW:
Field was open for use on February 1, 2011.
Funding
State Funds $0
Strong Schools Bond Funds $2,609,680
Other Funding $1,007,255
Total $3,616,935
Budget
Salaries and Benefits $0
Supplies $1,506
Contracts & Services $698,293
Construction & Equipment $2,916,682
Soft Costs Contingency $454
Total $3,616,935
Percent of Budget Expended 100.0%
Change Order Contingency
Starting Contingency Balance $269,300
Remaining Contingency Balance $230,579
Percent of Changes 1.5%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy – February 1, 2011
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) November 18, 2008
BOE Approval December 09, 2008
Submit to DSA March 19, 2009
Approval by DSA September 30, 2009
Authorize to Bid (2) February 24, 2009
BOE Approval March 17, 2009
Bid Opening March 16, 2010
Award of Contract (1) April 7, 2010
Notice to Proceed June 1, 2010
Substantial Completion January 31, 2011
Planned Occupancy February 1, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 33
Gunn High School
Industrial Arts Addition and Renovation
A. PROJECT STATUS
This facility was available for instruction in January 2010. DSA
closeout received on July 18, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11
D. PROJECT OVERVIEW:
The building occupied as scheduled, and the project completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $5,065,128
Other Funding $0
Total $5,065,128
Budget
Salaries and Benefits $1,061
Supplies $88,985
Contracts & Services $984,783
Construction & Equipment $3,990,300
Soft Costs Contingency $0
Total $5,065,128
Percent of Budget Expended 100%
Change Order Contingency
Starting Contingency Balance $349,000
Remaining Contingency Balance $141,967
Percent of Changes 41.6%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy – January 4, 2010
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA June 17, 2008
Approval by DSA December 24, 2008
Authorize to Bid (2) October 14, 2008
BOE Approval October 28, 2008
Bid Opening December 16, 2008
Award of Contract (1) December 24, 2008
Notice to Proceed January 6, 2009
Substantial Completion November 25, 2009
Planned Occupancy January 4, 2010
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 34
Gunn High School
Aquatic Center
A. PROJECT STATUS
This facility was available for use in July
2009.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.12
D. PROJECT OVERVIEW:
This project completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $4,862,530
Other Funding $0
Total $4,862,530
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $647,169
Construction & Equipment $4,215,360
Soft Costs Contingency $0
Total $4,862,530
Percent of Budget Expended 100%
Change Order Contingency
Starting Contingency Balance $389,887
Remaining Contingency Balance $195,148
Percent of Changes 49.9%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy – June 15, 2009
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA December 11, 2007
Approval by DSA April 24, 2008
Authorize to Bid (2) April 8, 2008
BOE Approval April 22, 2008
Bid Opening May 28, 2008
Award of Contract (1) June 4, 2008
Notice to Proceed December 6, 2008
Substantial Completion June 15, 2009
Planned Occupancy June 15, 2009
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 35
Middle School Pre-Design
Jordan, J.L. Stanford and Terman
A. PROJECT STATUS
AEDIS presented recommended concept plans for each campus
to the Board of Education for approval on September 8, which
became the program documents for the new projects at each
campus. These projects for pre-design work have been closed,
and funds will be transferred to the program contingency on
June 14, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.12
D. PROJECT OVERVIEW:
This project has been completed. Board approval received on September 8, 2009.
Funding
State Funds $0
Strong Schools Bond Funds $54,658
Other Funding $0
Total $54,658
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $54,658
Construction & Equipment $0
Soft Costs Contingency $0
Total $54,658
Percent of Budget Expended 100%
Current Phase: Complete
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 36
Technology Improvements
A. PROJECT STATUS
Equipment orders have arrived and were deployed to the various campuses for
use during the 2014/15 school year.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
Equipment has been installed for the 2014/15 school year.
Funding
State Funds $0
Strong Schools Bond Funds $10,485,054
Other Funding $0
Total $10,485,054
Budget
Salaries and Benefits $0
Supplies & Computers $6,850,644
Contracts & Services $539,269
Construction & Equipment $3,095,142
Soft Costs Contingency $0
Total $10,485,054
Percent of Budget Expended 92.2%
Current Phase: N/A
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 37
Garland Elementary School
Campus Modernization
A. PROJECT STATUS
The Board of Education has put new development for
Garland on hold until a growth plan is established for the
elementary schools. The board voted to terminate the
lease with Stratford School in June 2011. Discussions with
the Board on future plans for growth at the elementary
schools are ongoing.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10
D. PROJECT OVERVIEW:
This project has been placed on hold.
Funding
State Funds $0
Strong Schools Bond Funds $22,178,544
Other Funding $0
Total $22,178,544
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $3,915,789
Construction & Equipment $17,400,000
Soft Costs Contingency $862,755
Total $22,178,544
Percent of Budget Expended 1.3%
Current Phase: On Hold
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) February 10, 2009
BOE Approval February 24, 2009
Schematic Design (2) June 2, 2009
BOE Approval June 23, 2009
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 38
High School Master Plan
Palo Alto HS and Gunn HS
A. PROJECT STATUS
The Board of Education (BOE) approved the master
plans for both high schools, and these projects have
been closed, with funds transferred to the
respective campus reserve funds.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14
D. PROJECT OVERVIEW:
Master planning effort complete.
Funding
State Funds $0
Strong Schools Bond Funds $285,387
Other Funding $0
Total $285,387
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $285,387
Construction & Equipment $0
Soft Costs Contingency $0
Total $285,387
Percent of Budget Expended 86.2%
Current Phase: Complete
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Initial Master Plan Approval (2) September 8, 2009
BOE Approval September 22, 2009
Paly CEQA Approval (2) February 9, 2010
BOE Approval February 23, 2010
Gunn Master Plan Update (2) March 23, 2010
BOE Approval April 6, 2010
Gunn CEQA Approval (2) April 27, 2010
BOE Approval May 11, 2010
Master Plan Revision Approval (2) September 14, 2010
Paly MP Revision Approval (2) October 9, 2010
Gunn MP Revision Approval (2) October 12, 2010
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 39
Hoover Elementary School
Pre-Design
A. PROJECT STATUS
This project has been put on hold until a growth plan is established for the
elementary schools.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
Project is currently on hold.
Funding
State Funds $0
Strong Schools Bond Funds $57,165
Other Funding $0
Total $57,165
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $57,165
Construction & Equipment $0
Soft Costs Contingency $0
Total $57,165
Percent of Budget Expended 100%
Current Phase: On Hold
Schedule:
Architect Contract (2) April 27, 2010
BOE Approval May 11, 2010
Conceptual Design (2) November 9, 2010
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings