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Monthly Reports 2009-03 (Mar)
MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT Through March 2009 Current Measure A Bond Capital Improvement Projects Prepared by O’Connor Construction Management, Inc. & Gilbane Building Company Page | 2 TABLE OF CONTENTS Executive Summary page 3 Attachment 1 – Consolidated Expenditure Report (1 page) Attachment 2 – Master Project Schedule (3 pages) Capital Projects – Planning/Design High School Master Planning page 5 Gunn High School – Administration (AD-2) Renovation page 6 Palo Alto High School – Multi-use Field page 7 Palo Alto High School – Home-side Bleacher Replacement page 8 Middle School Pre-Design page 9 Elementary School Growth Plan page 10 Garland Elementary School page 11 Ohlone Elementary School page 12 Elementary School Teaching Walls page 13 Capital Projects - Construction Gunn High School – Aquatic Center page 14 Gunn High School – Industrial Arts Renovation page 15 Page | 3 EXECUTIVE SUMMARY CAPITAL PROJECTS – Planning & Design Phase High School Master Planning Deems Lewis McKinley Architects has completed the planning workshops with each campus and held a second community meeting in mid March. DLM finalized campus utilization and recommended development schemes for each campus, including a project list, prioritization, and grouping of projects for each campus. Draft plans were presented to the Board of Education for discussion on March 17 and March 31 for action. Gunn High School – Administration Wing (AD-2) Renovation VBN Architects has completed a design scheme for this renovation, which was originally planned to be done with the Student Services Wing (AD-1) Renovation project that completed last summer. With completion of the master plan, this project was not included to proceed with design. The funds set aside for this project will be reallocated to the campus. Palo Alto High School – Home Bleacher Replacement Verde is working on the design and layout of a 1600 seat bleacher section in the current football stadium. Verde is working on a preliminary layout for review with the district in April. It is anticipated that this project will be constructed in 2010, after completion of the football season. Palo Alto High School – Multi-use Field Verde has produced the 95% construction documents which were received and reviewed with the District on March 13 and submitted to the Division of State Architect for review on March 19. General contractor prequalification packages were received on March 3 and six contractors were successful in prequalifying for this project, which is scheduled to bid in May, with construction beginning this summer. Occupancy of the fields is planned for next February, pending favorable weather and the condition of the turf. Middle School Pre-Design AEDIS is in the process of developing a recommended plan for each campus. AEDIS resumed meetings in March with each school’s advisory committees to set priorities based on preliminary budget information. The next round of advisory committee meetings are scheduled in early April, upon return from spring break, to continue discussions on campus utilization and project prioritization. Elementary School Growth Plan Gelfand Partners has completed their study on accommodating growth at the elementary grade level, and presented their findings to the Board of Education in December. As part of this effort, Gelfand has begun identifying other high priority projects at the elementary schools. Garland Elementary School Renovation AEDIS presented the recommended scheme to the Board of Education on February 10 for discussion and received approval on February 24 to move into schematic design. A budget augmentation was also approved by the board at this meeting. AEDIS held a schematic design kick-off meeting and a detailed design meeting with a larger committee of district faculty and staff in mid-March. AEDIS will update the design committee at the end of March with a programming plan that reflects input from the detailed design committee meetings. Ohlone Elementary School – New Classroom Building and Modernization Gelfand Partners recommended the 2-story option based on the community and staff input to the Board of Education on March 3, 2009 for discussion. The Board of Education approved the conceptual design and a budget augmentation on March 17, 2009. Gelfand Partners will start schematic design with a kick-off meeting and the first round of programming meetings in early April. Page | 4 Elementary School Teaching Walls Gelfand Partners was selected to provide design services to install new teaching wall casework units in the elementary school classrooms. Gelfand has conducted site visits to all of the campuses, and will recommend 3 schools to participate in the pilot project this summer. This project will install teaching walls in some selected classrooms throughout the district for use and critique by teachers prior to implementing a more widespread installation throughout the district. CAPITAL PROJECTS – Bid & Construction Phase Gunn High School – Aquatic Center Construction began on this project in June 2008 and is experiencing some delays due to inclement weather so construction completion is currently anticipated for early June, 2009. Of the $5,013,750 project budget, $2,582,595 has been expended. Pending Change Orders are currently estimated to be $221,355, which is approximately 57% of the $389,887 construction contingency. Approximately 94% of the contract duration has elapsed, so it is anticipated that the project will be completed within the budget. Gunn High School – IA Building Construction/ Renovation Svala Construction completed the second phase of abatement and demolition, and began the underground work in late March. Project completion is scheduled to occur on November 25, 2009. Of the $5,519,032 project budget, $550,434 has been expended. Pending Change Orders are currently estimated to be $33,350, which is approximately 10% of the $349,000 construction contingency. Approximately 26% of the contract duration has elapsed, so it is anticipated that the project will be completed within the budget. Board Actions in March March 3, 2009 Consent 5 – Change to Funding Source for Gilbane Building Company Contract Action 9 – Budgets at the Elementary School Level for the Measure A – Strong Schools Bond March 17, 2009 Consent 6 – Measure A Purchases for Technology Action 10 – Approval of Ohlone Elementary School New Classroom Building Conceptual Design Action 12 – Authorization to Solicit Bids for the Palo Alto High School El Camino Field and Palo Alto High School Multi- Use Field Action 14 – Authorization to Award Contracts for Set-Up and Rental of Modular Buildings at Ohlone Elementary and Jordan and JLS Middle Schools March 31, 2009 Action 14 – Master Plans for Gunn and Palo Alto High School Account-AbilityPrinted: 3/31/2009 District: Palo Alto Unified School DistrictSchool Name - Project Name Budget CommittedExpenditures & RetentionsContract BalancePercentage ExpendedBudget Variance115,000.0043,647.0287,075.00 43,427.98 27,925.0050.13%001 Gunn High School - High School Master Plan115,000.0043,182.0187,575.00 44,392.99 27,425.0049.31%001 Palo Alto High Schools - High School Master Plan3,242,708.005,777.0430,000.00 24,222.96 3,212,708.0019.26%002 Gunn High School - AD24,078,054.0092,223.61410,076.90 317,853.29 3,667,977.1022.49%003 Palo Alto High School - Multi-Use Field (Multi-Fund)1,358,437.0027,874.13171,105.66 143,231.53 1,187,331.3416.29%004 Palo Alto High School - Bleacher33,669.007,406.0914,627.34 7,221.25 19,041.6650.63%005 J.L.S Middle School - Middle School Pre-Design33,665.007,406.0814,627.33 7,221.25 19,037.6750.63%005 Jordan Middle School - Middle School Pre-Design33,666.007,406.0914,627.33 7,221.24 19,038.6750.63%005 Terman Middle School - Middle School Pre- Design145,000.0042,525.0062,700.00 20,175.00 82,300.0067.82%006 PAUSD Elementary Schools - Elementary Growth Plan22,178,544.0036,737.201,434,027.49 1,397,290.29 20,744,516.512.56%007 Garland Elementary School - Phase I11,667,965.0046,320.03960,737.54 914,417.51 10,707,227.464.82%008 Ohlone Elementary School - Phase I7,044,987.000.0076,200.00 76,200.00 6,968,787.000.00%009 Elementary Schools - Elem Teaching Wall Project5,013,750.002,582,595.124,367,687.83 1,785,092.71 646,062.1759.13%010 Gunn High School - Aquatic Center5,518,518.00550,434.384,404,980.46 3,854,546.08 1,113,537.5412.50%011 Gunn High School - I.A57,641,783.000.000.00 0.00 57,641,783.000.00%099 Elementary Schools - Reserved59,952,102.000.000.00 0.00 59,952,102.000.00%099 Gunn High School - Reserved94,318,045.000.000.00 0.00 94,318,045.000.00%099 Palo Alto High School - Reserved1,461,135.00577,163.251,191,361.59 614,198.34 269,773.4148.45%100 PAUSD - Program Admin.1,935,000.00207,421.801,284,414.60 1,076,992.80 650,585.4016.15%100 PAUSD - Technology0.000.000.00 0.00 0.000.00%PAUSD - Reserved-Unallocated Fund Bal.275,887,028.0014,611,824.074,278,118.85 10,333,705.2229.28%261,275,203.93© Colbi Technologies, Inc. Page 1 of 1 Consolidated Expenditure Report IDTask NameDurationStartFinish1CAPITAL IMPROVEMENT PROJECTS1367 days?6/30/089/24/132SERIES A PROJECTS1367 days?6/30/089/24/133ELEMENTARY SCHOOL PROJECTS246 days?10/1/089/9/094ELEMENTARY SCHOOL GROWTH PLAN (LISA)54 days?10/1/0812/15/085PLANNING54 days?10/1/0812/15/086Programming Phase54 days?10/1/0812/15/0815TEACHING WALLS - CASEWORK151 days?2/11/099/9/0916DESIGN45 days?2/11/094/14/0917Preliminary Plans Phase18 days2/11/093/6/0923Working Drawing Phase27 days?3/9/094/14/0929DSA16 days4/8/094/29/0930DSA Review & Approval16 days4/8/094/29/0935CONSTRUCTION106 days4/15/099/9/0936Bid & Award Phase52 days4/15/096/25/0948Construction Phase41 days6/25/098/20/0951Post Construction Phase14 days8/21/099/9/0958GARLAND ELEMENTARY SCHOOL923 days11/3/085/16/1259GARLAND SCHOOL MODERNIZATION923 days11/3/085/16/1260PLANNING87 days11/3/083/3/0961Programming Phase87 days11/3/083/3/0971DESIGN190 days3/4/0911/24/0972Preliminary Plans Phase107 days3/4/097/30/0986Working Drawing Phase83 days7/31/0911/24/0997DSA131 days11/25/095/26/1098DSA Review & Approval131 days11/25/095/26/10104CONSTRUCTION521 days5/19/105/16/12105Bid & Award Phase75 days5/19/108/31/10121Construction Phase347 days11/29/103/27/12124Post Construction Phase36 days3/28/125/16/12131OHLONE ELEMENTARY SCHOOL754 days?11/3/089/22/11132NEW CLASSROOM WING754 days?11/3/089/22/11133PLANNING87 days?11/3/083/3/09134Programming Phase87 days?11/3/083/3/09144DESIGN203 days3/4/0912/11/09145Preliminary Plans Phase108 days3/4/097/31/09159Working Drawing Phase95 days8/3/0912/11/09170DSA135 days10/1/094/7/10171DSA Review & Approval135 days10/1/094/7/10176CONSTRUCTION386 days4/1/109/22/11177Bid & Award Phase75 days4/1/107/14/10193Construction Phase245 days7/15/106/22/11196Post Construction Phase66 days6/23/119/22/11203JORDAN MIDDLE SCHOOL783 days?10/1/089/30/11271STANFORD MIDDLE SCHOOL694 days?11/3/086/30/11339TERMAN MIDDLE SCHOOL1043 days?10/1/089/28/12406GUNN HIGH SCHOOL1159 days?6/30/0812/6/12407POOL REPLACEMENT292 days?6/30/088/11/09408CONSTRUCTION292 days?6/30/088/11/09409Construction Phase241 days?6/30/086/1/09412Post Construction Phase51 days6/2/098/11/09419INDUSTRIAL ARTS RENOVATION350 days?10/1/082/2/10420DSA45 days?10/1/0812/2/08421DSA Review & Approval45 days?10/1/0812/2/08427CONSTRUCTION331 days10/28/082/2/10428Bid & Award Phase50 days10/28/081/5/09443Construction Phase231 days1/6/0911/24/09446Post Construction Phase50 days11/25/092/2/10453NEW CLASSROOM BUILDINGS (Pending Board App'l on 3/31)949 days4/20/0912/6/12454PLANNING47 days4/20/096/23/09Q1 '08Q2 '08Q3 '08Q4 '08Q1 '09Q2 '09Q3 '09Q4 '09Q1 '10Q2 '10Q3 '10Q4 '10Q1 '11Q2 '11Q3 '11Q4 '11Q1 '12Q2 '12Q3 '12Q4 '12Q1 '13Q2 '13Q3 '13Q4 '13200820092010201120122013Page 1 IDTask NameDurationStartFinish455Programming Phase47 days4/20/096/23/09464DESIGN301 days6/24/098/18/10465Preliminary Plans Phase132 days6/24/0912/24/09478Working Drawing Phase93 days12/25/095/4/10489Interim housing130 days2/18/108/18/10493DSA136 days5/5/1011/10/10494DSA Review & Approval136 days5/5/1011/10/10500CONSTRUCTION547 days11/3/1012/6/12501Bid & Award Phase75 days11/3/102/15/11517Construction Phase436 days2/16/1110/17/12520Post Construction Phase36 days10/18/1212/6/12527NEW GYMNASIUM (Pending Board App'l on 3/31)765 days?4/20/093/23/12528PLANNING37 days4/20/096/9/09529Programming Phase37 days4/20/096/9/09539DESIGN226 days6/10/094/21/10540Preliminary Plans Phase143 days6/10/0912/25/09553Working Drawing Phase83 days12/28/094/21/10564DSA136 days4/22/1010/28/10565DSA Review & Approval136 days4/22/1010/28/10571CONSTRUCTION372 days?10/21/103/23/12572Bid & Award Phase75 days10/21/102/2/11588Construction Phase261 days?2/3/112/2/12591Post Construction Phase36 days2/3/123/23/12598PARKING AND DROP OFF (Pending Board App'l on 3/31)466 days?4/19/101/30/12599DESIGN129 days4/19/1010/14/10600Preliminary Plans Phase46 days4/19/106/21/10608Working Drawing Phase83 days6/22/1010/14/10619DSA96 days10/15/102/25/11620DSA Review & Approval96 days10/15/102/25/11626CONSTRUCTION247 days?2/18/111/30/12627Bid & Award Phase75 days2/18/116/2/11643Construction Phase136 days?6/3/1112/9/11646Post Construction Phase36 days12/12/111/30/12653PALO ALTO HIGH SCHOOL1277 days?11/3/089/24/13654EL CAMINO FIELD IMPROVEMENTS209 days11/3/088/20/09655DESIGN72 days11/3/082/10/09656Preliminary Plans Phase27 days11/3/0812/9/08663Working Drawing Phase45 days12/10/082/10/09673DSA46 days2/11/094/15/09674DSA Review & Approval46 days2/11/094/15/09678CONSTRUCTION123 days3/3/098/20/09679Bid & Award Phase45 days3/3/095/4/09694Construction Phase65 days5/4/097/31/09697Post Construction Phase14 days8/3/098/20/09704MULTI USE FIELD IMPROVEMENTS334 days11/3/082/11/10705DESIGN101 days11/3/083/23/09706Preliminary Plans Phase27 days11/3/0812/9/08713Working Drawing Phase74 days12/10/083/23/09723DSA56 days3/24/096/9/09724DSA Review & Approval56 days3/24/096/9/09728CONSTRUCTION196 days5/14/092/11/10729Bid & Award Phase42 days5/14/097/10/09744Construction Phase141 days7/10/091/22/10747Post Construction Phase14 days1/25/102/11/10754HOME SIDE BLEACHER IMPROVEMENTS363 days11/3/083/24/10755DESIGN101 days11/3/083/23/09756Preliminary Plans Phase27 days11/3/0812/9/08763Working Drawing Phase74 days12/10/083/23/09773DSA59 days3/24/096/12/09Q1 '08Q2 '08Q3 '08Q4 '08Q1 '09Q2 '09Q3 '09Q4 '09Q1 '10Q2 '10Q3 '10Q4 '10Q1 '11Q2 '11Q3 '11Q4 '11Q1 '12Q2 '12Q3 '12Q4 '12Q1 '13Q2 '13Q3 '13Q4 '13200820092010201120122013Page 2 IDTask NameDurationStartFinish774DSA Review & Approval59 days3/24/096/12/09778CONSTRUCTION222 days5/19/093/24/10779Bid & Award Phase88 days5/19/099/17/09794Construction Phase121 days9/17/093/4/10799Post Construction Phase14 days3/5/103/24/10806NEW CLASSROOM BUILDING AND MEDIA ARTS BUILDING (Pendin959 days?4/20/0912/20/12807PLANNING47 days4/20/096/23/09808Programming Phase47 days4/20/096/23/09817DESIGN306 days6/24/098/25/10818Preliminary Plans Phase137 days6/24/0912/31/09832Working Drawing Phase93 days1/1/105/11/10843Interim housing130 days2/25/108/25/10847DSA136 days5/12/1011/17/10848DSA Review & Approval136 days5/12/1011/17/10854CONSTRUCTION552 days?11/10/1012/20/12855Bid & Award Phase80 days11/10/103/1/11871Construction Phase436 days?3/2/1110/31/12874Post Construction Phase36 days11/1/1212/20/12881NEW THEATER AND SITEWORK (Pending Board App'l on 3/31)1157 days4/20/099/24/13882PLANNING116 days4/20/099/28/09883Programming Phase116 days4/20/099/28/09893DESIGN287 days9/29/0911/3/10894Preliminary Plans Phase152 days9/29/094/28/10909Working Drawing Phase135 days4/29/1011/3/10920DSA186 days11/4/107/21/11921DSA Review & Approval186 days11/4/107/21/11927CONSTRUCTION574 days7/14/119/24/13928Bid & Award Phase137 days7/14/111/20/12944Construction Phase401 days1/23/128/5/13947Post Construction Phase36 days8/6/139/24/13954SERIES B PROJECTS2 days?10/1/0810/2/082686SERIES C PROJECTS2 days?10/1/0810/2/08Q1 '08Q2 '08Q3 '08Q4 '08Q1 '09Q2 '09Q3 '09Q4 '09Q1 '10Q2 '10Q3 '10Q4 '10Q1 '11Q2 '11Q3 '11Q4 '11Q1 '12Q2 '12Q3 '12Q4 '12Q1 '13Q2 '13Q3 '13Q4 '13200820092010201120122013Page 3 Page | 5 High School Master Plan A. PROJECT TEAM • Project Manager: Paul Stickney, O’Connor Construction Management, Inc. • Architect/Engineer: Deems Lewis McKinley • General Contractor: N/A B. PLANNING • Deems Lewis McKinley Architects has completed the planning workshops with each campus and held a second community meeting in mid March. DLM finalized campus utilization and recommended development schemes for each campus, including a project list, prioritization, and grouping of projects for each campus. Draft plans were presented to the Board of Education for discussion on March 17 and March 31 for action. C. CONTRACT TIME – (Planning Only) • Notice To Proceed: October 1, 2008 • Planned Completion Date: March 31, 2009 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $230,000 Supplies $1,000 Other $0 Contracts & Services $213,000 Total $ 230,000 Construction & Equipment $0 Contingency $16,000 E. Total $230,000 • Percent Expended 50% (Contract Earned + Soft Costs Expenditures + Contingency Allocated) Page | 6 Gunn High School Administration Wing (AD-2) Renovation A. PROJECT TEAM • Project Manager: Connie Conroy, Gilbane Building Company • Architect/Engineer: VBN Architects • General Contractor: N/A B. DESIGN • VBN Architects has completed a design scheme for this renovation, which was originally planned to be done with the Student Services Wing (AD-1) Renovation project that completed last summer. With completion of the master plan, this project was not included to proceed with design. The funds set aside for this project will be reallocated to the campus. C. CONTRACT TIME • Notice To Proceed: • Contract Completion Date: • Original Contract Days: • Total Days Elapsed: D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $3,242,708 Supplies $1,000 Other $0 Contracts & Services $756,708 Total $ 3,242,708 Construction & Equipment $2,410,000 Contingency $75,000 Total $3,242,708 • Percent Expended 19% (Contract Earned + Soft Costs Expenditures + Contingency Allocated) Page | 7 Palo Alto High School Multi-Use Field A. PROJECT TEAM • Project Manager: Connie Conroy, Gilbane Building Company • Architect/Engineer: Verde Design, Inc. • General Contractor: TBD B. PLANNING • Verde has produced the 95% construction documents which were received and reviewed with the District on March 13 and submitted to the Division of State Architect for review on March 19. General contractor prequalification packages were received on March 3 and six contractors were successful in prequalifying for this project, which is scheduled to bid in May, with construction beginning this summer. Occupancy of the fields is planned for next February, pending favorable weather and the condition of the turf. C. CONTRACT TIME • Notice To Proceed: Planned May 25, 2009 • Contract Completion Date: Planned February 1, 2010 D. BUDGET/FUNDING • Funding Budget – Measure A Only State Funds $0 Salaries and Benefits $0 Bond Funds $3,002,063 Supplies $0 Other $ 1,075,991 Contracts & Services $646,593 Total $4,078,054 Construction & Equipment $ 3,312,683 Contingency $ 118,778 Total $4,078,054 • Percent Expended 22.5% (Contract Earned + Soft Costs Expenditures + Contingency Allocated) Page | 8 Palo Alto High School Home-side Bleacher Replacement A. PROJECT TEAM • Project Manager: Connie Conroy, Gilbane Building Company • Architect/Engineer: Verde Design, Inc. • General Contractor: TBD B. PLANNING • Verde is working on the design and layout of a 1600 seat bleacher section in the current football stadium. Verde is working on a preliminary layout for review with the district in April. It is anticipated that this project will be constructed in 2010, after completion of the football season. C. CONTRACT TIME • Notice To Proceed: Planned December 2009 • Contract Completion Date: Planned February 2010 D. BUDGET/FUNDING • Funding Budget – Measure A Only State Funds $0 Salaries and Benefits $0 Bond Funds $1,358,437 Supplies $0 Other $0 Contracts & Services $221,281 Total $1,358,437 Construction & Equipment $1,098,590 Contingency $38,566 Total $1,358,437 • Percent Expended 16% (Contract Earned + Soft Costs Expenditures + Contingency Allocated) Page | 9 Middle School Pre-Design A. PROJECT TEAM • Project Manager: Lori Alvarez, O’Connor Construction Management, Inc. • Architect/Engineer: AEDIS Architects and Planners • General Contractor: N/A B. PLANNING • AEDIS is in the process of developing a recommended plan for each campus. AEDIS resumed meetings in March with each school’s advisory committees to set priorities based on preliminary budget information. The next round of advisory committee meetings are scheduled in early April, upon return from spring break, to continue discussions on campus utilization and project prioritization. C. CONTRACT TIME – (Planning Only) • Notice To Proceed: October 15, 2008 • Planned Completion Date: May 26, 2009 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $101,000 Supplies $1,000 Other $0 Contracts & Services $85,000 Total $ 101,000 Construction & Equipment $0 Contingency $15,000 Total $101,000 • Percent Expended 51% (Contract Earned + Soft Costs Expenditures + Contingency Allocated) Page | 10 Elementary School Growth Plan A. PROJECT TEAM • Project Manager: Lori Alvarez, O’Connor Construction Management, Inc. • Architect/Engineer: Gelfand Partners • General Contractor: N/A B. PLANNING • Gelfand Partners has completed their study on accommodating growth at the elementary grade level, and presented their findings to the Board of Education in December. As part of this effort, Gelfand has begun identifying other high priority projects at the elementary schools. C. CONTRACT TIME – (Planning Only) • Notice To Proceed: October 15, 2008 • Planned Completion Date: March 1, 2009 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $145,000 Supplies $1,000 Other $0 Contracts & Services $119,000 Total $ 145,000 Construction & Equipment $0 Contingency $25,000 Total $145,000 • Percent Expended 68% (Contract Earned + Soft Costs Expenditures + Contingency Allocated) Page | 11 Garland Elementary School Campus Modernization A. PROJECT TEAM • Project Manager: Lori Alvarez, O’Connor Construction Management, Inc. • Architect/Engineer: AEDIS Architects and Planners • General Contractor: TBD B. PLANNING • AEDIS presented the recommended scheme to the Board of Education on February 10 for discussion and received approval on February 24 to move into schematic design. A budget augmentation was also approved by the board at this meeting. AEDIS held a schematic design kick-off meeting and a detailed design meeting with a larger committee of district faculty and staff in mid-March. AEDIS will update the design committee at the end of March with a programming plan that reflects input from the detailed design committee meetings. C. CONTRACT TIME • Notice To Proceed: November 1, 2010 • Planned Completion Date: March 27, 2012 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $22,178,544 Supplies $0 Other $0 Contracts & Services $3,830,739 Total $22,178,544 Construction & Equipment $17,485,000 Contingency $862,805, Total $22,178,544 • Percent Expended 2.5% (Contract Earned + Soft Costs Expenditures + Contingency Allocated) Page | 12 Ohlone Elementary School New Classroom Building and Modernization A. PROJECT TEAM • Project Manager: Lori Alvarez, O’Connor Construction Management, Inc. • Architect/Engineer: Gelfand Partners • General Contractor: TBD B. PLANNING • Gelfand Partners recommended the 2-story option based on the community and staff input to the Board of Education on March 3, 2009 for discussion. The Board of Education approved the conceptual design and a budget augmentation on March 17, 2009. Gelfand Partners will start schematic design with a kick-off meeting and the first round of programming meetings in early April. C. CONTRACT TIME • Notice To Proceed: November 1, 2008 • Planned Completion Date: August 1, 2011 D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $11,667,965 Supplies $0 Other $0 Contracts & Services $2,187,575 Total $11,667,965 Construction & Equipment $9,181,991 Contingency $298,399 Total $11,667,965 • Percent Expended 4.9% (Contract Earned + Soft Costs Expenditures + Contingency Allocated) Page | 13 Elementary School Teaching Walls A. PROJECT TEAM • Project Manager: Lori Alvarez, O’Connor Construction Management, Inc. • Architect/Engineer: Gelfand Partners • General Contractor: TBD B. PLANNING • Gelfand Partners was selected to provide design services to install new teaching wall casework units in the elementary school classrooms. Gelfand has conducted site visits to all of the campuses, and will recommend 3 schools to participate in the pilot project this summer. This project will install teaching walls in some selected classrooms throughout the district for use and critique by teachers prior to implementing a more widespread installation throughout the district. C. CONTRACT TIME • Notice To Proceed: February 24, 2009 • Planned Completion Date: August 15, 2009 (Pilot Project) D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $7,044,987 Supplies $0 Other $0 Contracts & Services $1,341,394 Total $7,044,987 Construction & Equipment $5,498,498 Contingency $205,095 Total $7,044,987 • Percent Expended 0% (Contract Earned + Soft Costs Expenditures + Contingency Allocated) Page | 14 Gunn High School Aquatic Center A. PROJECT TEAM • Project Manager: Alex Morrison, Gilbane Building Company • Architect/Engineer: Spencer & Associates • General Contractor: Beals Martin Construction B. CONSTRUCTION • Construction began on this project in June 2008 and is experiencing some delays due to inclement weather so construction completion is currently anticipated for early June, 2009. Of the $5,013,750 project budget, $2,582,595 has been expended. Pending Change Orders are currently estimated to be $221,355, which is approximately 57% of the $389,887 construction contingency. Approximately 94% of the contract duration has elapsed, so it is anticipated that the project will be completed within the budget. C. CONTRACT TIME • Notice To Proceed: June 20, 2009 • Contract Completion Date: April 18, 2009 • Original Contract Days: 300 Days • Total Days Elapsed: 282 Days • Total Days Remaining: 18 Days • Rain Days: 20 Days D. BUDGET/FUNDING • Funding Budget State Funds $0 Salaries and Benefits $0 Bond Funds $5,013,750 Supplies $1,000 Other $0 Contracts & Services $542,350 Total $5,013,750 Construction & Equipment $4,377,649 Contingency $92,751 Total $5,013,750 • Percent Expended 59% (Contract Earned + Soft Costs Expenditures + Contingency Allocated) E. CONTINGENCY • Starting Contingency Balance $ 389,887 • Remaining Contingency Balance $347,612 • Percent Of Changes 11% (Change Orders + Construction Change Directives vs. Original Contract) Page | 15 Gunn High School Industrial Arts (IA) Renovation A. PROJECT TEAM • Project Manager: Alex Morrison, Gilbane Building Company • Architect/Engineer: VBN Architects • General Contractor: Svala Construction B. BIDDING • Svala Construction completed the second phase of abatement and demolition, and began the underground work in late March. Project completion is scheduled to occur on November 25, 2009. Of the $5,519,032 project budget, $550,434 has been expended. Pending Change Orders are currently estimated to be $33,350, which is approximately 10% of the $349,000 construction contingency. Approximately 26% of the contract duration has elapsed, so it is anticipated that the project will be completed within the budget. C. CONTRACT TIME • Notice To Proceed: January 5, 2009 • Contract Completion Date: November 25, 2009 • Original Contract Days: 324 Days • Total Days Elapsed: 85 Days • Total Days Remaining: 239 Days • Rain Days: 0 Days D. BUDGET/FUNDING • Funding Budget State Funds 0 Salaries and Benefits $0 Bond Funds $5,518,518 Supplies $0 Other $0 Contracts & Services $1,267,676 Total $5,518,518 Construction & Equipment $4,154,000 Contingency $96,842 Total $5,518,518 • Percent Expended 12.5% (Contract Earned + Soft Costs Expenditures + Contingency Allocated) E. CONTINGENCY • Starting Contingency Balance $349,000 • Remaining Contingency Balance $349,000 • Percent Of Changes 0% (Change Orders + Construction Change Directives vs. Original Contract)