Monthly Reports 2012-08 (Aug)
MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT
Through
August 2012
Current Strong Schools Bond
Capital Improvement Projects
Prepared by
T. J. Hodges and Associates
&
Gilbane Building Company
Page | 2
TABLE OF CONTENTS
Executive Summary page 3
Attachment 1 – Consolidated Expenditure Report
Capital Projects
Gunn High School – New Classroom Buildings A & B page 7
Gunn High School – Phase I ‐ Parking and Drop‐off Sitework Improvement page 8
Gunn High School – New Gymnasium page 9
Palo Alto High School – Athletic Stadium Improvements page 10
Palo Alto High School – Project Classroom Building and Media Arts page 11
Palo Alto High School – Performing Arts Center page 12
Palo Alto High School – Haymarket and Tower Building Improvements page 13
Jordan Middle School page 14
J.L. Stanford Middle School page 15
Terman Middle School page 16
Fairmeadow Elementary School – New Classroom Buildings and Modernization page 17
Duveneck Elementary School – New Classroom Buildings and Modernization page 18
Technology page 19
Completed Capital Projects
Ohlone Elementary School page 20
Property Acquisition – 525 San Antonio Rd page 21
Jordan Middle School – Interim Classrooms page 22
Gunn High School – Air Conditioning of Existing Buildings page 23
J.L. Stanford Middle School – Interim Classrooms page 24
Fairmeadow Elementary School – Portable Relocation page 25
Elementary Classroom Improvements – Interactive Whiteboard & Sound Assist System page 26
Palo Alto High School – Multi‐use Field page 27
Gunn High School – Industrial Arts Renovation page 28
Gunn High School – Aquatic Center page 29
Middle School Pre‐Design page 30
Inactive Capital Projects
Garland Elementary School page 31
Elementary School Teaching Walls – Phase 1 Schools page 32
High School Master Plan page 33
Hoover Elementary School page 34
Elementary Classroom Improvements – Phase 1 Schools Barron Park and El Carmelo page 35
Appendix
Exhibit A – Bond Project List
Page | 3
EXECUTIVE SUMMARY
Gunn High School – New Classroom Buildings A & B
BRCO Constructors completed installation of the second floor decks and commenced framing work at the Math
English building. The concrete pour for the grand staircase is scheduled for last week in September 2012. At the
World Language Building, BRCO continues to work on waterproofing and stucco installation. Roofing work has
commenced and the windows are being fabricated for installation anticipated in September 2012.
Gunn High School – Phase I ‐ Parking and Drop‐off Sitework Improvement
DLM took field measurements in August 2012 to revise previous presented option for the Miranda Ave. drop off.
DLM will meet with the City of Palo Alto to review off site work, and then meet next with the site committee in
October 2012.
Gunn High School – New Gymnasium
S.J. Amoroso continues interior painting, and exterior stucco and window installation. Construction commenced
on the ramps to the existing gym building which will continue through September 2012.
Palo Alto High School – Athletics Stadium Improvements
Taisei (TCC) continued to work on the final finishes of the concessions building and the site. The concessions
building received approval for occupancy by the Santa Clara County Department of Environmental Health. TCC will
suspend construction activity on September 14 for football season. A new sound system has been installed, and a
new scoreboard is scheduled to arrive in late September. Following the conclusion of football season work will
resume with the demolition of the bleachers, press box and existing snack shack in late November 2012.
Palo Alto High School – Classroom Building and Media Arts Building
TCC continued installation of mechanical distribution piping, exterior wall sheathing and interior wall framing at
the Math/Social Sciences building. Second floor deck railing and scaffolding installed in anticipation of beginning
exterior wall framing at the Media Arts building.
Palo Alto High School – Performing Arts Center (PAC)
DLM has commenced their work the construction documents with submission to DSA anticipated in December
2012.
Palo Alto High School – Haymarket and Tower Building Improvements
Bids were received for the window replacement project for the Tower and Haymarket Theater buildings. The
board will award the contract in September, with work on the windows scheduled to commence in October 2012.
Jordan Middle School
S.J. Amoroso continued work on the new classroom and new cafetorium buildings. At both buildings, exterior
plaster, glass and glazing, and roofing continued. The modernization work continued in the old cafetorium space,
with interior finishes underway in the two new music classrooms and storage. Summer modernization work
completed by the start of school at classroom wings A and B and the gymnasium, including new ventilation, new
windows, and structural upgrades.
J.L. Stanford Middle School
Sausal Corporation continued work on the new two‐story classroom with foundations and site utilities.
Modernization work in classrooms during the summer included the art and music rooms which were complete by
the start of school. Work in the teacher resource room will continue through September 2012.
Page | 4
Terman Middle School
Hagensen Pacific continued installation of the standing seam metal roof at the Library and Administration Building.
Also, mechanical, electrical and plumbing installation continued at the modernized Administration Building. The
wood stage installation in the new Drama classroom building continued. Reconfiguration of the entrance into the
gymnasium and expansion of the exercise room continued and is anticipated to continue through October 2012.
Fairmeadow Elementary School – New Classroom Building and Modernization
Best Contracting Services (BCS) completed work on the library for occupancy on August 13, 2012. Modernization
work including new casework and flooring were completed on schedule in the Jackson building. BCS completed
CMU wall installation of the new 2‐story classroom building and commenced erection of steel framing on the
second floor.
Duveneck Elementary School – New Classroom Buildings and Modernization
Gelfand submitted construction documents of the new classroom buildings and modernization project to DSA on
February 27, 2012. Coulter Construction completed the portable relocation project on August 3, 2012 and turned
over the portables to the school for occupancy on August 7, 2012.
Technology
Implementation of the district‐wide Voice‐over‐IP (VoIP) telephone system continued and will be complete by the
end of summer break. Installation of access points to increase the broadband of wireless access also continued
and is complete. Also, installation of wireless antennas at each school is planned to commence in late fall 2012.
COMPLETED CAPITAL PROJECTS
525 San Antonio Road – Site Acquisition
The advisory committee has recommended to the BOE on January 31, 2012 to lease the property on a short‐term
basis to one or more tenants.
Ohlone Elementary School – New Classroom Building and Modernization
Move‐in to the new building and other existing classrooms occurred in December 2011. Students occupied the
new building on January 3, 2012.
Jordan Middle School ‐ Interim Classrooms
The portables were installed and moved into for fall 2011. All documents were submitted to DSA for closeout
November 2, 2011.
Gunn High School – Air Conditioning of Existing Buildings
Best Contracting Services Inc. completed the installation of air conditioning units and cool roof coating summer
2011.
J.L. Stanford Middle School ‐ Interim Classrooms
Coulter Construction completed the work on the relocated portables in August 2011.
Fairmeadow Elementary School – Portable Relocation
Relocation of the portable was complete on August 8, 2011. All documents were submitted to DSA for closeout
October 11, 2011.
Elementary Classroom Improvements – Installation of Interactive Whiteboards and Sound Assist Systems
Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school
classrooms and libraries in April 2011.
Page | 5
Palo Alto High School – Multi‐use Field
The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9,
2011.
Gunn High School – Industrial Arts Addition & Renovation
This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011.
Gunn High School – Aquatic Center
This facility was available for use in July 2009, and has been closed out with DSA.
Middle Schools Pre‐Design – Jordan, J.L. Stanford and Terman
AEDIS presented recommended concept plans for each campus to the Board of Education for approval on
September 8, which became the program documents for the new projects at each campus. These projects for pre‐
design work have been closed, and funds were transferred to the program contingency on June 14, 2011.
INACTIVE CAPITAL PROJECTS
Garland Elementary School Renovation
The Board of Education has put new development for Garland on hold until a growth plan is established for the
elementary schools. The board voted to terminate the lease with Stratford School in June 2011. Discussions with
the Board on future plans for growth at the elementary schools are ongoing.
Elementary School Teaching Walls – Phase 1 Schools
The district placed this project on hold after review of the implementation of other classroom improvements, as
recommended by the elementary school principals. This project was renamed ‘Elementary Classroom
Improvements’ (see Capital Projects summary below).
High School Master Plan
The Board of Education (BOE) approved the master plans for both high schools, and these projects have been
closed, with funds transferred to the respective campus reserve funds.
Hoover Elementary School – Pre‐Design
This project has been put on hold until a growth plan is established for the elementary schools.
Elementary Classroom Improvements – Phase 1 Schools Barron Park and El Carmelo
The project has been placed on hold pending further discussions with the BOE about elementary growth planning.
Board Actions in August
August 21, 2012
Consent 6 – Approval of Strong Schools Bond Change Orders
A B C C / A B - C C / B A - BGunn High School - High School Master Plan 142,390 136,328 117,735 82.7% 18,593 86.36% 6,062Gunn High School 1 - Aquatic Center 4,865,425 4,862,530 4,862,530 99.9% 0 100.00% 2,895Gunn High School 2 - I.A Building 5,082,402 5,049,526 5,049,243 99.3% 283 99.99% 32,876Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100.0% 0 100.00% 0Gunn High School 4 - New classroom Buildings 25,035,201 23,904,959 10,082,841 40.3% 13,822,118 42.18% 1,130,242Gunn High School 5 - Parking & Drop Off improvements 3,940,000 356,111 123,378 3.1% 232,733 34.65% 3,583,889Gunn High School 6- New/Auxiliary Gymnasium 12,914,800 11,064,999 6,049,343 46.8% 5,015,656 54.67% 1,849,801Gunn High School 7- A/C 2,600,000 2,102,366 2,102,366 80.9% 0 100.00% 497,634Gunn High School - Reserved 21,525,081 0 0 0.0% 0 0.00% 21,525,081Palo Alto High Schools - High School Master Plan 142,999 137,759 133,386 93.3% 4,373 96.83% 5,240Palo Alto High School 1 - Stadium Field 5,090,000 4,700,582 2,336,393 45.9% 2,364,189 49.70% 389,418Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 2,609,680 2,609,680 2,609,680 100.0% 0 100.00% 0Palo Alto high School 3 - New classroom & Media Art Building 37,140,001 31,484,616 14,482,421 39.0% 17,002,195 46.00% 5,655,385Palo Alto High School 4 - New Theater 24,395,049 1,598,018 368,781 1.5% 1,229,237 23.08% 22,797,031Palo Alto High School 5 - Haymarket and Tower Admin. Building 1,499,999 413,658 413,658 27.6% 0 100.00% 1,086,341Palo Alto High School - Reserved 27,915,818 0 0 0.0% 0 0.00% 27,915,818Jordan Middle School -Program Management- MS Pre-Design 18,890 18,890 17,826 94.4% 1,064 94.37% 0Jordan Middle Schools 1- Interim Classrooms 600,342 446,935 436,695 72.7% 10,240 97.71% 153,407Jordan Middle School 2- Improvements 19,891,564 18,684,665 6,418,311 32.3% 12,266,354 34.35% 1,206,899J.L.S Middle School - Program Management- MS Pre-Design 18,799 18,799 18,408 97.9% 391 97.92% 0J L S Middl S h l 1 I t i Cl446 844408 257378 72484 8%29 53392 77%38 587School Name - Project NamePercent of Budget ExpendedPalo Alto Unified School DistrictStrong Schools Bond7/31/2012Percent of ExpendedContract BalanceExpenditures Budget BalanceCommittedBudgetJ.L.S Middle School 1 - Interim Classrooms 446,844408,257378,72484.8%29,53392.77%38,587 J.L.S Middle School 2- Improvements 17,184,699 15,214,708 2,436,933 14.2% 12,777,775 16.02% 1,969,991Terman Middle School - Program Management- MS Pre-Design 18,799 18,799 18,423 98.0% 376 98.00% 0Terman Middle School 1- Improvements 13,312,972 11,829,087 5,129,787 38.5% 6,699,300 43.37% 1,483,885PAUSD Elementary Schools - Program Management- Elem. Growth Plan 145,000 98,480 86,875 59.9% 11,605 88.22% 46,520Addison Elementary School 1-Phase I 21,267 21,267 21,267 100.0% 0 100.00% 0Duveneck Elementary School 1-Phase I 11,088,759 2,355,724 749,964 6.8% 1,605,760 31.84% 8,733,035Garland Elementary School 1- Phase I 22,178,544 281,279 280,113 1.3% 1,166 99.59% 21,897,265Fairmeadow Elementary School 1- Phase I 9,543,751 8,969,870 2,806,026 29.4% 6,163,844 31.28% 573,881Hoover Elementary School 1-Phase I 70,550 70,550 57,165 81.0% 13,385 81.03% 0Ohlone Elementary School 1- Phase I 11,667,965 11,012,527 10,055,109 86.2% 957,418 91.31% 655,438 Elementary Schools 1 - Elementary Classroom Improvements * 2,004,889 1,863,782 1,863,782 93.0% 0 100.00% 141,107Elementary Schools - Reserved 33,457,557 0 0 0.0% 0 0.00% 33,457,557PAUSD - Program Management 8,481,932 6,194,878 4,935,335 58.2% 1,259,543 79.67% 2,287,054* PAUSD - Technology 8,238,258 6,722,342 6,674,125 81.0% 48,217 99.28% 1,515,916* PAUSD - Technology -Reserved 5,669,108 0 0 0.0% 0 0.00% 5,669,108PAUSD - Reserved 5,759,069 0 0 0.0% 0 0.00% 5,759,069525 San Antonio -Property Acquisition 8,500,000 8,500,000 8,500,000 100.0% 0 100.00% 0Bond Issuance Cost 1,840,700 1,840,700 1,840,700 100.0% 0 100.00% 0Total355,064,880 182,998,447 101,463,099 81,535,348 172,066,433* PAUSD-Technology budget for FY 12-13 will be allocated from Technology reserved after 14th day enrollment during Sep. 2012Prepared by: Business Services Department based on QSS accounting System
Page | 6
Gunn High School
New Classroom Buildings A & B
A. PROJECT STATUS
BRCO Constructors completed installation of the second floor
decks and commenced framing work at the Math English building.
The concrete pour for the grand staircase is scheduled for last
week in September 2012. At the World Language Building, BRCO
continues to work on waterproofing and stucco installation.
Roofing work has commenced and the windows are being fabricated
for installation anticipated in September 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4
D. PROJECT OVERVIEW:
This project is proceeding two months behind schedule however occupancy remains on schedule, and the
project remains within budget.
Funding
State Funds $0
Strong Schools Bond Funds $25,035,200
Other Funding $0
Total $25,035,200
Budget
Salaries and Benefits $13,253
Supplies $0
Contracts & Services $4,466,982
Construction & Equipment $20,482,302
Soft Costs Contingency $72,664
Total $25,035,200
Percent of Budget Expended 42.2%
Change Order Contingency
Starting Contingency Balance $ 1,763,200
Remaining Contingency Balance $ 1,602,772
Percent of Changes 9.9%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA May 27, 2011
Bid Opening July 13, 2011
Award of Contract (1) July 22, 2011
Notice to Proceed August 24, 2011
Substantial Completion May 29, 2013*
Planned Occupancy August 1, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 7
Gunn High School
Phase I – Parking and Drop‐off Sitework Improvement
A. PROJECT STATUS
DLM took field measurements in August 2012 to revise previous
presented option for the Miranda Ave. drop off. DLM will meet
with the City of Palo Alto to review off site work, and then meet
next with the site committee in October 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 5.5
D. PROJECT OVERVIEW:
Phase I, Miranda Ave. parking and drop‐off design options being studied by DLM.
Funding
State Funds $0
Strong Schools Bond Funds $3,940,000
Other Funding $0
Total $3,940,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $898,978
Construction & Equipment $2,919,840
Soft Costs Contingency $121,182
Total $3,940,000
Percent of Budget Expended 3.1%
Current Phase: Conceptual Design
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) November 13, 2012*
BOE Approval December 11, 2012*
Submit to DSA February 12, 2013*
Approval by DSA May 2, 2013*
Authorize to Bid (2) April 25, 2013*
BOE Approval May 5, 2013*
Bid Opening May 31, 2013*
Award of Contract (1) June 5, 2013*
Notice to Proceed June 5, 2013*
Substantial Completion August 16, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 8
Gunn High School
New Gymnasium
A. PROJECT STATUS
S.J. Amoroso continues interior painting, and exterior stucco and
window installation. Construction commenced on the ramps to
the existing gym building which will continue through September
2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13
D. PROJECT OVERVIEW:
The project is two months behind scheduled construction completion, therefore occupancy of the gym is
now anticipated in March 2013. The project remains within budget.
Funding
State Funds $0
Strong Schools Bond Funds $12,914,800
Other Funding $0
Total $12,914,800
Budget
Salaries and Benefits $0
Supplies $1,001
Contracts & Services $2,677,293
Construction & Equipment $10,158,210
Soft Costs Contingency $78,296
Total $12,914,800
Percent of Budget Expended 51.1%
Change Order Contingency
Starting Contingency Balance $834,700
Remaining Contingency Balance $559,355
Percent of Changes 32.0%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA May 27, 2011
Bid Opening July 13, 2011
Award of Contract (1) July 20, 2011
Notice to Proceed August 1, 2011
Substantial Completion January 17, 2013*
Planned Occupancy February 1, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 9
Palo Alto High School
Athletic Stadium Improvements
A. PROJECT STATUS
Taisei (TCC) continued to work on the final finishes of the
concessions building and the site. The concessions building
received approval for occupancy by the Santa Clara County
Department of Environmental Health. TCC will suspend
construction activity on September 14 for football season. A new
sound system has been installed, and a new scoreboard is
scheduled to arrive in late September. Following the conclusion of
football season work will resume with the demolition of the
bleachers, press box and existing snack shack in late November
2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.13
D. PROJECT OVERVIEW:
This concessions building is one month behind schedule, though occupancy is anticipated prior to the first
football game in mid‐September 2012. The remainder of the project is on schedule and is within budget.
Funding
State Funds $0
Strong Schools Bond Funds $5,090,000
Other Funding $0
Total $5,090,000
Budget
Salaries and Benefits $882
Supplies $0
Contracts & Services $842,156
Construction & Equipment $4,221,162
Soft Costs Contingency $25,800
Total $5,090,000
Percent of Budget Expended 50.3%
Change Order Contingency
Starting Contingency Balance $310,200
Remaining Contingency Balance $284,737
Percent of Changes 9.2%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) January 26, 2010
BOE Approval February 9, 2010
Conceptual Design (2) June 1, 2010
BOE Approval June 22, 2010
Schematic Design (2) February 22, 2011
BOE Approval March 8, 2011
Submit to DSA April 4, 2011
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA July 26, 2011
Bid Opening December 1, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed January 4, 2012
Substantial Completion ‐ Concession August 31, 2012
Bleachers March 1, 2013*
Planned Occupancy ‐ Concessions September 10, 2012
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 10
Palo Alto High School
Classroom Building and Media Arts
A. PROJECT STATUS
TCC continued installation of mechanical distribution piping, exterior
wall sheathing and interior wall framing at the Math/Social Sciences
building. Second floor deck railing and scaffolding installed in
anticipation of beginning exterior wall framing at the Media Arts
building.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3
D. PROJECT OVERVIEW:
This project is three months behind schedule. Occupancy is now anticipated to occur during winter break
2013. The project remains within budget.
Funding
State Funds $0
Strong Schools Bond Funds $37,140,000
Other Funding $0
Total $37,140,000
Budget
Salaries and Benefits $14,721
Supplies $5,654
Contracts & Services $7,066,446
Construction & Equipment $29,734,346
Soft Costs Contingency $318,834
Total $37,140,000
Percent of Budget Expended 42.5%
Change Order Contingency
Starting Contingency Balance $2,515,000
Remaining Contingency Balance $2,212,835
Percent of Changes 12.0%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) September 8, 2009
BOE Approval September 22, 2009
Schematic Design (2) January 12, 2010
BOE Approval January 26, 2010
Submit to DSA August 4, 2010
Authorize to Bid (2) March 8, 2011
BOE Approval March 22, 2011
Approval by DSA April 28, 2011
Bid Opening June 30, 2011
Award of Contract (1) July 12, 2011
Notice to Proceed August 4, 2011
Substantial Completion September 13, 2013*
Planned Occupancy January, 2014*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 11
Palo Alto High School
Performing Arts Center (PAC)
A. PROJECT STATUS
DLM has commenced their work the construction documents with
submission to DSA anticipated in December 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.11
D. PROJECT OVERVIEW:
Project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $24,395,049
Other Funding $0
Total $24,395,049
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $4,481,640
Construction & Equipment $19,745,000
Soft Costs Contingency $168,409
Total $24,395,049
Percent of Budget Expended 2.1%
Current Phase: Construction Documents
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Conceptual Design (2) June 1, 2010
BOE Approval June 22, 2010
Schematic Design (3) June 14, 2011
BOE Approval December 13, 2011
BOE Approval January 17, 2012
Submit to DSA December 3, 2013*
Approval by DSA August 27, 2013*
Authorize to Bid (2) August 20, 2013*
BOE Approval September 9, 2013*
Bid Opening October 22, 2013*
Award of Contract (1) October 28, 2013*
Notice to Proceed November 11, 2013*
Substantial Completion May 13, 2015*
Planned Occupancy August 17, 2015*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 12
Palo Alto High School
Haymarket and Tower Building Improvements
A. PROJECT STATUS
Bids were received for the window replacement project for the Tower and
Haymarket Theater buildings. The board will award the contract in September,
with work on the windows scheduled to commence in October 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3
D. PROJECT OVERVIEW:
Project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $1,500,000
Other Funding $0
Total $1,500,000
Budget
Salaries and Benefits $0
Supplies $400
Contracts & Services $179,000
Construction & Equipment $1,289,600
Soft Costs Contingency $31,000
Total $1,500,000
Percent of Budget Expended 27.6%
Change Order Contingency
Starting Contingency Balance $39,200
Remaining Contingency Balance $33,930
Percent of Changes 1.2%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Bid & Award
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA May 25, 2012
Authorize to Bid (2) April 24, 2012
BOE Approval May 6, 2012
Approval by DSA August 24, 2012
Bid Opening September 7, 2012
Award of Contract (1) September 18, 2012
Notice to Proceed October 15, 2012*
Substantial Completion January 1, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 13
Jordan Middle School
A. PROJECT STATUS
S.J. Amoroso continued work on the new classroom and new
cafetorium buildings. At both buildings, exterior plaster, glass
and glazing, and roofing continued. The modernization work
continued in the old cafetorium space, with interior finishes
underway in the two new music classrooms and storage.
Summer modernization work completed by the start of school
at classroom wings A and B and the gymnasium, including new
ventilation, new windows, and structural upgrades.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5
D. PROJECT OVERVIEW:
The project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $19,891,546
Other Funding $0
Total $19,891,546
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $3,635,718
Construction & Equipment $16,007,031
Soft Costs Contingency $248,815
Total $19,891,564
Percent of Budget Expended 38.7 %
Change Order Contingency
Starting Contingency Balance $1,398,700
Remaining Contingency Balance $1,374,699
Percent of Changes 0.2%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) March 23, 2010
BOE Approval April 27, 2010
Submit to DSA December 21, 2010
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA October 5, 2011
Bid Opening December 8, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed December 27, 2011
Substantial Completion August 1, 2013*
Planned Occupancy August 26, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 14
J.L. Stanford Middle School
A. PROJECT STATUS
Sausal Corporation continued work on the new two‐story
classroom with foundations and site utilities. Modernization work
in classrooms during the summer included the art and music
rooms which were complete by the start of school. Work in the
teacher resource room will continue through September 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5
D. PROJECT OVERVIEW:
The project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $17,184,699
Other Funding $0
Total $17,184,699
Budget
Salaries and Benefits $0
Supplies $3,458
Contracts & Services $3,503,856
Construction & Equipment $13,421,500
Soft Costs Contingency $255,885
Total $17,184,699
Percent of Budget Expended 21.6%
Change Order Contingency
Starting Contingency Balance $1,057,800
Remaining Contingency Balance $1,054,004
Percent of Changes 0.04%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (3) June 1, 2010
BOE Approval June 22, 2010
BOE Approval (Sitework) September 28, 2010
Submit to DSA May 6, 2011
Authorize to Bid (2) November 29, 2011
BOE Approval December 13, 2011
Approval by DSA January 24, 2012
Bid Opening May 3, 2012
Award of Contract (1) May 8, 2012
Notice to Proceed May 30, 2012
Substantial Completion August 24, 2013*
Planned Occupancy January 1, 2014*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 15
Terman Middle School
A. PROJECT STATUS
Hagensen Pacific continued installation of the standing seam metal roof at
the Library and Administration Building. Also, mechanical, electrical and
plumbing installation continued at the modernized Administration
Building. The wood stage installation in the new Drama classroom building
continued. Reconfiguration of the entrance into the gymnasium and
expansion of the exercise room continued and is anticipated to continue
through October 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12
D. PROJECT OVERVIEW:
The project proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $13,312,971
Other Funding $0
Total $13,312,971
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $2,664,654
Construction & Equipment $10,517,515
Soft Costs Contingency $130,803
Total $13,312,971
Percent of Budget Expended 48.9%
Change Order Contingency
Starting Contingency Balance $929,900
Remaining Contingency Balance $723,414
Percent of Changes 2.2%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) May 11, 2010
BOE Approval May 25, 2010
Submit to DSA December 21, 2010
Authorize to Bid (2) June 28, 2011
BOE Approval July 19, 2011
Approval by DSA September 1, 2011
Bid Opening December 6, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed December 27, 2011
Substantial Completion August 7, 2013*
Planned Occupancy September 4, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 16
Fairmeadow Elementary School
New Classroom Building and Modernization
A. PROJECT STATUS
Best Contracting Services (BCS) completed work on the library for
occupancy on August 13, 2012. Modernization work including new
casework and flooring were completed on schedule in the Jackson
building. BCS completed CMU wall installation of the new 2‐story
classroom building and commenced erection of steel framing on the
second floor.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
The project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $9,543,750
Other Funding $0
Total $9,543,750
Budget
Salaries and Benefits $0
Supplies $3,132
Contracts & Services $1,938,402
Construction & Equipment $7,500,180
Soft Costs Contingency $102,036
Total $9,543,750
Percent of Budget Expended 35.1%
Change Order Contingency
Starting Contingency Balance $642 ,300
Remaining Contingency Balance $642,300
Percent of Changes 0.0%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Construction
Schedule:
Architect Contract (2) October 13, 2009
BOE Approval October 27, 2009
Conceptual Design (2) March 23, 2010
BOE Approval April 6, 2010
Schematic Design (2) September 14, 2010
BOE Approval September 28, 2010
Submit to DSA April 18, 2011
Authorize to Bid (2) October 11, 2011
BOE Approval October 25, 2011
Approval by DSA November 14, 2011
Bid Opening December 5, 2011
Award of Contract (1) December 13, 2011
Notice to Proceed January 3, 2012
Substantial Completion August 5, 2013*
Planned Occupancy August 20, 2013*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 17
Duveneck Elementary School
New Classroom Buildings and Modernization
A. PROJECT STATUS
Gelfand submitted construction documents of the new
classroom buildings and modernization project to DSA on
February 27, 2012. Coulter Construction completed the
portable relocation project on August 3, 2012 and turned over
the portables to the school for occupancy on August 7, 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
The project is proceeding on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $11,088,759
Other Funding $0
Total $11,088,759
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $2,159,389
Construction & Equipment $8,803,087
Soft Costs Contingency $126,283
Total $11,088,759
Percent of Budget Expended 11.3%
Current Phase: DSA Review
Schedule:
Architect Contract (2) April 27, 2010
BOE Approval May 11, 2010
Conceptual Design (2) December 14, 2010
BOE Approval January 11, 2011
Schematic Design (2) June 14, 2011
BOE Approval June 28, 2011
Submit to DSA February 27, 2012
Approval by DSA October 8, 2012*
Authorize to Bid (2) October 28, 2012*
BOE Approval November 9, 2012*
Bid Opening December 22, 2012*
Award of Contract (1) December 27, 2012*
Notice to Proceed January 5, 2013*
Substantial Completion May 16, 2014*
Planned Occupancy August 1, 2014*
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 18
Technology Improvements
A. PROJECT STATUS
Implementation of the district‐wide Voice‐over‐IP (VoIP) telephone
system continued and will be complete by the end of summer break.
Installation of access points to increase the broadband of wireless access
also continued and is complete. Also, installation of wireless antennas at
each school is planned to commence in late fall 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
VOIP implementation and wireless access point installation completed.
Funding
State Funds $0
Strong Schools Bond Funds $8,238,257
Other Funding $0
Total $8,238,257
Budget
Salaries and Benefits $0
Supplies & Computers $4,603,848
Contracts & Services $539,269
Construction & Equipment $3,095,140
Soft Costs Contingency $0
Total $8,238,257
Percent of Budget Expended 92.7%
Current Phase: N/A
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 19
Ohlone Elementary School
New Classroom Building and Modernization
A. PROJECT STATUS
Move‐in to the new building and other existing classrooms occurred in
December 2011. Students occupied the new building on January 3, 2012.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
Occupancy occurred on January 3, 2012. Project completed on schedule and within budget.
Funding
State Funds $0
Strong Schools Bond Funds $11,667,965
Other Funding $0
Total $11,667,965
Budget
Salaries and Benefits $8,042
Supplies $44,253
Contracts & Services $2,363,611
Construction & Equipment $9,189,461
Soft Costs Contingency $62,598
Total $11,667,965
Percent of Budget Expended 86.2%
Change Order Contingency
Starting Contingency Balance $748,400
Remaining Contingency Balance $602,714
Percent of Changes 1.9%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –January 3, 2012
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) March 3, 2009
BOE Approval March 17, 2009
Schematic Design (2) June 2, 2009
BOE Approval June 23, 2009
Submit to DSA November 24, 2009
Authorize to Bid (2) April 27, 2010
BOE Approval May 11, 2010
Approval by DSA May 18, 2010
Bid Opening July 13, 2010
Award of Contract (1) August 3, 2010
Notice to Proceed August 19, 2010
Substantial Completion November 18, 2011
Planned Occupancy January 3, 2012
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 20
Site Acquisition
525 San Antonio Rd
A. PROJECT STATUS
The advisory committee has recommended to the BOE
on January 31, 2012 to lease the property on a short‐
term basis to one or more tenants.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
BOE discussion on committee recommendation occurred on January 31, 2012.
Funding
State Funds $0
Strong Schools Bond Funds $8,500,000
Other Funding $0
Total $8,500,000
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $8,500,000
Construction & Equipment $0
Soft Costs Contingency $0
Total $8,500,000
Percent of Budget Expended 100.0%
Current Phase: N/A
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 21
Jordan Middle Schools ‐ Interim Classrooms
A. PROJECT STATUS
The portables were installed and moved into for fall 2011. All
documents were submitted to DSA for closeout November 2, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5
D. PROJECT OVERVIEW:
This project completed ahead of schedule and under budget.
Move in occurred on September 30, 2011.
Funding
State Funds $0
Strong Schools Bond Funds $392,120
Other Funding $208,222
Total $600,342
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $180,286
Construction & Equipment $419,292
Soft Costs Contingency $764
Total $600,342
Percent of Budget Expended 70.4%*
*Budget previously expended
Current Phase: Move‐in
Schedule:
Approval by DSA June 16, 2011
Authorize to Bid (2) June 14, 2011
BOE Approval June 28, 2011
Bid Opening July 14, 2011
Award of Contract (1) July 20, 2011
Notice to Proceed July 27, 2011
Substantial Completion September 20, 2011
Occupancy September 30, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 22
Gunn High School
Air Conditioning of Existing Buildings
A. PROJECT STATUS
Best Contracting Services Inc. completed the installation of air
conditioning units and cool roof coating summer 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.7
D. PROJECT OVERVIEW:
Project in close‐out.
Funding
State Funds $0
Strong Schools Bond Funds $2,600,000
Other Funding $0
Total $2,600,000
Budget
Salaries and Benefits $1,919
Supplies $0
Contracts & Services $454,160
Construction & Equipment $2,120,580
Soft Costs Contingency $22,891
Total $2,600,000
Percent of Budget Expended 80.9%
Current Phase: Close‐out
Schedule:
Architect Contract (2) March 27, 2010
BOE Approval April 6, 2010
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA October 20, 2010
Approval by DSA February 10, 2011
Authorize to Bid (2) February 22, 2011
BOE Approval March 8, 2011
Bid Opening March 28, 2011
Award of Contract (1) April 8, 2011
Notice to Proceed April 11, 2011
Substantial Completion August 8, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 23
J.L. Stanford Middle School ‐ Interim Classrooms
A. PROJECT STATUS
Coulter Construction completed the work on the relocated
portables in August 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5
D. PROJECT OVERVIEW:
Project completed on schedule and is currently in close‐out.
This portable relocation project funded by main
JLS project. Refer to pg. 14
Current Phase: Occupancy ‐August 11, 2011
Schedule:
Approval by DSA April 19, 2011
Jordan Project June 16, 2011
Authorize to Bid (2) May 10, 2011
BOE Approval May 24, 2011
Bid Opening June 1, 2011
Award of Contract (1) June 13, 2011
Notice to Proceed June 20, 2011
Substantial Completion August 8, 2011
Planned Occupancy August 15, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 24
Fairmeadow Elementary School
Portable Relocation Project
A. PROJECT STATUS
Relocation of the portable was complete on August 8, 2011. All
documents were submitted to DSA for closeout October 11, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 6.4
D. PROJECT OVERVIEW:
Project completed ahead of schedule on August 8, 2011.
This portable relocation project funded by main
JLS project. Refer to pg. 14
Current Phase: Occupancy ‐August 8, 2011
Schedule:
Architect Contract (2) February 15, 2011
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA March 3, 2011
Approval by DSA March 3, 2011
Authorize to Bid (2) May 11, 2011
BOE Approval May 24, 2011
Bid Opening June 14, 2011
Award of Contract (1) June 14, 2011
Notice to Proceed June 20, 2011
Substantial Completion August 1, 2011
Planned Occupancy August 8, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 25
Elementary Classroom Improvements
Interactive Whiteboards and Sound Assist System Installation
A. PROJECT STATUS
Coulter Construction installed SmartBoards and Lightspeed sound assist systems, and completed the
installation April 29, 2011. Phase 4 and 5 schools were the final elementary schools to receive interactive
whiteboards and sound assist systems.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
All SmartBoards and Lightspeed sound systems installed.
Funding
State Funds $0
Strong Schools Bond Funds $2,004,889
Other Funding $0
Total $2,004,889
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $325,488
Construction & Equipment $1,679,401
Soft Costs Contingency $0
Total $2,004,889
Percent of Budget Expended 93.0%
Current Phase: Complete ‐May 15, 2011
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) November 9, 2010
BOE Approval November 23, 2010
Bid Opening February 25, 2011
Award of Contract (1) March 8, 2011
Notice to Proceed March 9, 2011
Completion May 15, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 26
Palo Alto High School
Multi‐Use Field
A. PROJECT STATUS
The fields were available for play on February 1, 2011, and final change
order negotiations completed on March 9, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 4.14
D. PROJECT OVERVIEW:
Field was open for use on February 1, 2011.
Funding
State Funds $0
Strong Schools Bond Funds $2,609,680
Other Funding $1,007,255
Total $3,616,935
Budget
Salaries and Benefits $0
Supplies $1,506
Contracts & Services $698,293
Construction & Equipment $2,916,682
Soft Costs Contingency $454
Total $3,616,935
Percent of Budget Expended 100.0%
Change Order Contingency
Starting Contingency Balance $269,300
Remaining Contingency Balance $230,579
Percent of Changes 1.7%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –February 1, 2011
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) November 18, 2008
BOE Approval December 09, 2008
Submit to DSA March 19, 2009
Approval by DSA September 30, 2009
Authorize to Bid (2) February 24, 2009
BOE Approval March 17, 2009
Bid Opening March 16, 2010
Award of Contract (1) April 7, 2010
Notice to Proceed June 1, 2010
Substantial Completion January 31, 2011
Planned Occupancy February 1, 2011
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 27
Gunn High School
Industrial Arts Addition and Renovation
A. PROJECT STATUS
This facility was available for instruction in January 2010. DSA closeout
received on July 18, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11
D. PROJECT OVERVIEW:
The building occupied as scheduled, and the project completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $5,082,402
Other Funding $0
Total $5,082,402
Budget
Salaries and Benefits $1,061
Supplies $88,985
Contracts & Services $1,000,861
Construction & Equipment $3,991,495
Soft Costs Contingency $0
Total $5,082,402
Percent of Budget Expended 99.3%
Change Order Contingency
Starting Contingency Balance $349,000
Remaining Contingency Balance $141,967
Percent of Changes 41.6%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –January 4, 2010
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA June 17, 2008
Approval by DSA December 24, 2008
Authorize to Bid (2) October 14, 2008
BOE Approval October 28, 2008
Bid Opening December 16, 2008
Award of Contract (1) December 24, 2008
Notice to Proceed January 6, 2009
Substantial Completion November 25, 2009
Planned Occupancy January 4, 2010
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 28
Gunn High School
Aquatic Center
A. PROJECT STATUS
This facility was available for use in July 2009, and has been closed
out with DSA.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.12
D. PROJECT OVERVIEW:
This project completed within budget.
Funding
State Funds $0
Strong Schools Bond Funds $4,865,423
Other Funding $0
Total $4,865,423
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $647,169
Construction & Equipment $4,218,253
Soft Costs Contingency $0
Total $4,865,423
Percent of Budget Expended 99.9%
Change Order Contingency
Starting Contingency Balance $389,887
Remaining Contingency Balance $195,148
Percent of Changes 49.9%
(Change Orders + Construction Change Directives vs.
Original Contract)
Current Phase: Occupancy –June 15, 2009
Schedule:
Architect Contract (2) N/A
BOE Approval N/A
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA December 11, 2007
Approval by DSA April 24, 2008
Authorize to Bid (2) April 8, 2008
BOE Approval April 22, 2008
Bid Opening May 28, 2008
Award of Contract (1) June 4, 2008
Notice to Proceed December 6, 2008
Substantial Completion June 15, 2009
Planned Occupancy June 15, 2009
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 29
Middle School Pre‐Design
Jordan, J.L. Stanford and Terman
A. PROJECT STATUS
AEDIS presented recommended concept plans for each campus to the
Board of Education for approval on September 8, which became the
program documents for the new projects at each campus. These
projects for pre‐design work have been closed, and funds will be
transferred to the program contingency on June 14, 2011.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 2.1 – 2.12
D. PROJECT OVERVIEW:
This project has been completed. Board approval received on September 8, 2009.
Funding
State Funds $0
Strong Schools Bond Funds $56,488
Other Funding $0
Total $56,488
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $56,488
Construction & Equipment $0
Soft Costs Contingency $0
Total $56,488
Percent of Budget Expended 96.8%
Current Phase: Complete
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) June 23, 2009
BOE Approval September 8, 2009
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 30
Garland Elementary School
Campus Modernization
A. PROJECT STATUS
The Board of Education has put new development for Garland on
hold until a growth plan is established for the elementary schools.
The board voted to terminate the lease with Stratford School in
June 2011. Discussions with the Board on future plans for growth
at the elementary schools are ongoing.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10
D. PROJECT OVERVIEW:
This project has been placed on hold.
Funding
State Funds $0
Strong Schools Bond Funds $22,178,544
Other Funding $0
Total $22,178,544
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $3,915,789
Construction & Equipment $17,400,000
Soft Costs Contingency $862,755
Total $22,178,544
Percent of Budget Expended 1.3%
Current Phase: On Hold
Schedule:
Architect Contract (2) October 28, 2008
BOE Approval October 30, 2008
Conceptual Design (2) February 10, 2009
BOE Approval February 24, 2009
Schematic Design (2) June 2, 2009
BOE Approval June 23, 2009
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 31
Elementary School Teaching Walls
Phase 1 Schools
A. PROJECT STATUS
The district placed this project on hold after review of the
implementation of other classroom improvements, as
recommended by the elementary school principals. This
project has been renamed ‘Elementary Classroom
Improvements’ (see Capital Projects summary below).
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.9
D. PROJECT OVERVIEW:
This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary
above).
Funding
State Funds $0
Strong Schools Bond Funds $0
Other Funding $0
Total $0
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $0
Construction & Equipment $0
Soft Costs Contingency $0
Total $0
Percent of Budget Expended 0%
Current Phase: Project Renamed. See Classroom
Improvements Project
Schedule:
Architect Contract (2) September 30, 2008
BOE Approval October 14, 2008
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates –Subject to Change
Page | 32
High School Master Plan
Palo Alto HS and Gunn HS
A. PROJECT STATUS
The Board of Education (BOE) approved the master plans for both
high schools, and these projects have been closed, with funds
transferred to the respective campus reserve funds.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14
D. PROJECT OVERVIEW:
Master planning effort complete.
Funding
State Funds $0
Strong Schools Bond Funds $285,387
Other Funding $0
Total $285,387
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $285,387
Construction & Equipment $0
Soft Costs Contingency $0
Total $285,387
Percent of Budget Expended 86.2%
Current Phase: Complete
Schedule:
Architect Contract (2) March 31, 2009
BOE Approval April 14, 2009
Initial Master Plan Approval (2) September 8, 2009
BOE Approval September 22, 2009
Paly CEQA Approval (2) February 9, 2010
BOE Approval February 23, 2010
Gunn Master Plan Update (2) March 23, 2010
BOE Approval April 6, 2010
Gunn CEQA Approval (2) April 27, 2010
BOE Approval May 11, 2010
Master Plan Revision Approval (2) September 14, 2010
Paly MP Revision Approval (2) October 9, 2010
Gunn MP Revision Approval (2) October 12, 2010
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 33
Hoover Elementary School
Pre‐Design
A. PROJECT STATUS
This project has been put on hold until a growth plan is established for the
elementary schools.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10
D. PROJECT OVERVIEW:
Project is currently on hold.
Funding
State Funds $0
Strong Schools Bond Funds $70,550
Other Funding $0
Total $70,550
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $70,550
Construction & Equipment $60
Soft Costs Contingency $0
Total $70,550
Percent of Budget Expended 100.0%
Current Phase: On Hold
Schedule:
Architect Contract (2) April 27, 2010
BOE Approval May 11, 2010
Conceptual Design (2) November 9, 2010
BOE Approval N/A
Schematic Design (2) N/A
BOE Approval N/A
Submit to DSA N/A
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
Page | 34
Elementary Classroom Improvements
Phase 1 – Barron Park and El Carmelo
A. PROJECT STATUS
DSA comments were returned to Gelfand for Phase 1 plans that
include new lighting, adding operable windows and coverings,
ventilation, and replacement of ceiling tiles for classrooms at Barron Park and El Carmelo elementary schools.
The authorization to bid has been placed on hold pending further discussions with the BOE about elementary
growth planning.
B. BUDGET & SCHEDULE SUMMARY
C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7
D. PROJECT OVERVIEW:
This project has been placed on hold.
Funding
State Funds $0
Strong Schools Bond Funds $2,004,889
Other Funding $0
Total $2,004,889
Budget
Salaries and Benefits $0
Supplies $0
Contracts & Services $325,488
Construction & Equipment $1,679,401
Soft Costs Contingency $0
Total $2,004,889
Percent of Budget Expended 93.0%
Phase 1 Schools: Barron Park and El Carmelo
Current Phase: On Hold
Schedule:
Architect Contract (2) June 8, 2010
BOE Approval June 22, 2010
Conceptual Design (2) N/A
BOE Approval N/A
Schematic Design (2) November 9, 2010
BOE Approval December 7, 2010
Submit to DSA December 23, 2010
Approval by DSA N/A
Authorize to Bid (2) N/A
BOE Approval N/A
Bid Opening N/A
Award of Contract (1) N/A
Notice to Proceed N/A
Substantial Completion N/A
Planned Occupancy N/A
* Anticipated Dates – Subject to Change
( ) Denotes number of Board of Education Readings
OHS WEST:260388860.1 A-1
EXHIBIT A
PALO ALTO UNIFIED SCHOOL DISTRICT
BOND PROJECT LIST
[Note: The order in which projects are listed is not an indication of priority for funding or completion. Not all listed
projects will be completed at every site.]
1. ELEMENTARY SCHOOL PROJECTS
Addison Barron Park Briones Duveneck El Carmelo
Escondido Fairmeadow Garland Greendell Hays
Hoover Nixon Ohlone Palo Verde
1. Construct new permanent classrooms and classroom buildings to accommodate enrollment
growth and expanded programs.
2. Replace temporary classrooms with permanent classrooms.
3. Acquire and install modular classrooms, as needed.
4. Expand libraries to accommodate enrollment growth.
5. Improve or provide new security systems, including alarms, lighting, locks, monitoring
systems, fencing, etc.
6. Upgrade climate control systems, including passive technologies to conserve energy, such as
shade canopies, energy-efficient windows, window coverings and shade control;
install/replace heating, ventilation and air conditioning.
7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to
accommodate technology upgrades; install/upgrade communications systems.
8. Building exterior and building shell renovation, including seismic structural upgrades and
Americans with Disability Act (ADA) improvements to bring all buildings to current code;
roofs; repainting and/or resurfacing.
9. Classroom and other school facilities modernization and building interior improvements,
including infrastructure and major building system upgrades.
10. Modernization/replacement of administration/multipurpose/library space.
Numbers Added
A-2
OHS WEST:260388860.1
2. MIDDLE SCHOOL PROJECTS
David Starr Jordan Jane Lathrop Stanford Terman
1. Construct new permanent classrooms and classroom buildings to accommodate enrollment
growth and expanded programs.
2. Classroom and other school facilities modernization and building interior improvements,
including infrastructure and major building system upgrades.
3. Construct extra school-wide storage space.
4. Expand classrooms and classroom wings, library and administration spaces.
5. Improve or provide new security systems, including alarms, lighting, locks, monitoring
systems, fencing, etc.
6. Upgrade climate control systems, including passive technologies to conserve energy, such as
shade canopies, energy-efficient windows, window coverings and shade control;
install/replace heating, ventilation and air conditioning.
7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to
accommodate technology upgrades; install/upgrade communications systems.
8. Renovate gymnasium, including new gym floors, doors, windows, bleachers and athletic
equipment; upgrade building infrastructure, including power and water distribution.
9. Renovate swimming pool and pool deck; new filtration system; new storage and restrooms;
upgrade pool equipment.
10. Replace and/or improve play fields, including drainage and irrigation, install water meters;
replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic
equipment.
11. Repair/Replace and/or improve concrete walkways and asphalt; canopies; parking lot and
driveways.
12. Building exterior and building shell renovation, including seismic structural upgrades and
Americans with Disability Act (ADA) improvements to bring all buildings to current code;
roofs; repainting and/or resurfacing.
A-3
OHS WEST:260388860.1
3. GUNN HIGH SCHOOL PROJECTS
1. Construct new permanent classrooms and classroom buildings to accommodate enrollment
growth and expanded programs.
2. Demolish old library building.
3. Replace temporary classrooms with permanent classrooms.
4. Construct additional restrooms.
5. Construct second gymnasium.
6. Construct new soccer field.
7. Upgrade climate control systems, including passive technologies to conserve energy, such as
shade canopies, energy-efficient windows, window coverings and shade control;
install/replace heating, ventilation and air conditioning.
8. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to
accommodate technology upgrades; install/upgrade communications systems.
9. Building exterior and building shell renovation, including seismic structural upgrades and
Americans with Disability Act (ADA) improvements to bring all buildings to current code;
roofs; repainting and/or resurfacing.
10. Improve or provide new security systems, including alarms, lighting, locks, monitoring
systems, fencing, etc.
11. Classroom and other school facilities modernization and building interior improvements,
including infrastructure and major building system upgrades.
12. Replace swimming pool with new 35-meter pool, pool equipment and support structures,
pool decking, bleachers, storage, restrooms, showers, associated equipment.
13. Renovate gymnasium; interior renovation including gymnasium floors and bleachers; replace
athletic equipment.
14. Modernize football stadium, including new bathrooms and concession stands.
A-4
OHS WEST:260388860.1
4. PALO ALTO HIGH SCHOOL PROJECTS
1. Construct new permanent classrooms and classroom buildings to accommodate enrollment
growth and expanded programs.
2. Replace temporary classrooms with permanent classrooms.
3. Construct additional restrooms.
4. Upgrade climate control systems, including passive technologies to conserve energy, such as
shade canopies, energy-efficient windows, window coverings and shade control;
install/replace heating, ventilation and air conditioning.
5. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to
accommodate technology upgrades; install/upgrade communications systems.
6. Building exterior and building shell renovation, including seismic structural upgrades and
Americans with Disability Act (ADA) improvements to bring all buildings to current code;
roofs; repainting and/or resurfacing.
7. Classroom and other school facilities modernization and building interior improvements,
including infrastructure and major building system upgrades.
8. Library modernization and building interior improvements, including infrastructure and
major building system upgrades.
9. Renovation or replacement of the Tower Building to accommodate administration,
classroom and program support space.
10. Renovate Main Gymnasium and second gymnasium, including seismic upgrades; accessibility
improvements; construction of new restrooms; install new roofing; replace doors and
windows; replace gymnasium floors and athletic equipment, bleachers and renovation of
interior. Renovation or replacement of weight training facility.
11. Construct new theater building.
12. Renovate and improve soccer field, including new retaining wall and bleachers; new fencing
and storage.
13. Modernize football stadium, including replace bleachers; new bathrooms and concession
stands.
14. Replace and/or improve play fields, including drainage and irrigation, install water meters;
replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic
equipment.
A-5
OHS WEST:260388860.1
5. OTHER DISTRICT-WIDE PROJECTS
Furnishing and equipping of existing and newly constructed, modernized or rehabilitated classrooms
and facilities on an ongoing basis, including to replace worn, broken, or out-of-date furniture and
equipment for all classrooms, athletic facilities and other facilities, as needed.
1. Replace existing or acquire new computers, technology and related equipment on an ongoing
basis.
2. Establish a planned maintenance fund to address maintenance work expected to be needed to
all District facilities on an ongoing basis (other than as may be necessary for current
maintenance, operation or repairs), in order to implement the District’s comprehensive facilities
maintenance plan.
3. Acquisition of any of the facilities on the Bond Project List through temporary lease or lease-
purchase arrangements, or execute purchase option under a lease for any of these authorized
facilities.
4. If and as opportunities become available, and to the extent the Board of Education determines
that bond funds are available for the purpose, acquisition of land and other interests in real
property for future school buildings and other District facilities, and construction of such
facilities, and rehabilitation/renovation of District-owned buildings and sites not otherwise
listed.
5. Repair, upgrade, modify, expand, refinish, replace and construct site improvements, including
off-street parking areas, pickup/dropoff, signage, paths, sidewalks and walkways, canopies, hard
courts (student play areas), athletic play fields, landscaping, irrigation, permanent athletic field
equipment and facilities (including nets, basketball standards, goals and goalposts, backstops),
field lighting, etc.
6. ADDITIONAL NECESSARY AND INCIDENTAL PROJECTS
1. Remove, dispose of, and otherwise remediate hazardous materials, including asbestos, lead,
etc., where necessary.
2. Address unforeseen conditions revealed by construction/modernization (including plumbing
or gas line breaks, dry rot, seismic, structural, etc.).
3. Other improvements required to comply with existing building codes, including the Field Act,
and access requirements of the Americans with Disabilities Act (ADA).
4. Site preparation/restoration in connection with new construction, renovation or remodeling,
or installation or removal of relocatable classrooms, including ingress and egress, demolition
of existing structures, removing, replacing, or installing irrigation and drainage, utility lines
(such as gas lines, water lines, electrical lines, sewer lines, and communication lines), trees and
landscaping, relocating fire access roads, traffic lights and mitigation, and acquiring any
necessary easements, licenses, or rights of way to the property.
5. Rental or construction of storage facilities and other space on an interim basis, as needed to
accommodate construction materials, equipment, and personnel, and interim classrooms
(including relocatables) for students and school functions or other storage for classroom
materials displaced during construction.
A-6
OHS WEST:260388860.1
7. RENOVATION/MODERNIZATION (DEFINED)
For purposes of the Bond Project List, renovation and modernization projects are intended to
restore the building systems and infrastructure, weather protections, finishes, and technology, or
reallocate and reorganize space, to a condition that will provide a sustainable, functional educational
and administrative environment for future years, comparable to new construction.
Renovation projects may include, but are not limited to nor necessarily encompass, all of the
following, depending upon the age, condition and needs of each particular school facility:
1. upgrade electrical, communication, fire alarm, and similar building systems as well as main
power service and distribution, which may include active and passive solar power and
heating system acquisition, installation and construction
2. Replace, repair or upgrade plumbing, piping and drainage systems, including water supply,
meters, water heating, and wastewater systems, plumbing fixtures and sinks, etc., within
buildings and sites and to connect with city supply and drainage systems
3. Replace or modify aging heating, ventilation and air cooling systems with energy-efficient
heating and air cooling systems (HVAC), including installing energy management systems
(EMS);
4. Replace, modify, upgrade interior lighting and exterior safety/security lighting systems and
fixtures, as necessary;
5. Repair, modify and construct structural elements of the existing structure as necessary;
6. Replace or repair aging roofs with similar materials or District standard materials;
7. Replace, repair, install and construct, as necessary, interior walls, floor and ceiling finishes,
doors, door locks, windows, cabinets and casework, and equipment attached to wall surfaces
(including white boards, marker boards, tack boards, television mounts, scoreboards, fire
extinguishers, kitchen cabinets/equipment, etc.);
8. Upgrade, modify and construct restroom facilities;
9. Comply, as necessary, with Americans with Disabilities Act (ADA) and Title 24
requirements;
10. Refinish the exterior finishes of the school (including stucco, wood and metal trims, wood
siding, paint, etc.); replace doors and windows
11. Modify, expand, separate, convert and construct school support areas; staff work and lunch
areas; and educational areas to provide adequate, functional environments;
12. Modify, replace and construct functional components of altered or replaced building
components (including rainwater leaders, fascias, mansards, etc.);
For any project involving renovation, modernization, remodeling or rehabilitation of a
building or the major portion of a building, the District may proceed with new replacement
construction instead (including any necessary demolition), if the Board of Education
determines that replacement and new construction is more practical than rehabilitation and
renovation, considering the building’s age, condition, expected remaining life, comparative
cost, and other relevant factors.