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Monthly Reports 2010-03 (Mar) MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT Through March 2010 Current Strong Schools Bond Capital Improvement Projects Prepared by O’Connor Construction Management, Inc. & Gilbane Building Company Page | 2 TABLE OF CONTENTS Executive Summary page 3 Attachment 1 – Consolidated Expenditure Report Attachment 2 – Master Project Schedule Capital Projects High School Master Plan page 6 Gunn High School – New Classroom Buildings A & B page 7 Gunn High School – Parking and Drop-off Sitework Improvement page 8 Gunn High School – New Gymnasium page 9 Palo Alto High School – Stadium Field Renovation page 10 Palo Alto High School – Multi-use Field page 11 Palo Alto High School – Classroom Building and Media Arts page 12 Palo Alto High School – Theater and Associated Site Improvements page 13 Jordan Middle School page 14 J.L. Stanford Middle School page 15 Terman Middle School page 16 Fairmeadow Elementary School page 17 Ohlone Elementary School page 18 Inactive Capital Projects Gunn High School – Industrial Arts Renovation page 19 Gunn High School – Aquatic Center page 20 Garland Elementary School page 21 Elementary School Teaching Walls – Phase 1 Schools page 22 Appendix Exhibit A – Bond Project List Page | 3 EXECUTIVE SUMMARY CAPITAL PROJECTS High School Master Plan Gates + Associates held meetings with the landscape subcommittees at each high school to present revised conceptual landscape plans based on the previous community workshops. The Mitigated Negative Declaration (MND) for Gunn high school is scheduled to be presented for adoption to the Board of Education on April 27, 2010. Gunn High School – New Classroom Buildings A & B DLM submitted initial design development drawings on March 26, 2010. To make way for construction of the new classroom building, approximately 26 portables will need to be relocated. The portable relocation project bids were received on March 24, 2010 and the lowest responsive bid was submitted by Rodan Builders, Inc. Construction will begin on June 14, 2010. Gunn High School – Parking and Drop-off Sitework Improvement The facilities steering committee (FSC) approved the parking and drop-off project to include an additional drop-off area from Miranda Ave. The master plan project list was updated to incorporate this addition and was presented to the Board of Education (BOE) on March 26, 2010 for discussion. The future parking and drop-off improvements design will continue after the BOE adopts the mitigated negative declaration. Gunn High School – New Gymnasium DLM conducted a meeting to review the changes requested by the FSC. DLM submitted initial design development drawings on March 26, 2010 and will proceed with construction documents after review by the district and GBC. Palo Alto High School – Stadium Field Renovation DLM met with the subcommittee to present revised stadium layouts based on stadium programming needs. The project will include a new concession stand, bathrooms, and home and visitor’s side bleachers. The project will also coordinate with the surrounding corporation yard for maintenance functions and the Churchill entrance. Palo Alto High School – Multi-use Field Five bids were received at the bid opening on March 16, 2010. Valley Crest Landscaping will be recommended for award at the BOE meeting on April 6, 2010. Construction will begin after the baseball and softball seasons conclude in June 2010. Palo Alto High School – Classroom Building and Media Arts Building DLM submitted initial design development documents March 26, 2010 and will proceed with construction documents after review by the district and GBC. The portable relocation project bids were received March 24, 2010, with thirteen bid submissions. The lowest responsive bid was submitted by Rodan Builders, Inc. and will be recommended for award at the BOE meeting on April 6, 2010. Construction will begin June 14, 2010, and is scheduled to be complete in time for commencement of school in the fall. Palo Alto High School – Theater and Associated Site Improvements Theater design committee members toured Menlo-Atherton high school’s and Sacred Heart Prep’s theaters on March 23, 2010. DLM held a follow up meeting with committee members to discuss their visit of neighboring schools’ theater designs, and to finalize the project layouts based on the programming needs and budget. The project will be presented to the FSC for approval in April. Jordan Middle School AEDIS presented schematic design plans to the bond advisory committee and to the community before their presentation to the BOE on March 23, 2010. AEDIS will return to the BOE on April 27, 2010 for approval after conducting another community meeting for further input and refinement to the classroom wing and cafetorium building design as requested by the Board of Education. Page | 4 J.L. Stanford Middle School AEDIS met with the bond advisory committee for an update on design progress and to receive feedback from the committee in early March. AEDIS will present to the advisory committee once more in April to finalize schematic design, and conduct a community meeting before seeking approval from the Board of Education. Schematic design is anticipated to be complete in May 2010. Terman Middle School AEDIS completed another meeting with the Terman design committee to review and finalize updated plans for the administration/library expansion, new drama classroom, cafetorium/kitchen improvements and other school-wide improvements. A community meeting will be conducted in mid-April and AEDIS is scheduled to present the schematic design package to the Board of Education in April 2010 for discussion, with approval anticipated for May 2010. Fairmeadow Elementary School – Pre-Design Gelfand Partners hosted a community meeting to present the conceptual plan for feedback on March 1, 2010. Gelfand also presented the recommended conceptual design to the Board of Education on March 23, 2010 for discussion and will return to the Board of Education on April 6, 2010 for approval, and to authorize staff to proceed with the schematic design phase. Ohlone Elementary School – New Classroom Building and Modernization DSA continues its review of the Ohlone classroom building and modernization project, which should be completed by August 2010. The modular classrooms project bids were received on March 2, 2010 with the low bid received from Coulter Construction. Authorization to award the contract to Coulter Construction was approved by the Board on March 9, 2010. Relocations of the portables are scheduled for this summer and will make way for the construction of the two story building scheduled to begin late fall. INACTIVE CAPITAL PROJECTS Gunn High School – Industrial Arts Addition & Renovation Of the $5,576,500 project budget, 84.6% or $4,720,037 was expended. Approved change orders were $208,756, which is approximately 59.8% of the $349,000 construction contingency. Gunn High School – Aquatic Center Of the $5,013,750 project budget, 96.6%, or $4,844,070 was expended. Approved change orders were $194,739, which is approximately 49.9% of the $389,887 construction contingency. Garland Elementary School Renovation The Board of Education voted on August 25, 2009 to approve the amendment to Garland lease to Stratford School. Therefore, the district has placed the project on hold. Elementary School Teaching Walls – Phase 1 Schools The district has placed this project on hold pending further review of the implementation of other classroom improvements. A presentation will be made to the BOE to revise this project at the April 6, 2010 meeting as recommended by the elementary school principals. The project will also be renamed ‘Elementary Classroom Improvements’, and include a technology wall, new lighting, new windows and ventilation and new window shades and ceiling tiles. Page | 5 Board Actions in March March 9, 2010 Action11 – Authorization to Award a Contract for the Ohlone Site for the Relocation and Installation of Two Existing Modular Classrooms and the Installation of Two Other Newly Placed Modular Classrooms March 23, 2010 Consent 6 – Approval of Strong Schools Bond Change Orders Consent 7 – Authorization to File CEQA Exemptions for Jordan, JLS, and Terman Middle Schools Action 21 – Appropriation of $2,271,512 in State Career Technical Education Bond Funding to the County School Facilities Fund A B C C / A B - C C / B A - BGunn High School - High School Master Plan 145,000 127,371 79,815 55.04% 47,556 62.66% 17,629Gunn High School 1 - Aquatic Center 5,013,750 4,935,692 4,854,830 96.83% 80,862 98.36% 78,058Gunn High School 2 - I.A 5,511,500 5,118,954 4,807,162 87.22% 311,792 93.91% 392,546Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100.00% 0 100.00% 0Gunn High School 4 - New classroom A & B 24,120,000 2,163,899 489,824 2.03% 1,674,075 22.64% 21,956,101Gunn High School 5 - Parking & Drop Off improvements 3,940,000 217,770 2,304 0.06% 215,466 1.06% 3,722,230Gunn High School 6- New/Auxiliary Gymnasium 13,830,000 944,371 142,182 1.03% 802,189 15.06% 12,885,629Gunn High School - Reserved 21,273,533 0 0 0.00% 0 0.00% 21,273,533Palo Alto High Schools - High School Master Plan 145,000 127,547 90,699 62.55% 36,848 71.11% 17,453Palo Alto High School 1 - Bleacher 1,358,437 140,810 115,810 8.53% 25,000 82.25% 1,217,627Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 3,002,063 486,799 237,387 7.91% 249,412 48.76% 2,515,264Palo Alto high School 3 - New classroom & Media Art Building 34,220,000 2,557,951 462,594 1.35% 2,095,357 18.08% 31,662,049Palo Alto High School 4 - New Theater 17,720,000 1,026,210 7,330 0.04% 1,018,880 0.71% 16,693,790Palo Alto High School - Reserved 42,348,045 0 0 0.00% 0 0.00% 42,348,045Jordan Middle School - Middle School Pre-Design 33,665 19,718 17,413 51.72% 2,305 88.31% 13,947Jordan Middle Schools 1- Interim Classrooms 600,342 186,569 157,893 26.30% 28,676 84.63% 413,773Jordan Middle School 2 17,943,194 1,583,569 249,279 1.39% 1,334,290 15.74% 16,359,625Jordan Middle School - Reserved 0 0 0 0.00% 0 0.00% 0J.L.S Middle School - Middle School Pre-Design 33,669 19,627 17,995 53.45% 1,632 91.68% 14,042J.L.S Middle School 1 - Interim Classrooms 446,844 351,408 311,113 69.62% 40,295 88.53% 95,436 J.L.S Middle School 2 17,184,699 1,432,112 186,682 1.09% 1,245,430 13.04% 15,752,587 J.L.S Middle School - Reserved 0 0 0 0.00% 0 0.00% 0Terman Middle School - Middle School Pre- Design 33,666 19,627 18,010 53.50% 1,617 91.76% 14,039Terman Middle School 1 12,850,071 1,187,625 157,461 1.23% 1,030,164 13.26% 11,662,446Terman Middle School - Reserved 0 0 0 0.00% 0 0.00% 0PAUSD Elementary Schools - Elementary Growth Plan 145,000 62,700 55,560 38.32% 7,140 88.61% 82,300Garland Elementary School 1- Phase I 22,178,544 281,279 280,113 1.26% 1,166 99.59% 21,897,265Fairmeadow Elementary School 1- Phase I 27,500 27,500 19,055 69.29% 8,445 69.29% 0Ohlone Elementary School 1- Phase I 11,667,965 1,427,793 885,106 7.59% 542,687 61.99% 10,240,172 Elementary Schools 1 - Elem Teaching Wall Project 7,044,987 139,822 113,352 1.61% 26,470 81.07% 6,905,165Elementary Schools - Reserved 57,614,283 0 0 0.00% 0 0.00% 57,614,283PAUSD - Program Admin. ** 3,353,108 2,696,967 1,863,097 55.56% 833,870 69.08% 656,141PAUSD - Technology 5,995,689 2,180,298 1,876,978 31.31% 303,320 86.09% 3,815,391PAUSD - Technology -Reserved 7,911,676 0 0 0.00% 0 0.00% 7,911,676PAUSD - Reserved 6,335,945 0 0 0.00% 0 0.00% 6,335,945Total344,033,952 29,469,765 17,504,821 11,964,944 314,564,187Prepared by: Business Services Department based on QSS accounting SystemSchool Name - Project NamePercent of Budget ExpendedPalo Alto Unified School DistrictStrong Schools Bond3/31/2010Percent of ExpendedContract BalanceExpenditures Budget BalanceCommittedBudget Activity IDPhaseActivity NameOriginalDurationStartFinishDuration %CompleteGunn- Gunn- IndustGunn- Industrial Arts Renovation40901-Oct-08 A26-Apr-1095.35%Gunn - Gunn - New CGunn - New Classroom Building107520-Apr-09 A03-Jun-1322.98%Gunn - Gunn - ParkinGunn - Parking and Drop Off102101-Sep-09 A30-Jul-1314.79%Gunn NGunn New GyGunn New Gymnasium111721-Apr-09 A01-Aug-1322.02%Paly - HPaly - Home SPaly - Home Side Bleachers63017-Aug-09 A26-Jan-1224.29%Paly - MPaly - Multi UPaly - Multi Use Field Improvements53203-Nov-08 A18-Oct-1072.93%Paly - NPaly - New ClPaly - New Classroom Building & Med...111820-Apr-09 A01-Aug-1322.09%Paly - NPaly - New ThPaly - New Theater and Sitework149709-Sep-09 A26-May-1510.15%JordanJordan New CJordan New Classroom Wing & Mode...117903-Nov-08 A09-May-1331.13%StanforStanford NewStanford New Classroom Wing112803-Nov-08 A07-Mar-1332.08%TermanTerman AdmTerman Admin Wing Addition & Mode...116903-Nov-08 A01-May-1331.05%GarlandGarland SchoGarland School Modernization50103-Nov-08 A31-Mar-10100%FairmeFairmeadow Fairmeadow Elementary School119414-Dec-09 A01-Aug-1326.97%OhloneOhlone New COhlone New Classroom Wing87603-Nov-08 A12-Mar-1241.89%TeachinTeaching WaTeaching Walls Casework17206-Apr-09 A28-Sep-09 A100%JAJJAJAJJAJAJJAJAJJAJAJJAJAJJASJA2009201020112012201320142015PALO ALTO UNIFIED SCHOOL DISTRICT STRONG SCHOOLS BOND PROGRAM MASTER SCHEDULE SUMMARY 06-Apr-10 15:58DesignPlanningBid and AwardConstructionDSACloseoutPage 1 of 1TASK filter: All Activities© Primavera Systems, Inc. Page | 6 High School Master Plan Palo Alto HS and Gunn HS A. PROJECT TEAM Project Manager: Aimée Lopez, O’Connor Construction Management, Inc. Architect/Engineer: Deems Lewis McKinley B. PROJECT STATUS Gates + Associates held meetings with the landscape subcommittees at each high school to present revised conceptual landscape plans based on the previous community workshops. The Mitigated Negative Declaration (MND) for Gunn high school is scheduled to be presented for adoption to the Board of Education on April 27, 2010. C. CONTRACT TIME • Current Phase: Planning • Planned Completion for Current Phase: June 22, 2010 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $290,000 Supplies $1,000 Other $0 Contracts & Services $279,521 Total $ 290,000 Construction & Equipment $0 Soft Costs Contingency $9,479 Total $290,000 • Percent of Budget Expended 58.8% E. BOND PROJECT LIST REFERENCE: 3.1 – 3.14, 4.1 – 4.14 F. PROJECT OVERVIEW: • Final MND documents for Gunn high school scheduled to be adopted by the BOE in April. Page | 7 Gunn High School New Classroom Buildings A & B A. PROJECT TEAM Project Manager: Alex Morrison, Gilbane Building Company Architect/Engineer: DLM Architects B. PROJECT STATUS DLM submitted initial design development drawings on March 26, 2010. To make way for construction of the new classroom building, approximately 26 portables will need to be relocated. The portable relocation project bids were received on March 24, 2010 and the lowest responsive bid was submitted by Rodan Builders, Inc. Construction will begin on June 14, 2010. C. CONTRACT TIME • Current Phase: Design Development • Planned Completion for Current Phase: April 13, 2010 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $24,120,000 Supplies $50,000 Other $ 0 Contracts & Services $4,315,728 Total $24,120,000 Construction & Equipment $19,590,000 Soft Costs Contingency $ 164,272 Total $24,120,000 • Percent of Budget Expended 2.03% E. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4 F. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Page | 8 Gunn High School Parking and Drop-off Sitework Improvement A. PROJECT TEAM Project Manager: Aimée Lopez, O’Connor Construction Management, Inc. Architect/Engineer: DLM Architects B. PROJECT STATUS The facilities steering committee (FSC) approved the parking and drop-off project to include an additional drop-off area from Miranda Ave. The master plan project list was updated to incorporate this addition and was presented to the Board of Education (BOE) on March 26, 2010 for discussion. The future parking and drop-off improvements design will continue after the BOE adopts the mitigated negative declaration. C. CONTRACT TIME • Current Phase: Schematic Design • Planned Completion for Current Phase: December 14, 2010 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $3,940,000 Supplies $0 Other $ 0 Contracts & Services $883,978 Total $3,940,000 Construction & Equipment $ 2,934,840 Soft Costs Contingency $ 121,182 Total $3,940,000 • Percent of Budget Expended 0.6% E. BOND PROJECT LIST REFERENCE: 5.5 F. PROJECT OVERVIEW: • This project will re-commence after completion of CEQA process. Page | 9 Gunn High School New Gymnasium A. PROJECT TEAM Project Manager: Alex Morrison, Gilbane Building Company Architect/Engineer: DLM Architects B. PROJECT STATUS DLM conducted a meeting to review the changes requested by the FSC. DLM submitted initial design development drawings on March 26, 2010 and will proceed with construction documents after review by the district and GBC. C. CONTRACT TIME • Current Phase: Design Development • Planned Completion for Current Phase: April 13, 2010 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $13,830,000 Supplies $40,000 Other $ 0 Contracts & Services $2,596,521 Total $13,830,000 Construction & Equipment $ 11,109,450 Soft Costs Contingency $ 84,029 Total $13,830,000 • Percent of Budget Expended 1.03% E. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 F. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Page | 10 Palo Alto High School Football Stadium Renovation A. PROJECT TEAM Project Manager: Aimée Lopez, O’Connor Construction Management, Inc. Architect/Engineer: DLM Architects B. PROJECT STATUS DLM met with the subcommittee to present revised stadium layouts based on stadium programming needs. The project will include a new concession stand, bathrooms, and home and visitor’s side bleachers. The project will also coordinate with the surrounding corporation yard for maintenance functions and the Churchill entrance. C. CONTRACT TIME • Current Phase: Planning • Planned Completion for Current Phase: June 22, 2010 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $1,358,437 Supplies $0 Other $0 Contracts & Services $127,622 Total $1,358,437 Construction & Equipment $1,230,815 Soft Costs Contingency $0 Total $1,358,437 • Percent of Budget Expended 8.53% E. BOND PROJECT LIST REFERENCE: 4.13 F. PROJECT OVERVIEW: • Programming in progress. Page | 11 Palo Alto High School Multi-Use Field A. PROJECT TEAM Project Manager: Arnold Teten, Gilbane Building Company Architect/Engineer: Verde Design, Inc. B. PROJECT STATUS Five bids were received at the bid opening on March 16, 2010. Valley Crest Landscaping will be recommended for award at the BOE meeting on April 6, 2010. Construction will begin after the baseball and softball seasons conclude in June 2010. C. CONTRACT TIME • Current Phase: Bid & Award • Planned Completion for Current Phase: April 6, 2010 D. BUDGET/FUNDING • Funding Budget – Measure A Only State Funds $0 Salaries and Benefits $0 Bond Funds $3,002,063 Supplies $0 Other $ 1,075,991 Contracts & Services $673,020 Total $4,078,054 Construction & Equipment $ 3,312,683 Soft Costs Contingency $ 92,351 Total $4,078,054 • Percent of Budget Expended 7.91% E. BOND PROJECT LIST REFERENCE: 4.14 F. PROJECT OVERVIEW: • Bids received on March 16, 2010. Page | 12 Palo Alto High School Classroom Building and Media Arts A. PROJECT TEAM Project Manager: Heidi Rank, Gilbane Building Company Architect/Engineer: DLM Architects B. PROJECT STATUS DLM submitted initial design development documents March 26, 2010 and will proceed with construction documents after review by the district and GBC. The portable relocation project bids were received March 24, 2010, with thirteen bid submissions. The lowest responsive bid was submitted by Rodan Builders, Inc. and will be recommended for award at the BOE meeting on April 6, 2010. Construction will begin June 14, 2010, and is scheduled to be complete in time for commencement of school in the fall. C. CONTRACT TIME • Current Phase: Design Development • Planned Completion for Current Phase: April 13, 2010 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $34,220,000 Supplies $50,000 Other $0 Contracts & Services $6,067,996 Total $34,220,000 Construction & Equipment $27,876,384 Soft Costs Contingency $225,620 Total $34,220,000 • Percent of Budget Expended 1.35% E. BOND PROJECT LIST REFERENCE: 4.1 - 4.3 F. PROJECT OVERVIEW: • Project is currently proceeding on schedule and within budget. Page | 13 Palo Alto High School Theater and Associated Site Improvements A. PROJECT TEAM Project Manager: Aimée Lopez, O’Connor Construction Management, Inc. Architect/Engineer: Deems Lewis McKinley B. PROJECT STATUS Theater design committee members toured Menlo-Atherton high school’s and Sacred Heart Prep’s theaters on March 23, 2010. DLM held a follow up meeting with committee members to discuss their visit of neighboring schools’ theater designs, and to finalize the project layouts based on the programming needs and budget. The project will be presented to the FSC for approval in April. C. CONTRACT TIME • Current Phase: Planning • Planned Completion for Current Phase: June 22, 2010 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $17,720,000 Supplies $50,000 Other $0 Contracts & Services $3,276,077 Total $17,720,000 Construction & Equipment $14,284,700 Soft Costs Contingency $109,223 Total $17,720,000 • Percent of Budget Expended 0.04% E. BOND PROJECT LIST REFERENCE: 4.11 F. PROJECT OVERVIEW: • Programming in progress. Page | 14 Jordan Middle School A. PROJECT TEAM Project Manager: Lori Alvarez, O’Connor Construction Management, Inc. Architect/Engineer: AEDIS Architecture and Planners B. PROJECT STATUS AEDIS presented schematic design plans to the bond advisory committee and to the community before their presentation to the BOE on March 23, 2010. AEDIS will return to the BOE on April 27, 2010 for approval after conducting another community meeting for further input and refinement to the classroom wing and cafetorium building design as requested by the Board of Education. C. CONTRACT TIME • Current Phase: Schematic Design • Planned Completion for Current Phase: April 27, 2010 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $17,943,191 Supplies $0 Other $0 Contracts & Services $3,432,480 Total $ 17,943,191 Construction & Equipment $14,014,500 Soft Costs Contingency $496,214 Total $17,943,194 • Percent of Budget Expended 1.39% E. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5. F. PROJECT OVERVIEW: • Board approval anticipated on April 27, 2010. Page | 15 J.L. Stanford Middle School A. PROJECT TEAM Project Manager: Lori Alvarez, O’Connor Construction Management, Inc. Architect/Engineer: AEDIS Architecture and Planners B. PROJECT STATUS AEDIS met with the bond advisory committee for an update on design progress and to receive feedback from the committee in early March. AEDIS will present to the advisory committee once more in April to finalize schematic design, and conduct a community meeting before seeking approval from the Board of Education. Schematic design is anticipated to be complete in May 2010. C. CONTRACT TIME • Current Phase Schematic Design • Planned Completion for Current Phase: May 25, 2010 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $17,184,697 Supplies $0 Other $0 Contracts & Services $3,281,600 Total $ 17,184,697 Construction & Equipment $13,406,000 Soft Costs Contingency $497,099 Total $17,184,699 • Percent of Budget Expended 1.09% E. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5 F. PROJECT OVERVIEW: • Board approval is planned for May, 2010. Page | 16 Terman Middle School A. PROJECT TEAM Project Manager: Lori Alvarez, O’Connor Construction Management, Inc. Architect/Engineer: AEDIS Architecture and Planners B. PROJECT STATUS AEDIS completed another meeting with the Terman design committee to review and finalize updated plans for the administration/library expansion, new drama classroom, cafetorium/kitchen improvements and other school-wide improvements. A community meeting will be conducted in mid-April and AEDIS is scheduled to present the schematic design package to the Board of Education in April 2010 for discussion, with approval anticipated for May 2010. C. CONTRACT TIME • Current Phase: Schematic Design • Planned Completion for Current Phase: May 11, 2010 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $12,850,071 Supplies $0 Other $0 Contracts & Services $2,411,150 Total $ 12,850,071 Construction & Equipment $10,096,569 Soft Costs Contingency $342,352 Total $12,850,071 • Percent of Budget Expended 1.23% E. BOND PROJECT LIST REFERENCE: 2.1 – 2.8, 2.11 – 2.12 E. PROJECT OVERVIEW: • Schematic design will be presented to the Board of Education on April 27, 2010 for discussion. Page | 17 Fairmeadow Elementary School A. PROJECT TEAM Project Manager: Lori Alvarez, O’Connor Construction Management, Inc. Architect/Engineer: Gelfand Partners B. PROJECT STATUS Gelfand Partners hosted a community meeting to present the conceptual plan for feedback on March 1, 2010. Gelfand also presented the recommended conceptual design to the Board of Education on March 23, 2010 for discussion and will return to the Board of Education on April 6, 2010 for approval, and to authorize staff to proceed with the schematic design phase. C. CONTRACT TIME • Current Phase: Planning • Planned Completion for Current Phase: April 6, 2010 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $27,500 Supplies $0 Other $0 Contracts & Services $25,000 Total $27,500 Construction & Equipment $0 Soft Costs Contingency $2,500 Total $27,500 • Percent of Budget Expended 69.29% E. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 F. PROJECT OVERVIEW: • Board approval of conceptual design anticipated on April 6, 2010. Page | 18 Ohlone Elementary School New Classroom Building and Modernization A. PROJECT TEAM Project Manager: Arnold Teten, Gilbane Building Company Architect/Engineer: Gelfand Partners B. PROJECT STATUS DSA continues its review of the Ohlone classroom building and modernization project, which should be completed by August 2010. The modular classrooms project bids were received on March 2, 2010 with the low bid received from Coulter Construction. Authorization to award the contract to Coulter Construction was approved by the Board on March 9, 2010. Relocations of the portables are scheduled for this summer and will make way for the construction of the two story building scheduled to begin late fall. C. CONTRACT TIME • Current Phase: DSA Review • Planned Completion for Current Phase: August 31, 2010 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $11,667,965 Supplies $0 Other $0 Contracts & Services $2,221,174 Total $11,667,965 Construction & Equipment $9,181,991 Soft Costs Contingency $264,800 Total $11,667,965 • Percent of Budget Expended 7.59% E. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 F. PROJECT OVERVIEW: • Gelfand submitted 95% construction documents to DSA on November 24, 2009. Still under DSA review. Page | 19 Gunn High School Industrial Arts Addition and Renovation A. PROJECT TEAM Project Manager: Alex Morrison, Gilbane Building Company Architect/Engineer: VBN Architects General Contractor: Svala Construction B. PROJECT STATUS Of the $5,576,500 project budget, 84.6% or $4,720,037 was expended. Approved change orders were $208,756, which is approximately 59.8% of the $349,000 construction contingency. C. CONTRACT TIME • Current Phase: Project Closeout • Notice To Proceed: January 5, 2009 • Contract Completion Date: Nov. 25, 2009 • Beneficial Occupancy: January 4, 2010 • Original Contract Days: 324 Days • Total Days Elapsed: 359 Days • Total Days Remaining: (35) Days • Rain Days: 0 Days D. BUDGET/FUNDING • Funding Budget State Funds 0 Salaries and Benefits $0 Bond Funds $5,576,500 Supplies $10,358 Other $0 Contracts & Services $1,216,066 Total $5,576,500 Construction & Equipment $4,300,350 Soft Costs Contingency $49,726 Total $5,576,500 • Percent of Budget Expended 87.22% E. CHANGE ORDER CONTINGENCY • Starting Contingency Balance $349,000 • Remaining Contingency Balance $140,244 • Percent Of Changes 59.8% (Change Orders + Construction Change Directives vs. Original Contract) F. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11 G. PROJECT OVERVIEW: • The building occupied as scheduled, and the project completed within budget. Page | 20 Gunn High School Aquatic Center A. PROJECT TEAM Project Manager: Alex Morrison, Gilbane Building Company Architect/Engineer: Spencer & Associates General Contractor: Beals Martin Construction B. CONSTRUCTION Of the $5,013,750 project budget, 96.6%, or $4,844,070 was expended. Approved change orders were $194,739, which is approximately 49.9% of the $389,887 construction contingency. C. CONTRACT TIME • Current Phase: Project Closeout • Notice To Proceed: June 20, 2008 • Contract Completion Date: April 18, 2009 • Beneficial Occupancy: June 15, 2009 • Original Contract Days: 300 Days • Total Days Elapsed: 475 Days • Total Days Remaining: (175) Days • Rain Days: 20 Days D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $5,013,750 Supplies $7,684 Other $0 Contracts & Services $679,284 Total $5,013,750 Construction & Equipment $4,323,742 Soft Costs Contingency $3,040 Total $5,013,750 • Percent of Budget Expended 96.83% E. CHANGE ORDER CONTINGENCY • Starting Contingency Balance $ 389,887 • Remaining Contingency Balance $195,148 • Percent Of Changes 49.9% (Change Orders + Construction Change Directives vs. Original Contract) F. BOND PROJECT LIST REFERENCE: 3.12 G. PROJECT OVERVIEW: • This project completed within budget. Page | 21 Garland Elementary School Campus Modernization A. PROJECT TEAM Project Manager: Lori Alvarez, O’Connor Construction Management, Inc. Architect/Engineer: AEDIS Architects and Planners B. PROJECT STATUS The Board of Education voted on August 25, 2009 to approve the amendment to Garland lease to Stratford School. Therefore, the district has placed the project on hold. C. CONTRACT TIME • Current Phase: On hold • Planned Completion for Current Phase: N/A D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $22,178,544 Supplies $0 Other $0 Contracts & Services $3,830,789 Total $22,178,544 Construction & Equipment $17,485,000 Soft Costs Contingency $862,755 Total $22,178,544 • Percent of Budget Expended 1.3% E. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10 F. PROJECT OVERVIEW: • This project has been put on hold. Page | 22 Elementary School Teaching Walls Phase 1 Schools A. PROJECT TEAM Project Manager: Alex Morrison, Gilbane Building Company Architect/Engineer: Gelfand Partners B. PROJECT STATUS The district has placed this project on hold pending further review of the implementation of other classroom improvements. A presentation will be made to the BOE to revise this project at the April 6, 2010 meeting as recommended by the elementary school principals. The project will also be renamed ‘Elementary Classroom Improvements’, and include a technology wall, new lighting, new windows and ventilation and new window shades and ceiling tiles. C. CONTRACT TIME • Current Phase: On hold • Planned Completion for Current Phase: N/A D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $7,044,987 Supplies $0 Other $0 Contracts & Services $1,341,394 Total $7,044,987 Construction & Equipment $5,498,498 Soft Costs Contingency $205,095 Total $7,044,987 • Percent of Budget Expended 1.6% E. BOND PROJECT LIST REFERENCE: 1.9 F. PROJECT OVERVIEW: • Design has been suspended until further consideration is discussed among elementary school principals. OHS WEST:260388860.1 A-1 EXHIBIT A PALO ALTO UNIFIED SCHOOL DISTRICT BOND PROJECT LIST [Note: The order in which projects are listed is not an indication of priority for funding or completion. Not all listed projects will be completed at every site.] 1. ELEMENTARY SCHOOL PROJECTS Addison Barron Park Briones Duveneck El Carmelo Escondido Fairmeadow Garland Greendell Hays Hoover Nixon Ohlone Palo Verde 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Acquire and install modular classrooms, as needed. 4. Expand libraries to accommodate enrollment growth. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 9. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 10. Modernization/replacement of administration/multipurpose/library space. Numbers Added A-2 OHS WEST:260388860.1 2. MIDDLE SCHOOL PROJECTS David Starr Jordan Jane Lathrop Stanford Terman 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 3. Construct extra school-wide storage space. 4. Expand classrooms and classroom wings, library and administration spaces. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Renovate gymnasium, including new gym floors, doors, windows, bleachers and athletic equipment; upgrade building infrastructure, including power and water distribution. 9. Renovate swimming pool and pool deck; new filtration system; new storage and restrooms; upgrade pool equipment. 10. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. 11. Repair/Replace and/or improve concrete walkways and asphalt; canopies; parking lot and driveways. 12. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. A-3 OHS WEST:260388860.1 3. GUNN HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Demolish old library building. 3. Replace temporary classrooms with permanent classrooms. 4. Construct additional restrooms. 5. Construct second gymnasium. 6. Construct new soccer field. 7. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 8. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 9. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 10. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 11. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 12. Replace swimming pool with new 35-meter pool, pool equipment and support structures, pool decking, bleachers, storage, restrooms, showers, associated equipment. 13. Renovate gymnasium; interior renovation including gymnasium floors and bleachers; replace athletic equipment. 14. Modernize football stadium, including new bathrooms and concession stands. A-4 OHS WEST:260388860.1 4. PALO ALTO HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Construct additional restrooms. 4. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 5. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 6. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 7. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 8. Library modernization and building interior improvements, including infrastructure and major building system upgrades. 9. Renovation or replacement of the Tower Building to accommodate administration, classroom and program support space. 10. Renovate Main Gymnasium and second gymnasium, including seismic upgrades; accessibility improvements; construction of new restrooms; install new roofing; replace doors and windows; replace gymnasium floors and athletic equipment, bleachers and renovation of interior. Renovation or replacement of weight training facility. 11. Construct new theater building. 12. Renovate and improve soccer field, including new retaining wall and bleachers; new fencing and storage. 13. Modernize football stadium, including replace bleachers; new bathrooms and concession stands. 14. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. A-5 OHS WEST:260388860.1 5. OTHER DISTRICT-WIDE PROJECTS Furnishing and equipping of existing and newly constructed, modernized or rehabilitated classrooms and facilities on an ongoing basis, including to replace worn, broken, or out-of-date furniture and equipment for all classrooms, athletic facilities and other facilities, as needed. 1. Replace existing or acquire new computers, technology and related equipment on an ongoing basis. 2. Establish a planned maintenance fund to address maintenance work expected to be needed to all District facilities on an ongoing basis (other than as may be necessary for current maintenance, operation or repairs), in order to implement the District’s comprehensive facilities maintenance plan. 3. Acquisition of any of the facilities on the Bond Project List through temporary lease or lease- purchase arrangements, or execute purchase option under a lease for any of these authorized facilities. 4. If and as opportunities become available, and to the extent the Board of Education determines that bond funds are available for the purpose, acquisition of land and other interests in real property for future school buildings and other District facilities, and construction of such facilities, and rehabilitation/renovation of District-owned buildings and sites not otherwise listed. 5. Repair, upgrade, modify, expand, refinish, replace and construct site improvements, including off-street parking areas, pickup/dropoff, signage, paths, sidewalks and walkways, canopies, hard courts (student play areas), athletic play fields, landscaping, irrigation, permanent athletic field equipment and facilities (including nets, basketball standards, goals and goalposts, backstops), field lighting, etc. 6. ADDITIONAL NECESSARY AND INCIDENTAL PROJECTS 1. Remove, dispose of, and otherwise remediate hazardous materials, including asbestos, lead, etc., where necessary. 2. Address unforeseen conditions revealed by construction/modernization (including plumbing or gas line breaks, dry rot, seismic, structural, etc.). 3. Other improvements required to comply with existing building codes, including the Field Act, and access requirements of the Americans with Disabilities Act (ADA). 4. Site preparation/restoration in connection with new construction, renovation or remodeling, or installation or removal of relocatable classrooms, including ingress and egress, demolition of existing structures, removing, replacing, or installing irrigation and drainage, utility lines (such as gas lines, water lines, electrical lines, sewer lines, and communication lines), trees and landscaping, relocating fire access roads, traffic lights and mitigation, and acquiring any necessary easements, licenses, or rights of way to the property. 5. Rental or construction of storage facilities and other space on an interim basis, as needed to accommodate construction materials, equipment, and personnel, and interim classrooms (including relocatables) for students and school functions or other storage for classroom materials displaced during construction. A-6 OHS WEST:260388860.1 7. RENOVATION/MODERNIZATION (DEFINED) For purposes of the Bond Project List, renovation and modernization projects are intended to restore the building systems and infrastructure, weather protections, finishes, and technology, or reallocate and reorganize space, to a condition that will provide a sustainable, functional educational and administrative environment for future years, comparable to new construction. Renovation projects may include, but are not limited to nor necessarily encompass, all of the following, depending upon the age, condition and needs of each particular school facility: 1. upgrade electrical, communication, fire alarm, and similar building systems as well as main power service and distribution, which may include active and passive solar power and heating system acquisition, installation and construction 2. Replace, repair or upgrade plumbing, piping and drainage systems, including water supply, meters, water heating, and wastewater systems, plumbing fixtures and sinks, etc., within buildings and sites and to connect with city supply and drainage systems 3. Replace or modify aging heating, ventilation and air cooling systems with energy-efficient heating and air cooling systems (HVAC), including installing energy management systems (EMS); 4. Replace, modify, upgrade interior lighting and exterior safety/security lighting systems and fixtures, as necessary; 5. Repair, modify and construct structural elements of the existing structure as necessary; 6. Replace or repair aging roofs with similar materials or District standard materials; 7. Replace, repair, install and construct, as necessary, interior walls, floor and ceiling finishes, doors, door locks, windows, cabinets and casework, and equipment attached to wall surfaces (including white boards, marker boards, tack boards, television mounts, scoreboards, fire extinguishers, kitchen cabinets/equipment, etc.); 8. Upgrade, modify and construct restroom facilities; 9. Comply, as necessary, with Americans with Disabilities Act (ADA) and Title 24 requirements; 10. Refinish the exterior finishes of the school (including stucco, wood and metal trims, wood siding, paint, etc.); replace doors and windows 11. Modify, expand, separate, convert and construct school support areas; staff work and lunch areas; and educational areas to provide adequate, functional environments; 12. Modify, replace and construct functional components of altered or replaced building components (including rainwater leaders, fascias, mansards, etc.); ™ For any project involving renovation, modernization, remodeling or rehabilitation of a building or the major portion of a building, the District may proceed with new replacement construction instead (including any necessary demolition), if the Board of Education determines that replacement and new construction is more practical than rehabilitation and renovation, considering the building’s age, condition, expected remaining life, comparative cost, and other relevant factors.