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Monthly Reports 2013-08 (Aug) Page | 1 MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT Through August 2013 Strong Schools Bond Capital Improvement Projects Prepared by fs3|Hodges & Gilbane Building Company Page | 2 TABLE OF CONTENTS Executive Summary page 3 Attachment 1 – Consolidated Expenditure Report Capital Projects Gunn High School – New Classroom Building and World Languages Building page 6 Gunn High School – Phase I ‐ Parking and Drop‐off Sitework Improvement page 7 Gunn High School – New Gymnasium page 8 Gunn High School – Existing Gymnasium Modernization page 9 Gunn High School – L31 and MS Buildings Renovation page 10 Palo Alto High School – Athletic Stadium Improvements page 11 Palo Alto High School – New Classroom Building and Media Arts page 12 Palo Alto High School – Performing Arts Center page 13 Palo Alto High School – Haymarket and Tower Building Improvements page 14 Palo Alto High School – Science Building Addition Page 15 Jordan Middle School page 16 J.L. Stanford Middle School page 17 J.L. Stanford Middle School – Landscape and Site Improvements page 18 Terman Middle School page 19 Fairmeadow Elementary School – New Classroom Buildings and Modernization page 20 Duveneck Elementary School – New Classroom Buildings and Modernization page 21 Technology page 22 Completed Capital Projects Ohlone Elementary School page 23 Property Acquisition – 525 San Antonio Rd page 24 Jordan Middle School – Interim Classrooms page 25 Gunn High School – Air Conditioning of Existing Buildings page 26 J.L. Stanford Middle School – Interim Classrooms page 27 Fairmeadow Elementary School – Portable Relocation page 28 Elementary Classroom Improvements – Interactive Whiteboard & Sound Assist System page 29 Palo Alto High School – Multi‐use Field page 30 Gunn High School – Industrial Arts Renovation page 31 Gunn High School – Aquatic Center page 32 Middle School Pre‐Design page 33 Inactive Capital Projects Garland Elementary School page 34 High School Master Plan page 35 Hoover Elementary School page 36 Elementary Classroom Improvements page 37 Appendix Exhibit A – Bond Project List Page | 3 EXECUTIVE SUMMARY Gunn High School – New Classroom Building and World Languages Building Move‐in of the new Math and English Building occurred on July 15, 2013, and was occupied by staff and students on the first day of school, August 15, 2013. World Language Building classrooms have been in use since February, 2013. Gunn High School – Miranda Ave. Drop Off (Phase I ‐ Parking and Drop‐off Improvements) DLM submitted construction documents to DSA on July 17 2013 and is awaiting DSA approval. DLM is preparing off‐site improvement drawings for work at the Miranda Ave intersection for the City of Palo Alto and County of Santa Clara approval. Gunn High School – New Gymnasium The new gymnasium was occupied on June 7, 2013 and PE classes were held in the new gym on August 15, 2013. Installation of sports surface, fencing, nets and striping for the tennis courts was installed and completed August 30, 2013. Gunn High School – Existing Gymnasium Modernization Romkon Inc. continued work on the existing gym by completing electrical and mechanical rough‐in, along with framing and drywall work. Interior painting commenced and will continue into September 2013. Gunn High School – L‐31 and MS Buildings Renovation DLM schematic design was approved by the BOE on June 11, 2013. DLM continued with design development in order to review with the site once summer break concludes. Palo Alto High School – Athletics Stadium Improvements The track re‐surfacing, new ornamental fence, signage and entry lighting was completed July 26, 2013 and was ready for use in August 2013. Some minor site improvements and fencing work will continue through early fall. Palo Alto High School – New Math/Social Sciences Building and Media Arts Building Taisei (TCC) continued installation of casework, HVAC system, roofing and exterior lath and plaster work for the new Math/Social Sciences building. At the Media Arts building, the contractor continued exterior lath and plaster work, installation of the glass curtain wall and interior drywall. Palo Alto High School – Performing Arts Center (PAC) DSA review of construction documents submitted on March 29, 2013 continues. This project will be bid after completion and contractor demobilization at the new Classroom and Media Arts buildings. Palo Alto High School – Haymarket and Tower Building Improvements All Trusty Builders completed the installation of the new windows on August 1, 2013, on schedule and within budget. Staff was moved back into the building on August 2, 2013, in time for the return of staff from summer break. Palo Alto High School – Science Building Addition DLM presented the updated exterior design to the Facilities Steering Committee (FSC) and received approval to present the updated design to the BOE on August 21, 2013. BOE approval is anticipated on September 24, 2013. Jordan Middle School S.J. Amoroso completed the modernization work of E, F, H, J and K wings on August 2, 2013. The science building and the art classrooms were completed and ready for move‐in on July 25, 2013. Move‐in of all buildings started on August 2, 2013 and completed on August 7, 2013. Occupancy of all buildings and sitework was completed for the start of school on August 15, 2013. Page | 4 J.L. Stanford Middle School The new two‐story classroom building move‐in occurred on July 30, 2013. Modernization work in the science building, gymnasium and administration building was completed on August 2, 2013, and move‐in commenced on August 5, 2013. Staff and students occupied all buildings for the start of school on August 15, 2013. J.L. Stanford Middle School – Landscape and Sitework Improvements Scapes, Inc. completed the landscape and sitework improvements on schedule on August 13, 2013. Landscape areas will be fenced for a few weeks into the school year to allow the plants and turf to establish growth. Terman Middle School Hagensen Pacific completed the work on the modernization in G, H and J wings, including new heating systems, by the start of school on August 15, 2013. Punch list work will continue into September 2013, however, classrooms were occupied with staff and students on the first day of school. Modernization work the cafetorium building will continue through October 2013. Fairmeadow Elementary School – New Classroom Building and Modernization Move‐in started on August 1, 2013 and staff occupied the classrooms on August 2, 2013 to prepare for the first day of school on August 15, 2013. BCS continued to work on sitework around the new building and installation of the new playground equipment which will continue through September 2013. Duveneck Elementary School – New Classroom Buildings and Modernization Alpha Bay Builders (ABB) continued framing and sheathing for buildings 2 and 3, and poured the foundation for building 1. Modernization work included completion of casework and plumbing upgrades in buildings A and D on August 7, 2013. Renovated classrooms were occupied by staff and students on August 15, 2013. Technology Installation of exterior wireless antennas and repeaters at each campus continued. Also, the IT department completed projects to change out the clock speaker systems at Fairmeadow ES and JLS MS August 2013. COMPLETED CAPITAL PROJECTS 525 San Antonio Road – Site Acquisition This site has been leased to Athena Academy. Ohlone Elementary School – New Classroom Building and Modernization Move‐in to the new building and other existing classrooms occurred in December 2011. Students occupied the new building on January 3, 2012. Jordan Middle School ‐ Interim Classrooms The portables were installed and moved into for fall 2011. DSA closeout received November 19, 2012. Gunn High School – Air Conditioning of Existing Buildings Best Contracting Services Inc. completed the installation of air conditioning units and cool roof coating in the summer 2011. J.L. Stanford Middle School ‐ Interim Classrooms Coulter Construction completed the work on the relocated portables in August 2011. Fairmeadow Elementary School – Portable Relocation Relocation of the portable was complete and occupied on August 8, 2011. Page | 5 Elementary Classroom Improvements – Installation of Interactive Whiteboards and Sound Assist Systems Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school classrooms and libraries in April 2011. Palo Alto High School – Multi‐use Field The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, 2011. Gunn High School – Industrial Arts Addition & Renovation This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011. Gunn High School – Aquatic Center This facility was available for use in July 2009, and has been closed out with DSA. Middle Schools Pre‐Design – Jordan, J.L. Stanford and Terman AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for pre‐ design work have been closed, and funds were transferred to the program contingency on June 14, 2011. INACTIVE CAPITAL PROJECTS Garland Elementary School Renovation The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board voted to terminate the lease with Stratford School in June 2011. Discussions with the Board on future plans for growth at the elementary schools are ongoing. High School Master Plan The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed, with funds transferred to the respective campus reserve funds. Hoover Elementary School – Pre‐Design This project has been put on hold until a growth plan is established for the elementary schools. Elementary Classroom Improvements – Phase 1 Schools Barron Park and El Carmelo The project has been placed on hold pending further discussions with the BOE about elementary growth planning. Board Actions in August August 27, 2013 Consent 7 – Approval of Strong Schools Bond Change Orders Action 10 – Authorization to Award a Contract for Gunn High School Site Walkway Project A B C C / A B - C C / B A - BGunn High School - High School Master Plan 172,390 166,328 133,829 77.6% 32,499 80.46% 6,062Gunn High School 1 - Aquatic Center 4,865,425 4,862,530 4,862,530 99.9% 0 100.00% 2,895Gunn High School 2 - I.A Building 5,082,402 5,060,578 5,060,578 99.6% 0 100.00% 21,824Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100.0% 0 100.00% 0Gunn High School 4 - New classroom Buildings 25,035,201 24,782,795 23,299,515 93.1% 1,483,280 94.01% 252,406Gunn High School 5 - Parking & Drop Off improvements 3,940,000 476,808 202,088 5.1% 274,720 42.38% 3,463,192Gunn High School 6- New/Auxiliary Gymnasium 12,914,800 12,450,656 10,683,242 82.7% 1,767,414 85.80% 464,144Gunn High School 7- A/C 2,600,000 2,103,866 2,102,366 80.9% 1,500 99.93% 496,134Gunn High School 8 - MS & L-31 Buildings 2,120,839 277,873 58,192 2.7% 219,681 20.94% 1,842,966Gunn High School - Reserved 19,374,242 0 0 0.0% 0 0.00% 19,374,242Palo Alto High Schools - High School Master Plan 172,999 167,759 161,616 93.4% 6,143 96.34% 5,240Palo Alto High School 1 - Stadium Field 5,090,000 5,024,348 4,588,231 90.1% 436,117 91.32% 65,652Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 2,609,680 2,609,680 2,609,680 100.0% 0 100.00% 0Palo Alto high School 3 - New classroom & Media Art Building 37,140,001 33,981,279 27,370,676 73.7% 6,610,603 80.55% 3,158,722Palo Alto High School 4 - New Performing Arts Center 24,395,049 1,696,062 1,175,645 4.8% 520,417 69.32% 22,698,987Palo Alto High School 5 - Haymarket and Tower Admin. Building 1,499,999 1,205,125 1,099,105 73.3% 106,020 91.20% 294,874Palo Alto High School 6- Science Addition 5,532,204 622,090 249,806 4.5% 372,284 40.16% 4,910,114Palo Alto High School - Reserved 25,074,443 0 0 0.0% 0 0.00% 25,074,443Jordan Middle School -Program Management- MS Pre-Design 18,890 17,826 17,826 94.4% 0 100.00% 1,064Jordan Middle Schools 1- Interim Classrooms 600,342 469,928 465,824 77.6% 4,104 99.13% 130,414Jordan Middle School 2- Improvements 19,891,564 19,073,878 15,894,449 79.9% 3,179,429 83.33% 817,686J.L.S Middle School - Program Management- MS Pre-Design 18,799 18,408 18,408 97.9% 0 100.00% 391J.L.S Middle School 1 - Interim Classrooms 446,844 400,612 400,612 89.7% 0 100.00% 46,232 J.L.S Middle School 2- Improvements 17,184,699 16,491,930 12,710,958 74.0% 3,780,972 77.07% 692,769Terman Middle School - Program Management- MS Pre-Design 18,799 18,423 18,423 98.0% 0 100.00% 376Terman Middle School 1- Improvements 13,312,971 12,965,944 12,014,676 90.2% 951,268 92.66% 347,027PAUSD Elementary Schools - Program Management- Elem. Growth Plan 145,000 98,480 89,820 61.9% 8,660 91.21% 46,520Addison Elementary School 1-Phase I 21,267 21,267 21,267 100.0% 0 100.00% 0Duveneck Elementary School 1-Phase I 9,778,358 9,252,874 1,794,540 18.4% 7,458,334 19.39% 525,484Garland Elementary School 1- Phase I 22,178,544 280,113 280,113 1.3% 0 100.00% 21,898,431Fairmeadow Elementary School 1- Phase I 7,796,550 7,578,422 6,224,095 79.8% 1,354,327 82.13% 218,128Hoover Elementary School 1-Phase I 70,550 70,550 57,165 81.0% 13,385 81.03% 0Ohlone Elementary School 1- Phase I 10,597,870 10,577,255 10,459,277 98.7% 117,978 98.88% 20,615Elementary Schools 1 - Elementary Classroom Improvements 2,004,889 1,879,695 1,879,695 93.8% 0 100.00% 125,194Elementary Schools - Reserved 37,585,253 0 0 0.0% 0 0.00% 37,585,253PAUSD - Program Management 10,380,131 8,600,306 6,674,418 64.3% 1,925,888 77.61% 1,779,825PAUSD - Technology 10,485,054 9,231,109 9,115,577 86.9% 115,532 98.75% 1,253,945PAUSD - Technology -Reserved 3,422,312 0 0 0.0% 0 0.00% 3,422,312PAUSD - Reserved 6,055,697 0 0 0.0% 0 0.00% 6,055,697525 San Antonio -Property Acquisition 8,500,000 8,500,000 8,500,000 100.0% 0 100.00% 0Bond Issuance Cost 2,168,731 2,168,731 2,168,731 100.0% 0 100.00% 0Total360,308,565 203,209,304 172,468,749 30,740,555 157,099,261Prepared by: Business Services Department based on QSS accounting SystemBudget BalanceCommittedBudgetSchool Name - Project NamePercent of Budget ExpendedPalo Alto Unified School DistrictStrong Schools Bond8/31/2013Percent of ExpendedContract BalanceExpenditures Page | 6 Gunn High School New Classroom Buildings A & B A. PROJECT STATUS Move‐in of the new Math and English Building occurred on July 15, 2013, and was occupied by staff and students on the first day of school, August 15, 2013. World Language Building classrooms have been in use since February, 2013. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4 D. PROJECT OVERVIEW:  The World Languages building move‐in occurred on February 8, 2013, and was occupied with staff and students on February 11, 2013. The Math & English building move‐in occurred on July 15, 2013, and was occupied with staff and students on August 15, 2013. The project was completed within budget. Funding State Funds $0 Strong Schools Bond Funds $25,035,201 Other Funding $0 Total $25,035,201 Budget Salaries and Benefits $22,400 Supplies $248,723 Contracts & Services $4,075,292 Construction & Equipment $20,694,286 Soft Costs Contingency $277 Total $25,035,201 Percent of Budget Expended 93.1% Change Order Contingency  Starting Contingency Balance $ 1,763,200  Remaining Contingency Balance $ 126,231  Percent of Changes 9.3% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close‐out / Occupancy – August 15, 2013 Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA May 27, 2011 Bid Opening July 13, 2011 Award of Contract (1) July 22, 2011 Notice to Proceed August 24, 2011 Substantial Completion July 15, 2013 Planned Occupancy August 15, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 7 Gunn High School Miranda Ave. Drop Off Phase I – Parking and Drop‐off Improvements A. PROJECT STATUS DLM submitted construction documents to DSA on July 17 2013 and is awaiting DSA approval. DLM is preparing off‐site improvement drawings for work at the Miranda Ave intersection for the City of Palo Alto and County of Santa Clara approval. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 5.5 D. PROJECT OVERVIEW:  Phase I, Miranda Ave. parking and drop‐off plans were submitted to DSA July 17, 2013 and are awaiting DSA approval which is anticipated in early October 2013. Funding State Funds $0 Strong Schools Bond Funds $3,940,000 Other Funding $0 Total $3,940,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $898,978 Construction & Equipment $2,919,840 Soft Costs Contingency $121,182 Total $3,940,000 Percent of Budget Expended 5.1% Current Phase:DSA Review Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) June 19, 2012 BOE Approval June 26, 2012 Schematic Design (2) December 18, 2012 BOE Approval January 15, 2013 Authorize to Bid (2) June 11, 2013 BOE Approval June18, 2013 Submit to DSA July 17, 2013 Approval by DSA October 2, 2013* Bid Opening November 1, 2013* Award of Contract (1) November 12, 2013* Notice to Proceed November 19, 2013* Substantial Completion April 30, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 8 Gunn High School New Gymnasium A. PROJECT STATUS The new gymnasium was occupied on June 7, 2013 and PE classes were held in the new gym on August 15, 2013. Installation of sports surface, fencing, nets and striping for the tennis courts was installed and completed August 30, 2013. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 D. PROJECT OVERVIEW:  The new gym was occupied on June 7, 2013. Funding State Funds $0 Strong Schools Bond Funds $12,914,800 Other Funding $0 Total $12,914,800 Budget Salaries and Benefits $0 Supplies $3,747 Contracts & Services $2,460,699 Construction & Equipment $10,407,910 Soft Costs Contingency $42,444 Total $12,914,800 Percent of Budget Expended 82.7% Change Order Contingency  Starting Contingency Balance $834,700  Remaining Contingency Balance $325,453  Percent of Changes 6.1% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –June 7, 2013 Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA May 27, 2011 Bid Opening July 13, 2011 Award of Contract (1) July 20, 2011 Notice to Proceed August 1, 2011 Substantial Completion May 1, 2013 Planned Occupancy June 7, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 9 Gunn High School Existing Gymnasium Modernization A. PROJECT STATUS Romkon Inc. continued work on the existing gym by completing electrical and mechanical rough‐in, along with framing and drywall work. Interior painting commenced and will continue into September 2013. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 D. PROJECT OVERVIEW:  The project is proceeding on‐schedule and within budget. Occupancy is anticipated by November 1, 2013. Funding and Budget This project is funded by the New Gymnasium project budget. See that project budget for status. Change Order Contingency  Starting Contingency Balance $99,800  Remaining Contingency Balance $99,800  Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) February 12, 2013 BOE Approval February 26, 2013 Approval by DSA January 23, 2013 Bid Opening April 2, 2013 Award of Contract (1) April 9, 2013 Notice to Proceed May 31, 2013 Substantial Completion October 28, 2013* Planned Occupancy November 1, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 10 Gunn High School MS and L‐31 Buildings Renovation A. PROJECT STATUS DLM schematic design was approved by the BOE on June 11, 2013. DLM continued with design development in order to review with the site once summer break concludes. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 D. PROJECT OVERVIEW:  BOE schematic design approval was received on June 18, 2014. Design will continue for submission into DSA anticipated in November 2013. Funding State Funds $0 Strong Schools Bond Funds $2,120,839 Other Funding $0 Total $2,120,839 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $426,700 Construction & Equipment $1,689,952 Soft Costs Contingency $4,187 Total $2,120,839 Percent of Budget Expended 2.7% Current Phase: Design Development Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) June 11, 2013 BOE Approval June 18, 2013 Submit to DSA November 20, 2013* Authorize to Bid (2) March 8, 2014* BOE Approval March 22, 2014* Approval by DSA March 21, 2014* Bid Opening April 30, 2014* Award of Contract (1) May 13, 2014* Notice to Proceed May 23, 2014* Substantial Completion October 1, 2014* Planned Occupancy October 16, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 11 Palo Alto High School Athletic Stadium Improvements A. PROJECT STATUS The track re‐surfacing, new ornamental fence, signage and entry lighting was completed July 26, 2013 and was ready for use in August 2013. Some minor site improvements and fencing work will continue through early fall. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.13 D. PROJECT OVERVIEW:  The ornamental fence was completed on schedule in August 2013. The concessions building was occupied September 10, 2012. The bleacher replacement work was completed on schedule in June 2013. Funding State Funds $0 Strong Schools Bond Funds $5,090,000 Other Funding $0 Total $5,090,000 Budget Salaries and Benefits $882 Supplies $2,746 Contracts & Services $856,672 Construction & Equipment $4,229,700 Soft Costs Contingency $0 Total $5,090,000 Percent of Budget Expended 90.1% Change Order Contingency  Starting Contingency Balance $310,200  Remaining Contingency Balance $242,491  Percent of Changes 2.2% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close‐out / Occupancy – August 1, 2013 Schedule: Architect Contract (2) January 26, 2010 BOE Approval February 9, 2010 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (2) February 22, 2011 BOE Approval March 8, 2011 Submit to DSA April 4, 2011 Authorize to Bid (2) June 28, 2011 BOE Approval July 19, 2011 Approval by DSA July 26, 2011 Bid Opening December 1, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed January 4, 2012 Substantial Completion ‐ Concession August 31, 2012 Planned Occupancy ‐ Concessions September 10, 2012 Bleachers March 31, 2013 Fence Completion August 1, 2013 * Anticipated Dates – Subject to Change ()Denotes number ofBoardofEducation Readings Page | 12 Palo Alto High School Classroom Building and Media Arts A. PROJECT STATUS Taisei (TCC) continued installation of casework, HVAC system, roofing and exterior lath and plaster work for the new Math/Social Sciences building. At the Media Arts building, the contractor continued exterior lath and plaster work, installation of the glass curtain wall and interior drywall. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3 D. PROJECT OVERVIEW:  The project continues to be delayed by the contractor, with occupancy of the Media Arts and Math/Social Sciences buildings now anticipated in early 2014. Funding State Funds $0 Strong Schools Bond Funds $37,140,000 Other Funding $0 Total $37,140,000 Budget Salaries and Benefits $18,448 Supplies $26,519 Contracts & Services $7,066,446 Construction & Equipment $29,713,481 Soft Costs Contingency $315,107 Total $37,140,000 Percent of Budget Expended 73.7% Change Order Contingency  Starting Contingency Balance $2,515,000  Remaining Contingency Balance $695,899  Percent of Changes 7.2% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011 Approval by DSA April 28, 2011 Bid Opening June 30, 2011 Award of Contract (1) July 12, 2011 Notice to Proceed August 4, 2011 Substantial Completion January 15, 2014* Planned Occupancy August 1, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 13 Palo Alto High School Performing Arts Center (PAC) A. PROJECT STATUS DSA review of construction documents submitted on March 29, 2013 continues. This project will be bid after completion and contractor demobilization at the new Classroom and Media Arts buildings. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.11 D. PROJECT OVERVIEW:  Project is proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $24,395,049 Other Funding $0 Total $24,395,049 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $4,481,640 Construction & Equipment $19,745,000 Soft Costs Contingency $168,409 Total $24,395,049 Percent of Budget Expended 4.8% Current Phase: DSA Review Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (3) June 14, 2011 BOE Approval December 13, 2011 BOE Approval January 17, 2012 Submit to DSA March 28, 2013 Approval by DSA November 22, 2013* Authorize to Bid (2) January 14, 2013* BOE Approval January 28, 2013* Bid Opening February 25, 2013* Award of Contract (1) March 11, 2013* Notice to Proceed April 1, 2013* Substantial Completion July 13, 2015* Planned Occupancy August 17, 2015* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 14 Palo Alto High School Haymarket and Tower Building Improvements A. PROJECT STATUS All Trusty Builders completed the installation of the new windows on August 1, 2013, on schedule and within budget. Staff was moved back into the building on August 2, 2013, in time for the return of staff from summer break. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3 D. PROJECT OVERVIEW:  The project completed on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $1,500,000 Other Funding $0 Total $1,500,000 Budget Salaries and Benefits $0 Supplies $37,045 Contracts & Services $179,000 Construction & Equipment $1,283,955 Soft Costs Contingency $0 Total $1,500,000 Percent of Budget Expended 73.3% Change Order Contingency  Starting Contingency Balance $39,200  Remaining Contingency Balance $33,930  Percent of Changes 1.3% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close‐out / Occupancy – August 9, 2013 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA May 25, 2012 Authorize to Bid (2) April 24, 2012 BOE Approval May 6, 2012 Approval by DSA August 24, 2012 Bid Opening January 17, 2013 Award of Contract (1) January 29, 2013 Notice to Proceed February 21, 2013 Substantial Completion August 9, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 15 Palo Alto High School Science Building Addition A. PROJECT STATUS DLM presented the updated exterior design to the Facilities Steering Committee (FSC) and received approval to present the updated design to the BOE on August 21, 2013. BOE approval is anticipated on September 24, 2013. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3 D. PROJECT OVERVIEW:  Schematic Design approval planned in September 2013. Funding State Funds $0 Strong Schools Bond Funds $5,532,204 Other Funding $0 Total $5,532,204 Budget Salaries and Benefits $0 Supplies $21,373 Contracts & Services $993,052 Construction & Equipment $4,489,500 Soft Costs Contingency $28,279 Total $5,532,204 Percent of Budget Expended 4.5% Current Phase: Schematic Design Schedule: Architect Contract (2) March 12, 2013 BOE Approval March 19, 2013 Conceptual Design (2) March 12, 2013 BOE Approval March 19, 2013 Schematic Design (2) September 10, 2013* BOE Approval October 8, 2013* Submit to DSA February 7, 2014* Authorize to Bid (2) June 9, 2014* BOE Approval June 19, 2014* Approval by DSA August 2, 2014* Bid Opening October 3, 2014* Award of Contract (1) October 11, 2014* Notice to Proceed October 27, 2014* Substantial Completion November 20, 2015* Planned Occupancy January, 2015* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 16 Jordan Middle School A. PROJECT STATUS S.J. Amoroso completed the modernization work of E, F, H, J and K wings on August 2, 2013. The science building and the art classrooms were completed and ready for move‐in on July 25, 2013. Move‐in of all buildings started on August 2, 2013 and completed on August 7, 2013. Occupancy of all buildings and sitework was completed for the start of school on August 15, 2013. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5 D. PROJECT OVERVIEW:  The project is proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $19,891,546 Other Funding $0 Total $19,891,546 Budget Salaries and Benefits $5,374 Supplies $83,847 Contracts & Services $3,715,701 Construction & Equipment $16,007,031 Soft Costs Contingency $79,611 Total $19,891,564 Percent of Budget Expended 79.9% Change Order Contingency  Starting Contingency Balance $1,398,700  Remaining Contingency Balance $924,676  Percent of Changes 3.4% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close‐out / Occupancy – August 15, 2013 Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) March 23, 2010 BOE Approval April 27, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 28, 2011 BOE Approval July 19, 2011 Approval by DSA October 5, 2011 Bid Opening December 8, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed December 27, 2011 Substantial Completion August 1, 2013 Planned Occupancy August 15, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 17 J.L. Stanford Middle School A. PROJECT STATUS The new two‐story classroom building move‐in occurred on July 30, 2013. Modernization work in the science building, gymnasium and administration building was completed on August 2, 2013, and move‐in commenced on August 5, 2013. Staff and students occupied all buildings for the start of school on August 15, 2013. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5 D. PROJECT OVERVIEW:  The project completed on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $17,184,699 Other Funding $0 Total $17,184,699 Budget Salaries and Benefits $0 Supplies $128,124 Contracts & Services $3,519,624 Construction & Equipment $13,421,500 Soft Costs Contingency $115,451 Total $17,184,699 Percent of Budget Expended 74.0% Change Order Contingency  Starting Contingency Balance $1,057,800  Remaining Contingency Balance $1,001,159  Percent of Changes 2.8% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close‐out / Occupancy – August 15, 2013 Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (3) June 1, 2010 BOE Approval June 22, 2010 BOE Approval (Sitework) September 28, 2010 Submit to DSA May 6, 2011 Authorize to Bid (2) November 29, 2011 BOE Approval December 13, 2011 Approval by DSA January 24, 2012 Bid Opening May 3, 2012 Award of Contract (1) May 8, 2012 Notice to Proceed May 30, 2012 Substantial Completion August 7, 2013 Planned Occupancy August 15, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 18 J.L. Stanford Middle School Landscape and Site Improvements A. PROJECT STATUS Scapes, Inc. completed the landscape and sitework improvements on schedule on August 13, 2013. Landscape areas will be fenced for a few weeks into the school year to allow the plants and turf to establish growth. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5 D. PROJECT OVERVIEW:  The project completed on schedule and within budget. Funding and Budget This project is funded by the J.L. Stanford Middle School project budget. See that project budget for status. Percent of Budget Expended 74.0% Change Order Contingency  Starting Contingency Balance $1,057,800  Remaining Contingency Balance $1,001,159  Percent of Changes 0.5% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close‐out / Occupancy – August 16, 2013 Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (3) June 1, 2010 BOE Approval June 22, 2010 BOE Approval (Sitework) September 28, 2010 Submit to DSA May 6, 2011 Authorize to Bid (2) November 29, 2011 BOE Approval December 13, 2011 Approval by DSA January 24, 2012 Bid Opening May 3, 2013 Award of Contract (1) May 8, 2013 Notice to Proceed May 23, 2013 Substantial Completion August 16, 2013 Completion August 16, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 19 Terman Middle School A. PROJECT STATUS Hagensen Pacific completed the work on the modernization in G, H and J wings, including new heating systems, by the start of school on August 15, 2013. Punch list work will continue into September 2013, however, classrooms were occupied with staff and students on the first day of school. Modernization work the cafetorium building will continue through October 2013. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12 D. PROJECT OVERVIEW:  The project completed on schedule, with exception of the Cafetorium, which should be complete in mid‐ October. The project is currently within budget. Funding State Funds $0 Strong Schools Bond Funds $13,312,972 Other Funding $0 Total $13,312,972 Budget Salaries and Benefits $1,267 Supplies $68,668 Contracts & Services $2,718,013 Construction & Equipment $10,517,515 Soft Costs Contingency $7,508 Total $13,312,972 Percent of Budget Expended 90.2% Change Order Contingency  Starting Contingency Balance $929,900  Remaining Contingency Balance $98,539  Percent of Changes 8.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) May 11, 2010 BOE Approval May 25, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 28, 2011 BOE Approval July 19, 2011 Approval by DSA September 1, 2011 Bid Opening December 6, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed December 27, 2011 Substantial Completion October 7, 2013* Planned Occupancy October 21, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 20 Fairmeadow Elementary School New Classroom Building and Modernization A. PROJECT STATUS Move‐in started on August 1, 2013 and staff occupied the classrooms on August 2, 2013 to prepare for the first day of school on August 15, 2013. BCS continued to work on sitework around the new building and installation of the new playground equipment which will continue through September 2013. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW:  The project completed on schedule and within budget. However play structure installation will continue through September in the Kinder and natural play areas. Funding State Funds $0 Strong Schools Bond Funds $7,796,550 Other Funding $0 Total $7,796,550 Budget Salaries and Benefits $16,741 Supplies $77,506 Contracts & Services $2,016,569 Construction & Equipment $5,683,120 Soft Costs Contingency $2,614 Total $7,796,550 Percent of Budget Expended 79.8% Change Order Contingency  Starting Contingency Balance $642 ,300  Remaining Contingency Balance $440,915  Percent of Changes 3.1 % (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close‐out / Occupancy – August 15, 2013 Schedule: Architect Contract (2) October 13, 2009 BOE Approval October 27, 2009 Conceptual Design (2) March 23, 2010 BOE Approval April 6, 2010 Schematic Design (2) September 14, 2010 BOE Approval September 28, 2010 Submit to DSA April 18, 2011 Authorize to Bid (2) October 11, 2011 BOE Approval October 25, 2011 Approval by DSA November 14, 2011 Bid Opening December 5, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed January 3, 2012 Substantial Completion August 5, 2013 Planned Occupancy August 15, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 21 Duveneck Elementary School New Classroom Buildings and Modernization A. PROJECT STATUS Alpha Bay Builders (ABB) continued framing and sheathing for buildings 2 and 3, and poured the foundation for building 1. Modernization work included completion of casework and plumbing upgrades in buildings A and D on August 7, 2013. Renovated classrooms were occupied by staff and students on August 15, 2013. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW:  The project is proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $9,778,358 Other Funding $0 Total $9,778,358 Budget Salaries and Benefits $8,378 Supplies $0 Contracts & Services $2,059,169 Construction & Equipment $7,678,803 Soft Costs Contingency $32,008 Total $9,778,358 Percent of Budget Expended 18.4% Change Order Contingency  Starting Contingency Balance $703 ,700  Remaining Contingency Balance $703,700  Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) December 14, 2010 BOE Approval January 11, 2011 Schematic Design (2) June 14, 2011 BOE Approval June 28, 2011 Submit to DSA February 27, 2012 Approval by DSA December 10, 2012 Authorize to Bid (2) December 18 2012 BOE Approval January 15, 2013 Bid Opening February 28, 2013 Award of Contract (1) March 12, 2013 Notice to Proceed March 25, 2013 Substantial Completion July 16, 2014* Planned Occupancy August 1, 2014* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 22 Technology Improvements A. PROJECT STATUS Installation of exterior wireless antennas and repeaters at each campus continued. Also, the IT department completed projects to change out the clock speaker systems at Fairmeadow ES and JLS MS August 2013. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW:  Wireless antennas and repeaters installation at each campus is on‐going. Funding State Funds $0 Strong Schools Bond Funds $10,485,054 Other Funding $0 Total $10,485,054 Budget Salaries and Benefits $0 Supplies & Computers $6,850,644 Contracts & Services $539,269 Construction & Equipment $3,095,142 Soft Costs Contingency $0 Total $10,485,054 Percent of Budget Expended 86.9% Current Phase: N/A Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 23 Ohlone Elementary School New Classroom Building and Modernization A. PROJECT STATUS Move‐in to the new building and other existing classrooms occurred in December 2011. Students occupied the new building on January 3, 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW:  Occupancy occurred on January 3, 2012. Project completed on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $10,597,870 Other Funding $0 Total $10,597,870 Budget Salaries and Benefits $7,461 Supplies $49,049 Contracts & Services $2,179,619 Construction & Equipment $8,361,744 Soft Costs Contingency $0 Total $10,597,870 Percent of Budget Expended 98.7% Change Order Contingency  Starting Contingency Balance $748,400  Remaining Contingency Balance $569,113  Percent of Changes 2.4% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –January 3, 2012 Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) March 3, 2009 BOE Approval March 17, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA November 24, 2009 Authorize to Bid (2) April 27, 2010 BOE Approval May 11, 2010 Approval by DSA May 18, 2010 Bid Opening July 13, 2010 Award of Contract (1) August 3, 2010 Notice to Proceed August 19, 2010 Substantial Completion November 18, 2011 Planned Occupancy January 3, 2012 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 24 Site Acquisition 525 San Antonio Rd A. PROJECT STATUS This site has been leased to Athena Academy. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW:  The site has been leased to Athena Academy. Funding State Funds $0 Strong Schools Bond Funds $8,500,000 Other Funding $0 Total $8,500,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $8,500,000 Construction & Equipment $0 Soft Costs Contingency $0 Total $8,500,000 Percent of Budget Expended 100.0% Current Phase: N/A Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 25 Jordan Middle Schools ‐ Interim Classrooms A. PROJECT STATUS The portables were installed and moved into for fall 2011. DSA closeout received November 19, 2012. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 D. PROJECT OVERVIEW:  This project completed ahead of schedule and under budget.  Move in occurred on September 30, 2011. Funding State Funds $0 Strong Schools Bond Funds $392,120 Other Funding $208,222 Total $600,342 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $180,286 Construction & Equipment $419,292 Soft Costs Contingency $764 Total $600,342 Percent of Budget Expended 76.8%* *Budget previously expended Current Phase: Move‐in Schedule: Approval by DSA June 16, 2011 Authorize to Bid (2) June 14, 2011 BOE Approval June 28, 2011 Bid Opening July 14, 2011 Award of Contract (1) July 20, 2011 Notice to Proceed July 27, 2011 Substantial Completion September 20, 2011 Occupancy September 30, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 26 Gunn High School Air Conditioning of Existing Buildings A. PROJECT STATUS Best Contracting Services Inc. completed the installation of air conditioning units and cool roof coating in the summer 2011. Some warranty work on the cool roof coating needs to be completed by Best. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.7 D. PROJECT OVERVIEW:  Project has been closed‐out. Funding State Funds $0 Strong Schools Bond Funds $2,600,000 Other Funding $0 Total $2,600,000 Budget Salaries and Benefits $1,919 Supplies $0 Contracts & Services $454,610 Construction & Equipment $2,120,580 Soft Costs Contingency $22,891 Total $2,600,000 Percent of Budget Expended 80.9% Current Phase: Completed Schedule: Architect Contract (2) March 27, 2010 BOE Approval April 6, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA October 20, 2010 Approval by DSA February 10, 2011 Authorize to Bid (2) February 22, 2011 BOE Approval March 8, 2011 Bid Opening March 28, 2011 Award of Contract (1) April 8, 2011 Notice to Proceed April 11, 2011 Substantial Completion August 8, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 27 J.L. Stanford Middle School ‐ Interim Classrooms A. PROJECT STATUS Coulter Construction completed the work on the relocated portables in August 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 D. PROJECT OVERVIEW:  Project completed on schedule and is currently in close‐out. This portable relocation project funded by main JLS project. Refer to pg. 14 Current Phase: Occupancy ‐August 11, 2011 Schedule: Approval by DSA April 19, 2011 Jordan Project June 16, 2011 Authorize to Bid (2) May 10, 2011 BOE Approval May 24, 2011 Bid Opening June 1, 2011 Award of Contract (1) June 13, 2011 Notice to Proceed June 20, 2011 Substantial Completion August 8, 2011 Planned Occupancy August 15, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 28 Fairmeadow Elementary School Portable Relocation Project A. PROJECT STATUS Relocation of the portable was complete and occupied on August 8, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 6.4 D. PROJECT OVERVIEW:  Project completed ahead of schedule on August 8, 2011. This portable relocation project funded by main JLS project. Refer to pg. 14 Current Phase: Occupancy ‐August 8, 2011 Schedule: Architect Contract (2) February 15, 2011 BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA March 3, 2011 Approval by DSA March 3, 2011 Authorize to Bid (2) May 11, 2011 BOE Approval May 24, 2011 Bid Opening June 14, 2011 Award of Contract (1) June 14, 2011 Notice to Proceed June 20, 2011 Substantial Completion August 1, 2011 Planned Occupancy August 8, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 29 Elementary Classroom Improvements Interactive Whiteboards and Sound Assist System Installation A. PROJECT STATUS Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school classrooms and libraries in April 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW:  All SmartBoards and Lightspeed sound systems installed. Funding State Funds $0 Strong Schools Bond Funds $2,004,889 Other Funding $0 Total $2,004,889 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $275,488 Construction & Equipment $1,729,401 Soft Costs Contingency $0 Total $2,004,889 Percent of Budget Expended 93.9% Current Phase: Complete ‐May 15, 2011 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) November 9, 2010 BOE Approval November 23, 2010 Bid Opening February 25, 2011 Award of Contract (1) March 8, 2011 Notice to Proceed March 9, 2011 Completion May 15, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 30 Palo Alto High School Multi‐Use Field A. PROJECT STATUS The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.14 D. PROJECT OVERVIEW:  Field was open for use on February 1, 2011. Funding State Funds $0 Strong Schools Bond Funds $2,609,680 Other Funding $1,007,255 Total $3,616,935 Budget Salaries and Benefits $0 Supplies $1,506 Contracts & Services $698,293 Construction & Equipment $2,916,682 Soft Costs Contingency $454 Total $3,616,935 Percent of Budget Expended 100.0% Change Order Contingency  Starting Contingency Balance $269,300  Remaining Contingency Balance $230,579  Percent of Changes 1.7% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –February 1, 2011 Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) November 18, 2008 BOE Approval December 09, 2008 Submit to DSA March 19, 2009 Approval by DSA September 30, 2009 Authorize to Bid (2) February 24, 2009 BOE Approval March 17, 2009 Bid Opening March 16, 2010 Award of Contract (1) April 7, 2010 Notice to Proceed June 1, 2010 Substantial Completion January 31, 2011 Planned Occupancy February 1, 2011 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 31 Gunn High School Industrial Arts Addition and Renovation A. PROJECT STATUS This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11 D. PROJECT OVERVIEW:  The building occupied as scheduled, and the project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $5,082,402 Other Funding $0 Total $5,082,402 Budget Salaries and Benefits $1,061 Supplies $88,985 Contracts & Services $1,000,861 Construction & Equipment $3,991,495 Soft Costs Contingency $0 Total $5,082,402 Percent of Budget Expended 99.3% Change Order Contingency  Starting Contingency Balance $349,000  Remaining Contingency Balance $141,967  Percent of Changes 41.6% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –January 4, 2010 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA June 17, 2008 Approval by DSA December 24, 2008 Authorize to Bid (2) October 14, 2008 BOE Approval October 28, 2008 Bid Opening December 16, 2008 Award of Contract (1) December 24, 2008 Notice to Proceed January 6, 2009 Substantial Completion November 25, 2009 Planned Occupancy January 4, 2010 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 32 Gunn High School Aquatic Center A. PROJECT STATUS This facility was available for use in July 2009, and has been closed out with DSA. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.12 D. PROJECT OVERVIEW:  This project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $4,865,423 Other Funding $0 Total $4,865,423 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $647,169 Construction & Equipment $4,218,253 Soft Costs Contingency $0 Total $4,865,423 Percent of Budget Expended 99.9% Change Order Contingency  Starting Contingency Balance $389,887  Remaining Contingency Balance $195,148  Percent of Changes 49.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –June 15, 2009 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA December 11, 2007 Approval by DSA April 24, 2008 Authorize to Bid (2) April 8, 2008 BOE Approval April 22, 2008 Bid Opening May 28, 2008 Award of Contract (1) June 4, 2008 Notice to Proceed December 6, 2008 Substantial Completion June 15, 2009 Planned Occupancy June 15, 2009 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 33 Middle School Pre‐Design Jordan, J.L. Stanford and Terman A. PROJECT STATUS AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for pre‐design work have been closed, and funds will be transferred to the program contingency on June 14, 2011. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.12 D. PROJECT OVERVIEW:  This project has been completed. Board approval received on September 8, 2009. Funding State Funds $0 Strong Schools Bond Funds $56,488 Other Funding $0 Total $56,488 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $56,488 Construction & Equipment $0 Soft Costs Contingency $0 Total $56,488 Percent of Budget Expended 96.8% Current Phase: Complete Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 34 Garland Elementary School Campus Modernization A. PROJECT STATUS The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board voted to terminate the lease with Stratford School in June 2011. Discussions with the Board on future plans for growth at the elementary schools are ongoing. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10 D. PROJECT OVERVIEW:  This project has been placed on hold. Funding State Funds $0 Strong Schools Bond Funds $22,178,544 Other Funding $0 Total $22,178,544 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,915,789 Construction & Equipment $17,400,000 Soft Costs Contingency $862,755 Total $22,178,544 Percent of Budget Expended 1.3% Current Phase: On Hold Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) February 10, 2009 BOE Approval February 24, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 35 High School Master Plan Palo Alto HS and Gunn HS A. PROJECT STATUS The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed, with funds transferred to the respective campus reserve funds. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14 D. PROJECT OVERVIEW:  Master planning effort complete. Funding State Funds $0 Strong Schools Bond Funds $285,387 Other Funding $0 Total $285,387 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $285,387 Construction & Equipment $0 Soft Costs Contingency $0 Total $285,387 Percent of Budget Expended 86.2% Current Phase: Complete Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Initial Master Plan Approval (2) September 8, 2009 BOE Approval September 22, 2009 Paly CEQA Approval (2) February 9, 2010 BOE Approval February 23, 2010 Gunn Master Plan Update (2) March 23, 2010 BOE Approval April 6, 2010 Gunn CEQA Approval (2) April 27, 2010 BOE Approval May 11, 2010 Master Plan Revision Approval (2) September 14, 2010 Paly MP Revision Approval (2) October 9, 2010 Gunn MP Revision Approval (2) October 12, 2010 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 36 Hoover Elementary School Pre‐Design A. PROJECT STATUS This project has been put on hold until a growth plan is established for the elementary schools. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW:  Project is currently on hold. Funding State Funds $0 Strong Schools Bond Funds $70,550 Other Funding $0 Total $70,550 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $70,550 Construction & Equipment $60 Soft Costs Contingency $0 Total $70,550 Percent of Budget Expended 81.0% Current Phase: On Hold Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) November 9, 2010 BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 37 Elementary Classroom Improvements A. PROJECT STATUS DSA comments were returned to Gelfand for Phase 1 plans that include new lighting, adding operable windows and coverings, ventilation, and replacement of ceiling tiles for classrooms at Barron Park and El Carmelo elementary schools. The authorization to bid has been placed on hold pending further discussions with the BOE about elementary growth planning. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW:  This project has been placed on hold. Funding State Funds $0 Strong Schools Bond Funds $2,004,889 Other Funding $0 Total $2,004,889 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $275,488 Construction & Equipment $1,729,401 Soft Costs Contingency $0 Total $2,004,889 Percent of Budget Expended 93.9% Phase 1 Schools: Barron Park and El Carmelo Current Phase: On Hold Schedule: Architect Contract (2) June 8, 2010 BOE Approval June 22, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) November 9, 2010 BOE Approval December 7, 2010 Submit to DSA December 23, 2010 Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings OHS WEST:260388860.1 A-1 EXHIBIT A PALO ALTO UNIFIED SCHOOL DISTRICT BOND PROJECT LIST [Note: The order in which projects are listed is not an indication of priority for funding or completion. Not all listed projects will be completed at every site.] 1. ELEMENTARY SCHOOL PROJECTS Addison Barron Park Briones Duveneck El Carmelo Escondido Fairmeadow Garland Greendell Hays Hoover Nixon Ohlone Palo Verde 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Acquire and install modular classrooms, as needed. 4. Expand libraries to accommodate enrollment growth. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 9. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 10. Modernization/replacement of administration/multipurpose/library space. Numbers Added A-2 OHS WEST:260388860.1 2. MIDDLE SCHOOL PROJECTS David Starr Jordan Jane Lathrop Stanford Terman 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 3. Construct extra school-wide storage space. 4. Expand classrooms and classroom wings, library and administration spaces. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Renovate gymnasium, including new gym floors, doors, windows, bleachers and athletic equipment; upgrade building infrastructure, including power and water distribution. 9. Renovate swimming pool and pool deck; new filtration system; new storage and restrooms; upgrade pool equipment. 10. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. 11. Repair/Replace and/or improve concrete walkways and asphalt; canopies; parking lot and driveways. 12. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. A-3 OHS WEST:260388860.1 3. GUNN HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Demolish old library building. 3. Replace temporary classrooms with permanent classrooms. 4. Construct additional restrooms. 5. Construct second gymnasium. 6. Construct new soccer field. 7. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 8. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 9. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 10. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 11. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 12. Replace swimming pool with new 35-meter pool, pool equipment and support structures, pool decking, bleachers, storage, restrooms, showers, associated equipment. 13. Renovate gymnasium; interior renovation including gymnasium floors and bleachers; replace athletic equipment. 14. Modernize football stadium, including new bathrooms and concession stands. A-4 OHS WEST:260388860.1 4. PALO ALTO HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Construct additional restrooms. 4. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 5. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 6. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 7. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 8. Library modernization and building interior improvements, including infrastructure and major building system upgrades. 9. Renovation or replacement of the Tower Building to accommodate administration, classroom and program support space. 10. Renovate Main Gymnasium and second gymnasium, including seismic upgrades; accessibility improvements; construction of new restrooms; install new roofing; replace doors and windows; replace gymnasium floors and athletic equipment, bleachers and renovation of interior. Renovation or replacement of weight training facility. 11. Construct new theater building. 12. Renovate and improve soccer field, including new retaining wall and bleachers; new fencing and storage. 13. Modernize football stadium, including replace bleachers; new bathrooms and concession stands. 14. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. A-5 OHS WEST:260388860.1 5. OTHER DISTRICT-WIDE PROJECTS Furnishing and equipping of existing and newly constructed, modernized or rehabilitated classrooms and facilities on an ongoing basis, including to replace worn, broken, or out-of-date furniture and equipment for all classrooms, athletic facilities and other facilities, as needed. 1. Replace existing or acquire new computers, technology and related equipment on an ongoing basis. 2. Establish a planned maintenance fund to address maintenance work expected to be needed to all District facilities on an ongoing basis (other than as may be necessary for current maintenance, operation or repairs), in order to implement the District’s comprehensive facilities maintenance plan. 3. Acquisition of any of the facilities on the Bond Project List through temporary lease or lease- purchase arrangements, or execute purchase option under a lease for any of these authorized facilities. 4. If and as opportunities become available, and to the extent the Board of Education determines that bond funds are available for the purpose, acquisition of land and other interests in real property for future school buildings and other District facilities, and construction of such facilities, and rehabilitation/renovation of District-owned buildings and sites not otherwise listed. 5. Repair, upgrade, modify, expand, refinish, replace and construct site improvements, including off-street parking areas, pickup/dropoff, signage, paths, sidewalks and walkways, canopies, hard courts (student play areas), athletic play fields, landscaping, irrigation, permanent athletic field equipment and facilities (including nets, basketball standards, goals and goalposts, backstops), field lighting, etc. 6. ADDITIONAL NECESSARY AND INCIDENTAL PROJECTS 1. Remove, dispose of, and otherwise remediate hazardous materials, including asbestos, lead, etc., where necessary. 2. Address unforeseen conditions revealed by construction/modernization (including plumbing or gas line breaks, dry rot, seismic, structural, etc.). 3. Other improvements required to comply with existing building codes, including the Field Act, and access requirements of the Americans with Disabilities Act (ADA). 4. Site preparation/restoration in connection with new construction, renovation or remodeling, or installation or removal of relocatable classrooms, including ingress and egress, demolition of existing structures, removing, replacing, or installing irrigation and drainage, utility lines (such as gas lines, water lines, electrical lines, sewer lines, and communication lines), trees and landscaping, relocating fire access roads, traffic lights and mitigation, and acquiring any necessary easements, licenses, or rights of way to the property. 5. Rental or construction of storage facilities and other space on an interim basis, as needed to accommodate construction materials, equipment, and personnel, and interim classrooms (including relocatables) for students and school functions or other storage for classroom materials displaced during construction. A-6 OHS WEST:260388860.1 7. RENOVATION/MODERNIZATION (DEFINED) For purposes of the Bond Project List, renovation and modernization projects are intended to restore the building systems and infrastructure, weather protections, finishes, and technology, or reallocate and reorganize space, to a condition that will provide a sustainable, functional educational and administrative environment for future years, comparable to new construction. Renovation projects may include, but are not limited to nor necessarily encompass, all of the following, depending upon the age, condition and needs of each particular school facility: 1. upgrade electrical, communication, fire alarm, and similar building systems as well as main power service and distribution, which may include active and passive solar power and heating system acquisition, installation and construction 2. Replace, repair or upgrade plumbing, piping and drainage systems, including water supply, meters, water heating, and wastewater systems, plumbing fixtures and sinks, etc., within buildings and sites and to connect with city supply and drainage systems 3. Replace or modify aging heating, ventilation and air cooling systems with energy-efficient heating and air cooling systems (HVAC), including installing energy management systems (EMS); 4. Replace, modify, upgrade interior lighting and exterior safety/security lighting systems and fixtures, as necessary; 5. Repair, modify and construct structural elements of the existing structure as necessary; 6. Replace or repair aging roofs with similar materials or District standard materials; 7. Replace, repair, install and construct, as necessary, interior walls, floor and ceiling finishes, doors, door locks, windows, cabinets and casework, and equipment attached to wall surfaces (including white boards, marker boards, tack boards, television mounts, scoreboards, fire extinguishers, kitchen cabinets/equipment, etc.); 8. Upgrade, modify and construct restroom facilities; 9. Comply, as necessary, with Americans with Disabilities Act (ADA) and Title 24 requirements; 10. Refinish the exterior finishes of the school (including stucco, wood and metal trims, wood siding, paint, etc.); replace doors and windows 11. Modify, expand, separate, convert and construct school support areas; staff work and lunch areas; and educational areas to provide adequate, functional environments; 12. Modify, replace and construct functional components of altered or replaced building components (including rainwater leaders, fascias, mansards, etc.); For any project involving renovation, modernization, remodeling or rehabilitation of a building or the major portion of a building, the District may proceed with new replacement construction instead (including any necessary demolition), if the Board of Education determines that replacement and new construction is more practical than rehabilitation and renovation, considering the building’s age, condition, expected remaining life, comparative cost, and other relevant factors.