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Monthly Reports 2010-06 (Jun) MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT Through June 2010 Current Strong Schools Bond Capital Improvement Projects Prepared by O’Connor Construction Management, Inc. & Gilbane Building Company Page | 2 TABLE OF CONTENTS Executive Summary page 3 Attachment 1 – Consolidated Expenditure Report Attachment 2 – Master Project Schedule Capital Projects High School Master Plan page 6 Gunn High School – New Classroom Buildings A & B page 7 Gunn High School – Parking and Drop‐off Sitework Improvement page 8 Gunn High School – New Gymnasium page 9 Gunn High School – Air Conditioning of Existing Buildings page 10 Palo Alto High School – Stadium Field Renovation page 11 Palo Alto High School – Multi‐use Field page 12 Palo Alto High School – Classroom Building and Media Arts page 13 Palo Alto High School – Theater and Associated Site Improvements page 14 Jordan Middle School page 15 J.L. Stanford Middle School page 16 Terman Middle School page 17 Fairmeadow Elementary School page 18 Ohlone Elementary School page 19 Hoover Elementary School page 20 Duveneck Elementary School page 21 Elementary Classroom Improvements page 22 Inactive Capital Projects Gunn High School – Industrial Arts Renovation page 23 Gunn High School – Aquatic Center page 24 Middle School Pre‐Design page 25 Middle School Interim Classrooms page 26 Garland Elementary School page 27 Elementary School Teaching Walls – Phase 1 Schools page 28 Appendix Exhibit A – Bond Project List Page | 3 EXECUTIVE SUMMARY CAPITAL PROJECTS High School Master Plan DLM and Gates + Associates presented the Palo Alto and Gunn High School’s landscape master plans to the Board of Education (BOE) on June 8, 2010 as an information item. The landscape master plan and facilities steering committees will reconvene in late August and proceed with further coordination for final approval of the updated master plans for each campus that incorporate the work of Gates + Associates and other revisions since the original March 31, 2009 approval. Gunn High School – New Classroom Buildings A & B DLM is scheduled to submit 95% CD’s by June 30, 2010. Final estimates, constructability reviews and document coordination will be completed prior to a target DSA submittal date of August 1, 2010. Currently, Rodan Builders, Inc. has moved all 26 existing portables in order to accommodate the new buildings. The portable classrooms are being reassembled and will be finished by the beginning of the fall semester. Gunn High School – Parking and Drop‐off Sitework Improvement The City School Traffic Safety Committee (CSTSC) reviewed the construction and fencing plan that will impact traffic flow on the first day of classes. To assist with safety coordination, the plan will be included in the “Back to School” packets being sent to students to notify them of the changes, and to indentify the interim bicycle paths available during construction. Parking and Drop‐off planning will commence this summer. Gunn High School – New Gymnasium DLM is scheduled to submit 95% CD’s by June 30, 2010. Final estimates, constructability reviews and document coordination will be completed prior to a target DSA submittal date of August 1, 2010. Gunn High School – Air Conditioning of Existing Buildings DLM continues design on the air conditioning project. DLM plans to submit plans to DSA by September 2010. Palo Alto High School – Stadium Field Renovation DLM presented the stadium renovation conceptual plan to the BOE on June 1, 2010, and the BOE approved it on June 22, 2010. Planning will resume in August after the Facilities Steering Committee (FSC) reviews the revised master plan project list and budget. Palo Alto High School – Multi‐use Field Valley Crest Landscape began grading the existing field area on June 1, 2010 and is scheduled for completion by January 31, 2011, which includes new dugouts and time for turf establishment. Work commenced in the south parking lot on June 14, 2010, and improvements are expected to be complete by August 13, 2010. Palo Alto High School – Classroom Building and Media Arts Building DLM is scheduled to submit 95% CD’s by June 30, 2010. Final estimates, constructability reviews and document coordination will be completed prior to a target DSA submittal date of August 1, 2010. On June 14, 2010, Rodan Builders, Inc. commenced work on the relocation of the 16 existing portables to accommodate the new buildings. Portable relocations will be finished by the beginning of the fall semester. Palo Alto High School – Theater and Associated Site Improvements On June 22, 2010 the BOE approved conceptual design and authorized DLM to proceed with schematic design. DLM will meet with specialty consultants this summer and resume subcommittee meetings in late August. Jordan Middle School AEDIS has proceeded into design development and drawings are anticipated to be submitted for review in August. Page | 4 J.L. Stanford Middle School AEDIS presented schematic design to the BOE on June 1 and June 22 for approval. The BOE approved and authorized staff to proceed with design development for the buildings, however the exterior site design will return to the BOE in September for discussion. Therefore, AEDIS will meet with the advisory committee and interested community members to refine the exterior design and landscaping in September, before returning to the BOE. Terman Middle School AEDIS has proceeded into design development and drawings are anticipated to be submitted for review in August. Fairmeadow Elementary School – New Classroom Building and Modernization Gelfand Partners will develop schematic design plans during summer break. In September, Gelfand will meet with the site committee and the P.T.A., as well as host a community meeting before presenting the schematic design plans, as anticipated, to the BOE on September 14, 2010. Ohlone Elementary School – New Classroom Building and Modernization Bids from prequalified contractors are due July 13, 2010. The project is expected to be awarded at a BOE special meeting scheduled for July 19, 2010. Construction will commence in August 2010 with anticipated completion in late 2011. On June 14, 2010, Coulter Construction began relocating existing portables on the site to accommodate the new building. Hoover Elementary School – Pre‐Design Gelfand met with the site steering committee on June 3, 2010 to kick‐off the pre‐design project at Hoover. Gelfand will return to Hoover’s site steering committee with planning options for the campus in September, after summer break. Duveneck Elementary School – Pre‐Design Gelfand conducted a second pre‐design meeting with the site steering committee on June 8, 2010. The steering committee will continue campus planning discussion in September, after summer break. Elementary Classroom Improvements The BOE approved Gelfand Partners’ addendum on June 22, 2010 for design services on the classroom improvements. Gelfand will commence design during summer break so site staff can review proposed improvements in September. The classroom improvements project consists of new lighting, windows and shades, ventilation improvements and ceiling tiles. Also part of the classroom improvements project is the implementation of a technology wall. District staff completed site walks at each elementary school and plan to bid the technology wall project in July, allowing for construction to begin in September, 2010. INACTIVE CAPITAL PROJECTS Gunn High School – Industrial Arts Addition & Renovation Of the $5,576,500 project budget, 84.6% or $4,720,037 was expended. Approved change orders were $208,756, which is approximately 59.8% of the $349,000 construction contingency. Gunn High School – Aquatic Center Of the $5,013,750 project budget, 96.6%, or $4,844,070 was expended. Approved change orders were $194,739, which is approximately 49.9% of the $389,887 construction contingency. Middle Schools Pre‐Design – Jordan, J.L. Stanford and Terman AEDIS presented recommended concept plans for each campus to the Board of Education on June 23 for discussion and received approval on September 8 by the Board of Education to move into schematic design. Page | 5 Middle Schools Interim Housing – Jordan and J.L. Stanford Contracts were awarded to Coulter Construction for Jordan Middle School and Mark Electric for Stanford Middle School following Board of Education approval on May 26, 2009. Both contractors started work on June 15, 2009 and were completed on August 3, 2009 at Jordan and August 12, 2009 at Stanford. Of the $1,047,186 project budget, 25%, or $236,696 has been expended. Pending Change Orders are currently estimated to be a deduct of ($10,331), which is approximately 0% of the $30,698 construction contingency. Garland Elementary School Renovation The Board of Education voted on August 25, 2009 to approve the amendment to Garland lease to Stratford School. Therefore, the district has placed the project on hold. Elementary School Teaching Walls – Phase 1 Schools The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary above). Board Actions in June June 1, 2010 Consent 6 – Qualified School Construction Bonds (QSCB): Resolution 2009‐10.16, Amending Resolution 2009‐10.07 Regarding Terms of Sale of QSCBs; and Resolution 2009‐10.17 Authorizing the Advance of General Fund Moneys to the Bond Interest and Redemption Fund QSCBs Consent 7 – Authorization to Bid Procurements and Interactive Whiteboards and Sound Assist Devices Action 8 – Reappointment of Four Members of the Citizens’ Oversight Committee for the Strong Schools Bond June 22, 2010 Consent 9 – Five‐Year Deferred Maintenance Plan Consent 10 – Contract with O’Connor Construction Management, Inc. for 2010‐11 Consent 11 – Authorization to Enter into Addendum No. 9 with Gelfand Partners for Additional Services for Ohlone Elementary School and the Classroom Improvements Project Action 26 – Approval of Schematic Design of J.L. Stanford Middle School Action 27 – Approval of Conceptual Design and Project Budget for the New Theater Project at Palo Alto High School Action 28 – Approval of Conceptual Design and Project Budget for the Stadium Project at Palo Alto High School Action 35 – Negotiation to Amend the Contract with Gilbane Building Company to Provide Project and Construction Management Services A B C C / A B - C C / B A - BGunn High School - High School Master Plan 145,000 129,431 110,244 76.0% 19,187 85.18% 15,569Gunn High School 1 - Aquatic Center 5,013,750 4,864,425 4,856,830 96.9% 7,595 99.84% 149,325Gunn High School 2 - I.A 5,511,500 5,163,451 4,921,437 89.3% 242,014 95.31% 348,049Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100.0% 0 100.00% 0Gunn High School 4 - New classroom A & B 24,120,000 3,129,148 1,116,080 4.6% 2,013,068 35.67% 20,990,852Gunn High School 5 - Parking & Drop Off improvements 3,940,000 217,770 3,530 0.1% 214,240 1.62% 3,722,230Gunn High School 6- New/Auxiliary Gymnasium 13,830,000 1,093,201 401,533 2.9% 691,668 36.73% 12,736,799Gunn High School 7- A/C 2,600,000 0 0 0.0% 0 0.00% 2,600,000Gunn High School - Reserved 20,945,045 0 0 0.0% 0 0.00% 20,945,045Palo Alto High Schools - High School Master Plan 145,000 132,773 111,920 77.2% 20,853 84.29% 12,227Palo Alto High School 1 - Bleacher 1,358,437 162,011 141,653 10.4% 20,358 87.43% 1,196,426Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 3,002,063 2,989,809 283,749 9.5% 2,706,060 9.49% 12,254Palo Alto high School 3 - New classroom & Media Art Building 34,220,000 3,342,845 622,112 1.8% 2,720,733 18.61% 30,877,155Palo Alto High School 4 - New Theater 17,720,000 1,026,210 41,537 0.2% 984,673 4.05% 16,693,790Palo Alto High School - Reserved 42,348,045 0 0 0.0% 0 0.00% 42,348,045Jordan Middle School - Middle School Pre-Design 33,665 19,718 17,413 51.7% 2,305 88.31% 13,947Jordan Middle Schools 1- Interim Classrooms 600,342 171,102 160,878 26.8% 10,224 94.02% 429,240Jordan Middle School 2 17,943,194 1,583,569 263,471 1.5% 1,320,098 16.64% 16,359,625Jordan Middle School - Reserved 0 0 0 0.0% 0 0.00% 0J.L.S Middle School - Middle School Pre-Design 33,669 19,627 17,995 53.4% 1,632 91.68% 14,042J.L.S Middle School 1 - Interim Classrooms 446,844 337,590 317,171 71.0% 20,419 93.95% 109,254 J.L.S Middle School 2 17,184,699 1,432,112 206,088 1.2% 1,226,024 14.39% 15,752,587 J.L.S Middle School - Reserved 0 0 0 0.0% 0 0.00% 0Terman Middle School - Middle School Pre- Design 33,666 19,627 18,010 53.5% 1,617 91.76% 14,039Terman Middle School 1 12,850,071 1,187,625 157,505 1.2% 1,030,120 13.26% 11,662,446Terman Middle School - Reserved 0 0 0 0.0% 0 0.00% 0PAUSD Elementary Schools - Elementary Growth Plan 145,000 55,560 55,560 38.3% 0 100.00% 89,440Addison Elementary School 1-Phase I 5,199,727 0 0 0.0% 0 0.00% 5,199,727Briones Elementary School 1-Phase I 701,925 0 0 0.0% 0 0.00% 701,925Duveneck Elementary School 1-Phase I 7,019,083 27,500 0 0.0% 27,500 0.00% 6,991,583Garland Elementary School 1- Phase I 22,178,544 281,279 280,113 1.3% 1,166 99.59% 21,897,265El Carmelo Elementary School 1-Phase I 641,760 0 0 0.0% 0 0.00% 641,760Escondido Elementary School 1-Phase I 6,202,343 0 0 0.0% 0 0.00% 6,202,343Fairmeadow Elementary School 1- Phase I 9,327,500 770,909 25,000 0.3% 745,909 3.24% 8,556,591Hays Elementary School 1-Phase I 4,793,814 0 0 0.0% 0 0.00% 4,793,814Hoover Elementary School 1-Phase I 8,575,389 47,500 0 0.0% 47,500 0.00% 8,527,889Nixon Elementary School 1-Phase I 802,200 0 0 0.0% 0 0.00% 802,200Ohlone Elementary School 1- Phase I 11,667,965 1,643,787 928,968 8.0% 714,819 56.51% 10,024,178Palo Verde Elementary School 1-Phase I 3,482,885 0 0 0.0% 0 0.00% 3,482,885Barron Park Elementary School 1-Phase I 641,760 0 0 0.0% 0 0.00% 641,760 Elementary Schools 1 - Elementary Classroom Improvements * 8,887,522 133,018 106,548 1.2% 26,470 80.10% 8,754,504Elementary Schools - Reserved 8,410,862 0 0 0.0% 0 0.00% 8,410,862PAUSD - Program Admin. ** 3,353,108 2,661,835 2,098,590 62.6% 563,245 78.84% 691,273PAUSD - Technology 5,995,689 2,547,823 2,297,606 38.3% 250,217 90.18% 3,447,866PAUSD - Technology -Reserved 7,911,676 0 0 0.0% 0 0.00% 7,911,676PAUSD - Reserved 6,335,945 0 0 0.0% 0 0.00% 6,335,945Total346,305,464 35,197,032 19,567,318 15,629,714 311,108,432* Old Teaching Wall ProjectPrepared by: Business Services Department based on QSS accounting SystemBudgetSchool Name - Project NamePercent of Budget ExpendedPalo Alto Unified School DistrictStrong Schools Bond6/29/2010Percent of ExpendedContract BalanceExpenditures Budget BalanceCommitted Activity IDPhaseActivity NameOriginalDurationStartFinishDuration %CompleteGunn- IndusGunn- Industrial AGunn- Industrial Arts Renovation45101-Oct-08 A23-Jun-10 A100%Gunn - New Gunn - New ClassrGunn - New Classroom Building109520-Apr-09 A01-Jul-1328.49%Gunn - ParkiGunn - Parking andGunn - Parking and Drop Off89301-Sep-09 A31-Jan-1324.19%Gunn New GGunn New GymnasGunn New Gymnasium94021-Apr-09 A27-Nov-1233.09%Gunn Air CoGunn Air ConditionGunn Air Conditioning Project48001-Jan-10 A19-Jul-1142.92%Paly - StadiuPaly - Stadium FielPaly - Stadium Field Renovation Project62817-Aug-09 A24-Jan-1234.71%Paly - Multi UPaly - Multi Use FiePaly - Multi Use Field Improvements58703-Nov-08 A01-Feb-1173.59%Paly - New CPaly - New ClassroPaly - New Classroom Building & Media A...113820-Apr-09 A29-Aug-1327.42%Paly - New TPaly - New TheaterPaly - New Theater and Sitework157609-Sep-09 A14-Sep-1513.77%Jordan New Jordan New ClassrJordan New Classroom Wing & Moderniz...124103-Nov-08 A05-Aug-1334.81%Stanford NewStanford New ClasStanford New Classroom Wing123603-Nov-08 A05-Aug-1334.55%Terman AdmTerman Admin WinTerman Admin Wing Addition & Moderniz...121303-Nov-08 A03-Jul-1335.28%Garland SchGarland School MoGarland School Modernization56603-Nov-08 A30-Jun-10100%FairmeadowFairmeadow ElemeFairmeadow Elementary School119414-Dec-09 A01-Aug-1332.41%Duveneck ElDuveneck ElementDuveneck Elementary School85213-May-10 A16-Aug-133.99%Hoover ElemHoover ElementaryHoover Elementary School85412-May-10 A19-Aug-134.1%Ohlone New Ohlone New ClassOhlone New Classroom Wing97703-Nov-08 A01-Aug-1246.37%Teaching WaTeaching Walls CaTeaching Walls Casework17206-Apr-09 A28-Sep-09 A100%NDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASOND2009201020112012201320142015PALO ALTO UNIFIED SCHOOL DISTRICTSTRONG SCHOOLS BOND PROGRAMMASTER SCHEDULE SUMMARY DesignPlanningBid and AwardConstructionDSACloseoutMPage 1 of 1TASK filter: All Activities(c) Primavera Systems, Inc. Page | 6 High School Master Plan Palo Alto HS and Gunn HS A. PROJECT STATUS DLM and Gates + Associates presented the Palo Alto and Gunn High School’s landscape master plans to the Board of Education (BOE) on June 8, 2010 as an information item. The landscape master plan and facilities steering committees will reconvene in late August and proceed with further coordination for final approval of the updated master plans for each campus that incorporate the work of Gates + Associates and other revisions since the original March 31, 2009 approval. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14 D. PROJECT OVERVIEW: • Landscape master plans for each campus to the BOE in June as information. Funding State Funds $0 Strong Schools Bond Funds $290,000 Other Funding $0 Total $290,000 Budget Salaries and Benefits $0 Supplies $1,000 Contracts & Services $279,521 Construction & Equipment $0 Soft Costs Contingency $9,479 Total $290,000 Percent of Budget Expended 76.5% Current Phase: Master Planning Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Initial Master Plan Approval (2) September 8, 2009 BOE Approval September 22, 2009 Paly CEQA Approval (2) February 9, 2010 BOE Approval February 23, 2010 Gunn Master Plan Update (2) March 23, 2010 BOE Approval April 6, 2010 Gunn CEQA Approval (2) April 27, 2010 BOE Approval May 11, 2010 Master Plan Revision Approval (2) September 14, 2010* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 7 Gunn High School New Classroom Buildings A & B A. PROJECT STATUS DLM is scheduled to submit 95% CD’s by June 30, 2010. Final estimates, constructability reviews and document coordination will be completed prior to a target DSA submittal date of August 1, 2010. Currently, Rodan Builders, Inc. has moved all 26 existing portables in order to accommodate the new buildings. The portable classrooms are being reassembled and will be finished by the beginning of the fall semester. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $24,120,000 Other Funding $0 Total $24,120,000 Budget Salaries and Benefits $0 Supplies $50,000 Contracts & Services $4,315,728 Construction & Equipment $19,590,000 Soft Costs Contingency $164,272 Total $24,120,000 Percent of Budget Expended 4.6% Current Phase: Construction Documents Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 1, 2010* Approval by DSA April 15, 2011 * Authorize to Bid (2) February 22, 2011 * BOE Approval March 8, 2011* Bid Opening April 19, 2011 * Award of Contract (1) April 26, 2011 * Notice to Proceed May 9, 2011* Substantial Completion December 3, 2012* Planned Occupancy June 10, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 8 Gunn High School Parking and Drop‐off Sitework Improvement A. PROJECT STATUS The City School Traffic Safety Committee (CSTSC) reviewed the construction and fencing plan that will impact traffic flow on the first day of classes. To assist with safety coordination, the plan will be included in the “Back to School” packets being sent to students to notify them of the changes, and to indentify the interim bicycle paths available during construction. Parking and Drop‐off planning will commence this summer. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 5.5 D. PROJECT OVERVIEW: • This project will commence this summer. Funding State Funds $0 Strong Schools Bond Funds $3,940,000 Other Funding $0 Total $3,940,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $883,978 Construction & Equipment $2,934,840 Soft Costs Contingency $121,182 Total $3,940,000 Percent of Budget Expended 0.1% Current Phase: Conceptual Design Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 28, 2010* BOE Approval October 12, 2010* Schematic Design (2) December 16, 2010* BOE Approval December 23, 2010* Submit to DSA October 11, 2011* Approval by DSA April 30, 2012* Authorize to Bid (2) February 7, 2012* BOE Approval February 20, 2012* Bid Opening April 17, 2012* Award of Contract (1) May 2, 2012* Notice to Proceed May 24, 2012* Substantial Completion December 13, 2012* Planned Occupancy January 1, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 9 Gunn High School New Gymnasium A. PROJECT STATUS DLM is scheduled to submit 95% CD’s by June 30, 2010. Final estimates, constructability reviews and document coordination will be completed prior to a target DSA submittal date of August 1, 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $13,830,000 Other Funding $0 Total $13,830,000 Budget Salaries and Benefits $0 Supplies $40,000 Contracts & Services $2,596,521 Construction & Equipment $11,109,450 Soft Costs Contingency $84,029 Total $13,830,000 Percent of Budget Expended 2.9% Current Phase: Construction Documents Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 2, 2010* Approval by DSA April 15, 2011* Authorize to Bid (2) February 22, 2011* BOE Approval March 8, 2011* Bid Opening April 19, 2011* Award of Contract (1) April 26, 2011* Notice to Proceed May 9, 2011* Substantial Completion October 9, 2012* Planned Occupancy November 13, 2012* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 10 Gunn High School Air Conditioning of Existing Buildings A. PROJECT STATUS DLM continues design on the air conditioning project. DLM plans to submit plans to DSA by September 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.7 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $2,600,000 Other Funding $0 Total $2,600,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $447,110 Construction & Equipment $2,128,080 Soft Costs Contingency $24,810 Total $2,600,000 Percent of Budget Expended 0.0% Current Phase: Construction Documents Schedule: Architect Contract (2) March 27, 2010 BOE Approval April 6, 2010 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA September 28, 2010* Approval by DSA March 8, 2011* Authorize to Bid (2) February 22, 2011* BOE Approval March 8, 2011* Bid Opening March 28, 2011* Award of Contract (1) April 4, 2011* Notice to Proceed April 13, 2011* Substantial Completion June 14, 2011* Planned Occupancy July 21, 2011* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 11 Palo Alto High School Football Stadium Renovation A. PROJECT STATUS DLM presented the stadium renovation conceptual plan to the BOE on June 1, 2010, and the BOE approved it on June 22, 2010. Planning will resume in August after the Facilities Steering Committee (FSC) reviews the revised master plan project list and budget. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.13 D. PROJECT OVERVIEW: • Conceptual design was approved BOE on June 22, 2010. Funding State Funds $0 Strong Schools Bond Funds $1,358,473 Other Funding $0 Total $1,358,437 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $127,622 Construction & Equipment $1,230,815 Soft Costs Contingency $0 Total $1,358,437 Percent of Budget Expended 10.4% Current Phase: Programming Schedule: Architect Contract (2) January 26, 2010 BOE Approval February 9, 2010 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (2) October 11, 2010* BOE Approval October 25, 2010* Submit to DSA January 11, 2011* Approval by DSA May 23, 2011* Authorize to Bid (2) March 29, 2011* BOE Approval April 19, 2011* Bid Opening May 13, 2011* Award of Contract (1) May 24, 2011* Notice to Proceed May 31, 2011* Substantial Completion January 5, 2012* Planned Occupancy January 31, 2012* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 12 Palo Alto High School Multi‐Use Field A. PROJECT STATUS Valley Crest Landscape began grading the existing field area on June 1, 2010 and is scheduled for completion by January 31, 2011, which includes new dugouts and time for turf establishment. Work commenced in the south parking lot on June 14, 2010, and improvements are expected to be complete by August 13, 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.14 D. PROJECT OVERVIEW: • Construction commenced on June 1, 2010. Project currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $3,002,063 Other Funding $1,075,991 Total $4,078,054 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $673,020 Construction & Equipment $3,312,683 Soft Costs Contingency $92,351 Total $4,078,054 Percent of Budget Expended 9.5% Current Phase: Construction Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) December 9, 2009 BOE Approval January 13, 2009 Schematic Design (2) February 24, 2009 BOE Approval March 17, 2009 Submit to DSA March 19, 2009 Approval by DSA September 30, 2009 Authorize to Bid (2) January 26, 2010 BOE Approval February 9, 2010 Bid Opening March 16, 2010 Award of Contract (1) April 7, 2010 Notice to Proceed June 1, 2010 Substantial Completion January 21, 2011* Planned Occupancy February 1, 2011* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 13 Palo Alto High School Classroom Building and Media Arts A. PROJECT STATUS DLM is scheduled to submit 95% CD’s by June 30, 2010. Final estimates, constructability reviews and document coordination will be completed prior to a target DSA submittal date of August 1, 2010. On June 14, 2010, Rodan Builders, Inc. commenced work on the relocation of the 16 existing portables to accommodate the new buildings. Portable relocations will be finished by the beginning of the fall semester. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $34,220,000 Other Funding $0 Total $34,220,000 Budget Salaries and Benefits $0 Supplies $50,000 Contracts & Services $6,067,996 Construction & Equipment $27,876,384 Soft Costs Contingency $225,620 Total $34,220,000 Percent of Budget Expended 1.8% Current Phase: Construction Documents Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009 Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010 Submit to DSA August 1, 2010* Approval by DSA April 15, 2011* Authorize to Bid (2) February 22, 2011* BOE Approval March 8, 2011* Bid Opening April 19, 2011* Award of Contract (1) April 26, 2011* Notice to Proceed May 9, 2011* Substantial Completion March 25, 2013* Planned Occupancy August 1, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 14 Palo Alto High School Theater and Associated Site Improvements A. PROJECT STATUS On June 22, 2010 the BOE approved conceptual design and authorized DLM to proceed with schematic design. DLM will meet with specialty consultants this summer and resume subcommittee meetings in late August. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 4.11 D. PROJECT OVERVIEW: • Conceptual design was approved by BOE on June 22, 2010. Funding State Funds $0 Strong Schools Bond Funds $17,720,000 Other Funding $0 Total $17,720,000 Budget Salaries and Benefits $0 Supplies $50,000 Contracts & Services $3,276,077 Construction & Equipment $14,284,700 Soft Costs Contingency $109,223 Total $109,223 Percent of Budget Expended 0.2% Current Phase: Schematic Design Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Conceptual Design (2) June 1, 2010 BOE Approval June 22, 2010 Schematic Design (2) October 20, 2010* BOE Approval November 2, 2010* Submit to DSA August 5, 2011* Approval by DSA February 16, 2012* Authorize to Bid (2) February 24, 2012* BOE Approval March 8, 2010* Bid Opening March 25, 2012* Award of Contract (1) June 13, 2012* Notice to Proceed February 11, 2013* Substantial Completion July 13, 2015* Planned Occupancy August, 2015* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 15 Jordan Middle School A. PROJECT STATUS AEDIS has proceeded into design development and drawings are anticipated to be submitted for review in August. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $17,943,191 Other Funding $0 Total $17,943,191 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,432,480 Construction & Equipment $14,014,500 Soft Costs Contingency $496,214 Total $17,943,194 Percent of Budget Expended 1.5% Current Phase: Design Development Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) March 23, 2010 BOE Approval April 27, 2010 Submit to DSA November 24, 2010* Approval by DSA July 29, 2011* Authorize to Bid (2) July 25, 2011* BOE Approval August 5, 2011* Bid Opening September 7, 2011* Award of Contract (1) September 22, 2011* Notice to Proceed October 19, 2011* Substantial Completion April 18, 2013* Planned Occupancy August 5, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 16 J.L. Stanford Middle School A. PROJECT STATUS AEDIS presented schematic design to the BOE on June 1 and June 22 for approval. The BOE approved and authorized staff to proceed with design development for the buildings, however the exterior site design will return to the BOE in September for discussion. Therefore, AEDIS will meet with the advisory committee and interested community members to refine the exterior design and landscaping in September, before returning to the BOE. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5 D. PROJECT OVERVIEW: • Schematic design for the buildings was approved on June 22, 2010. Funding State Funds $0 Strong Schools Bond Funds $17,184,697 Other Funding $0 Total $17,184,697 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,281,600 Construction & Equipment $13,406,000 Soft Costs Contingency $497,099 Total $17,184,699 Percent of Budget Expended 1.2% Current Phase: Schematic Design/Design Development Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) June 1, 2010* BOE Approval June 22, 2010* Submit to DSA December 10, 2010* Approval by DSA August 8, 2011* Authorize to Bid (2) August 2, 2011* BOE Approval August 15, 2011* Bid Opening October 4, 2011* Award of Contract (1) October 21, 2011* Notice to Proceed November 15, 2011* Substantial Completion March 6, 2013* Planned Occupancy August 5, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 17 Terman Middle School A. PROJECT STATUS AEDIS has proceeded into design development and drawings are anticipated to be submitted for review in August. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12 D. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Funding State Funds $0 Strong Schools Bond Funds $12,850,071 Other Funding $0 Total $12,850,071 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $2,411,150 Construction & Equipment $10,096,569 Soft Costs Contingency $342,352 Total $12,850,071 Percent of Budget Expended 1.2% Current Phase: Design Development Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) May 11, 2010 BOE Approval May 25, 2010 Submit to DSA November 29, 2010* Approval by DSA July 26, 2011* Authorize to Bid (2) July 27, 2011* BOE Approval August 10, 2011* Bid Opening September 19, 2011* Award of Contract (1) October 4, 2011* Notice to Proceed October 5, 2011* Substantial Completion March 26, 2013* Planned Occupancy July 3, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 18 Fairmeadow Elementary School New Classroom Building and Modernization A. PROJECT STATUS Gelfand Partners will develop schematic design plans during summer break. In September, Gelfand will meet with the site committee and the P.T.A., as well as host a community meeting before presenting the schematic design plans, as anticipated, to the BOE on September 14, 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Programming in progress. Funding State Funds $0 Strong Schools Bond Funds $9,327,500 Other Funding $0 Total $9,327,500 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,389,619 Construction & Equipment $7,835,500 Soft Costs Contingency $102,381 Total $9,327,500 Percent of Budget Expended 0.3% Current Phase: Schematic Design Schedule: Architect Contract (2) October 13, 2009 BOE Approval October 27, 2009 Conceptual Design (2) March 23, 2010 BOE Approval April 6, 2010 Schematic Design (2) September 14, 2010* BOE Approval September 28, 2010* Submit to DSA March 18, 2011* Approval by DSA November 11, 2011* Authorize to Bid (2) December 23, 2011* BOE Approval January 7, 2012* Bid Opening February 14, 2012* Award of Contract (1) February 27, 2012* Notice to Proceed February 28, 2012* Substantial Completion April 29, 2013* Planned Occupancy August 1, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 19 Ohlone Elementary School New Classroom Building and Modernization A. PROJECT STATUS Bids from prequalified contractors are due July 13, 2010. The project is expected to be awarded at a BOE special meeting scheduled for July 19, 2010. Construction will commence in August 2010 with anticipated completion in late 2011. On June 14, 2010, Coulter Construction began relocating existing portables on the site to accommodate the new building. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Bids scheduled to be opened on July 13, 2010. Funding State Funds $0 Strong Schools Bond Funds $11,667,965 Other Funding $0 Total $11,667,965 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $2,221,174 Construction & Equipment $9,181,991 Soft Costs Contingency $264,800 Total $11,667,965 Percent of Budget Expended 8.0% Current Phase: Bid & Award Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) March 3, 2009 BOE Approval March 17, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA November 24, 2009 Authorize to Bid (2) April 27, 2010 BOE Approval May 11, 2010 Approval by DSA May 18, 2010 Bid Opening July 13, 2010* Award of Contract (1) July 19, 2010* Notice to Proceed August 6, 2010* Substantial Completion February 1, 2012* Planned Occupancy February 14, 2012* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 20 Hoover Elementary School Pre‐Design A. PROJECT STATUS Gelfand met with the site steering committee on June 3, 2010 to kick‐off the pre‐design project at Hoover. Gelfand will return to Hoover’s site steering committee with planning options for the campus in September, after summer break. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Gelfand commenced pre‐design with the steering committee on June 3, 2010. Funding State Funds $0 Strong Schools Bond Funds $8,575,389 Other Funding $0 Total $8,575,389 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,278,477 Construction & Equipment $7,196,912 Soft Costs Contingency $100,000 Total $8,575,389 Percent of Budget Expended 0.0% Current Phase: Planning Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) September 28, 2010* BOE Approval October 12, 2010* Schematic Design (2) December 9, 2010* BOE Approval December 14, 2010* Submit to DSA June 2, 2011* Approval by DSA January 26, 2012* Authorize to Bid (2) March 8, 2012* BOE Approval March 24, 2012* Bid Opening April 30, 2012* Award of Contract (1) May 15, 2012* Notice to Proceed May 21, 2012* Substantial Completion July 23, 2013* Planned Occupancy August 16, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 21 Duveneck Elementary School Pre‐Design A. PROJECT STATUS Gelfand conducted a second pre‐design meeting with the site steering committee on June 8, 2010. The steering committee will continue campus planning discussion in September, after summer break. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW: • Gelfand will meet with the site steering committee in August. Funding State Funds $0 Strong Schools Bond Funds $7,019,083 Other Funding $0 Total $7,019,083 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,068,019 Construction & Equipment $5,858,683 Soft Costs Contingency $92,381 Total $7,019,083 Percent of Budget Expended 0.0% Current Phase: Planning Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010 Conceptual Design (2) September 28, 2010* BOE Approval October 12, 2010* Schematic Design (2) December 9, 2010* BOE Approval December 14, 2010* Submit to DSA June 2, 2011* Approval by DSA January 26, 2012* Authorize to Bid (2) March 8, 2012* BOE Approval March 24, 2012* Bid Opening April 30, 2012* Award of Contract (1) May 15, 2012* Notice to Proceed May 20, 2012* Substantial Completion July 1, 2013* Planned Occupancy August 16, 2013* * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 22 Elementary Classroom Improvements A. PROJECT STATUS The BOE approved Gelfand Partners’ addendum on June 22, 2010 for design services on the classroom improvements. Gelfand will commence design during summer break so site staff can review proposed improvements in September. The classroom improvements project consists of new lighting, windows and shades, ventilation improvements and ceiling tiles. Also part of the classroom improvements project is the implementation of a technology wall. District staff completed site walks at each elementary school and plan to bid the technology wall project in July, allowing for construction to begin in September, 2010. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW: • Gelfand to commence design. Funding State Funds $0 Strong Schools Bond Funds $8,887,522 Other Funding $0 Total $8,887,522 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,193,721 Construction & Equipment $7,488,706 Soft Costs Contingency $205,095 Total $8,887,522 Percent of Budget Expended 1.3% Current Phase: Planning Schedule: Architect Contract (2) June 8, 2010* BOE Approval June 22, 2010* Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) TBD BOE Approval N/A Submit to DSA TBD Approval by DSA TBD Authorize to Bid (2) TBD BOE Approval TBD Bid Opening TBD Award of Contract (1) TBD Notice to Proceed TBD Substantial Completion TBD Planned Occupancy TBD * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 23 Gunn High School Industrial Arts Addition and Renovation A. PROJECT STATUS Of the $5,576,500 project budget, 84.6% or $4,720,037 was expended. Approved change orders were $208,756, which is approximately 59.8% of the $349,000 construction contingency. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11 D. PROJECT OVERVIEW: • The building occupied as scheduled, and the project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $5,576,500 Other Funding $0 Total $5,576,500 Budget Salaries and Benefits $0 Supplies $10,358 Contracts & Services $1,216,066 Construction & Equipment $4,300,350 Soft Costs Contingency $49,726 Total $5,576,500 Percent of Budget Expended 89.0% Change Order Contingency • Starting Contingency Balance $349,000 • Remaining Contingency Balance $140,244 • Percent of Changes 59.8% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –January 4, 2010 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA June 17, 2008 Approval by DSA December 24, 2008 Authorize to Bid (2) October 14, 2008 BOE Approval October 28, 2008 Bid Opening December 16, 2008 Award of Contract (1) December 24, 2008 Notice to Proceed January 6, 2009 Substantial Completion November 25, 2009 Planned Occupancy January 4, 2010 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 24 Gunn High School Aquatic Center A. PROJECT STATUS Of the $5,013,750 project budget, 96.6%, or $4,844,070 was expended. Approved change orders were $194,739, which is approximately 49.9% of the $389,887 construction contingency. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 3.12 D. PROJECT OVERVIEW: • This project completed within budget. Funding State Funds $0 Strong Schools Bond Funds $5,013,750 Other Funding $0 Total $5,013,750 Budget Salaries and Benefits $0 Supplies $7,684 Contracts & Services $679,284 Construction & Equipment $4,323,742 Soft Costs Contingency $3,040 Total $5,013,750 Percent of Budget Expended 96.8% Change Order Contingency • Starting Contingency Balance $389,887 • Remaining Contingency Balance $195,148 • Percent of Changes 49.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –June 15, 2009 Schedule: Architect Contract (2) N/A BOE Approval N/A Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA December 11, 2007 Approval by DSA April 24, 2008 Authorize to Bid (2) April 8, 2008 BOE Approval April 22, 2008 Bid Opening May 28, 2008 Award of Contract (1) June 4, 2008 Notice to Proceed December 6, 2008 Substantial Completion June 15, 2009 Planned Occupancy June 15, 2009 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 25 Middle School Pre‐Design Jordan, J.L. Stanford and Terman A. PROJECT STATUS AEDIS presented recommended concept plans for each campus to the Board of Education on June 23 for discussion and received approval on September 8 by the Board of Education to move into schematic design. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1 – 2.12 D. PROJECT OVERVIEW: • This project has been completed on schedule and under budget. Board approval received on September 8, 2009. Funding State Funds $0 Strong Schools Bond Funds $101,000 Other Funding $0 Total $101,000 Budget Salaries and Benefits $0 Supplies $1,000 Contracts & Services $85,000 Construction & Equipment $0 Soft Costs Contingency $15,000 Total $101,000 Percent of Budget Expended 52.9% Current Phase: Complete Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009 Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 26 Middle Schools Interim Classrooms Jordan and J.L. Stanford A. PROJECT STATUS Contracts were awarded to Coulter Construction for Jordan Middle School and Mark Electric for Stanford Middle School following Board of Education approval on May 26, 2009. Both contractors started work on June 15, 2009 and were completed on August 3, 2009 at Jordan and August 12, 2009 at Stanford. Of the $1,047,186 project budget, 25%, or $236,696 has been expended. Pending Change Orders are currently estimated to be a deduct of ($10,331), which is approximately 0% of the $30,698 construction contingency. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 D. PROJECT OVERVIEW: • This project was completed under budget and on schedule. Funding State Funds $0 Strong Schools Bond Funds $1,047,186 Other Funding $0 Total $1,047,186 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $308,648 Construction & Equipment $707,840 Soft Costs Contingency $30,698 Total $1,047,186 Percent of Budget Expended 48.9% Change Order Contingency • Starting Contingency Balance $30,698 • Remaining Contingency Balance $30,698 • Percent of Changes 0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy –August 25, 2009 Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA April 14, 2009 Approval by DSA April 22, 2009 Authorize to Bid (2) March 31, 2009 BOE Approval April 14, 2009 Bid Opening May 14, 2009 Award of Contract (1) May 26, 2009 Notice to Proceed June 1, 2009 Substantial Completion August 12, 2009 Planned Occupancy August 25, 2009 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 27 Garland Elementary School Campus Modernization A. PROJECT STATUS The Board of Education voted on August 25, 2009 to approve the amendment to Garland lease to Stratford School. Therefore, the district has placed the project on hold. B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10 D. PROJECT OVERVIEW: • This project has been placed on hold. Funding State Funds $0 Strong Schools Bond Funds $22,178,544 Other Funding $0 Total $22,178,544 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,830,789 Construction & Equipment $17,485,000 Soft Costs Contingency $862,755 Total $22,178,544 Percent of Budget Expended 1.3% Current Phase: Schematic Design Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008 Conceptual Design (2) February 10, 2009 BOE Approval February 24, 2009 Schematic Design (2) June 2, 2009 BOE Approval June 23, 2009 Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings Page | 28 Elementary School Teaching Walls Phase 1 Schools A. PROJECT STATUS The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary above). B. BUDGET & SCHEDULE SUMMARY C. BOND PROJECT LIST REFERENCE: 1.9 D. PROJECT OVERVIEW: • This project has been renamed ‘Elementary Classroom Improvements’ (see Capital Projects summary above). Funding State Funds $0 Strong Schools Bond Funds $7,044,987 Other Funding $0 Total $7,044,987 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,341,394 Construction & Equipment $5,498,498 Soft Costs Contingency $205,095 Total $7,044,987 Percent of Budget Expended 1.6% Current Phase: On Hold Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008 Conceptual Design (2) N/A BOE Approval N/A Schematic Design (2) N/A BOE Approval N/A Submit to DSA N/A Approval by DSA N/A Authorize to Bid (2) N/A BOE Approval N/A Bid Opening N/A Award of Contract (1) N/A Notice to Proceed N/A Substantial Completion N/A Planned Occupancy N/A * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings OHS WEST:260388860.1 A-1 EXHIBIT A PALO ALTO UNIFIED SCHOOL DISTRICT BOND PROJECT LIST [Note: The order in which projects are listed is not an indication of priority for funding or completion. Not all listed projects will be completed at every site.] 1. ELEMENTARY SCHOOL PROJECTS Addison Barron Park Briones Duveneck El Carmelo Escondido Fairmeadow Garland Greendell Hays Hoover Nixon Ohlone Palo Verde 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Acquire and install modular classrooms, as needed. 4. Expand libraries to accommodate enrollment growth. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 9. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 10. Modernization/replacement of administration/multipurpose/library space. Numbers Added A-2 OHS WEST:260388860.1 2. MIDDLE SCHOOL PROJECTS David Starr Jordan Jane Lathrop Stanford Terman 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 3. Construct extra school-wide storage space. 4. Expand classrooms and classroom wings, library and administration spaces. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Renovate gymnasium, including new gym floors, doors, windows, bleachers and athletic equipment; upgrade building infrastructure, including power and water distribution. 9. Renovate swimming pool and pool deck; new filtration system; new storage and restrooms; upgrade pool equipment. 10. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. 11. Repair/Replace and/or improve concrete walkways and asphalt; canopies; parking lot and driveways. 12. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. A-3 OHS WEST:260388860.1 3. GUNN HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Demolish old library building. 3. Replace temporary classrooms with permanent classrooms. 4. Construct additional restrooms. 5. Construct second gymnasium. 6. Construct new soccer field. 7. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 8. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 9. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 10. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 11. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 12. Replace swimming pool with new 35-meter pool, pool equipment and support structures, pool decking, bleachers, storage, restrooms, showers, associated equipment. 13. Renovate gymnasium; interior renovation including gymnasium floors and bleachers; replace athletic equipment. 14. Modernize football stadium, including new bathrooms and concession stands. A-4 OHS WEST:260388860.1 4. PALO ALTO HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Construct additional restrooms. 4. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 5. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 6. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 7. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 8. Library modernization and building interior improvements, including infrastructure and major building system upgrades. 9. Renovation or replacement of the Tower Building to accommodate administration, classroom and program support space. 10. Renovate Main Gymnasium and second gymnasium, including seismic upgrades; accessibility improvements; construction of new restrooms; install new roofing; replace doors and windows; replace gymnasium floors and athletic equipment, bleachers and renovation of interior. Renovation or replacement of weight training facility. 11. Construct new theater building. 12. Renovate and improve soccer field, including new retaining wall and bleachers; new fencing and storage. 13. Modernize football stadium, including replace bleachers; new bathrooms and concession stands. 14. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. A-5 OHS WEST:260388860.1 5. OTHER DISTRICT-WIDE PROJECTS Furnishing and equipping of existing and newly constructed, modernized or rehabilitated classrooms and facilities on an ongoing basis, including to replace worn, broken, or out-of-date furniture and equipment for all classrooms, athletic facilities and other facilities, as needed. 1. Replace existing or acquire new computers, technology and related equipment on an ongoing basis. 2. Establish a planned maintenance fund to address maintenance work expected to be needed to all District facilities on an ongoing basis (other than as may be necessary for current maintenance, operation or repairs), in order to implement the District’s comprehensive facilities maintenance plan. 3. Acquisition of any of the facilities on the Bond Project List through temporary lease or lease- purchase arrangements, or execute purchase option under a lease for any of these authorized facilities. 4. If and as opportunities become available, and to the extent the Board of Education determines that bond funds are available for the purpose, acquisition of land and other interests in real property for future school buildings and other District facilities, and construction of such facilities, and rehabilitation/renovation of District-owned buildings and sites not otherwise listed. 5. Repair, upgrade, modify, expand, refinish, replace and construct site improvements, including off-street parking areas, pickup/dropoff, signage, paths, sidewalks and walkways, canopies, hard courts (student play areas), athletic play fields, landscaping, irrigation, permanent athletic field equipment and facilities (including nets, basketball standards, goals and goalposts, backstops), field lighting, etc. 6. ADDITIONAL NECESSARY AND INCIDENTAL PROJECTS 1. Remove, dispose of, and otherwise remediate hazardous materials, including asbestos, lead, etc., where necessary. 2. Address unforeseen conditions revealed by construction/modernization (including plumbing or gas line breaks, dry rot, seismic, structural, etc.). 3. Other improvements required to comply with existing building codes, including the Field Act, and access requirements of the Americans with Disabilities Act (ADA). 4. Site preparation/restoration in connection with new construction, renovation or remodeling, or installation or removal of relocatable classrooms, including ingress and egress, demolition of existing structures, removing, replacing, or installing irrigation and drainage, utility lines (such as gas lines, water lines, electrical lines, sewer lines, and communication lines), trees and landscaping, relocating fire access roads, traffic lights and mitigation, and acquiring any necessary easements, licenses, or rights of way to the property. 5. Rental or construction of storage facilities and other space on an interim basis, as needed to accommodate construction materials, equipment, and personnel, and interim classrooms (including relocatables) for students and school functions or other storage for classroom materials displaced during construction. A-6 OHS WEST:260388860.1 7. RENOVATION/MODERNIZATION (DEFINED) For purposes of the Bond Project List, renovation and modernization projects are intended to restore the building systems and infrastructure, weather protections, finishes, and technology, or reallocate and reorganize space, to a condition that will provide a sustainable, functional educational and administrative environment for future years, comparable to new construction. Renovation projects may include, but are not limited to nor necessarily encompass, all of the following, depending upon the age, condition and needs of each particular school facility: 1. upgrade electrical, communication, fire alarm, and similar building systems as well as main power service and distribution, which may include active and passive solar power and heating system acquisition, installation and construction 2. Replace, repair or upgrade plumbing, piping and drainage systems, including water supply, meters, water heating, and wastewater systems, plumbing fixtures and sinks, etc., within buildings and sites and to connect with city supply and drainage systems 3. Replace or modify aging heating, ventilation and air cooling systems with energy-efficient heating and air cooling systems (HVAC), including installing energy management systems (EMS); 4. Replace, modify, upgrade interior lighting and exterior safety/security lighting systems and fixtures, as necessary; 5. Repair, modify and construct structural elements of the existing structure as necessary; 6. Replace or repair aging roofs with similar materials or District standard materials; 7. Replace, repair, install and construct, as necessary, interior walls, floor and ceiling finishes, doors, door locks, windows, cabinets and casework, and equipment attached to wall surfaces (including white boards, marker boards, tack boards, television mounts, scoreboards, fire extinguishers, kitchen cabinets/equipment, etc.); 8. Upgrade, modify and construct restroom facilities; 9. Comply, as necessary, with Americans with Disabilities Act (ADA) and Title 24 requirements; 10. Refinish the exterior finishes of the school (including stucco, wood and metal trims, wood siding, paint, etc.); replace doors and windows 11. Modify, expand, separate, convert and construct school support areas; staff work and lunch areas; and educational areas to provide adequate, functional environments; 12. Modify, replace and construct functional components of altered or replaced building components (including rainwater leaders, fascias, mansards, etc.); For any project involving renovation, modernization, remodeling or rehabilitation of a building or the major portion of a building, the District may proceed with new replacement construction instead (including any necessary demolition), if the Board of Education determines that replacement and new construction is more practical than rehabilitation and renovation, considering the building’s age, condition, expected remaining life, comparative cost, and other relevant factors.