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Monthly Reports 2014-03 (Mar) Page | 1 MONTHLY PROGRESS REPORTMONTHLY PROGRESS REPORT Through March 2014 Strong Schools Bond Capital Improvement Projects Prepared by fs3|Hodges & Gilbane Building Company Page | 2 TABLE OF CONTENTS Executive Summary page 3 Attachment 1 – Consolidated Expenditure Report Capital Projects Gunn High School – Phase I -‐ Parking and Drop-‐off Sitework Improvement page 6 Gunn High School – E and K (L31 and MS) Buildings Renovation page 7 Gunn High School – Central Building Project page 8 Palo Alto High School – New Classroom Building and Media Arts page 9 Palo Alto High School – Performing Arts Center page 10 Palo Alto High School – Science Building Addition Page 11 Palo Alto High School – New Gymnasium Page 12 J.L. Stanford Middle School page 13 Duveneck Elementary School – New Classroom Buildings and Modernization page 14 Technology page 15 Completed Capital Projects Gunn High School – New Classroom Building and World Languages Building page 16 Gunn High School – New Gymnasium page 17 Gunn High School – Existing Gymnasium Modernization page 18 Palo Alto High School – Athletic Stadium Improvements page 19 Palo Alto High School – Haymarket and Tower Building Improvements page 20 Jordan Middle School page 21 J.L. Stanford Middle School – Landscape and Site Improvements page 22 Terman Middle School page 23 Fairmeadow Elementary School – New Classroom Buildings and Modernization page 24 Ohlone Elementary School page 25 Property Acquisition – 525 San Antonio Rd page 26 Jordan Middle School – Interim Classrooms page 27 Gunn High School – Air Conditioning of Existing Buildings page 28 J.L. Stanford Middle School – Interim Classrooms page 29 Fairmeadow Elementary School – Portable Relocation page 30 Elementary Classroom Improvements – Interactive Whiteboard & Sound Assist System page 31 Palo Alto High School – Multi-‐use Field page 32 Gunn High School – Industrial Arts Renovation page 33 Gunn High School – Aquatic Center page 34 Middle School Pre-‐Design page 35 Inactive Capital Projects Garland Elementary School page 36 High School Master Plan page 37 Hoover Elementary School page 38 Elementary Classroom Improvements page 39 Appendix Exhibit A – Bond Project List Page | 3 EXECUTIVE SUMMARY Gunn High School – Miranda Ave. Drop-‐Off (Phase I -‐ Parking and Drop-‐Off Improvements) Grade Tech, Inc. continued to pour concrete for curbs, gutters and walkways. Grade Tech also continued compaction and fine grading in preparation for asphalt work, which is scheduled to occur in April 2014. Gunn High School – E and K (L-‐31 and MS) Buildings Renovation DLM received DSA approval on March 27, 2014. Authorization to solicit bids was discussed at the March 25, 2014 BOE meeting. Bids are scheduled to be opened on April 29, 2014 with the Board awarding a contract on May 6, 2014. The project is scheduled for construction during late spring and summer of 2014. Gunn High School – Central Building Project Conceptual design approval was received on March 11, 2014. DLM commenced schematic design meetings with the various user groups, which are anticipated to conclude in April 2014. The project includes the replacement of the current RC building and music building, and expands the Spangenberg Theater lobby. Palo Alto High School – New Math/Social Sciences Building and Media Arts Building Taisei Construction continued punch-‐list corrections the new Math/Social Sciences building. New classroom furniture for the second floor of the Math/Social Science Building arrived on March 31, 2014. At the Media Arts building, the contractor continued the installation of the audio visual equipment. Palo Alto High School – Performing Arts Center (PAC) Prequalification of general contractors and mechanical, electrical, and plumbing subcontractors is complete, and staff will begin soliciting bids in early April, with the bid opening scheduled for May 13, 2014. Award is anticipated to occur at the May 20, 2014 Board meeting. Palo Alto High School – Science Building Addition DLM will begin meeting with faculty and staff in April 2014 for review of design development. The construction schedule was adjusted to occur after construction of the new gymnasium, due to space constraints and access to the site. Palo Alto High School – Indoor PE and Athletic Facilities Construction documents were submitted to DSA on January 27, 2014 by the project architect, Jeremiah Tolbert Design Architects (JTDA). Construction is currently anticipated to begin during the summer of 2014. Duveneck Elementary School – New Classroom Buildings and Modernization Alpha Bay Builders (ABB) completed rough-‐in for mechanical, electrical, plumbing, and fire sprinkler on building 1, with window flashing installation beginning in April. The new foundation is in place and framing commenced in building F, which will be renovated into the new library. Technology Installation of exterior wireless antennas and repeaters at each campus continued. COMPLETED CAPITAL PROJECTS Gunn High School – New Classroom Building and World Languages Building The new Math and English Building was occupied by staff and students on August 15, 2013. World Language Building classrooms have been in use since February, 2013. Gunn High School – New Gymnasium The new gymnasium was occupied on June 7, 2013 and PE classes were held in the new gym on August 15, 2013. The tennis courts surfacing and striping was installed and completed August 27, 2013. Page | 4 Gunn High School – Existing Gymnasium Modernization The modernized Bow gym was occupied by the campus on November 4, 2013. Palo Alto High School – Athletics Stadium Improvements The main project including a concessions building, track re-‐surfacing, new ornamental fence, signage and entry lighting has been completed. Palo Alto High School – Haymarket and Tower Building Improvements All Trusty Builders completed the installation of the new windows on August 9, 2013. Jordan Middle School Close-‐out efforts continued through March 2014. J.L. Stanford Middle School SAUSAL Corp. continued to correct punch list items. Close-‐out efforts continued through March 2014. J.L. Stanford Middle School – Landscape and Sitework Improvements Close-‐out efforts continued through March 2014. Terman Middle School Close-‐out efforts continued through March 2014. Fairmeadow Elementary School – New Classroom Building and Modernization Close-‐out efforts continued through March 2014. 525 San Antonio Road – Site Acquisition This site has been leased to Athena Academy. Ohlone Elementary School – New Classroom Building and Modernization Move-‐in to the new building and other existing classrooms occurred in December 2011. Students occupied the new building on January 3, 2012. Jordan Middle School -‐ Interim Classrooms The portables were installed and moved into for fall 2011. DSA closeout received November 19, 2012. Gunn High School – Air Conditioning of Existing Buildings Best Contracting Services Inc. completed the installation of air conditioning units and cool roof coating in the summer 2011. J.L. Stanford Middle School -‐ Interim Classrooms Coulter Construction completed the work on the relocated portables in August 2011. Fairmeadow Elementary School – Portable Relocation Relocation of the portable was complete and occupied on August 8, 2011. Elementary Classroom Improvements – Installation of Interactive Whiteboards and Sound Assist Systems Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school classrooms and libraries in April 2011. Page | 5 Palo Alto High School – Multi-‐use Field The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, 2011. Gunn High School – Industrial Arts Addition & Renovation This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011. Gunn High School – Aquatic Center This facility was available for use in July 2009, and has been closed out with DSA. Middle Schools Pre-‐Design – Jordan, J.L. Stanford and Terman AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for pre-‐ design work have been closed, and funds were transferred to the program contingency on June 14, 2011. INACTIVE CAPITAL PROJECTS Garland Elementary School Renovation The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. Discussions with the Board on future plans for growth at the elementary schools are ongoing. High School Master Plan The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed, with funds transferred to the respective campus reserve funds. Hoover Elementary School – Pre-‐Design This project has been put on hold until a growth plan is established for the elementary schools. Elementary Classroom Improvements – Phase 1 Schools Barron Park and El Carmelo The project has been placed on hold pending further discussions with the BOE about elementary growth planning. Board Actions in March March 11, 2014 Consent 5 – Approval of DLM Architects’ Conceptual Design for the Central Building Project at Gunn High School, DLM Architects’ Proposal for Schematic Design Services and Overall Budget for this Project March 25, 2014 Consent 5 – Approval of Strong Schools Bond Change Orders A B C C / A B - C C / B A - BGunn High School - High School Master Plan 172,390 166,328 136,129 79.0% 30,199 81.84% 6,062Gunn High School 1 - Aquatic Center 4,865,425 4,862,530 4,862,530 99.9% 0 100.00% 2,895Gunn High School 2 - I.A Building 5,082,402 5,066,038 5,063,763 99.6% 2,275 99.96% 16,364Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100.0% 0 100.00% 0Gunn High School 4 - New classroom Buildings 25,035,201 25,018,966 24,690,100 98.6% 328,866 98.69% 16,235Gunn High School 5 - Parking & Drop Off improvements 3,940,000 1,983,200 1,001,974 25.4% 981,226 50.52% 1,956,800Gunn High School 6- New/Auxiliary Gymnasium 12,914,800 12,520,516 12,193,574 94.4% 326,942 97.39% 394,284Gunn High School 7- A/C 2,600,000 2,103,866 2,102,366 80.9% 1,500 99.93% 496,134Gunn High School 8 - MS & L-31 Buildings 2,120,839 292,973 109,613 5.2% 183,360 37.41% 1,827,866Gunn High School 9 - Central building 19,374,242 1,415 1,415 0.0% 0 100.00% 19,372,827Gunn High School - Reserved 0 0 0 0.0% 0 0.00% 0Palo Alto High Schools - High School Master Plan 172,999 167,759 161,616 93.4% 6,143 96.34% 5,240Palo Alto High School 1 - Stadium Field 5,090,000 5,080,732 4,748,452 93.3% 332,280 93.46% 9,268Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 2,609,680 2,609,680 2,609,680 100.0% 0 100.00% 0Palo Alto high School 3 - New classroom & Media Art Building 38,415,001 34,685,569 32,122,150 83.6% 2,563,419 92.61% 3,729,432Palo Alto High School 4 - New Theater 24,395,049 3,015,169 1,197,542 4.9% 1,817,627 39.72% 21,379,880Palo Alto High School 5 - Haymarket and Tower Admin. Building 1,499,999 1,300,759 1,262,333 84.2% 38,426 97.05% 199,240Palo Alto High School 6- Science Addition 5,532,204 637,901 325,945 5.9% 311,956 51.10% 4,894,303Paly 7- indoor phusical ed and athletic facilities 250,000 159,890 154,722 61.9% 5,168 96.77% 90,110Palo Alto High School - Reserved 23,549,443 0 0 0.0% 0 0.00% 23,549,443Jordan Middle School -Program Management- MS Pre-Design 18,890 17,826 17,826 94.4% 0 100.00% 1,064Jordan Middle Schools 1- Interim Classrooms 600,342 488,684 481,520 80.2% 7,164 98.53% 111,658Jordan Middle School 2- Improvements 19,891,564 19,174,401 17,989,003 90.4% 1,185,398 93.82% 717,163J.L.S Middle School - Program Management- MS Pre-Design 18,799 18,408 18,408 97.9% 0 100.00% 391J.L.S Middle School 1 - Interim Classrooms 446,844 422,500 418,852 93.7% 3,648 99.14% 24,344 J.L.S Middle School 2- Improvements 17,184,699 16,601,642 15,252,976 88.8% 1,348,666 91.88% 583,057Terman Middle School - Program Management- MS Pre-Design 18,799 18,423 18,423 98.0% 0 100.00% 376Terman Middle School 1- Improvements 13,312,971 13,098,558 12,825,585 96.3% 272,973 97.92% 214,413PAUSD Elementary Schools - Program Management- Elem. Growth Plan 145,000 98,480 92,290 63.6% 6,190 93.71% 46,520Addison Elementary School 1-Phase I 21,267 21,267 21,267 100.0% 0 100.00% 0Duveneck Elementary School 1-Phase I 9,778,358 9,418,819 6,261,571 64.0% 3,157,248 66.48% 359,539Garland Elementary School 1- Phase I 22,178,544 280,113 280,113 1.3% 0 100.00% 21,898,431Fairmeadow Elementary School 1- Phase I 7,796,550 7,727,554 7,308,701 93.7% 418,853 94.58% 68,996Hoover Elementary School 1-Phase I 70,550 70,550 57,165 81.0% 13,385 81.03% 0Ohlone Elementary School 1- Phase I 10,597,870 10,578,054 10,481,389 98.9% 96,665 99.09% 19,816 Elementary Schools 1 - Elementary Classroom Improvements * 2,004,889 1,879,695 1,879,695 93.8% 0 100.00% 125,194Elementary Schools - Reserved 37,585,253 0 0 0.0% 0 0.00% 37,585,253PAUSD - Program Management 10,380,131 8,770,888 7,836,537 75.5% 934,351 89.35% 1,609,243PAUSD - Technology 10,485,054 9,332,373 9,280,752 88.5% 51,621 99.45% 1,152,681PAUSD - Technology -Reserved 3,422,312 0 0 0.0% 0 0.00% 3,422,312PAUSD - Reserved 6,055,697 0 0 0.0% 0 0.00% 6,055,697525 San Antonio -Property Acquisition 8,500,000 8,500,000 8,500,000 100.0% 0 100.00% 0Bond Issuance Cost & Other Transfer Out 19,927,288 19,927,288 19,927,288 100.0% 0 100.00% 0Total378,067,122 226,124,590 211,699,041 14,425,549 151,942,532Prepared by: Business Services Department based on QSS accounting SystemSchool Name - Project NamePercent of Budget ExpendedPalo Alto Unified School DistrictStrong Schools Bond3/31/2014Percent of ExpendedContract BalanceExpenditures Budget BalanceCommittedBudget Page | 6 Gunn High School Miranda Ave. Drop Off Phase I – Parking and Drop-‐off Improvements A. PROJECT STATUS Grade Tech, Inc. continued to pour concrete for curbs, gutters and walkways. Grade Tech also continued compaction and fine grading in preparation for asphalt work, which is scheduled to occur in April 2014. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 5.5 D. PROJECT OVERVIEW: • Phase I, Miranda Ave. parking and drop-‐off project is proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $3,940,000 Other Funding $0 Total $3,940,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $919,858 Construction & Equipment $2,919,840 Soft Costs Contingency $100,302 Total $3,940,000 Percent of Budget Expended 25.4% Change Order Contingency • Starting Contingency Balance $121,380 • Remaining Contingency Balance $121,380 • Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) June 19, 2012 BOE Approval June 26, 2012 Schematic Design (2) December 18, 2012 BOE Approval January 15, 2013 Authorize to Bid (2) June 11, 2013 BOE Approval June18, 2013 Submit to DSA July 17, 2013 Approval by DSA October 2, 2013 Bid Opening November 12, 2013 Award of Contract (1) November 19, 2013 Notice to Proceed December 4, 2013 Substantial Completion June 21, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 7 Gunn High School E and K (MS and L-‐31) Buildings Renovation A. PROJECT STATUS DLM received DSA approval on March 27, 2014. Authorization to solicit bids was discussed at the March 25, 2014 BOE meeting. Bids are scheduled to be opened on April 29, 2014 with the Board awarding a contract on May 6, 2014. The project is scheduled for construction during late spring and summer of 2014. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 D. PROJECT OVERVIEW: • Plans were submitted to DSA on November 25, 2013. Plans were approved in March 2014 and authorization to bid planned for March 25 and April 22 board meetings. Funding State Funds $0 Strong Schools Bond Funds $2,120,839 Other Funding $0 Total $2,120,839 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $428,000 Construction & Equipment $1,689,952 Soft Costs Contingency $2,887 Total $2,120,839 Percent of Budget Expended 5.2% Current Phase: Bid & Award Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) June 11, 2013 BOE Approval June 18, 2013 Submit to DSA November 25, 2013 Authorize to Bid (2) March 25, 2014* BOE Approval April 22, 2014* Approval by DSA March 27, 2014* Bid Opening April 30, 2014* Award of Contract (1) May 13, 2014* Notice to Proceed May 23, 2014* Substantial Completion October 1, 2014* Planned Occupancy October 16, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 8 Gunn High School Central Building Project A. PROJECT STATUS Conceptual design approval was received on March 11, 2014. DLM commenced schematic design meetings with the various user groups, which are anticipated to conclude in April 2014. The project includes the replacement of the current RC building and music building, and expands the Spangenberg Theater lobby. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 5.5 D. PROJECT OVERVIEW: • Conceptual design approval anticipated on March 11, 2014. Schematic design is in progress. Funding State Funds $0 Strong Schools Bond Funds $19,374,242 Other Funding $0 Total $19,374,242 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,237,823 Construction & Equipment $15,936,419 Soft Costs Contingency $200,000 Total $19,374,242 Percent of Budget Expended 0.0% Current Phase: Schematic Design Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) February 25, 2014 BOE Approval March 11, 2014 Schematic Design (2) May 20, 2014* BOE Approval June 3, 2014* Submit to DSA October 20, 2014* Authorize to Bid (2) May 20, 2015* BOE Approval June 11, 2015* Approval by DSA May 25, 2015* Bid Opening July 12, 2015* Award of Contract (1) August 1, 2015* Notice to Proceed August 10, 2015* Substantial Completion January, 2017* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 9 Palo Alto High School Classroom Building and Media Arts A. PROJECT STATUS Taisei Construction continued punch-‐list corrections the new Math/Social Sciences building. New classroom furniture for the second floor of the Math/Social Science Building arrived on March 31, 2014. At the Media Arts building, the contractor continued the installation of the audio visual equipment. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 -‐ 4.3 D. PROJECT OVERVIEW: • The project continues to be delayed by the contractor, with occupancy of the Media Arts and Math/Social Sciences buildings now anticipated in Summer 2014. Funding State Funds $0 Strong Schools Bond Funds $38,415,001 Other Funding $0 Total $38,415,001 Budget Salaries and Benefits $18,448 Supplies $1,301,519 Contracts & Services $7,066,446 Construction & Equipment $29,713,481 Soft Costs Contingency $315,107 Total $38,415,001 Percent of Budget Expended 83.6% Change Order Contingency • Starting Contingency Balance $2,515,000 • Remaining Contingency Balance $85,252 • Percent of Changes 9.7% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Closeout Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA April 28, 2011 Bid Opening June 30, 2011 Award of Contract (1) July 12, 2011 Notice to Proceed August 4, 2011 Substantial Completion April 15, 2014 Planned Occupancy August 1, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 10 Palo Alto High School Performing Arts Center (PAC) A. PROJECT STATUS Prequalification of general contractors and mechanical, electrical, and plumbing subcontractors is complete, and staff will begin soliciting bids in early April, with the bid opening scheduled for May 13, 2014. Award is anticipated to occur at the May 20, 2014 Board meeting. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.11 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $24,395,049 Other Funding $0 Total $24,395,049 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $4,481,640 Construction & Equipment $19,745,000 Soft Costs Contingency $168,409 Total $24,395,049 Percent of Budget Expended 4.9% Current Phase: Bid & Award Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (3) June 14, 2011 BOE Approval December 13, 2011 BOE Approval January 17, 2012 Submit to DSA March 28, 2013 Approval by DSA January 16, 2014 Authorize to Bid (2) January 14, 2014 BOE Approval January 28, 2014 Bid Opening May 13, 2014* Award of Contract (1) May 20, 2014* Notice to Proceed June 13, 2014* Substantial Completion July 31, 2016* Planned Occupancy August 15, 2016* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 11 Palo Alto High School Science Building Addition A. PROJECT STATUS DLM will begin meeting with faculty and staff in April 2014 for review of design development. The construction schedule was adjusted to occur after construction of the new gymnasium, due to space constraints and access to the site. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 -‐ 4.3 D. PROJECT OVERVIEW: • Design development proceeding. The construction schedule adjusted to occur after construction of the new gymnasium, due to space constraints and access to the site. Funding State Funds $0 Strong Schools Bond Funds $5,532,204 Other Funding $0 Total $5,532,204 Budget Salaries and Benefits $0 Supplies $48,121 Contracts & Services $832,654 Construction & Equipment $4,628,294 Soft Costs Contingency $23,135 Total $5,532,204 Percent of Budget Expended 5.9% Current Phase: Design Development Schedule: Architect Contract (2) March 12, 2013 BOE Approval March 19, 2013 Conceptual Design (2) March 12, 2013 BOE Approval March 19, 2013 Schematic Design (2) September 10, 2013 BOE Approval October 8, 2013 Submit to DSA July 7, 2014* Authorize to Bid (2) December 9, 2014* BOE Approval January 11, 2015* Approval by DSA December 2, 2014* Bid Opening March 30, 2015* Award of Contract (1) May 4, 2015* Notice to Proceed August 1, 2015* Substantial Completion May 20, 2016* Planned Occupancy August 15, 2016* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 12 Palo Alto High School Indoor PE and Athletic Facilities A. PROJECT STATUS Construction documents were submitted to DSA on January 27, 2014 by the project architect, Jeremiah Tolbert Design Architects (JTDA). Construction is currently anticipated to begin during the summer of 2014. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 -‐ 4.3 D. PROJECT OVERVIEW: • Plans re-‐submitted into DSA for review on January 27, 2014. Funding State Funds $0 Strong Schools Bond Funds $250,000 Other Funding $0 Total $250,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $225,000 Construction & Equipment $25,000 Soft Costs Contingency $0 Total $250,000 Percent of Budget Expended 61.9% Current Phase: DSA Review Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) March 12, 2013 BOE Approval March 19, 2013 Schematic Design (2) September 10, 2013 BOE Approval October 8, 2013 Submit to DSA December 4, 2013 Re-‐Submit to DSA January 27, 2014 Review Lease Leaseback Agreement May 27, 2014* Approval by DSA June 22, 2014* Award of Contract (1) June 24, 2014* Notice to Proceed July 1, 2014 Substantial Completion October 1, 2015* Planned Occupancy August 15, 2015* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 13 Duveneck Elementary School New Classroom Buildings and Modernization A. PROJECT STATUS Alpha Bay Builders (ABB) completed rough-‐in for mechanical, electrical, plumbing, and fire sprinkler on building 1, with window flashing installation beginning in April. The new foundation is in place and framing commenced in building F, which will be renovated into the new library. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • The project is proceeding within budget. Construction progress has been slowed by poor contractor performance. Funding State Funds $0 Strong Schools Bond Funds $9,778,358 Other Funding $0 Total $9,778,358 Budget Salaries and Benefits $14,116 Supplies $0 Contracts & Services $2,104,850 Construction & Equipment $7,648,045 Soft Costs Contingency $11,347 Total $9,778,358 Percent of Budget Expended 64.0% Change Order Contingency • Starting Contingency Balance $703 ,772 • Remaining Contingency Balance $557,490 • Percent of Changes 2.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) December 14, 2010 BOE Approval January 11, 2011 Schematic Design (2) June 14, 2011 BOE Approval June 28, 2011 Submit to DSA February 27, 2012 Approval by DSA December 10, 2012 Authorize to Bid (2) December 18 2012 BOE Approval January 15, 2013 Bid Opening February 28, 2013 Award of Contract (1) March 12, 2013 Notice to Proceed March 25, 2013 Substantial Completion July 16, 2014* Planned Occupancy August 1, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 14 Technology Improvements A. PROJECT STATUS Installation of exterior wireless antennas and repeaters at each campus continued. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • Wireless antennas and repeaters installation at each campus is on-‐going. Funding State Funds $0 Strong Schools Bond Funds $10,485,054 Other Funding $0 Total $10,485,054 Budget Salaries and Benefits $0 Supplies & Computers $6,850,644 Contracts & Services $539,269 Construction & Equipment $3,095,142 Soft Costs Contingency $0 Total $10,485,054 Percent of Budget Expended 88.5% Current Phase: N/A Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 15 Gunn High School New Classroom Buildings A & B A. PROJECT STATUS The new Math and English Building was occupied by staff and students on August 15, 2013. World Language Building classrooms have been in use since February, 2013. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4 D. PROJECT OVERVIEW: • The World Languages building move-‐in occurred on February 8, 2013, and was occupied with staff and students on February 11, 2013. The Math & English building move-‐in occurred on July 15, 2013, and was occupied with staff and students on August 15, 2013. The project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $25,035,201 Other Funding $0 Total $25,035,201 Budget Salaries and Benefits $24,948 Supplies $308,194 Contracts & Services $3,789,909 Construction & Equipment $20,911,873 Soft Costs Contingency $277 Total $25,035,201 Percent of Budget Expended 98.6% Change Order Contingency • Starting Contingency Balance $ 1,763,200 • Remaining Contingency Balance $ 126,231 • Percent of Changes 9.3% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close-‐out / Occupancy – August 15, 2013 Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA May 27, 2011 Bid Opening July 13, 2011 Award of Contract (1) July 22, 2011 Notice to Proceed August 24, 2011 Substantial Completion July 15, 2013 Planned Occupancy August 15, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 16 Gunn High School New Gymnasium A. PROJECT STATUS The new gymnasium was occupied on June 7, 2013 and PE classes were held in the new gym on August 15, 2013. The tennis courts surfacing and striping was installed and completed August 27, 2013. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 D. PROJECT OVERVIEW: • The new gym was occupied on June 7, 2013. Funding State Funds $0 Strong Schools Bond Funds $12,914,800 Other Funding $0 Total $12,914,800 Budget Salaries and Benefits $0 Supplies $19,706 Contracts & Services $2,461,402 Construction & Equipment $10,400,737 Soft Costs Contingency $32,955 Total $12,914,800 Percent of Budget Expended 94.4% Change Order Contingency • Starting Contingency Balance $834,700 • Remaining Contingency Balance $7,909 • Percent of Changes 9.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy – June 7, 2013 Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA May 27, 2011 Bid Opening July 13, 2011 Award of Contract (1) July 20, 2011 Notice to Proceed August 1, 2011 Substantial Completion May 1, 2013 Planned Occupancy June 7, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 17 Gunn High School Existing Gymnasium Modernization A. PROJECT STATUS Romkon Inc. continued punch list corrections through November 2013. The modernized Bow gym was occupied by the campus on November 4, 2013. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 D. PROJECT OVERVIEW: • The project is proceeding on-‐schedule and within budget. Occupancy by the school occurred on November 12, 2013. Funding and Budget This project is funded by the New Gymnasium project budget. See that project budget for status. Change Order Contingency • Starting Contingency Balance $99,800 • Remaining Contingency Balance $99,800 • Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close-‐out / Occupancy – November 12, 2013 Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) February 12, 2013 BOE Approval February 26, 2013 Approval by DSA January 23, 2013 Bid Opening April 2, 2013 Award of Contract (1) April 9, 2013 Notice to Proceed May 31, 2013 Substantial Completion October 28, 2013 Planned Occupancy November 12, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 18 Palo Alto High School Athletic Stadium Improvements A. PROJECT STATUS The main project including a concessions building, track re-‐surfacing, new ornamental fence, signage and entry lighting has been completed. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.13 D. PROJECT OVERVIEW: • The ornamental fence was completed on schedule in August 2013. The concessions building was occupied September 10, 2012. The bleacher replacement work was completed on schedule in June 2013. Funding State Funds $0 Strong Schools Bond Funds $5,090,000 Other Funding $0 Total $5,090,000 Budget Salaries and Benefits $882 Supplies $2,746 Contracts & Services $818,716 Construction & Equipment $4,267,656 Soft Costs Contingency $0 Total $5,090,000 Percent of Budget Expended 93.3% Change Order Contingency • Starting Contingency Balance $310,200 • Remaining Contingency Balance $225,587 • Percent of Changes 2.3% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close-‐out / Occupancy – August 1, 2013 Schedule: Architect Contract (2) January 26, 2010 BOE Approval February 9, 2010 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (2) February 22, 2011 BOE Approval March 8, 2011 Submit to DSA April 4, 2011 Authorize to Bid (2) June 28, 2011 BOE Approval July 19, 2011 Approval by DSA July 26, 2011 Bid Opening December 1, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed January 4, 2012 Substantial Completion -‐ Concession August 31, 2012 Planned Occupancy -‐ Concessions September 10, 2012 Bleachers March 31, 2013 Fence Completion August 1, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 19 Palo Alto High School Haymarket and Tower Building Improvements A. PROJECT STATUS All Trusty Builders completed the installation of the new windows on August 9, 2013, on schedule and within budget. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 -‐ 4.3 D. PROJECT OVERVIEW: • The project completed on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $1,500,000 Other Funding $0 Total $1,500,000 Budget Salaries and Benefits $0 Supplies $62,844 Contracts & Services $179,000 Construction & Equipment $1,258,159 Soft Costs Contingency $0 Total $1,500,000 Percent of Budget Expended 81.9% Change Order Contingency • Starting Contingency Balance $39,200 • Remaining Contingency Balance $33,930 • Percent of Changes 1.3% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close-‐out / Occupancy – August 9, 2013 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA May 25, 2012 Authorize to Bid (2) April 24, 2012 BOE Approval May 6, 2012 Approval by DSA August 24, 2012 Bid Opening January 17, 2013 Award of Contract (1) January 29, 2013 Notice to Proceed February 21, 2013 Substantial Completion August 9, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 20 Jordan Middle School A. PROJECT STATUS Close-‐out efforts continued through March 2014. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5 D. PROJECT OVERVIEW: • The project is completed on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $19,891,564 Other Funding $0 Total $19,891,564 Budget Salaries and Benefits $6,111 Supplies $86,265 Contracts & Services $3,723,370 Construction & Equipment $16,007,031 Soft Costs Contingency $68,787 Total $19,891,564 Percent of Budget Expended 90.4% Change Order Contingency • Starting Contingency Balance $1,398,700 • Remaining Contingency Balance $847,769 • Percent of Changes 4.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close-‐out / Occupancy – August 15, 2013 Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) March 23, 2010 BOE Approval April 27, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 28, 2011 BOE Approval July 19, 2011 Approval by DSA October 5, 2011 Bid Opening December 8, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed December 27, 2011 Substantial Completion August 1, 2013 Planned Occupancy August 15, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 21 J.L. Stanford Middle School A. PROJECT STATUS SAUSAL Corp. continued to correct punch list items. Close-‐out efforts continued through March 2014. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5 D. PROJECT OVERVIEW: • The project completed on schedule and within budget. Close-‐out in progress. Funding State Funds $0 Strong Schools Bond Funds $17,184,699 Other Funding $0 Total $17,184,699 Budget Salaries and Benefits $8,879 Supplies $144,790 Contracts & Services $3,545,843 Construction & Equipment $13,485,187 Soft Costs Contingency $0 Total $17,184,699 Percent of Budget Expended 88.5% Change Order Contingency • Starting Contingency Balance $1,057,800 • Remaining Contingency Balance $902,445 • Percent of Changes 2.8% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close-‐out / Occupancy – August 15, 2013 Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (3) June 1, 2010 BOE Approval June 22, 2010 BOE Approval (Sitework) September 28, 2010 Submit to DSA May 6, 2011 Authorize to Bid (2) November 29, 2011 BOE Approval December 13, 2011 Approval by DSA January 24, 2012 Bid Opening May 3, 2012 Award of Contract (1) May 8, 2012 Notice to Proceed May 30, 2012 Substantial Completion August 7, 2013 Planned Occupancy August 15, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 22 J.L. Stanford Middle School Landscape and Site Improvements A. PROJECT STATUS Close-‐out efforts continued through March 2014. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5 D. PROJECT OVERVIEW: • The project completed on schedule and within budget. Funding and Budget This project is funded by the J.L. Stanford Middle School project budget. See that project budget for status. Percent of Budget Expended 88.5% Change Order Contingency • Starting Contingency Balance $1,057,800 • Remaining Contingency Balance $902,445 • Percent of Changes 2.8% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close-‐out / Occupancy – August 16, 2013 Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (3) June 1, 2010 BOE Approval June 22, 2010 BOE Approval (Sitework) September 28, 2010 Submit to DSA May 6, 2011 Authorize to Bid (2) November 29, 2011 BOE Approval December 13, 2011 Approval by DSA January 24, 2012 Bid Opening May 3, 2013 Award of Contract (1) May 8, 2013 Notice to Proceed May 23, 2013 Substantial Completion August 16, 2013 Completion August 16, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 23 Terman Middle School A. PROJECT STATUS Close-‐out efforts continued through March 2014. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12 D. PROJECT OVERVIEW: • The project completed on schedule, with exception of the Cafetorium, which was occupied on November 15, 2013. The project is currently within budget. Funding State Funds $0 Strong Schools Bond Funds $13,312,971 Other Funding $0 Total $13,312,971 Budget Salaries and Benefits $4,153 Supplies $75,747 Contracts & Services $2,720,590 Construction & Equipment $10,507,733 Soft Costs Contingency $4,748 Total $13,312,971 Percent of Budget Expended 96.3% Change Order Contingency • Starting Contingency Balance $929,900 • Remaining Contingency Balance $12,909 • Percent of Changes 9.4% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close-‐out / Occupancy – November 15, 2013 Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) May 11, 2010 BOE Approval May 25, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 28, 2011 BOE Approval July 19, 2011 Approval by DSA September 1, 2011 Bid Opening December 6, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed December 27, 2011 Substantial Completion October 31, 2013 Planned Occupancy November 15, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 24 Fairmeadow Elementary School New Classroom Building and Modernization A. PROJECT STATUS Close-‐out efforts continued through March 2014. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • The project completed on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $7,796,550 Other Funding $0 Total $7,796,550 Budget Salaries and Benefits $32,381 Supplies $98,962 Contracts & Services $1,992,928 Construction & Equipment $5,671,159 Soft Costs Contingency $1,120 Total $7,796,550 Percent of Budget Expended 93.7% Change Order Contingency • Starting Contingency Balance $642 ,300 • Remaining Contingency Balance $186,122 • Percent of Changes 7.1% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close-‐out / Occupancy – August 15, 2013 Schedule: Architect Contract (2) October 13, 2009 BOE Approval October 27, 2009 Conceptual Design (2) March 23, 2010 BOE Approval April 6, 2010 Schematic Design (2) September 14, 2010 BOE Approval September 28, 2010 Submit to DSA April 18, 2011 Authorize to Bid (2) October 11, 2011 BOE Approval October 25, 2011 Approval by DSA November 14, 2011 Bid Opening December 5, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed January 3, 2012 Substantial Completion August 5, 2013 Planned Occupancy August 15, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 25 Ohlone Elementary School New Classroom Building and Modernization A. PROJECT STATUS Move-‐in to the new building and other existing classrooms occurred in December 2011. Students occupied the new building on January 3, 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Occupancy occurred on January 3, 2012. Project completed on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $10,597,870 Other Funding $0 Total $10,597,870 Budget Salaries and Benefits $7,461 Supplies $49,049 Contracts & Services $2,180,418 Construction & Equipment $8,360,942 Soft Costs Contingency $62,598 Total $10,597,870 Percent of Budget Expended 98.7% Change Order Contingency • Starting Contingency Balance $748,400 • Remaining Contingency Balance $459,113 • Percent of Changes 3.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy – January 3, 2012 Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) March 3, 2009 BOE Approval March 17, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA November 24, 2009 Authorize to Bid (2) April 27, 2010 BOE Approval May 11, 2010 Approval by DSA May 18, 2010 Bid Opening July 13, 2010 Award of Contract (1) August 3, 2010 Notice to Proceed August 19, 2010 Substantial Completion November 18, 2011 Planned Occupancy January 3, 2012 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 26 Site Acquisition 525 San Antonio Rd A. PROJECT STATUS This site has been leased to Athena Academy. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • The site has been leased to Athena Academy. Funding State Funds $0 Strong Schools Bond Funds $8,500,000 Other Funding $0 Total $8,500,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $8,500,000 Construction & Equipment $0 Soft Costs Contingency $0 Total $8,500,000 Percent of Budget Expended 100.0% Current Phase: N/A Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 27 Jordan Middle Schools -‐ Interim Classrooms A. PROJECT STATUS The portables were installed and moved into for fall 2011. DSA closeout received November 19, 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 D. PROJECT OVERVIEW: • This project completed ahead of schedule and under budget. • Move in occurred on September 30, 2011. Funding State Funds $0 Strong Schools Bond Funds $392,120 Other Funding $208,222 Total $600,342 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $180,286 Construction & Equipment $419,292 Soft Costs Contingency $764 Total $600,342 Percent of Budget Expended 76.8%* *Budget previously expended Current Phase: Move-‐in Schedule: Approval by DSA June 16, 2011 Authorize to Bid (2) June 14, 2011 BOE Approval June 28, 2011 Bid Opening July 14, 2011 Award of Contract (1) July 20, 2011 Notice to Proceed July 27, 2011 Substantial Completion September 20, 2011 Occupancy September 30, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 28 Gunn High School Air Conditioning of Existing Buildings A. PROJECT STATUS Best Contracting Services Inc. completed the installation of air conditioning units and cool roof coating in the summer 2011. Some warranty work on the cool roof coating needs to be completed by Best. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.7 D. PROJECT OVERVIEW: • Project has been closed-‐out. Funding State Funds $0 Strong Schools Bond Funds $2,600,000 Other Funding $0 Total $2,600,000 Budget Salaries and Benefits $1,919 Supplies $0 Contracts & Services $454,610 Construction & Equipment $2,120,580 Soft Costs Contingency $22,891 Total $2,600,000 Percent of Budget Expended 80.9% Current Phase: Completed Schedule: Architect Contract (2) March 27, 2010 BOE Approval April 6, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA October 20, 2010 Approval by DSA February 10, 2011 Authorize to Bid (2) February 22, 2011 BOE Approval March 8, 2011 Bid Opening March 28, 2011 Award of Contract (1) April 8, 2011 Notice to Proceed April 11, 2011 Substantial Completion August 8, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 29 J.L. Stanford Middle School -‐ Interim Classrooms A. PROJECT STATUS Coulter Construction completed the work on the relocated portables in August 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 D. PROJECT OVERVIEW: • Project completed on schedule and is currently in close-‐out. This portable relocation project funded by main JLS project. Refer to pg. 14 Current Phase: Occupancy -‐ August 11, 2011 Schedule: Approval by DSA April 19, 2011 Jordan Project June 16, 2011 Authorize to Bid (2) May 10, 2011 BOE Approval May 24, 2011 Bid Opening June 1, 2011 Award of Contract (1) June 13, 2011 Notice to Proceed June 20, 2011 Substantial Completion August 8, 2011 Planned Occupancy August 15, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 30 Fairmeadow Elementary School Portable Relocation Project A. PROJECT STATUS Relocation of the portable was complete and occupied on August 8, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 6.4 D. PROJECT OVERVIEW: • Project completed ahead of schedule on August 8, 2011. This portable relocation project funded by main JLS project. Refer to pg. 14 Current Phase: Occupancy -‐ August 8, 2011 Schedule: Architect Contract (2) February 15, 2011 BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA March 3, 2011 Approval by DSA March 3, 2011 Authorize to Bid (2) May 11, 2011 BOE Approval May 24, 2011 Bid Opening June 14, 2011 Award of Contract (1) June 14, 2011 Notice to Proceed June 20, 2011 Substantial Completion August 1, 2011 Planned Occupancy August 8, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 31 Elementary Classroom Improvements Interactive Whiteboards and Sound Assist System Installation A. PROJECT STATUS Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school classrooms and libraries in April 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • All SmartBoards and Lightspeed sound systems installed. Funding State Funds $0 Strong Schools Bond Funds $2,004,889 Other Funding $0 Total $2,004,889 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $275,488 Construction & Equipment $1,729,401 Soft Costs Contingency $0 Total $2,004,889 Percent of Budget Expended 93.9% Current Phase: Complete -‐ May 15, 2011 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) November 9, 2010 BOE Approval November 23, 2010 Bid Opening February 25, 2011 Award of Contract (1) March 8, 2011 Notice to Proceed March 9, 2011 Completion May 15, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 32 Palo Alto High School Multi-‐Use Field A. PROJECT STATUS The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.14 D. PROJECT OVERVIEW: • Field was open for use on February 1, 2011. Funding State Funds $0 Strong Schools Bond Funds $2,609,680 Other Funding $1,007,255 Total $3,616,935 Budget Salaries and Benefits $0 Supplies $1,506 Contracts & Services $698,293 Construction & Equipment $2,916,682 Soft Costs Contingency $454 Total $3,616,935 Percent of Budget Expended 100.0% Change Order Contingency • Starting Contingency Balance $269,300 • Remaining Contingency Balance $230,579 • Percent of Changes 1.5% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy – February 1, 2011 Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) November 18, 2008 BOE Approval December 09, 2008 Submit to DSA March 19, 2009 Approval by DSA September 30, 2009 Authorize to Bid (2) February 24, 2009 BOE Approval March 17, 2009 Bid Opening March 16, 2010 Award of Contract (1) April 7, 2010 Notice to Proceed June 1, 2010 Substantial Completion January 31, 2011 Planned Occupancy February 1, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 33 Gunn High School Industrial Arts Addition and Renovation A. PROJECT STATUS This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11 D. PROJECT OVERVIEW: • The building occupied as scheduled, and the project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $5,082,402 Other Funding $0 Total $5,082,402 Budget Salaries and Benefits $1,061 Supplies $88,985 Contracts & Services $1,002,057 Construction & Equipment $3,990,300 Soft Costs Contingency $0 Total $5,082,402 Percent of Budget Expended 99.3% Change Order Contingency • Starting Contingency Balance $349,000 • Remaining Contingency Balance $141,967 • Percent of Changes 41.6% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy – January 4, 2010 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA June 17, 2008 Approval by DSA December 24, 2008 Authorize to Bid (2) October 14, 2008 BOE Approval October 28, 2008 Bid Opening December 16, 2008 Award of Contract (1) December 24, 2008 Notice to Proceed January 6, 2009 Substantial Completion November 25, 2009 Planned Occupancy January 4, 2010 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 34 Gunn High School Aquatic Center A. PROJECT STATUS This facility was available for use in July 2009, and has been closed out with DSA. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.12 D. PROJECT OVERVIEW: • This project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $4,865,423 Other Funding $0 Total $4,865,423 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $647,169 Construction & Equipment $4,218,253 Soft Costs Contingency $0 Total $4,865,423 Percent of Budget Expended 99.9% Change Order Contingency • Starting Contingency Balance $389,887 • Remaining Contingency Balance $195,148 • Percent of Changes 49.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy – June 15, 2009 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA December 11, 2007 Approval by DSA April 24, 2008 Authorize to Bid (2) April 8, 2008 BOE Approval April 22, 2008 Bid Opening May 28, 2008 Award of Contract (1) June 4, 2008 Notice to Proceed December 6, 2008 Substantial Completion June 15, 2009 Planned Occupancy June 15, 2009 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 35 Middle School Pre-‐Design Jordan, J.L. Stanford and Terman A. PROJECT STATUS AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for pre-‐design work have been closed, and funds will be transferred to the program contingency on June 14, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.12 D. PROJECT OVERVIEW: • This project has been completed. Board approval received on September 8, 2009. Funding State Funds $0 Strong Schools Bond Funds $56,488 Other Funding $0 Total $56,488 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $56,488 Construction & Equipment $0 Soft Costs Contingency $0 Total $56,488 Percent of Budget Expended 96.8% Current Phase: Complete Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 36 Garland Elementary School Campus Modernization A. PROJECT STATUS The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board voted to terminate the lease with Stratford School in June 2011. Discussions with the Board on future plans for growth at the elementary schools are ongoing. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10 D. PROJECT OVERVIEW: • This project has been placed on hold. Funding State Funds $0 Strong Schools Bond Funds $22,178,544 Other Funding $0 Total $22,178,544 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,915,789 Construction & Equipment $17,400,000 Soft Costs Contingency $862,755 Total $22,178,544 Percent of Budget Expended 1.3% Current Phase: On Hold Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) February 10, 2009 BOE Approval February 24, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 37 High School Master Plan Palo Alto HS and Gunn HS A. PROJECT STATUS The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed, with funds transferred to the respective campus reserve funds. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14 D. PROJECT OVERVIEW: • Master planning effort complete. Funding State Funds $0 Strong Schools Bond Funds $285,387 Other Funding $0 Total $285,387 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $285,387 Construction & Equipment $0 Soft Costs Contingency $0 Total $285,387 Percent of Budget Expended 86.2% Current Phase: Complete Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Initial Master Plan Approval (2) September 8, 2009 BOE Approval September 22, 2009 Paly CEQA Approval (2) February 9, 2010 BOE Approval February 23, 2010 Gunn Master Plan Update (2) March 23, 2010 BOE Approval April 6, 2010 Gunn CEQA Approval (2) April 27, 2010 BOE Approval May 11, 2010 Master Plan Revision Approval (2) September 14, 2010 Paly MP Revision Approval (2) October 9, 2010 Gunn MP Revision Approval (2) October 12, 2010 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 38 Hoover Elementary School Pre-‐Design A. PROJECT STATUS This project has been put on hold until a growth plan is established for the elementary schools. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Project is currently on hold. Funding State Funds $0 Strong Schools Bond Funds $70,550 Other Funding $0 Total $70,550 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $70,550 Construction & Equipment $60 Soft Costs Contingency $0 Total $70,550 Percent of Budget Expended 81.0% Current Phase: On Hold Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) November 9, 2010 BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 39 Elementary Classroom Improvements A. PROJECT STATUS DSA comments were returned to Gelfand for Phase 1 plans that include new lighting, adding operable windows and coverings, ventilation, and replacement of ceiling tiles for classrooms at Barron Park and El Carmelo elementary schools. The authorization to bid has been placed on hold pending further discussions with the BOE about elementary growth planning. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • This project has been placed on hold. Funding State Funds $0 Strong Schools Bond Funds $2,004,889 Other Funding $0 Total $2,004,889 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $275,488 Construction & Equipment $1,729,401 Soft Costs Contingency $0 Total $2,004,889 Percent of Budget Expended 93.9% Phase 1 Schools: Barron Park and El Carmelo Current Phase: On Hold Schedule: Architect Contract (2) June 8, 2010 BOE Approval June 22, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) November 9, 2010 BOE Approval December 7, 2010 Submit to DSA December 23, 2010 Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings